AGENDA MANAGEMENT & FINANCE COMMITTEE TUESDAY, DECEMBER 18, 2018 AT 1:00 P.M. (Legislative Chambers)
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1 AGENDA MANAGEMENT & FINANCE COMMITTEE TUESDAY, DECEMBER 18, 2018 AT 1:00 P.M. (Legislative Chambers) COMMITTEE MEMBERS: ALSO PRESENT: STAFF ADVISOR/MINUTES: Barnes-Chair, Howell, Blowers, Rondinaro. Timothy O Hearn, County Administrator Stacy Husted, Clerk I. TREASURER Holley Sokolowski A. Sales Tax Report (see attached) B. Resolution Authorize the creation and filling of one full-time Sr. Account Clerk-Keyboard Specialist position (see attached) C. Resolution Authorize transfer of funds - various departments (see attached) D. Resolution Unpaid School Taxes Assessed and Relevied for ( City Schools) (see attached) II. III. IV. REAL PROPERTY TAX AGENCY Tom Bloodgood A. Report of the corrections, refunds and credits processed. LEGISLATURE Stacy Husted A. Resolution Dedication of 2018 Proceedings (see attached) A. Motion Authorize renewing the contract with Catholic Charities for RSVP Services, in the amount of $7,500 plus mileage reimbursement to employees, for the term January 1, 2019 through December 31, COUNTY CLERK/DMV Theresa Philbin A. Resolution Acknowledge appointment and set salary for Assistant Deputy County Clerk (see attached) V. PERSONNEL OFFICE - Lorry Johnson A. Resolution Authorize name change and appointment to the Schuyler County Risk Management Committee (see attached) VI. INFORMATION TECHNOLOGY Chris Caccia A. Staffing update. VII. PURCHASING Elizabeth Guild A. No business. VIII. ELECTIONS Carolyn Elkins & Joseph Fazzary A. Nothing submitted. IX. RECORDS MANAGEMENT Peggy Tomassi A. Nothing submitted. X. COUNTY ATTORNEY Steven J. Getman A. Nothing submitted. XI. CO UNTY ADMINISTRATOR Timothy O Hearn
2 Schuyler County Prepared: 12/06/18 Sales Tax History 2018 By: H. Sokolowski County Share of Sales Tax (80%) Budget #'s are previous Actual Payments from NYS for Sales Tax Revenues 2018 County Share year's actual % of year X Budgeted Tax Revenues BUDGET % TO BUDGET JANUARY 419, , , , , , , , , , , , TOTAL JANUARY 547, , , , , , , % FEBRUARY 373, , , , , , , , , , , , TOTAL FEBRUARY 478, , , , , , , % MARCH 91, , , , , , , , , , , , TOTAL MARCH 905, , , , , , , % TOTAL 1ST QTR 1,930, ,011, ,086, ,001, ,156, ,725, ,602, APRIL 513, , , , , , , , , , , , TOTAL APRIL 653, , , , , , , % MAY 517, , , , , , , , , , , , TOTAL MAY 638, , , , , , , % JUNE 318, , , , , , , , , , , , , , , , , , TOTAL JUNE 1,155, ,116, ,102, ,198, ,287, ,029, , % TOTAL 2ND QTR 2,447, ,421, ,426, ,560, ,756, ,204, ,050, TOTAL YEAR TO DATE 4,378, ,433, ,513, ,561, ,912, ,930, ,653, JULY 703, , , , , , , , , , , , TOTAL JULY 912, , , , ,101, , , % AUGUST 732, , , , , , , , , , , , TOTAL AUGUST 917, , , , ,033, , , % SEPTEMBER 659, , ,096, ,175, ,226, , , , , , , , TOTAL SEPTEMBER 1,328, ,499, ,407, ,544, ,601, ,281, ,236, % TOTAL 3RD QTR 3,157, ,437, ,329, ,489, ,736, ,988, ,795, TOTAL YEAR TO DATE 7,536, ,870, ,842, ,050, ,648, ,919, ,448, OCTOBER 561, , , , , , , , , , , , TOTAL OCTOBER 715, , , , , , , % NOVEMBER 560, , , , , , , , , , TOTAL NOVEMBER 720, , , , , , , % DECEMBER 315, , , , , , , , , , , , TOTAL DECEMBER 1,097, , ,101, ,131, , % TOTAL 4TH QTR 2,533, ,391, ,480, ,653, ,514, ,211, ,125, GRAND TOTAL 10,070, ,262, ,322, ,704, ,163, ,130, ,574, BUDGET ESTIMATE 10,200, ,200, ,450, ,400, ,718, ,574, % OF GRAND TOTAL 98.73% % 98.78% % 94.82% 94.82% County Sales Tax Comparison
3 AUTHORIZE THE CREATION AND FILLING OF ONE FULL-TIME SR. ACCOUNT CLERK- KEYBOARD SPECIALIST POSITION TREASURER WHEREAS, the Treasurer Elect has determined that the title of Sr. Bookkeeper is no longer the appropriate title for the position within the Treasurer s Office, and WHEREAS, the needs of the of the office can best be met with abolishing the Sr. Bookkeeper position and creating a Sr. Account Clerk-Keyboard Specialist, and WHEREAS, the Treasurer Elect is requesting to create this position upon the approval of the County Administrator, and WHEREAS, funding for this position is included in the 2019 budget. NOW, THEREFORE, BE IT RESOLVED, that the Treasurer s Department is hereby authorized to create and fill one full-time Sr. Account Clerk-Keyboard Specialist position to be hired after January 1, 2019, at an hourly rate of $17.89 to be placed in Grade 5, as set forth in the CSEA Administrative Unit Contract, effective immediately, and BE IT FURTHER RESOLVED, that the Sr. Bookkeeper position be abolished effective January 1, 2019.
