NOTICE OF REGULAR MEETING OF THE BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, AUGUST 27, :00 P.M.

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1 SPRINGFIELD HOUSING AUTHORITY Changing lives one key at a time 200 North 11th Street, Springfield, IL Phone I TTY I Fax NOTICE OF REGULAR MEETING OF THE BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, AUGUST 27, :00 P.M. Administrative Office 200 North Eleventh Street Springfield, Illinois The Springfield Housing Authority Board of Commissioners will hold a Regular Meeting on Monday, August 27, :00 p.m. at the Administrative Office, 200 North Eleventh Street, Springfield, Illinois. Please see the agenda below. Please contact the Executive Director s Office at 217/ , ext. 206 if there are any questions. I. CALL TO ORDERIROLL CALL Timothy Schweizer, Chairman AGENDA II. III. IV. CHAIRMAN S REMARKS EXECUTIVE DIRECTOR S REMARKS APPROVAL OF PAST MEETING MINUTES July 23, 2018 V. RESOLUTIONS AND BOARD ACTION VI. RESOLUTION NO APPROVING A C JENNINGS PAINTING, INC. R CONTRACT IN THE AMO ($50,000.00) RESIDENT COUNCIL REPORTS ODIFICAITON WITH NT UNIT PAINTING TNq~JSAND DOLLARS ks~

2 VII. VIII. IX. COMMENTS CLOSED SESSION PERSONNEL ADJOURNMENT

3 I I SPRINGFIELD H OUSI NC 200 North 11th Street, Springfield, IL AU THOR ITY Phone TTY Fax Changing lives one key at a time BOARD OF COMMISSIONERS - REGULAR MEETING MONDAY, AUGUST 27, :00 P.M. 200 NORTH ELEVENTH STREET SPRINGFIELD, ILLINOIS I. CALL TO ORDERIROLL CALL AGENDA II. III. IV. CHAIRMAN S REMARKS EXECUTIVE DIRECTOR S REMARKS APPROVAL OF PAST MEETING MINUTES V. RESOLUTIONS AND BOARD ACTION RESOLUTION NO APPROVING A CHANGE MODIFICATION WITH JENNINGS PAINTING, INC. FOR 2018 VACANT UNIT PAINTING CONTRACT IN THE AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00) VI. VII. VIII. RESIDENT COUNCIL REPORTS COMMENTS ADJOURNMENT I6~

4 MINUTES OF REGULAR MEETING BOARD OF COMMISSIONERS MONDAY, JULY 23, :00 P.M. The Springfield Housing Authority Board of Commissioners held a Regular Meeting on Monday, July 23, 2018 at the SHA Administrative Office, 200 North Eleventh Street, Springfield, Illinois. The meeting was called to order at 5:00 p.m. Commissioners Present: Chairman Tim Schweizer Commissioner Dan Long Commissioner Kimeka Robinson Commissioner Luckist Turner Jackie Newman Executive Director Melissa Huffstedtler Deputy Director Michelle Sergent Director of Finance Debra Hereford Director of Section 8 Wendy Mendenhall Director of HR Joseph Antonacci Dir. Of Mod/Development Renee Bell Director of FSS Stacy Huebsch Finance Manager Jarrett Ward Budget Manager Adrienne Grover Asset Manager Randy Segatto Attorney Jessica Watson Contract Admin. Brenda Bruner Executive Assistant EXECUTIVE DIRECTOR S REMARKS Director Newman stated that it has been very busy; and that she and staff are working on RAD for the Lincolnwood Estates project. She then stated to the board that this evening we are pleased to have two new board members join us--kimeka Robinson and Luckist Turner. Chairman offered the opportunity for each of them to tell a little about themselves. Commissioner Robinson stated that she has been a resident with SHA since 2002, enjoys helping people, mother of three and a grandmother of one. She also added that she is a graduate from MTI. Commissioner Turner stated that he was originally from Urbana but has been in Springfield for over 10 years; works as a cement finisher for the Secretary of State; a father; and also wants to make a difference in the community.

5 Page 2 of4 Springfield Housing Authority Board of Commissioners Meeting Minutes August Director Newman also introduced Renee Bell as the new Director of Family Self-Sufficiency. With that, her report stands as submitted. APPROVAL OF PAST MEETING MINUTES Regular Meeting June 25, 2018 SECOND: Commissioner Robinson DISCUSSION: None. RESOLUTIONS AND BOARD ACTION RESOLUTION NO. 3275: ADOPTING THE UTILITY ALLOWANCE SCHEDULE FOR PUBLIC HOUSING FOR RESIDENT PURCHASED UTILITIES SECOND: Commissioner Robinson DISCUSSION: Adrienne reported that Nelrod completed their study and the increase in utilities met the 10% threshold. This new allowance goes into effect on January 1, Chairman stated the money is not a big change. Adrienne agreed that this was true, and that this increase is based on an average. RESOLUTION NO. 3276: APPROVING A CONTRACT RENEWAL FOR LEGAL SERVICES WITH LAW FIRM OF BARBER, SEGATTO, HOFFEE, WILKE & CATE, LLP DISCUSSION: Michelle stated that Attorney Don LoBue had been with SHA since Last year, at his retirement, an RFP went out to find new legal services. It was approved by the board to select the Segatto Law firm. Tonight s resolution is for the renewal of two years with this firm, carrying the contract out to 2020, if approved.

6 Page 3of4 Spnngfield Housing Authority Board of Commissioners Meeting Minutes August27, 2018 RESOLUTION NO. 3261: TABLED - APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $54, MOTION TO REMOVE FROM TABLE: SECOND: Commissioner Robinson Commissioner Long DISCUSSION: None. RESOLUTION NO. 3261: APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $56, DISCUSSION: Joe stated since the time the resolution was presented to the board (March 2018), there has been a 4.5% increase in cost of approximately $2, The first price that was given was good for only 30-days. The total cost of the project is $61,250, which is mostly based on labor cost. Two contractors will be used for this project, which will be mostly based on labor cost. Henson will remove and replace the flashing. Bacon will install the Kal Wall. Chairman asked what the outcome will be. Joe responded that the current skylight has been in place for approximately over 20-years past its lifetime. There currently is little-to-no light that filters in and there are leaking problems. Chairman asked if it could be roofed-over. Joe stated that had been looked at too, but the cost to do that would be close to $85K. Commissioner Long asked what s the timeframe for this project. Joe stated that it takes at least four (4) weeks to get the shop drawings (depending on number of clients ahead of us); and ten to twelve (10-12) weeks for delivery of the product. Commissioner Turner asked if cleaning it had been tried. Joe stated that, yes, it had. But because of the age of the fiberglass it didn t help. He also added since 40+ years have passed, the fiberglass products have now been improved. RESIDENT COUNCIL REPORTS

7 Page 4 of 4 Springfield Housing Authority Board of Commissioners Meeting Minutes August None. COMMENTS None MOTION TO GO INTO CLOSE SESSION PERSONNEL DISCUSSION: None. MOTION TO RETURN TO OPEN SESSION DISCUSSION: None. ADJOURNMENT Motion to adjourn. Vote unanimous in favor of the motion. Minutes Respectfully Submitted By: Brenda S. Bruner, Executive Assistant Approved August 27, 2018 Date HA Board Secreta August27, 2018 Date