Minutes from Board of Education Business/Work Session Meeting August 28, 2018

Transcription

1 Minutes from Board of Education Business/Work Session Meeting August 28, 2018 DINNER SESSION - 5:30 PM PRESENT: President Christophe Febvre, Vice President Susan Gutowsky; Directors Kristen Draper, Nate Donovan, Cathy Kipp and Rob Petterson; Superintendent Sandra Smyser; Assistant Superintendents Todd Lambert and Scott Nielsen; Executive Directors Pete Hall, Dave Montoya, Dustin Reintsma and Victoria Thompson; Legal and Policy Counsel Tom Crabb ABSENT: Director Carolyn Reed LATE: None The dinner session began at 5:30 p.m. 1.0 District Information and Board Discussion Topics Executive Director of Finance Dave Montoya spoke about the process for issuing bonds, stating the landscape has changed since 2016 and PSD can issue 375 million dollars to mitigate risk. Factors: Interest rate risks: Interest rates have risen over the past two years and it is suspected long term rates will increase. Waiting could cost taxpayers additional cost in interest. Bond redemption fund: PSD collected 33 million dollars levying for unissued bonds so cash is available to provide toward debt. PSD will use the reserve created and apply it to principal as soon as possible but must maintain legal spending parameters outlined in the ballot question. Cost of Issuance: Each time the District issues bonds there is a cost to engage the market. By only going to market once the District will save $300,000-$500,000. Market Driven Premium: Institutional investors buy bonds to create long portfolios for their business. Each time PSD goes to market costs increase so it is preferred to go to market once. The market driven premium will likely go up. Summary: PSD must spend 85% of proceeds within 3 years or penalties will be assessed. District can issue as much or as little as it wants right now. Board discussion included: Availability of constructions firms is a possible risk. Projects could be combined to accelerate timelines. 85% includes all proceeds. Two issuances of bonds may be risky due to uncertain economy. RBC maintains extremely conservative models.

2 Meeting Minutes, August 28, 2018 Page 2 of 6 PSD maintains a bond fund balance for times of uncertainty. Other school districts voting to sell bonds in November started the process after PSD. Audit committee feels PSD should issue the full amount if possible. Requests were made for the audit committee to provide formal information to the Board at a future meeting. Documents should be ready for the September 11, 2018 Board meeting for action, with funds in the bank around September 22, Rating agencies are lined up and presentations are ready to go. Land purchase in Wellington will take a few months to close after getting cash. PSD can begin making contracts as soon as bonds are for sale. PSD intends to be transparent and straightforward during this process. 2.0 Agenda Planning There was no discussion on this item. 3.0 Committee Reports There was no discussion on this item. 4.0 Executive Session Director Donovan moved that the Board go into executive session as authorized under C.R.S (4)(b) to confer with the District s attorney for the purpose of receiving legal advice on issues concerning the litigation in Denver District Court Case Number 2018CV Individuals invited to join the Board and Superintendent in executive session are Legal and Policy Counsel Crabb and Assistant Board Secretary Brunner. Director Draper seconded the motion. Director Kipp recused herself from voting on whether the Board should go into executive session. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky and Petterson Those voting NO: None ABSENT: Director Reed ABSTAIN: Director Kipp Motion passed 5-0 Executive session began at 6:07 p.m. Executive session ended at 6:25 p.m. Director Kipp was not in attendance for the Executive Session. Dinner session ended at 6:25 p.m. BUSINESS MEETING/WORK SESSION - (BOARDROOM) 6:30 PM PRESENT: President Christophe Febvre, Vice President Susan Gutowsky; Directors Kristen Draper, Nate Donovan, Cathy Kipp and Rob Petterson; Superintendent Sandra Smyser; Assistant Superintendents Todd Lambert and Scott Nielsen;

3 Meeting Minutes, August 28, 2018 Page 3 of 6 Executive Directors Pete Hall, Dave Montoya, Dustin Reintsma and Victoria Thompson; Legal and Policy Counsel Tom Crabb ABSENT: Director Carolyn Reed LATE: None 1.0 CALL TO ORDER President Febvre called the work session meeting to order at 6:31 p.m. 2.0 APPROVAL OF AGENDA Director Kipp moved the Board add a Discussion Item for the first reading of a resolution in support of Amendment 73. Director Gutowsy seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp and Petterson Those voting NO: None ABSENT: Director Reed Motion passed RECOGNITIONS AND REPORTS 3.1 First Week of School Reflection Superintendent Smyser Superintendent Smyser introduced a video from the first week of school. 4.0 COMMUNITY COMMENT There was no community comment. 5.0 CONSENT AGENDA 5.1 Personnel Action 5.2 Meeting Minutes: June 12, 2018 and June 14, 2018 (Special Meeting) Director Donovan requested Consent Agenda 5.1 Personnel Action be moved to Action Item 6.2. Director Donovan moved to approve and adopt the recommended actions for the remaining item on the Consent Agenda. Vice President Gutowsky seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp and Petterson Those voting NO: None ABSENT: Director Reed

4 Meeting Minutes, August 28, 2018 Page 4 of 6 Motion passed ACTION ITEMS 6.1 Litigation Regarding HB Director Petterson moved that the Superintendent and Legal & Policy Counsel be directed to take the necessary steps to remove Poudre School District as a plaintiff in the litigation challenging the pupil transportation section of HB in Denver District Court Case Number 2018CV32901 given that the Board of Education never took action to authorize Poudre School District s participation in that litigation. Director Draper seconded the motion. Board discussion included: Philosophical support for the lawsuit exists for reasons including the bill potentially violates the single subject law, last minute additions to the bill changed the intent of the legislation and Governor Hickenlooper expressed dismay with the bill as passed. PSD exclusion as plaintiff is partially due to recent expenditures of time and money for two years of litigation, several new building projects and a potential district-wide school start time shift. Appreciation was expressed for those leading the litigation. Litigation is one avenue to inform legislators constituents are unhappy about passing poor legislation. Reminders were given not to shy away from litigation when important matters are at stake. Director Kipp is a personal plaintiff on this litigation and does not represent the Board. PSD has indirect representation through membership in CASB and CASE. The voting was as follows: Those voting AYE: Directors Draper, Febvre, Gutowsky and Petterson Those voting NO: Director Donovan ABSTAIN: Director Kipp ABSENT: Director Reed Motion passed Personnel Action Director Petterson moved that the Board approve the Human Resources Personnel Action dated revised as delivered to our seats. Director Donovan seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp and Petterson Those voting NO: None ABSENT: Director Reed Motion passed INFORMATIONAL REPORTS/DISCUSSION ITEMS

