M I N U T E S. Handbook Committee June 25, 2017 Renaissance Long Beach Hotel Long Beach, California

Transcription

1 M I N U T E S Handbook Committee June 25, 2017 Renaissance Long Beach Hotel Long Beach, California MEMBERS PRESENT: STAFF PRESENT: VISITORS: Forrest Yount, chair David Yuill, vice chair, 2017F chair Bass Abushakra, 2017F Van Baxter, 2017F Sheila Hayter, 2017F Don Fenton, 2018R chair Jay Enck, 2018R Scott Fisher, 2018R Bill Murphy, 2018R Suzanne LeViseur, 2019A chair Bryan Holcomb, 2019A Harris Sheinman, 2019A Michael Patton, 2020S chair Caroline Calloway, 2020S Prakash Dhamshala, 2020S Nicolas Lemire, 2020S Mick Schwedler, Board of Directors Ex-Officio Heather Kennedy, Managing Editor, Handbook Mark Owen, staff liaison, Editor/Group Mgr., Handbook and Special Publications Jason Atkisson, incoming 2021F Bing Dong, MTG.OBB Eduardo Donoso Harold Dubensky Kevin Gallen, incoming 2021F Tianzhen Hong, chair, MTG.OBB Javier Korenko, incoming 2021F Jared Langevin Stephanie Mages, incoming 2021F Keith Yelton, incoming BOD ExO ADDITIONAL DISTRIBUTION: Publishing and Education Council Chapter Technology Transfer Committee

2 Handbook Committee Minutes June 25, 2017 Long Beach, California MAJOR PASSED MOTIONS No. 2 3 Motion To modify the Authors and Revisers Guide (ARG) to remove the field for Fax from the Chapter Approval Checklist. To modify the Authors and Revisers Guide (ARG) by adding instructions to the Chapter Approval Checklist on how to list more Contributors than the three for which space is now provided. ACTION ITEMS No. Responsibility Action Item 1 All members; 2019A Subcommittee Mr. Yount asked that all members review the proposal and that the 2019 subcommittee provide a recommendation for the full committee to vote on at the 2018 Chicago conference in January. 2 Staff 3 Owen Add the permissions request boilerplate and flowchart documents to the TCs folders in the Portal. Investigate and report in January on whether, if members prepay dues for more than one year, they cannot change their benefit selection subsequently. 1. Call to Order Mr. Yount called the meeting to order at 10:35 a.m. and noted that a quorum was present. 2. Introductions Mr. Yount welcomed all attendees. Members and visitors introduced themselves. 3. ASHRAE Code of Ethics Commitment Mr. Yount read the following excerpt from the ASHRAE Code of Ethics: In this and all other ASHRAE meetings, we will act with honesty, fairness, courtesy, competence, integrity and respect for others, and we shall avoid all real or perceived conflicts of interests. (See full Code of Ethics: 4. Approval of Minutes It was moved and seconded (1) to approve the minutes of the committee s January 2017 meeting in Las Vegas. MOTION (1) PASSED, voice vote. 5. Agenda Updates There were no additions to the agenda. 2