4 AUTHORIZE TRANSFER OF FUNDS- VARIOUS DEPARTMENTS BE IT RESOLVED, that the Schuyler County Treasurer be hereby authorized to make the following account transfers in order to balance out the 2018 accounts, to wit: * *To be filled in after the books are officially closed in February 2019.
5 UNPAID SCHOOL TAXES ASSESSED AND RELEVIED FOR ( CITY SCHOOLS) WHEREAS, the County Treasurer submitted to this County Legislature, pursuant to Section 1330 (5) of the Real Property Tax Law, a certified list of unpaid school taxes as of November 15th, which will be assessed and relevied, and WHEREAS, pursuant to Section 1330 (4) of the Real Property Tax Law, this Board is required to pay the various Districts the amount of unpaid school taxes, as certified. NOW, THEREFORE, BE IT RESOLVED, that the unpaid school taxes for the year ( City Schools), as they appear on said certified list be, and the same hereby are, approved as of December 30, 2018, and the real property named in said certification any items of unpaid taxes therein set forth.
6 Relevied School Town School District Return & Penalty Taxes Paid (on WG 2nds 7% Total ReLevy Catharine OdessaMontour 119, , , Cayuta Horseheads 1, , OdessaMontour 39, , , SpencerVanEtten 2, , Dix Corning City School , , , OdessaMontour Watkins Glen 251, , , Hector OdessaMontour 43, , , South Seneca 4, , Trumansburg 107, , , Watkins Glen 216, , , Montour OdessaMontour 129, , , Orange Bradford 89, , , Corning City School , , Watkins Glen 17, , , Reading Dundee 14, , , Watkins Glen 189, , , Tyrone Bradford 39, , , Dundee 91, , , Hammondsport 28, , , Watkins Glen 14, , , ,462, , ,564,737.60
7 DEDICATION OF 2018 PROCEEDINGS WHEREAS, it has been the custom to give tribute in the Proceedings of the Schuyler County Legislature to employees who retire from county service or elected officials who leave office, as recognition for their dedication and service. NOW, THEREFORE, BE IT RESOLVED, that the Proceedings of the County Legislature of the County of Schuyler for the year 2018" contain a tribute to Carl F. Scott (Automotive Mechanic Foreperson Highway), Lester J. Miller (Correction Officer Sheriff), Marcia O. Kasprzyk (Public Health Director), Vicky L. Flynn (Assessor Real Property Tax), Linda S. Packer (Cleaner Buildings and Grounds), and Harriett E. Vickio (County Treasurer).
8 ACKNOWLEDGE APPOINTMENT AND SET SALARY FOR ASSISTANT DEPUTY COUNTY CLERK COUNTY CLERK WHEREAS, the current Assistant Deputy County Clerk has resigned effective December 21, NOW, THEREFORE, BE IT RESOLVED, that this Legislature acknowledge the appointment by Theresa Philbin, Schuyler County Clerk, of Helen M. Specchio, as Assistant Deputy County Clerk, effective December 31, 2018 at an annual salary of $41,000.
9 AUTHORIZE NAME CHANGE AND APPOINTMENT TO THE SCHUYLER COUNTY RISK MANAGEMENT COMMITTEE - HUMAN RESOURCES WHEREAS, the Schuyler County Safety Committee is also charged with Risk Management assessment/oversight, and WHEREAS, there is also a need to redefine the appointments to reflect Titles versus individual names. NOW, THEREFORE, BE IT RESOLVED, that the Schuyler County Legislature acknowledges the name change of the Schuyler County Safety Committee to the Schuyler County Risk Management Committee and the following list of titles, or office representatives where applicable, to be appointed with no term. SCHUYLER COUNTY RISK MANAGEMENT COMMITTEE Emergency Management Coordinator Deputy Emergency Management Coordinator County Administrator Representative from the Legislature Personnel Officer Highway Superintendent Sheriff s Department representative President, Road Patrol Union or designee President, Correction Officer s Benevolent Association, or designee President, CSEA Administrative Unit, or designee President, CSEA Highway Unit, or designee Representative from Mill Creek Center Representative from Human Services Complex
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