5 Meeting Minutes, August 28, 2018 Page 5 of Learning Services Update Assistant Superintendent Todd Lambert provided an update on the reorganization of administrative office positions and stated an increased workload requires efficiency of time through reducing one-hour meetings to 30 minutes, careful and intentional scheduling and reliance on a newly formed group named the Learning Services Team. Learning Services Team members in attendance were: Director of Professional Learning and Development Kate Canine Director of Innovative Learning Environment Design Scott Elias Director of Integrated Services Sarah Belleau Director of Language, Culture and Equity John McKay Director of Curriculum Instruction and Assessment Robert Beauchamp Director of Student Services Darcie Votipka Director of Research and Evaluation Dwayne Schmitz Each team member brings advocacy for a specific student population to the group. Coordination of key instructional leaders will allow for growth in the system through the following actions: Increase student choice to ensure interest and passion match available courses. Allow for student voice and advocacy during career and academic planning. Develop three year professional development structure that includes all staff. Analyze connections survey data to inform and support school-based efforts. Board discussion included: Descriptions of team member advocacy for students was powerful and moving. Principals developed activities during recent leadership training and will educate staff at their site. New team perspective and viewpoint is a powerful shift. Career Cruising data is shared with teachers with a goal toward student self-advocacy. Connections Survey can reveal site-based student advocates. Board is thankful for empathy brought to the student experience. Expectations for the team are high and transparency with open dialog will be forthcoming as a norm. 7.2 Student Experience Post Secondary and Workforce Readiness Assistant Superintendent Scott Nielsen presented information on the student experience as it relates to post-secondary and workforce readiness, stating the first leadership meeting occurred today with extensive discussion surrounding building the capacity of the individuals they are leading. Career Cruising results indicated a large increase in student completion of Career Matchmaker. Information was shared with principals. Students who took the survey recognize connection to personal career and academic planning. Increased participation is expected in the future. NoCo Inspire connects high school students in PSD to Northern Colorado employers and community mentors. Currently 15 businesses participate with 50 opportunities for students with the

6 Meeting Minutes, August 28, 2018 Page 6 of 6 expectation of substantial increase. The goal is to connect student passion and interests to postsecondary work force. Board discussion included: Board recessed at 8:31 p.m. Board reconvened at 8:41 p.m survey results indicate largest area of interest surrounding aeronautical engineering. All schools participating in Career Cruising have access to NoCo Inspire. Students not participating in Career Matchmaker are currently unidentified. Important for students to see their passion connected to their learning. Naviance was adult focused. Career Cruising is student focused. Post-secondary workforce readiness work previously handled by a few staff members is now absorbed across the system by many staff members. 7.3 Discussion on Resolution for Amendment 73 Director Kipp spoke about Amendment 73 and requested Board support and approval of the resolution. Board discussion included: Board members support the resolution and requested document edits. Directors Petterson and Kipp volunteered to form a committee to edit the resolution. Edits to include accurate Colorado ranking and PSD numbers. Legal and Policy Counsel Tom Crabb will review the resolution for accuracy. Information was requested regarding the resolution attachment, specifically if authorization and approval of school district distribution of information by the Colorado Secretary of State is accurate. Second reading of the resolution may take place at the September 11 meeting. Board members confirmed approval of legislative subcommittee work and resolution presentation to CASB. Legislative update requested in the next Friday update. 8.0 ADJOURNMENT Board meeting adjourned at 8:59 p.m. Respectfully submitted, Jill Brunner Assistant Secretary to the Board of Education

7 DIVIDER SHEET Poudre School District Board of Education Meeting agenda packet materials: As posted pre-meeting

8 Business/Work Session Meeting Dinner Session (Superintendent's Office) 5:30 PM / : Business Meeting / Work Session (Boardroom) 6:30 PM August 28, 2018 Dinner Session - (Superintendent's Office/Conference Room) 5:30 PM This time is scheduled for the Board to receive information and to discuss issues introduced by Board members and the Superintendent. These matters may be scheduled in advance or raised at the meeting. No Board action on substantive matters is taken at the dinner session. As is the case at the regular business meeting, the Board may vote to go into executive session to discuss and/or receive information on particular matters as authorized by C.R.S., (4). The following topics have been scheduled in advance for this dinner meeting: 1. District Information and Board Discussion Topics 2. Agenda Planning 3. Committee Reports REGULAR BUSINESS MEETING - (BOARDROOM) 6:30 PM 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. RECOGNITIONS AND REPORTS 3.1. First Week of School Reflection - Superintendent Smyser 4. COMMUNITY COMMENT