3 Handbook Committee Minutes June 25, 2017 Long Beach, California 6. Chair s Comments 6.1 Publishing and Education Council (PEC) update Mr. Yount reported that, beginning with the 2018 volume, Handbook PDFs will no longer be provided on a CD but will instead be delivered via a download link. The content will be the same; only the delivery method will change. Mr. Schwedler added that a proposal was referred to Members Council to consider having members pay a delivery charge for the print volume (varying by country). The proposal is not yet approved. 7. Board of Directors Ex-Officio (BOD ExO) Member Report Mr. Schwedler thanked the committee and gave a brief PowerPoint presentation (Attachment A) of Society announcements and news. He noted a recent survey of Young Engineers in ASHRAE (YEA) showed that the Handbook has the highest recognition rate of all ASHRAE publications among those members. 8. Coordinating Officer (CO) Report (No report.) 9. Handbook Editor s Report Mr. Owen provided an update of information on distribution (about 30,000 print volumes and 7800 CDs) of the 2017 ASHRAE Handbook Fundamentals. In addition, he reported that ASHRAE Handbook Online now has approximately 13,500 active subscribers. Regarding the ASHRAE Authoring Portal, Mr. Owen reported that the site now has 676 users who visited it for 11,396 pageviews since launch last June. 10. Volume Subcommittee Report Mr. Yount thanked all the volume chairs, liaisons, and TC volunteers for their efforts on Handbook content development Fundamentals Mr. Yuill reported that the volume was published and distributed on schedule. He noted that the 2017 edition includes a new chapter on moisture management (two more new chapters were planned but not completed in time and will likely be in the 2021 volume) Refrigeration Mr. Fenton reported most chapters have been reviewed/revised, and many will be voted on at this conference and are due for submission by end July HVAC Applications Ms. LeViseur reported that TCs are getting moving on revision work Proposed new chapter: Occupant Sensing and Controls (TC 1.5/MTG.OBB) Mr. Hong presented a proposal for a new chapter. Members questions included the following: 1. Is the topic is already addressed in other Handbook chapters? Mr. Hong said that it is but not enough. 2. Should the content be combined with content addressing other types of sensors (e.g., temperature) as well? 3. Should the content be split into other chapters? 4. Is HVAC Applications the right volume? Members voiced concern that more time is needed to look at the proposal in depth.* Mr. Yount asked that all members review the proposal and that the 2019 subcommittee provide a recommendation for the full committee to vote on at the 2018 Chicago conference in January (ACTION ITEM #1). *The chapter proposal was inadvertently omitted from the attachments sent to the committee by the editor prior to the meeting, preventing members from having adequate time to review it for discussion. 3

4 Handbook Committee Minutes June 25, 2017 Long Beach, California HVAC Systems and Equipment Mr. Patton reported attendance of about 14 at the Volume/TCs meeting. TCs are getting focused and planning their revisions. 11. Subcommittee Reports 11.1 Training Mr. Patton reported that training was conducted earlier in the morning with about 20 attendees. The presentation included the structure and content of Handbook Central and an introduction to the Authoring Portal Authoring Portal Much of the focus at the training session was on the new ASHRAE Authoring Portal (AAP) (authoring.ashrae.org). Questions/comments covered employer restrictions, Internet Explorer limitation, permissions, and trusted sites issues. To help with permissions, staff will add the permissions request boilerplate and flowchart documents to the TCs folders in the Portal (ACTION ITEM #2). Mr. Patton reported that the new demo or sandbox folder on the portal was helpful in showing TCs how to use the resource Functional Rules of the Board (ROBs) Ms. LeViseur reported no changes Manual of Procedures (MOP) Ms. LeViseur reported no changes Authors and Revisers Guide (ARG) Ms. LeViseur presented the following motion: (2) to modify the Authors and Revisers Guide (ARG) to remove the field for Fax from the Chapter Approval Checklist. MOTION (2) PASSED, voice vote. Ms. LeViseur presented the following motion: (3) to modify the Authors and Revisers Guide (ARG) by adding instructions to the Chapter Approval Checklist on how to list more Contributors than the three for which space is now provided. MOTION (3) PASSED, voice vote Reference Manual Ms. LeViseur reported no changes Electronic Media Mr. Fenton reported that the subcommittee discussed the following issues: 1. How is ASHRAE s electronic Handbook content protected internationally? 2. What are value points (e.g., content, portability, features, reference links) and challenges (e.g., Internet access, learning navigation) in promoting ASHRAE Handbook Online? One member commented that if you prepay your dues for more than one year, you cannot change your benefit selection subsequently. Mr. Owen will investigate and report in January (ACTION ITEM #3). 4

