NOTICE OF REGULAR MEETING OF THE BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, MARCH 26, :00 P.M.

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1 SPRINGFIELD HOUSING AUTHORITY Changing lives one key at a time 200 North 11th Street, Springfield, IL Phone I TTY I Fax NOTICE OF REGULAR MEETING OF THE SPRINGFIELD HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, MARCH 26, :00 P.M. Administrative Office 200 North Eleventh Street Springfield, Illinois The Springfield Housing Authority Board of Commissioners will hold a Regular Meeting on Monday, March 26, :00 p.m. at the Administrative Office, 200 North Eleventh Street, Springfield, Illinois. Please see the agenda below. Please contact the Executive Director s Office at 217/ , ext. 206 if there are any questions. I. CALL TO ORDERIROLL CALL SPRINGFIELD HOUSING AUTHORITY Timothy Schweizer, Chairman AGENDA II. Ill. IV. CHAIRMAN S REMARKS EXECUTIVE DIRECTOR S REMARKS APPROVAL OF PAST MEETING MINUTES February 26, 2018 V. RESOLUTIONS AND BOARD ACTION RESOLUTION NO APPROVING M. EXTENSION BETWEEN THE S TIMBERLAKE ESTATE APAR EMENT AGREEMENT SING AUTHORITY AND ks~

2 RESOLUTION NO APPROVING A CONTRACT WITH IDENTI CHECK, FOR FINGERPRINTIBACKGROUND SERVICES FOR A PERIOD OF FIVE YEARS WITH TWO ONE-YEAR RENEWAL OPTIONS RESOLUTION NO APPROVING A CONTRACT WITH CARPET WEAVERS, INC. FOR THE PURPOSE OF REPLACING THE HALLWAY FLOORING AT HILDEBRANDT HI-RISE IN THE AMOUNT OF $50, RESOLUTION NO APPROVING A CONTRACT WITH CARPET WEAVERS, INC. FOR THE PURPOSE OF PROVIDING MATERIAL TO REPLACE THE HALLWAY FLOORING AT HILDEBRANDT HI-RISE IN THE AMOUNT OF $33, RESOLUTION NO APPROVING A CONTRACT WITH HEART TECHNOLOGIES FOR THE PURPOSE OF REPLACING THE DOOR ENTRY ACCESS SYSTEMS AT HILDEBRANDT AND BONANSINGA HI- RISES IN THE AMOUNT OF $42, RESOLUTION NO APPROVING THE RENTAL ASSISTANCE DEMONSTRATION (RAD) APPLICATION SUBMISSION FOR LINCOLN WOOD ESTATES (28 UNITS WITHIN AMP 1) RESOLUTION NO APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $54, RESOLUTION NO APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE SPRINGFIELD HOUSING AUTHORITY AND THE PEORIA HOUSING AUTHORITY VI. VII. VIII. IX. RESIDENT COUNCIL REPORTS COMMENTS CLOSED SESSION PERSONNEL ADJOURNMENT

3 SPRINGFIELD HOUSING 200 North 11th Street, Springfield, IL AUTHORITY Phone I TTY I Fax ,5799 Changing lives one key at a time SPRINGFIELD HOUSING AUTHORITY BOARD OF COMMISSIONERS - REGULAR MEETING MONDAY, MARCH 26, :00 P.M. 200 NORTH ELEVENTH STREET SPRINGFIELD, ILLINOIS CALL TO ORDERIROLL CALL CHAIRMAN S REMARKS AGENDA III. IV. EXECUTIVE DIRECTOR S REMARK APPROVAL OF PAST MEETING MINUTES V. RESOLUTIONS AND BOARD ACTION RESOLUTION NO APPROVING MANAGEMENT AGREEMENT EXTENSION BETWEEN THE SPRINGFIELD HOUSING AUTHORITY AND TIMBERLAKE ESTATE APARTMENTS, L.P. RESOLUTION NO APPROVING A CONTRACT WITH IDENTI CHECK, FOR FINGERPRINTIBACKGROUND SERVICES FOR A PERIOD OF FIVE YEARS WITH TWO ONE-YEAR RENEWAL OPTIONS RESOLUTION NO APPROVING A CONTRACT WITH CARPET WEAVERS, INC. FOR THE PURPOSE OF REPLACING THE HALLWAY FLOORING AT HILDEBRANDT HI-RISE IN THE AMOUNT OF $50, RESOLUTION NO APPROVING A CONTRACT WITH CARPET WEAVERS, INC. FOR THE PURPOSE OF PROVIDING MATERIAL TO REPLACE THE HALLWAY FLOORING AT HILDEBRANDT HI- - ISE [ THE AMOUNT OF $33, RESOLUTION NO APPROVING A CONTRACT WITH HEAR TECHNOLOGIES FOR THE PURPOSE [AC G THE DOOR ENTRY ACCESS SYSTEMS AT HILDEBRAN ND BONANSINGAHI RISES IN THE AMOUNT OF $42. 3~ ~ S. - RESOLUTION NO A - - Nt L DEMONSTRATION (RAD) APPLICATIO, ç. LINCOLNWOOD ESTATES (28 UNITS WITHIN AMP SION

4 RESOLUTION NO APPROVING A CONTRACT WITH BACON & VAN BUSKIRK FOR THE PURPOSE OF UPGRADING THE ADMINISTRATIVE OFFICE SKYLIGHT IN THE AMOUNT OF $54, RESOLUTION NO APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE SPRINGFIELD HOUSING AUTHORITY AND THE PEORIA HOUSING AUTHORITY I. RESIDENT COUNCIL REPORTS II. III. IV. COMMENTS CLOSED SESSION PERSONNEL ADJOURNMENT