9 Community members who have signed up on the community comment roster are welcome to speak at this time on topics not included on the agenda as ACTION ITEMS or INFORMATIONAL REPORTS/DISCUSSION ITEMS (the opportunity for community comment on those agenda items is provided when they are before the Board for action or information/discussion). In order to manage the Board's and the public's time in the most efficient manner, the comments of each speaker may not exceed three minutes. If more than 10 community members sign up to speak, the Board may impose ad hoc rules to reasonably limit the total time allotted for community comment. If one or more Board members choose to respond to a speaker's comments, debate with the speaker is not invited and the speaker is thereafter not entitled to make additional comments. Please keep in mind that community comment time is made available for the public to address issues, not personalities; personal attacks are not allowed. 5. CONSENT AGENDA Consent Agenda: Board members will be asked if they wish to discuss any items listed on the Consent Agenda. If so, these items will be moved from the Consent Agenda and placed under Items for Action. Items remaining on the Consent Agenda will be voted on together, pursuant to the following motion: "I move that the Board approve and adopt the recommended actions for the items on the consent agenda." 5.1. Personnel Action 5.2. Meeting Minutes: June 12, 2018 and June 14, 2018 (Special Meeting) 6. ACTION ITEMS 6.1. Litigation Regarding HB INFORMATIONAL REPORTS/DISCUSSION ITEMS 7.1. Learning Services Update 7.2. Student Experience - Post Secondary and Workforce Readiness 8. ADJOURNMENT

10 Poudre School District Board of Education Meeting Coversheet Agenda Item: Dinner Session Items 1. District Information and Board Discussion Topics 2. Agenda Planning 3. Committee Reports

11 Poudre School District Board of Education Meeting Coversheet Agenda Item: Summary: Personnel Action Note with respect to the attached action item regarding Board ratification of the Leave of Absence for Katy Williams, Science Teacher at Blevins Middle School: Poudre School District has a partnership with the John F. Kennedy School that enables interested, continuing contract teachers in PSD the opportunity to teach at JFK for a two-year period. The JFK School is a bilingual, bicultural German-American public school. Katy Williams was accepted to teach at the JFK School for the 2017/2018 and 2018/2019 school years. Ms. Williams discovered that she completed the wrong forms when she took her first year of a two-year leave. Ms. Williams contacted PSD s Human Resources Department in July 2018 and reported the error. She has since completed, returned, and signed the proper forms requesting an unpaid leave of absence returning to PSD at the end of the 2018/2019 school year. The Human Resources Department is asking the Board of Education to ratify Ms. Williams Leave of Absence for the 2017/2018 and 2018/2019 school years. Per Article 13.17, when Ms. Williams returns to duty, she shall return to her prior assignment or a comparable position. Type of Communication: Decision Preparation Type of Action Requested: Personnel Action Policy Facts: EL Communication and Support to the Board - Submit to the Board all matters regarding which Board action is required by law, along with the Superintendent's recommendations and required policy compliance assurances. GP , the Board will "take all actions required by law." Background: This Personnel Action is the final step for the Human Resources Department regarding personnel actions relating to licensed and administrative employment in the District. Recommendation: The Superintendent recommends approval of the attached personnel actions. ATTACHMENTS: File Name Description Type Personnel_Action_BOE_ pdf Personnel Action BOE Cover Memo

12 Human Resources - Personnel Action 8/28/ Licensed Staff A. Employment/Reappointment Name Effec Date Assignment 1) Rebekah Adams 8/1/2018 Teacher, Rocky Mountain High School 2) Erin Arthur 8/1/2018 Teacher Early Childhood, Irish Elementary School 3) Isabel Brigman 8/1/2018 Counselor, Irish Elementary School 4) Eryn Burge 8/1/2018 Teacher, Olander Elementary School 5) Jonie Carson* 8/1/2018 Teacher, Irish Elementary School 6) Liza Claiborne 8/1/2018 Teacher, McGraw Elementary School 7) Tamara Dierking 8/1/2018 Integrated Services Teacher, Preston Middle School 8) Shannon Evans 8/1/2018 Integrated Services Teacher, Poudre High School 9) Jill Garland 8/1/2018 Teacher Early Childhood, Eyestone Elementary School 10) Felica Gephart 8/1/2018 Teacher, Bethke Elementary School 11) Stephanie Hahn 8/1/2018 Teacher Early Childhood Int Serv, Kruse Elementary School 12) Courtnay Harper 8/1/2018 Teacher, Boltz Middle School 13) Stefan Harroo 8/1/2018 Teacher, Bauder Elementary School 14) Pari Jahed 8/1/2018 Teacher, Blevins Middle School 15) Kaitlyn Jones 8/1/2018 Teacher/Bully Prevention Counselor, Lesher Middle School 16) Jessica Magrin 8/1/2018 Speech Language Specialist, Integrated Services 17) Jennifer McGinnis* 8/1/2018 Integrated Services Teacher, Poudre Community Academy 18) Melissa Nicholas* 8/1/2018 Teacher, Shepardson Elementary School 19) Kirsten Schnell 8/1/2018 Teacher, Preston Middle School 20) Serena Seneca 8/1/2018 Social Worker, Integrated Services 21) Brittany Thorngren* 8/1/2018 Teacher Early Childhood Int Serv, Putnam Elementary School 22) Jacquelyn Vasquez 8/1/2018 Teacher, Tavelli Elementary School 23) Cheyenne Wald* 8/1/2018 Teacher, Bacon Elementary School 24) Adam Waters 8/1/2018 ACE Coordinator, Fossil Ridge High School 25) Kacy Wilms 8/1/2018 Teacher, Timnath Elementary School B. Leave of Absence Name Effec Date Assignment 1) Rachel Ibanez 8/14/2018 Teacher, Preston Middle School 2) Katy Williams 8/01/2017 Teacher, Blevins Middle School 3) Ashley Woodward 8/14/2018 Counselor, Wellington Middle School C. Resignation Name Effec Date Assignment 1) Meghann Ashley 5/31/2018 Teacher, Lesher Middle School 2) Cindy Benger 5/31/2018 Teacher, Fort Collins High School 3) Nicole Brey 5/31/2018 Teacher, Putnam Elementary School 4) Kristina Brown 5/31/2018 Teacher, Rocky Mountain High School 5) Sarah Bruhn 5/31/2018 Teacher, Bethke Elementary School 6) Heather Camping 5/31/2018 Teacher, Preston Middle School 7) Leanna Cline 5/31/2018 Teacher, Lincoln Middle School

