Everman ISD Board of Trustees Regular Meeting March 16, 2015

Transcription

1 Everman ISD Board of Trustees Regular Meeting March 16, 2015 The E.I.S.D. Board of Trustees met for a regular meeting on Monday, March 16, 2015, at 6:30 p.m. in the Barbara Novikoff Board Room at the Administration Building. Present at the meeting: Board Members: Ricky Burgess, Clifford Williamson, Gary Balch, Vicky Garza and Abbey Robinson. Administrators: Curtis Amos, Cathy Sewell, Joee Gainer, Jennifer Samuel, Glenn Brown, Maggie Stevens, James King, Nita Page, Becky Noon, Mya Asberry, Nikita Russell, Hyacinth Hall, Gary Emery, Hubert Pickett, Mario Layne, Colette Kotula, Melody Witt, Felicia Donaldson, Patrick Lamers, Martin DeHoyos, Anna DeLeon, Lonnie Massey, Cherie Pace and Sean Milligan. Also present were recording secretary, Lori Young, employee, Rose Ann Phillips, students to be spotlighted and their families. Ricky Burgess, Presiding Board President, called the meeting to order. Mr. Amos gave the invocation. Mr. Burgess led the Pledge of Allegiance. Ricky Burgess announced that a quorum of Board members was present, that the meeting had been duly called and that notice of the meeting had been posted in accordance with the Texas Open Meetings Act, Texas Gov. Code 551. Audience Items Mr. Burgess announced that no one in the audience had signed in to address the Board. Board Spotlight Character Trait Student Curtis Amos, Assistant Superintendent, announced that tonight s Character Trait Fairness is being spotlighted tonight. Mario Layne, principal at Baxter Junior High, stated that he was very proud to introduce seventh grader, Alberto Castro and 8 th grader, Mikayla Cole, as Baxter s outstanding students representing this six weeks character trait. Sean Milligan, principal at Johnson Campus, introduced 6 th grader, Fabian Burgos, as the character trait student for Johnson. 1

2 The families were introduced also as they came they came to the front to be congratulated by the Board while students were presented with a certificate from Mr. Amos. Executive Session: The Board adjourned into Executive Session at 6:38 p.m. pursuant to the following sections of the Texas Open Meetings Act: , Personnel Matters The Board resumed Open Session at 7:05 p.m. Consent Items A-H Gary Balch made a motion to approve consent items as proposed. Clifford Williamson seconded the motion. The following consent items were approved: Minutes of the Meetings on February 16, 2015 Tax Report for February, 2015 Bills and Claims for February, 2015 totaling $ Contracts: Shannon Bell Spec. Ed/E. Ray Resignations: Cardenas, Sergio ELA/JCB Coffee, Melissa Spec. Ed. Incl/Powell Cole, Jennifer 4th/Hommel Davis, Katie History/JCB Garcia, Michael Spanish/JCB Golden, Angela Math/Powell Healer, Hannah Reading/Baxter Jordan, Joshua Spec. Ed. Incl/Baxter Lancaster, Carol 1st/Hommel Mares, Eligio ELL Spec. Elem./District-Wide McGraw, Nancy Kg./E. Ray Moore, Margaret Kg. Bil./Hommel Morrison, Mikalia Math/Powell Page, Nita Principal/JCB Parrish, Melissa Reading/PE/Baxter Patterson, Madison DAEP/Johnson Sanders, Mary Jo 2nd/E. Ray Scott, Nettie 2nd/Souder Shores, Carrol Math/Baxter Snodgrass, Kelsey 1st/Hommel Southerland, Amy 4th Bil/Hommel Templeton, Carrie Spec. Ed/ Res./Baxter Wallace, Theda 3rd/Souder Williams, Sheneque 4th/E. Ray 2

3 Student Transfer Requests: Riesing, Emily 12 th /EAHS Riesing, Jacob 2/Townley Peters, Matthias 10 th /JCB Budget Amendments: One from E. Ray Adjusting Accounts in amount of $1, One from JCB HS adjusting accounts.70 Discipline Reports Action Items Receipt of Certification of Unopposed Candidates Mr. Amos stated that the last day to file for candidacy for Place 2, Place 3, or Place 7 at-large on the was Friday, February 27. With only one person per place filing, Ricky Burgess for Place 2, Gary Balch for Place 3 and Vicky Garza for Place 7 at-large, the EISD Board can issue Certificates of Unopposed Candidates. Clifford Williamson made a motion to accept receipt of Certification of Unopposed Candidates for place 2, place 3 and place 7 at-large. The motion was seconded by Vicky Garza. Orders Declaring Unopposed Candidates Elected to Place 5 and Place 6 At Large A motion was made by Clifford Williamson to approve orders declaring unopposed candidates Ricky Burgess elected to Place 2, Gary Balch Elected to Place 3, and Vicky Garza elected to Place 7 At Large. Abbey Robinson seconded the motion. Order Canceling May 19, 2015, Board of Trustee Election Clifford Williamson made a motion to cancel May 9, 2015 Board of Trustees Election and notify Tarrant County Elections of action. Gary Balch seconded. Texas Education Agency Waiver for Missed Instructional Day Mr. Amos stated when a district misses instructional days beyond the 2 designated makeup days because of weather, safety, or health issues, the school district can apply to TEA for a missed instructional day waiver. Before that waiver application can be completed online, the Board of Trustees must approve for the district to apply for the waiver. He reported that March 5 is the date that the waiver will be applied to and this day will be treated as a non-instructional day in the PEIMS reporting. A motion was made by Gary Balch and seconded by Vicky Garza to approve for the District to apply for a waiver due to the instructional day missed on Thursday, March 5, Submission of E-Rate Application for Category Two Funds 3

