The Research Promotion Committee meeting was called to order at 7:30 am.

Transcription

1 Minutes RP Committee Annual Meeting St. Louis June 25, 2016 Members Present: Dan Rogers, Chair Darcy Carbone, Vice Char Rhamy Morrison, Vice Chair Derek Crowe, Vice Chair Scott Martin, Consultant Tiffany Abruzzo, Incoming Consultant Anthony Jonkov, RVC Region II Jaideep Karnik, RVC Region III Kathi Newton, RVC Region IV Matt Rowe, Incoming RVC Region IV Jack Kibort, Incoming RVC Region V Glenda Ama, RVC Region VI John Sealy, RVC Region VII Scott Peach, Incoming RVC Region VII Mike Donovan, RVC Region VIII Andrew Farrish, RVC Region IX Ted Hansen, RVC Region XII Jason Hardman, Incoming RVC Region XII Cheng Wee Leong, RVC Region XIII Mahmoud Fouad, RVC Region-At-Large Guests: Dennis Knight, Board Ex-Officio Darryl Boyce, ARC Consultant Rick Zbin, DRC Region V Nicolas Lemire, Montreal RP Chair Ben, Non-member Staff: Patricia Adelmann, Manager of Development Megan Hezlep, Asst. Manager of Development Kim Mitchell, Chief Development Officer I. Call to Order / Roll Call The Research Promotion Committee meeting was called to order at 7:30 am. A. Review Roster Information All committee members verified that their contact information as listed on the roster was correct. B. Introduction of Visitors Rogers introduced all Visitors. Mitchell apologized for having to leave early. Zbin introduced himself. 1

2 C. Funding of Top Dog Award Rogers passed an envelope around for all Committee members to contribute to the Top Dog monetary award. Incoming RVCs were told they were excused from participation if they wish. II. Review of the Agenda Rogers reviewed the agenda and mentioned there were updated year to date numbers for each RVCs Chapters at their seats. III. Approval of Minutes Morrison moved and Donovan seconded that 1) the minutes from the Winter Meeting in Orlando be approved. Vote 14:0:0 CNV MOTION PASSED IV. Representative Remarks Knight introduced himself and thanked the RP Committee for giving so selfishly to ASHRAE as a whole and their willingness to mentor and help where needed. Boyce introduced himself as the President of ASHRAE Research Canada and offered to assist anyone with questions about ARC. V. Review Action Items Rogers reviewed Action Items. Adelmann confirmed all items were complete. VI. Ongoing Business A. Assigned Actions/Items/Motions/Ad Hocs Rogers announced RP ExCom recommends using Chapter Programs (Operations) PAOE Sheet for rewarding Chapters for making a transfer of old money from their treasury into a 2

3 Scholarship. RP Chairs cannot make the transfer alone, therefore it would fall under Chapter Operations instead of RP. After much discussion, Donovan moved and Farrish seconded that 2) the recognition of the transfer of existing Scholarship funds is not RPs purview, but recommends Chapter Operations PAOE handle this recognition. Vote CNV MOTION PASSED Rogers read an Action Item from ASHRAE Foundation asking RP to report back to the Foundation and Development Committee about how to handle underendowed funds that are held in the Foundation. He went on to explain the idea ExCom had was to grandfather in the funds already at $2,500 since they were set-up under that minimum. Any fund under $2,500 should try to increase to $3,000. Adelmann added that there are three funds at $2,000 that should also be grandfathered in since that was the minimum when they were established. After a brief discussion, the RP Committee asked Adelmann to send a letter in October to the home chapter saying the endowment is however far from the new $3,000 minimum and ask if the Chapter would be willing to follow-up with the donor or add funds to the endowment as a gift. AI (1) Hansen moved and Ama seconded that 3) RP Staff contact the Home Chapters for each endowment less than the new $3,000 minimum. Vote CNV MOTION PASSED B MBO Results Rogers reviewed his MBO and stressed how critical it is to have RP Chairs attend Centralized Training in the Fall. VII. ExCom Report A. Highlights & Committee Actions 3