13 8) Kim Cohen 5/31/2018 Teacher, Fossil Ridge High School 9) Phoenicia Cordova 5/31/2018 Teacher, O Dea Elementary School 10) Michael Drennan 5/31/2018 Teacher, Fossil Ridge High School 11) Eric Dudley 5/31/2018 Teacher, Webber Middle School 12) Megan Fritchman 5/31/2018 Speech Language Specialist, Integrated Services 13) Padro Gould 5/31/2018 Teacher, Lincoln Middle School 14) Melissa Grentz 5/31/2018 Nurse, Student Services 15) Lindsay Hacker 5/31/2018 Teacher, Wellington Middle School 16) Kristin Hartman 5/31/2018 Counselor, Centennial High School 17) Amanda Holderieath 5/31/2018 Teacher, Timnath Elementary School 18) Elizabeth Irvine-McDermott 5/31/2018 Teacher, Irish Elementary School 19) Kristara Kehl 5/31/2018 Teacher, Tavelli Elementary School 20) Natasha Leickly 5/31/2018 Teacher, Putnam Elementary School 21) Courtney Looney 5/31/2018 Teacher, Putnam Elementary School 22) Susan McCollum 5/31/2018 Teacher, Beattie Elementary School 23) Jami Montoya-Ulibarri 5/31/2018 Teacher, Bauder Elementary School 24) Lorianne Nonies 5/31/2018 Teacher, Olander Elementary School 25) Mikaela Perea 5/31/2018 Response to Intervention Coach, Riffenburgh Elementary School 26) Catalina Pimentel Toll 5/31/2018 Teacher, Irish Elementary School 27) Lisa Pitot 5/31/2018 Teacher, Fossil Ridge High School 28) Sarah Romero 5/31/2018 Teacher, Lesher Middle School 29) Cassandra Santo 5/31/2018 Teacher, Poudre High School 30) Samantha Senst 5/23/2018 Early Childhood Teacher, Irish Elementary School 31) Jenifer Smart 5/31/2018 Teacher, Preston Middle School 32) Michael Soriano 5/31/2018 Speech Language Specialist, Integrated Services 33) Meghan Stang 5/31/2018 Teacher, Boltz Middle School 34) Caitlin Stone-Alberts 5/31/2018 Teacher, Wellington Middle School 35) Marissa Taibi 5/31/2018 Teacher, Beattie Elementary School 36) Ronald Waite 5/31/2018 Teacher, Putnam Elementary School 37) Karie Wilson 5/31/2018 Teacher, Irish Elementary School 38) Valerie Zell 5/31/2018 Positive Behavior Coach, Riffenburgh Elementary School 39) Jasmine Zugarramurdi 5/31/2018 Social Worker, Integrated Services 40) Abigail Zwetzig 5/31/2018 Teacher, Putnam Elementary School D. Retirement Name Effec Date Assignment 1) Cindy Benger 7/31/2018 Teacher, Fort Collins High School 2) Rebecca Carpenter 7/31/2018 Teacher, Riffenburgh Elementary School 3) Robin Cecil 7/31/2018 Teacher, Fort Collins High School 4) Connie Goforth 7/31/2018 Teacher, Johnson Elementary School 5) Kim Kirsch 7/31/2018 Teacher, Kruse Elementary School 6) Susan Lind 7/31/2018 Teacher, Dunn Elementary School 7) Kathy Perkins 7/31/2018 Teacher, Dunn Elementary School 8) Ann Scott 7/31/2018 SWAAC Coordinator, Integrated Services 9) Lorrie Unrein 7/31/2018 Teacher, Johnson Elementary School 10) Kay Williams 7/31/2018 Teacher, Werner Elementary School *Rehired after non-renewal

14 Poudre School District Board of Education Meeting Coversheet Agenda Item: Summary: Type of Communication: Meeting Minutes: June 12, 2018 and June 14, 2018 (Special Meeting) Meeting minutes are taken at each regular business meeting of the Board of Education and must be approved by the Board at a future meeting. Approval is usually given by consent of the Board. Decision Preparation Type of Action Requested: Other Action Recommendation: The superintendent recommends approval of the Board meeting minutes from June 12, 2018 and June 14, 2018 (Special Meeting). ATTACHMENTS: File Name Description Type _meetingminutes_8_28_18_approval.pdf Meeting Minutes Cover Memo _RetreatMinutes_8_28_18_approval.pdf Meeting Minutes Cover Memo

15 Minutes from Board of Education Business Meeting June 12, 2018 DINNER SESSION - 5:30 PM PRESENT: President Christophe Febvre, Vice President Susan Gutowsky; Directors Kristen Draper, Nate Donovan, Cathy Kipp, Rob Petterson, and Carolyn Reed; Superintendent Sandra Smyser, Assistant Superintendents Jinger Haberer, Todd Lambert and Scott Nielsen; Executive Directors Danielle Clark, Pete Hall, Dustin Reintsma and Victoria Thompson; Legal and Policy Counsel Tom Crabb ABSENT: None LATE: Executive Director Montoya arrived at 6:15 p.m. Dinner session began at 5:30 p.m. 1.0 AGENDA PLANNING There was no discussion on this item. 2.0 DISTRICT INFORMATION Mountain Vista Development Update: PSD Planning, Design and Construction Manager Brendan Willits provided an update about the Mountain Vista site. A potential developer of an adjacent site may wish to trade PSD s current land for another site in the same area. Due to traffic and road concerns the alternate site is more ideal, however the current proposed site may be worth more money. Further information will be gathered and presented to the Board in the fall. Board discussion included: Standard size for elementary school sites is 15 acres. Traffic patterns for elementary and middle school should be considered. City of Fort Collins requires regional retention meaning green space, walking trails and open space between the railroad and the proposed site. Proposed site is 400 feet from railroad. Budget-friendly residential accommodations are being considered by developer. Preston Middle School Incident Update: Assistant Superintendent Scott Nielsen provided information regarding an incident at Preston Middle School, stating two students engaged in a physical altercation off school property after the last half-day of school. One student called 911 and police responded, placing Preston on a lock-in for the remaining students until the investigation was complete.