4 Assistant Superintendent, Cathy Sewell, reported that in March the District submits the EISD application for Federal E-Rate Funding for annual communication costs. She reminded the Board that last year, E-rate did not fund our Category Two projects but the fund has since been reauthorized and EISD is eligible to apply for the funding year. She stated that Category Two Funding opportunities happen in 5 year increments even though Category One Funding is an annual application. Ms. Sewell stated also that EISD has utilized the consulting services of VST Services, LLC to complete requests and project bids for infrastructure upgrade for the school year. She commented that Russell Neal, from VST Services is here to answer any questions from the Board. Ms. Sewell then stated that the District in consultation with VST Services, LLC is recommending board approval of the vendors as proposed for the Federal E-Rate Application as follows: For Electonics: Resilient For Cabling: Southwest Gary Balch made motion to approve E-Rate FCC 471 for Category Two Funding reimbursement. The motion was seconded by Abbey Robinson. Instructional Materials Adoption Cathy Sewell, Assistant Superintendent, stated that each year the District is required to certify to the State Board of Education and the Commissioner that all students have access to instructional materials to cover all TEKS in each required subject. This certification form must be submitted to the Texas Education Agency along with a Textbook Adoption proposal. She reported also that instructional materials/textbook committees have reviewed all materials and made the recommendation proposed although state funding allocations will not be posted for school districts access until September She stated that the District will make provisions and adjustments at that time to ensure that all students have access to learning materials as the school year begins. A motion was made by Gary Balch to approve District selected instructional materials as proposed. The motion was seconded by Vicky Garza Professional Educator Contracts Gary Balch made a motion that was seconded by Vicky Garza to approve the Educator contracts as recommended.. Proposed Termination of Professional Contracts 4

5 A motion was made by Clifford Williamson and seconded by Gary Balch to accept termination of Professional Educator Contract as proposed. Approval of Offer to Employ New Superintendent A motion was made by Clifford Williamson and seconded by Vicky Garza to offer employment as Everman ISD Superintendent to Curtis Amos under the terms stated in the employment contract as presented. Superintendent Report Construction Glenn Brown, District Construction Project Manager, gave a construction report as follows: High School Remodel Mr. Brown reported that despite the inclement weather, the crew is optimistic that they can complete construction on time as planned. He stated that the 3 rd is hall nearing completion and that phase of the project will be complete in 6 to 8 weeks. Hommel is looking great and work is progressing despite some hold ups because of the weather. We are currently trying to match brick colors. Security camera installation was nearly complete at Baxter and a discovery was made that the wrong cameras were installed. New camera s ordered and will be resent soon. Security is about 99% complete at Powell. Days Missed Due to Inclement Weather and Hazardous Road Conditions (February 23rd 24th, & March 5th) Mr. Amos reported that part of the calendar adoption process requires the Board to designate two bad weather make-up days and the days selected for the school year are May 25 (Memorial Day) and June 5 (Teacher Workday). He stated that the District is now working on a plan for the staff to have extended days on June 4 th and June 5 th calendar to accommodate this teacher workday change. Legislative Update Mr. Amos referred the Board to handout showing a few of the House Bills being presented in the Legislative Session at this time. He reviewed a few of the bills that may affect our District. Reports and Discussion Items Financial Assistant Superintendent, Joee Gainer, summarized the financial and investment reports for February, 2015 stating that the District is at a very good point this time of year. He stated that most of the tax revenue was in by the end of January and we are currently at about a 92% collection rate. Our expenditures are right on track with the 3.4 million a month averages. He stated also that the District is in a very good position for the August debt service payment. General Operating Fund for the current month shows total revenue of $1,402,742.05, total expenditures of $3,204,563.78, and excess revenues over expenditures of $(1,801,821.73). Year to date excess revenue over expenditures totals $5,472,

6 The Financial Report for Food Service Fund shows total revenue for the current month of $290,958.15, expenditures for the current month of $268,101.53, and current month excess revenues over expenditures of $22, and year-to-date excess revenues over expenditures of $(180,819.99). Debt Service reports current month revenue of $391, with year to date total expenditures of $3,330, Excess revenues over expenditures year to date total $1,458, The Monthly Investment Report, ending 2/28/15, shows total invested at $34,694,291.06; total interest earned at $1,747.23; monthly deposits totaled $9,531,175.69; with a total ending balance of $31,186, The Quarterly Investment Report, ending 2/28/15, shows total invested at $37,365,743.14; total interest earned at $5,886.55; quarterly deposits totaled $19,216,637.46; with a total ending balance of $31,186, Monthly Pro-rata and Year-to-Date Account by Function and by Object Code of Actual expenditures to Amended Budget Mr. Gainer explained that this report of actual expenditures to the budget, ending February 28, 2015, shows a Year to Date variance of $769,222 six months into the budget which after amendments and adjustments for annual amounts brings the pro-rata variance to $514,849. Gas Well Revenue received thus far this fiscal year (2/26/2015) is $24, The meeting was adjourned at 7:50 p.m. April 20, 2015 Date Approved Ricky Burgess, President Vicky Garza, Secretary 6