4 Rogers announced all Action Items given to ExCom were completed. B. Manager s Report Adelmann reminded all the RVCs, especially outgoing RVCs, to fill out the form for Collins Award by July 15 th. Adelmann announced the specialty topic postcards will continue in She also reminded all the RVCs with early CRCs to send Meredith any display and promotional material requests as soon as possible. VIII. Regional Business A Estimates and Highlights Region I - $214,000 Region VIII - $460,000 Region II - $175,750 Region IX - $250,000 Region III - $190,000 Region X - $170,000 Region IV - $175,000 Region XI - $169,000 Region V - $135,000 Region XII - $165,000 Region VI - $168,000 Region XIII - $45,000 Region VII - $135,000 Region-at-Large - $20,000 B. New Recognition Level Crowe filled everyone in on the new donor levels beyond Platinum Benefactor ($30,000 to $49,999) and Patron ($50,000 to $99,999). Leong moved and Mahmoud seconded that 4) the new levels for Donor Recognition, Benefactor and Patron, be accepted by the RP Committee. Vote CNV MOTION PASSED C. Development Committee Update 4

5 Rogers told the Committee that a discussion taking place during the Development Committee would be about the acceptance of foreign currency, specifically Canadian dollars. Boyce, as President of ASHRAE Research Canada, recommended not rocking the RP game and leave the dollar as one for one. He went on to say if Major Donors want to change the acceptance policy for their major gifts, they can, but not to change it in RP. Jonkov agreed with Boyce adding that Canadians will not be happy if told they can only pay in US funds. After a lively, but positive, discussion, Ama moved and Jonkov seconded that 5) the RP Committee recommends that ASHRAE continue to accept Canadian dollars as equal to the US dollar for all gifts to all funds processed as part of the RP Campaign. Vote CNV D. Less than Minimum Endowments This was moved to be addressed under 6A. E. RP CRC Workshop Activities RVCs were tasked with finding out what their Chapters think about being able to know in November who would be their RP Chair for the following year. AI(2) F Goals Region I - $188,000 Region VIII - $400,000 Region II - $170,000 Region IX - $235,000 Region III - $183,000 Region X - $180,000 Region IV - $175,000 Region XI - $170,000 Region V - $125,000 Region XII - $145,000 Region VI - $175,000 Region XIII - $43,065 Region VII - $128,000 Region-at-Large - $33,000 G MBO 5

6 Carbone reported on his changes and additions to her MBO. H Centralized Training Adelmann announced the below Training dates: Centralized Training #1 on July 22-22, Regions I, II, VI, XI Centralized Training #2 on September 9-10, Regions V, VIII, IX, XII Centralized Training #3 on September 16-17, Regions III, IV, VII, X IX. Other Business A. Recognition of Top Dog Winner Region VIII RVC, Mike Donovan, was announced as the Top Dog winner. B. Recognition of Retiring Committee Members Rogers, Newton, Sealy, Hansen, and Leong were presented with plaques and thanked for their service and commitment to the RP Committee. C. Chair s Closing Comments Rogers thanked the Committee for all of their support during his time on the Committee. He wished them all well in upcoming campaigns and said he will visit often because once RP, always RP! D. Recognition of Incoming RVCs and VC Scott Martin Vice Chair Tiffany Abruzzo Consultant Matt Rowe RVC Region IV Scott Peach RVC Region VII Jason Hardman RVC Region XII Ching Loon Ong RVC Region XIII E. Next meeting date Las Vegas January 28, 2017 The meeting was adjourned at 10:45 AM RVC Training to begin immediately afterwards. 6

7 No. Pg. Motion Motions RP Committee Annual Meeting St. Louis June 25, The minutes from the Winter Meeting in Orlando be approved. 2-3 The recognition of the transfer of existing Scholarship funds is not RPs purview, but recommends Chapter Operations PAOE handle this recognition. 3-3 RP Staff contact the Home Chapters for each endowment less than the new $3,000 minimum. 4-4 The new levels for Donor Recognition, Benefactor and Patron, be accepted by the RP Committee. 5-5 The RP Committee recommends that ASHRAE continue to accept Canadian dollars as equal to the US dollar for all gifts to all funds processed as part of the RP Campaign. 7

8 Acton Items RP Committee Annual Meeting St. Louis June 25, 2016 No. Pg. Responsibility Action Item Status 1-3 Staff Send a letter in October to the home chapter saying the endowment is however far from the new $3,000 minimum and ask if the Chapter would be willing to follow-up with the donor or add funds to the endowment as a gift. 2-5 RVC Find out what their Chapters think about being able to know in November who would be their RP Chair for the following year. 8