16 Meeting Minutes, June 12, 2018 Page 2 of 9 Board discussion included: Information was requested regarding discipline statistics and trends, and how this incident was reported. 3.0 EXECUTIVE SESSION Director Kipp move that the Board go into executive session as authorized under C.R.S (4)(b) & (f) to receive information and legal advice regarding a teacher personnel matter. Individuals invited to join the Board and Superintendent in executive session are Legal and Policy Counsel Crabb, Assistant Superintendent Nielsen, Executive Director Thompson and Assistant Board Secretary Brunner. Director Petterson seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed 7-0 Executive session started at 5:52 p.m. Executive session ended at 6:15 p.m. 4.0 COMMITTEE REPORTS There was no discussion on this item. Questions were raised about the PSD insurance increase of 25%. Executive Director Montoya will gather information and report findings back to the Board. President Febvre announced he now sits on the Board for the Fort Collins Urban Renewal Authority (URA). Dinner session ended at 6:29 p.m. REGULAR BUSINESS MEETING - (BOARDROOM) 6:30 PM PRESENT: President Christophe Febvre, Vice President Susan Gutowsky; Directors Kristen Draper, Nate Donovan, Cathy Kipp, Rob Petterson, and Carolyn Reed; Superintendent Sandra Smyser, Assistant Superintendents Jinger Haberer, Todd Lambert and Scott Nielsen; Executive Directors Danielle Clark, Pete Hall, Dave Montoya, Dustin Reintsma and Victoria Thompson; Legal and Policy Counsel Tom Crabb ABSENT: None LATE: None 1.0 CALL TO ORDER

17 Meeting Minutes, June 12, 2018 Page 3 of 9 President Febvre called the regular business meeting to order at 6:35 p.m. 2.0 PLEDGE OF ALLEGIANCE President Febvre led the Board of Education and audience members in the Pledge of Allegiance. 3.0 APPROVAL OF AGENDA There were no changes to the agenda. 4.0 RECOGNITIONS AND REPORTS Executive Director Danielle Clark introduced the recognitions for the evening. 4.1 Colorado Science Olympiad Champions Middle School State Champions: Preston Middle School Preston Middle School Dean of Students Kyle Healy and Coach Elizabeth Lloyd congratulated team members on their accomplishment, stating they worked as a team through failure and success. Team members in attendance were Ethan Lin, Payton Mlakar, Rebecca Rehm, Rachel Lorenzen, Bradon Loyd and Himaghna Kuntumalla. High School State Champions: Fossil Ridge High School Fossil Ridge High School Principal Julie Chaplain introduced Coaches Melissa Vigil and Dan Dannahower who spoke about the success of their team and the opportunity to learn about success, failure and unforeseen circumstances. Director Reed congratulated the participants and coaches and presented a certificate of recognition on behalf of the Board and PSD. 4.2 Athletic State Champions Single Girls State Tennis Champion: Ky Ecton, Poudre High School PHS teacher Carey Christensen introduced Coach Laura Ecton and athlete Ky Ecton stating Ky won the No. 1 State Singles all four years of high school and the sportsmanship award for the state tournament. Ky will be attending CU in the fall. Swimming 100 Fly State Champion, 200 IM State Champion and Swimmer of the Year: Danny Kovac, Fossil Ridge High School Fossil Ridge High School Principal Julie Chaplain introduced Danny Kovac and spoke about his many accomplishments. Danny thanked Poudre School District and stated he will be swimming at Xavier University next year.

18 Meeting Minutes, June 12, 2018 Page 4 of 9 Swimming 100 Free State Champion: Matt Geraghty, Fossil Ridge High School Fossil Ridge High School Principal Julie Chaplain introduced Matt Geraghty and spoke about his many accomplishments. Matt thanked Poudre School District and stated he will be swimming at the University of Missouri next year. Director Donovan congratulated the coaches and athletes and presented certificates of recognition to the state champions on behalf of the Board and PSD. 4.3 PSD Insight PSD Community Partnership Coordinator Beth Higgins introduced members of the 2018 PSD Insight graduating class, adding participants learned about policy and finance, governance, legislative advocacy and more to better understand District processes and challenges. Participants in attendance included Casey Adler, Annie Berndt, Rebekah Karasko, Christa Keivan, Derra Larsen, Stephen Pursley and Carmen Rule. Director Draper congratulated the participants and presented certificates of recognition to the graduates on behalf of the Board and PSD. 4.4 Superintendent Report McGraw Elementary School Principal Amy Smith introduced a video showing student responses to the question What does technology mean to you?. Superintendent Smyser thanked Poudre School District personnel for making the school year a success, from employees currently wrapping up the school year to those already finished. Operations, PD&C, HR, Instructional teachers, Paras, Coaches, Bus drivers, Cafeteria workers, Management, Board of Education members and many more. Thank you for all you did this past school year. Board discussion included: Thank you to Assistant Superintendent Jinger Haberer for the hard work, constant smile, assistance to the Board and work behind the scenes. Board members wished Jinger all the best moving forward and good luck on her journey as Superintendent for Ellensburg School District in Ellensburg, Washington and presented her with a plaque. 4.5 Board Report Director Petterson presented the Board report: Attended 13 graduations/ceremonies Attended several scholarship breakfasts Attended liaison meetings