5 Handbook Committee Minutes June 25, 2017 Long Beach, California 11.4 Strategic Planning Mr. Yuill reported that he will address strategic planning issues in his MBOs International (No report.) 12. Information Items 12.1 Year MBOs Mr. Yount reviewed the status of MBOs for (updates noted in Attachment B) Year MBOs Mr. Yuill reviewed a draft of his MBOs for (Attachment C). 13. Action Items Mr. Yount reviewed action items from the January 2017 meeting: No. Responsibility Action Item Status 1 Functional Subcommittee Review the content on handling errors as now contained in the Authors and Revisers Guide (ARG) and Manual of Procedures (MOP). COMPLETE. (Mr. Owen reported TCs response on errata as generally prompt, with no need to further formalize procedures.) 2 Owen Add the ASHRAE Authoring Portal (AAP) PowerPoint presentation to Handbook Central as soon as possible at this (St. Louis) conference. COMPLETE. 14. Old Business (None.) 15. New Business Mr. Yount thanked committee members for their efforts during the year. Mr. Yuill thanked Mr. Yount for his service as chair. 16. Adjournment The meeting was adjourned at 1:06 p.m. Respectfully submitted, Mark S. Owen Staff liaison Editor/Group Manager, Handbook and Special Publications 5

6 ATT. A 2017 ANNUAL MEETING Long Beach, California June 24-28

7 In all your interactions at these meetings please remember Code of Ethics As members of ASHRAE or participants in ASHRAE committees, we pledge to act with honesty, fairness, courtesy, competence, integrity and respect for others in our conduct.

8 Upcoming Conferences ASHRAE 2017 Building Performance Analysis Conference: September 27-29, 2017 Atlanta, GA. ASHRAE.org/BuildPerform Developing Economies Conference: November 10-11, 2017 Delhi, India. ASHRAE.org/Developing ASHRAE Winter Conference and AHR Expo: January 20-24, 2018 Chicago, IL. ASHRAE.org/Chicago and ASHRAE.org/AHRExpo2018 Feasible Low-GWP Alternatives for Developing Economies: Spring Dubai, UAE

9 Attend President s Luncheon Monday, June 26 Internet search for Bjarne Olesen Who is incoming President Bjarne Olesen?

10 ASHRAE Wants You! Standing committee appointments sought for Speak with your committee ExO if you are rolling off and want to be nominated for another Committee or Council (beginning July 1, 2018) Self-nomination is also encouraged Nominations due by mid-september

11 New and Enhanced Resources elearning Portal + Courses Connect-a-Colleague NEW Building EQ Portal + Course New Technology + Authoring Portal Updated TC Websites ashraepcs.org Science and Technology in the Built Environment

12 Website Redesign Has Begun update by January 2018

13 Flammable Low GWP Refrigerants Multi-disciplinary Task Group (MTG) Low GWP is sponsoring 3 research projects aimed toward safety: $800k $80k $120k 1806-RP Flammable Refrigerants Post-ignition Simulation of Severity and Risk Assessment Update ($800k) 1807-RP Compile Existing Guidelines for Flammable Refrigerants Handling, etc. ($80k) 1808-RP Assessment of Field-made Mechanical Joints for Safe Use With Flammable Refrigerants ($120k) AHRI has sponsored a number of risk assessments to evaluate the probability of ignition events occurring as a result of refrigerant leaks. The MTG will communicate their findings to Standards and Codes bodies once the research is complete.

14 Recent Publications Standard 214 Determining and Expressing Building Energy Performance in a Rating Program Standard 55 User s Manual Standard User s Manuals Superheat Calc App (itunes &Google Play) (HOL) ASHRAE Duct Fitting Database UFAD Owner Guide Standard 62.1 Ventilation for Acceptable Indoor Air Quality Standard 90.1 Energy Standard for Buildings Except Low-Rise Residential Buildings