5 MINUTES OF REGULAR MEETING SPRINGFIELD HOUSING AUTHORITY BOARD OF COMMISSIONERS MONDAY, FEBRUARY 26, :00 P.M. The Springfield Housing Authority Board of Commissioners held a Regular Meeting on Monday, February 26, 2018 at the SHA Administrative Office, 200 North Eleventh Street, Springfield, Illinois. The meeting was called to order at 5:00 p.m. Commissioners Present: Commissioners Absent: Chairman Tim Schweizer Commissioner Dan Long Commissioner Donny Anderson Commissioner George Alexander Jackie Newman Executive Director Melissa Huffstedtler Deputy Director Michelle Sergent Director of Finance Debra Hereford Director of Section 8 Aissa Bell Director of FSS Wendy Mendenhall Director of HR Stacy Huebsch Finance Manager Adrienne Grover Asset Manager Robin Dowis Asset Manager Alexis Boswell Section 8 Manager Randy Segatto Attorney Milisha Jackson Contract Administrator Brady Bushman Budget Manager Todd Walton Construction Manager Pastor Jerry Doss Guest Abundant Faith CC Brenda Bruner Executive Assistant EXECUTIVE DIRECTOR S REMARKS Director Newman stated that her written report stands as submitted, but wished to highlight a couple items from that report. We are monitoring the Continuing Resolution in DC, where President Trump is talking potential proposal cuts. She added that Michelle works as the advocate for these types of agency concerns; which includes sending letters of support for PHAs to the governmental officials. Director also reported that she, Melissa and other staff attended the Governor s Conference that was held in Chicago on February 20-22, During this conference, she and Melissa were able break away from the conference to meet with 5-6 folk from the HUD office. The conversation with them touched on environmental concerns, questions on RAD, and was a very productive meeting.

6 Page 2 of 4 Springfield Housing Authority Board of Commissioners Meeting Minutes Joint Meeting for November/December 2017 January APPROVAL OF PAST MEETING MINUTES Regular Meeting - January 22, 2018 (No quorum) Special Meeting - January 26, 2018 DISCUSSION: VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESOLUTIONS AND BOARD ACTION RESOLUTION NO. 3252: APPROVAL OF THE SECTION 8 PROJECT BASED VOUCHER PROGRAM HAP CONTRACT EXTENSION WITH NEHEMIAH HOMES I, OWNED AND OPERATED BY NEHEMIAH AFFORDABLE HOUSING I, LP DISCUSSION: Debra Hereford reported that this is A 20 unit project based program with Nehemiah. It was last brought before in February 1, 2008 where the approval was approved to the year Nehemiah is currently asking for a five (5) year extension, which is within guidelines. Commissioner Long asked what is the definition of project based, and Debra responded that is similar to Section 8 vouchers, however, the funding (voucher) says with the unit. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESOLUTION NO. 3253: APPROVAL OF THE SECTION 8 PROJECT BASED VOUCHER PROGRAM CONTRACT WITH KING S COURT APARTMENTS DISCUSSION: Debra reported that with approval today, that the current contract will be cancelled and this new contract will go into place (10 years). These vouchers are based on six (6) three bedroom units owned by Abundant Faith Christian Center (AFCC). The funds that will be awarded AFCC will be used to rehabilitate these properties.

7 Page 3 of 4 Springfield Housing Authority Board of Commissioners Meeting Minutes Joint Meeting for November/December 2017 Januaiy Commissioner Long how long can these contracts be extended. And Melissa responded that there is a cap, but covers up to 40 units. It was noted that the pastor of AFCC, Jerry Doss, was present at the meeting if the Board had any questions. He added that this is a 20-year initiative and with the funds received, they plan to replace windows, floors, and roofs at the site. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESOLUTION NO. 3254: APPROVING A CONTRACT WITH TH ENELROD COMPANY FOR THE PURPOSE OF A PHYSICAL NEEDS ASSESSMENT AND ENERGY AUDIT IN VARIOUS SCATTERED SITES IN THE AMOUNT OF $47, DISCUSSION: Milisha reported that this contract comes before the Board every 5 years. They received 7 responses to this RFP, and NELROD was selected as the most responsive. They come from Ft. Worth, TX, well known to HUD, and meet one of the criteria of Section 3 as being Hispanic organization. VOTES IN FAVOR: Schweizer, Long, and Anderson VOTES AGAINST: None RESIDENT COUNCIL REPORTS COMMENTS CLOSED SESSION PERSONNEL MOTION TO GO INTO CLOSE SESSION: DISCUSSION: VOTES IN FAVOR: VOTES AGAINST: Schweizer, Long, and Anderson None

8 Page 4 of 4 Spnngfield Housing Authority Board of Commissioners Meeting Minutes Joint Meeting for November/December 2017 Januaiy MOTION TO GO BACK TO OPEN SESSION DISCUSSION: VOTES IN FAVOR: VOTES AGAINST: Schweizer, Long, and Anderson None ADJOURNMENT Motion to adjourn. Vote unanimous in favor of the motion. Minutes Respectfully Submitted By: Brenda S. Bruner, Executive Assistant Approved by: ~ Board Cha/ an March 26, 2018 Date ~HA Board Secreta V r March 26, 2018 Date