19 Meeting Minutes, June 12, 2018 Page 5 of 9 Launched the MAC bus Board discussion included: Congratulations offered for all graduates. Thank you to all employees for a terrific year in support of our schools and our students. Initiative 93 signatures must be handed in by July 9 and all voters are encouraged to sign a petition. Sympathy was expressed to schools who lost staff members or students in the past months. Appreciation for crisis response teams going to schools to make all feel supported. 5.0 COMMUNITY COMMENT PSD school substitute teacher Frank Leibrock spoke about his concern for school security and student safety and encouraged Board members to consider holding individual public meetings in their subdistrict. PEA Treasurer Stacy Denham congratulated the District negotiations team and stated PEA is grateful for all of the hard work everyone put in, adding Poudre School District is fortunate to have a Board that supports teachers. Eric Sutherland questioned whether members of the public will have an opportunity to comment on the budget and stated anyone who can understand Initiative 93 legally and financially should be able to recognize there are no issues in front of the supreme court. Mr. Sutherland stated that under Colorado law it is unlawful to tax against a bond authorization unless you have first contracted for debt. 6.0 CONSENT AGENDA 6.1 Personnel Action Negotiations Memorandum of Understanding 6.3 Employee Agreement 6.4 Meeting Minutes from May 8, 2018 and May 22, Student Rights and Code of Conduct Policies ADC and JICH 6.6 Commercial Insurance Renewal for Agreement Governing Every Child Pediatrics Provision of Health Services to Poudre School District Students AEC Data Collection Verification of Actual Assessment Measures for Poudre Community Academy AEC Data Collection Verification of Actual Assessment Measures for Centennial High School 6.10 Head Start/Early Head Start Cost of Living Adjustment (COLA) Approval 6.11 Addendum to Fullana Learning Center Facility Use Agreement 6.12 Participation in the State Treasurer s Interest-free Loan Program and Colorado Statewide Investment Pool 6.13 Interfund Borrowing Resolution (submitted annually) 6.14 Investment and Wire Transfer Authorization (submitted annually)

20 Meeting Minutes, June 12, 2018 Page 6 of Check Issuance and Facsimile Signature Resolution 6.16 Proposed Budget for FY Consolidated Application 6.18 Colorado Department of Education EARSS Grant 6.19 Modular Classroom General Contracting/Infrastructure 6.20 Child Nutrition Prime Vendor Selection Director Kipp requested Consent Agenda Item 6.1 be moved to Action Items. Director Donovan requested Consent Agenda Item 6.3 to be moved to Action Items. Director Donovan moved to adopt and approve the remaining items on the consent agenda. Director Petterson seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed ACTION ITEMS 7.1 Monitoring/Policy Review: EL 2.1, Treatment of Students, Parents/Guardians & General Public Director Draper moved the Board determine that the Superintendent has reasonably interpreted Board of Education Policy EL 2.1 in her Internal Monitoring Report dated June 12, 2018 and that the evidence presented supports the Superintendent's conclusions stated in the Internal Monitoring Report. Vice President Gutowsky seconded the motion. Board discussion included: Parent Connections survey will be sent to all K-12 parents in the fall of Parents are encouraged to complete the survey to inform the Board of their perspective. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed Monitoring/Policy Review: EL 2.2, Treatment of Staff

21 Meeting Minutes, June 12, 2018 Page 7 of 9 Director Donovan moved the Board determine that the Superintendent has reasonably interpreted Board of Education Policy EL 2.2 in her Internal Monitoring Report dated June 12, 2018 and that the evidence presented supports the Superintendent's conclusions stated in the Internal Monitoring Report. Director Draper seconded the motion. Board discussion included: TLCC survey results indicate PSD is higher than the state average. Results are being reviewed at all levels. Survey will take place every other year. Human Resources tracks required employee training and notify employees yearly. No current process in place to track individual staff notification of policy change. Executive Directors are responsible for informing employees in their department. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed Personnel Action Employee Scott Elias documented start date of July 18, 2018 was amended to June 11, Director Kipp moved to amend the Human Resources Personnel Action document to reflect the change in start date for Scott Elias. Director Patterson seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed 7-0 Director Petterson moved to adopt the Human Resources Personnel Action document as amended. Director Draper seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None

22 Meeting Minutes, June 12, 2018 Page 8 of 9 Motion passed Employee Agreement Director Donovan moved to approve the employee agreement for Director Reed seconded the motion. Board discussion included: PSD negotiating team uses a collaborative process that works well. Director Donovan spoke with a former PSD student who stated he had been an at-risk youth and changed course due to the impact of an outstanding Social Studies teacher. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed INFORMATIONAL REPORTS/DISCUSSION ITEMS 8.1 Legislative Agenda for Changes for the upcoming legislative session and school year are documented. Modifications based on meeting tonight will be made and brought to retreat on Thursday. Senator Owen Hill attached a provision to HB requiring school districts pay to transport students to other schools regardless of district. Adding this to our agenda for the upcoming retreat. 9.0 EXECUTIVE SESSION Director Donovan moved the Board go into executive session in the Superintendent s office/conference room as authorized under C.R.S (4)(f) to discuss personnel matters related to the Superintendent s job performance and compensation. Individuals invited to join the Board in executive session are Superintendent Sandra Smyser, Legal and Policy Counsel Tom Crabb, Executive Director Vicki Thompson and Assistant Board Secretary Jill Brunner. Director Draper seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed 7-0

23 Meeting Minutes, June 12, 2018 Page 9 of 9 Executive session began at 8:11 p.m. Executive session ended at 9:12 p.m ADJOURNMENT Board meeting adjourned at 9:12 p.m. Respectfully submitted, Jill Brunner Assistant Secretary to the Board of Education