15 Upcoming Publications ASHRAE GreenGuide, 5 th edition ASHRAE Design Guide for Cleanrooms ASHRAE Design Guide for Duct Systems ASHRAE Design Guide for Air Terminal Units ASHRAE Design Guide for Dedicated Outdoor Air Systems ASHRAE Design Guide for Sustainable Refrigeration Facilities and Systems Advanced Energy Design Guide for K-12 School Buildings (Achieving Zero Energy) Principles of Heating, Ventilating and Air- Conditioning, 8 th edition Standard Design, Construction, and operation of Sustainable High Performance Health Care Facilities Courses Variable Refrigerant Flow System Design & Application Refrigerants Literacy School of Hard Knocks: Controlling Moisture & Humidity in Buildings Ethics for the Built Environment Professional Engineer Building EQ: Benchmarking and Assessment of Building Energy Performance

16 Social Media Engagement Society Year Followers Jan 2017 Annual Increase 47,908 20% Member Review: ASHRAE is the best source to find solutions for designing HVAC! 13,965 18% 25,390 38% 1, %

17 Questions? Please let your ExO know how and where you d like to serve next.

18 Att. B Handbook Committee MBOs for Society Year Chair: Forrest Yount Date: 27 June 2017 Objective SP Init. Compl. Date Fiscal Impact Responsible Party Status Comment 1. Achieve 10 percent improvement in each volume revision score over previous volume score. 3 6/20 None Chair, liaisons Staff provided revision history. 2017F improved by 3%. 2018R, 2019A, 2020S review/revision in progress. To remain relevant, Handbook chapters must be kept up to date. Measure: TCs regularly updating content as recorded in revision history reported by liaisons, staff. 2. Identify opportunities and risks in Handbook content areas. 3 6/17 None Volume Subcoms; liaisons; Chair; staff Staff provided revision history. Data under evaluation by liaisons; communicating to TCs. To remain relevant, Handbook must meet users needs. This objective is to identify those needs and the steps needed to meet them. Measure: areas needing attention identified. 3. Improve recognition of contributors to Handbook content. 4. Pilot annual revision cycle with selected TC(s) to update ASHRAE Handbook Online. 2A 6/17 None ExCom Contributors list available from staff. 2A 6/20 None ExCom TC 7.9 to pilot early revisions to their Ch 43 in 2019A. In progress. Volunteer recognition is important for supporting Handbook development. Measure: recognition given to contributors. Agile methodology--small sprints vs. 4-year cycle. Gain lessons learned, to help TCs better use volunteer time. Measure: TC(s) participate and report experience. 5. Solicit and receive feedback on new ASHRAE Authoring Portal. 2A 1/17 None Training Subcom Portal launched 6/17. Now 676 users, with requests to use by others. Action to improve use of TC volunteer time. Measure: feedback received. Additional Recommendations for Strategic Planning: None. SP Init. = Strategic Plan 2014 Initiative addressed by objective FY: mso 27 Jun 2017

19 Handbook Committee MBOs for Society Year Chair: David Yuill Date: 27 June 2017 Att. C Objective 1. Solicit ideas from HB subcommittee chairs for Handbook process improvements. 2. Develop a review form for incoming HB committees. 3. Update College of Fellows chapter review form. 4. Dialog with RAC to consider ideas for increasing incorporation of research results into Handbooks. 5. Improve peer-topeer training of incoming volume subcommittee chairs. 6. Review relevance, scope, and objectives of HB subcommittees. 7. Update Chapter Checklist form. Compl. Date Fiscal Impact 6/18 None Responsible Party HB committee liaisons 6/18 None Functional 6/18 None Functional 6/18 None Chair and Vice Chair 6/18 None Vice Chair 6/18 None HB ExCom 6/18 None Functional and Staff Status Comment This form will be filled out by the liaisons for the recentlypublished chapter from each TC they re assigned to. It is anticipated that the new form will be combined with a renewed request for Fellows reviews. It is envisioned that this will become normal practice. A document may be produced providing written guidance. Reform, rename, repurpose, or remove committees, if appropriate. DY: mso 27 Jun 2017