24 Minutes from Special Business Meeting June 14, 2018 SPECIAL BUSINESS MEETING 4:00 p.m. PRESENT: President Christophe Febvre, Vice President Susan Gutowsky; Directors Kristen Draper, Cathy Kipp, Rob Petterson and Carolyn Reed; Superintendent Sandra Smyser; Assistant Superintendents Todd Lambert and Scott Nielsen; Executive Director Danielle Clark, Legal and Policy Counsel Tom Crabb ABSENT: None LATE: Director Nate Donovan arrived at 4:08 p.m. 1.0 CALL TO ORDER President Febvre called the special meeting to order at 4:01 p.m. President Febvre presented Superintendent Smyser with a 5-year pin on behalf of Poudre School District. Assistant Superintendent Scott Nielsen introduced PSD Director of Innovation and Learning Design Scott Elias and spoke to his extensive work experience. Director Kipp moved that the Board of Education add the Legislative Agenda to Action Items, becoming Action Item 3.2. Director Reed seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson, and Reed Those voting NO: None ABSENT: None Motion passed ACTIVITY / SUPERINTENDENT REPORT Superintendent Smyser spoke about improving the system and outcome for students using the analogy of an ecosystem with specific reference to a fish tank. Living organisms, plants, oxygenation, light, sound, food and more create a delicate balance. Introducing something new can create unexpected outcomes. Each teacher tries to create an eco-system in their classroom; sometimes one fish eats another, and sometimes wonderful things happen. Attendees were invited to contemplate if current actions accomplish the goals of the environment and maximize opportunities; moving various things inside the ecosystem in the hope the entire aquarium does better. Superintendent Smyser distributed fish in various forms to Board members as a reminder of the concept.

25 Meeting Minutes, June 14, 2018 Page 2 of ACTION ITEM 3.1 Third Addendum to Second Revised Superintendent Contract Director Draper moved that the Board of Education approve the Third Addendum to Second Revised Superintendent Contract and authorize the Board President to sign the Addendum attested by the Board Secretary. Vice President Gutowsky seconded the motion. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp and Reed Those voting NO: None ABSENT: Director Petterson Motion passed Legislative agenda for WORK TOPICS Director Kipp moved that the Board approve the Legislative Agenda document for the school year. Director Draper seconded the motion. Board discussion included: Important to get this information in front of CASB soon. Committee did not discuss the document prior to meeting tonight. Bill requiring school districts to bus students into other school districts violates the single subject rule and may be subject to litigation. Colorado Governor has indicated he does not like this part of the bill. The voting was as follows: Those voting AYE: Directors Donovan, Draper, Febvre, Gutowsky, Kipp, Petterson and Reed Those voting NO: None ABSENT: None Motion passed Innovation Center Idea Assistant Superintendent Scott Nielsen presented an update to the Innovation Center Idea and invited individuals to imagine a place where students can go farm-to-table with content curriculum involved, CNA and bioengineering or cosmetology with an avenue toward entrepreneurship, virtual reality and drones that connect directly to a career and lead to a degree, automotive and trades and

26 Meeting Minutes, June 14, 2018 Page 3 of 6 fabrication labs reflecting industry standards and streamlined directly to employment after high school. PSD is currently processing and dreaming of different pathways to make this a reality. CSU is currently building a Design Center with maker spaces and is excited about PSD student exposure in high school. Challenging to design a space that meets the needs of PSD students and community. Physical location of the facility should be central to ensure accessibility for all students. Verification that the facility aligns with Board values is required to move forward. Board members agreed to support the pursuit of information regarding the facility. Potential facility names are being considered including but not limited to the Applied Learning Center. Current line of thinking is to have teachers from traditional school sites also teach at the Center. Some school districts have more than one center as well as outdoor centers. Business leaders have expressed GPA plays less of a role than soft skills (i.e. showing up on time, doing what they are told, being trainable, etc.). Center is intended to benefit all students including those pursuing a trade or career directly out of high school as well as those planning to attend college or other post-secondary education. 4.2 Student Think Tank Assistant Superintendent Scott Nielsen provided an update to the Board on the redesigned Student Think Tank. Current Student Think Tank activity is primarily taking place at Fort Collins High School and Rocky Mountain High School. Potential scenarios for future Think Tank meetings were discussed. Board will let administration know expectations regarding structure and outcome. Directors Draper and Petterson will form a committee and create a proposal to include information the Board would like to know as well as Board interaction, and present the proposal to Assistant Superintendent Scott Nielsen. 4.3 Ends vs. Means Ends vs. Means is designed to enable the vision of the Board, resonate with the group and allow big ideas to come to fruition. Focusing on student outcomes and vision while learning to express opinions will be beneficial to the Board. Disagreements within the group allow opportunity to think and gain insight. Candor was requested along with trust in best intentions. Board responsibilities include District leadership at the appropriate level, holding the Superintendent and District accountable to the ends, limitations, and being effective community liaisons. Understanding of what is happening in the system beyond data is required to be effective leaders. Board informs Superintendent when somethings needs to be done but does not tell Superintendent how to complete the task. Communication editing word by word is not the role of the Board.

27 Meeting Minutes, June 14, 2018 Page 4 of 6 When four or more Board members agree they speak as a Board; individual members may get frustrated and should then come to the Board to talk about the issue. Board members have different personalities and communication styles and should be comfortable stating an opinion. All voices should be heard. Members need to feel free to voice opinions without others taking it personally. Concerns should be brought before the Board President and Vice President before involving the Superintendent. Members must get comfortable with conversations including the Superintendent and consider this a group of eight instead of a group of seven. Nature of formal meetings does not allow time for transparent conversations about meaningful things. Board needs time for those conversations. Appearance that staff are cautious about information shared in front of the Superintendent and Board exists. Board prefers statements such as I don t know, I don t have time to do that right now or I will have to get back to you on that as opposed to inaccurate or incomplete information. Superintendent Smyser will inform staff of the Board request for honesty, accuracy and clarity. Clarification requested regarding Board member communication with staff; should members initiate communication with staff instead of going through the Board Secretary or Superintendent. Perception staff may be unwilling to say no to a Board Member request for communication despite an underlying desire not to have the communication exists. Protocol established: Board members will contact Board Secretary when requesting cabinet or staff communication. Board members should communicate requests for information with other members to alleviate duplication as well as instigate thought. Board members may choose to maintain the Superintendent monthly meeting but are not required to do so. Monday meetings prior to a Board meeting will still occur. Superintendent is authorized to cancel any meetings. Protocol established: Board members are responsible for communicating important information from individual Superintendent meetings to other members and trust this information will be shared at the appropriate time. Board requests follow-through on questions asked or documents requested from staff and assume responsibility for pursuing answers if information is not forthcoming. Superintendent, Board President and Assistant Board Secretary will note actionable items during Board meetings and communicate information to Board Secretary. Concern was expressed staff may not give an honest answer to questions if protocol requires them to go through the Superintendent. 4.4 Board/Superintendent Relationship Discussion surrounding Board/Superintendent team effort and trust began when the Superintendent sent a letter to teachers regarding time off to attend the march in Denver. Board members communicated teacher response and assured the Superintendent of support. Board members must trust professionalism of staff and assume information received is honest, unbiased and serves best intention of students.

28 Meeting Minutes, June 14, 2018 Page 5 of 6 Learning from past mistakes is crucial and the group of eight must trust, learn and try to do better. Lunch meetings provide an informal atmosphere and value through the opportunity to discuss issues with transparency while building relationships. Superintendent attendance is welcome. As elected officials, gatherings of four or more Board members must be published and governed in public. Venues should be comfortable for public participation. Decision made to hold lunch meetings every other month at the Partnership Center next year. Interest no longer exists in creating a Facebook page, but members may investigate Facebook Live broadcasts from community engagement sessions for those who cannot attend. Concern was raised regarding need for special audio and video equipment and staff to run it. Facebook Outreach Committee is composed of Directors Draper and Petterson. Board recessed at 7:54 p.m. Board reconvened at 8:03 p.m. 4.5 Legislative Session Reporting and Consensus Consensus regarding the current legislative committee with respect to committee size and amount of time spent at each Board meeting was requested. Board discussion included: Information presented at Board meetings can be difficult to follow. Need to ensure content does not become so big it loses value. Important PSD follow and support legislation; definitely having an impact and making a difference with the help of our lobbyist. Setting the legislative agenda at the beginning of the year is a starting point. Other bills come up after setting that agenda. The committee helps set direction. Protocol established: Legislative Committee is entrusted with making decisions on predictable bills on behalf of the Board. Any bills of concern will be brought to the Board during Dinner Session. If legislative committee requires additional input an amendment will be made to the agenda for the BOE meeting to discuss further. 4.6 Year in Review No items were discussed. 4.7 Looking Forward Director Petterson will be out of town for the August 14, 2018 Board of Education meeting and will provide input prior to the meeting. Director Petterson will be out of town December 3, 2018 through January 6, 2019 and requested approval from the Board to attend a meeting from Berlin over the phone. A resolution will be presented prior to the absence.

29 Meeting Minutes, June 14, 2018 Page 6 of 6 Mr. Petterson will not be attending the CASB retreat from December 6-9, ADJOURMENT Meeting adjourned at 9:00 p.m. Respectfully submitted, Jill Brunner Assistant Secretary to the Board of Education

30 Poudre School District Board of Education Meeting Coversheet Agenda Item: Litigation Regarding HB Summary: Type of Communication: On August 6, 2018, litigation was filed in Denver District Court Case Number 2018CV32901 challenging the pupil transportation section of HB Although the Board of Education had not taken any action to authorize Poudre School District's inclusion as a party in the litigation, the District was nevertheless named as a plaintiff. Decision Preparation Type of Action Requested: Other Action Policy Facts: Recommendation: Under C.R.S & -103(1), the Board of Education has the power to determine whether the District will participate in litigation as a plaintiff. The Superintendent recommends that the Board take action clearly indicating whether the District will participate as a plaintiff in Denver District Court Case Number 2018CV32901.

31 Poudre School District Board of Education Meeting Coversheet Agenda Item: Summary: Learning Services Update The new Learning Services Team (LST) is designed to work as a collaborative group to promote the District Ends throughout the system, coordinate the key action steps in the District s Unified Improvement Plan, and to optimize the learning experiences for all of our PreK-12th grade students. The group meets on a regular basis under the leadership of Dr. Todd Lambert and Mr. Scott Nielsen and attempts to address the obligations outlined above, by seeing the work from the perspective of our nearly 30,000 students. At the Board meeting on 8/28/2018, the LST will walk through their typical protocols when doing their work and engage the Board in a question and answer session regarding the updated model. Type of Communication: Background: Other Through the JSSC reorganization that took place at the end of the school year, the Learning Services Team (LST) took on new members, as well as new leadership. Scott Nielsen and Todd Lambert are now leading the team, which is comprised of the following members: Robert Beauchamp Director of Curriculum, Instruction, & Assessment Sarah Belleau Director of Integrated Services Kate Canine Director of Professional Learning Scott Elias Director of Innovative Learning Environment Design John McKay Director of Language, Culture, and Equity Dwayne Schmitz Director of Research and Evaluation Darcie Votipka Director of Student Services The LST meets two times a month. The team, or members of the team, will likely be the representatives from PSD keeping our BOE and community informed about a great deal of the work taking place in the system.

32 Poudre School District Board of Education Meeting Coversheet Agenda Item: Summary: Type of Communication: Background: Student Experience - Post Secondary and Workforce Readiness The Learning Services Team (LST) will ask the Board to join an interactive discussion regarding our progress with PWR strategies and initiatives. The primary topics within this item will be Career and Academic Planning (including ICAP and Career Cruising). All members of the LST will be available to answer questions and discuss PWR topics from the perspective of their department. Other Throughout the and school years, the PSD Board of Education has participated in several presentations and question/answer sessions on the topic of PWR. This will be the first opportunity of the school year for the new LST to work with our Board to discuss the key strategies, challenges, and action steps associated with this important topic. ATTACHMENTS: File Name Description Type

33 DIVIDER SHEET Poudre School District Board of Education Additional/Revised meeting agenda documents: As provided after posting

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