Professionals Executive Board Meeting Minutes July 17, 2018

Transcription

1 I. Call to Order: Meeting called to order at 9:05 pm EDT by Anthony Murphy II. Roll Call: Maurice Patterson Position Name Present Late Absent Administrative Zone Chairperson Anthony Murphy X Chairperson-Elect Julius Hudson X Secretary Maurice Patterson X Treasurer Michael Boswell X Programs Chairperson Paula McCall X Parliamentarian Kendrick Howard X Chairperson Emeritus Maurice Patterson X Advisor Donna O. Johnson Mackey X Communications Zone Publicist Allanté Collier X Technology Officer Paula Bennett X Treasurer-Elect Finance Zone Finance Chairperson Angelena Edwards X Professional Development Conference Chairperson Jessica Wright X Technical Professional Conference Chairperson Frenae Smith X Programs Zone Pre-College Initiative Chairperson Dominick Sanders X Collegiate Initiative Chairperson Christine Wingo X Talent Development Chairperson Akissi Lewis X Technical Excellence Chairperson Syreeta Thomas X Membership Zone Membership Chairperson Eric Bryant X Region I Chair Ledum Nordee X Region II Chair Phyllis Pelzer X Region III Chair Lyle Gladney X Region IV Chair Alex Isaac X Region V Chair Christopher Lewis X Region VI Chair Mikala Windham X Additional Attendees NEB Vice Chair Jocelyn Jackson X Page 1 of 5

2 III. PEB : Maurice Patterson Motion: I move to approve the PEB from May 3rd Maker: Maurice Patterson Seconded by: Christine Wingo Discussion: Eric Bryant made a friendly motion to have all meeting minute start and end times in Daylight Savings Time. Motion was accepted. approved by Consensus. IV. Previous Action Item Review: Julius Hudson A. Julius going through actions 1. Membership Zone needs to discuss virtual chapters 2. Michael Boswell: Needs help from Anthony to get feedback from Don and his team. Responses have been slow as they are preparing for the upcoming meetings: NEB and BCA V. Financial Review: Michael Boswell A Budget has been approved but has not been disseminated yet a) It takes about 2-3 weeks to clean up budget, attach account codes, and tie information to account system prior to being sent out. B Projecting to finish in the positive 2. Still capturing reimbursements and accounting for current expenses 3. Eric Bryant: Will professionals be ahead budget wise or is it entire NSBE budget? a) Michael Boswell: Only answering for professionals b) Anthony Murphy: NSBE overall will finish in the positive C. ASC has 33 registrants 1. We need to do work to get more registrants D. PDC has 218 (186 paid)+ registrants 1. Currently trending above targeted registration revenue E. Sponsorship 1. ASC and PDC are doing well with sponsorship 2. Still need to work on soliciting more sponsorship F. Mikala Windham: Mikala has a vendor waiting for payment 1.Michael Boswell: Working to address this matter VI. Membership Report Q & A: Julius Hudson A. Monthly Report 1. The goal of the report is to not have report outs during the call and address questions and concerns beforehand. 2. Some reports seemed to be rushed and some were well thought out. 3. Julius Hudson to check with Paula Bennett to see if she has addressed the submission format. 4. Christine Wingo: Julius Hudson are you going to provide feedback to everyone a) Julius Hudson: Wants an invite to the counterpart meetings to provide feedback B. Goals 1. Julius Hudson sent out initial goal list to everyone 2. PEB to feel out the other goal columns at a minimum by Friday July 27 th, 11:59 your time. C. Invite to Regional meetings 1. Alex Isaac: Do you want an invite to the regional meetings? a) Julius Hudson: yes Page 2 of 5

3 VII. VIII. IX. Programs Review: Paula McCall A. Initiatives Open Items 1. Working with NEB counterparts collaboratively 2. Working on an FRC matrix 3. Convention FRFs are due in August 4. Been working on the PDC and ASC co-location 5. Dominick Sanders has been working on developing a resource kit on PCI outreach efforts 6. Working on ensuring TMAL to ensure it happens at every FRC 7. Working on Collegiate Initiative portion of FRC 8. SIG monthly report is available B. Essence Festival Activity: Syreeta Thomas 1. Had a booth in the community corner of Essence a) Ran out of materials on the first day (1) Gave away over 700 NSBE magazines b) People wanting classroom resources and starting a NSBE Jr. chapter c) Hundreds of people signed up to receive more information d) Next year try to engage the local chapters in the area 2. Anthony Murphy: Let other SIGs know that what was done at Essence should be the model for the other SIGs when wanting to have a booth at various places. Communication Review: Maurice Patterson A. We have been sending out newsletters monthly for Professionals and SIGS. B. Working on getting a Graduating Seniors enews out C. Sending out PDC and ASC communications D. Just purchased MailChimp to be able to Collegiate Students E. Syreeta Thomas: Can we send the first SIG enews out to the collegiate students? 1. Maurice Patterson: We will ensure they receive it F. Christine Wingo: Do you know when the deadline will be for the article? 1. Maurice Patterson: We can take it offline and work with Allanté G. Christine Wingo: Is there a plan to engage past members: 1. Eric Bryant: Meeting with membership team to discuss and then will follow up with the Communications Zone. Administrative Review A. Vote on Operating Guidelines Motion: I move to approve the PEB Operating Guidelines Maker: Maurice Patterson Seconded by: Paula McCall Discussion: Adopted by consensus Motion Passes B. PEB By-Laws Amendment Proposal Motion: I move to approve the PEB By-Law Amendment Proposals to include the SIGs in the By-Laws Maker: Syreeta Thomas Seconded by: Maurice Patterson Discussion: 1) Christopher Lewis: How to get SIG contact information -> Syreeta Thomas: It s in the Global contact sheet 2) Eric Bryant: Give a rundown of the rationale in the amendment as it pertains to the selection of the SIG Page 3 of 5

4 directors which is a different way in how things have been done. Syreeta Thomas: The SIGs are not in our governing documents at all. The SIGs also felt like they were not connected with the Leadership. We took the approach of appointing SIG Directors as appointing committee chairs. We wanted to bring some consistency to the selection of the SIG Directors and to bring some standardization to how they operate. This also allows the PEB to understand what is going on in the SIGs. Anthony Murphy: The SIG budget had a significant portion of the Professionals budget and the NEB and NAB noticed that they were not covered in our By-Laws. This highlighted an oversight that we corrected. 3)Eric Bryant: Can you provide clarification around section 3 where all the SIG Directors are selected during the same year. Was any consideration given to staggering their appointments? Syreeta Thomas. Yes, consideration was given to that, but it was decided that it was best that all the SIG Directors come in during the 2 nd year of the Tech Ex Chair rather than having a new Tech Ex Chair and 5/6 new SIG Directors at the same time. Roll Call Vote Position Name Vote Chair Elect Julius Hudson Yes Secretary Maurice Patterson Yes Treasurer Michael Boswell Yes Programs Chair Paula McCall Yes Publicist Allanté Collier Yes Technology Officer Paula Bennett Yes Finance Chair Angelena Edwards Abstain PDC Chair Jessica Wright TPC Chair Frenae Smith Yes Pre-College Initiative Chair Dominick Sanders Yes Collegiate Initiative Chair Christine Wingo Yes Talent Development Chair Akissi Lewis Technical Excellence Chair Syreeta Thomas Yes Membership Chair Eric Bryant Yes Region I Chair Ledum Nordee Yes Region II Chair Phyllis Pelzer Region III Chair Lyle Gladney Yes Region IV Chair Alex Isaac Yes Region V Chair Chris Lewis Yes Region VI Chair Mikala Windham Yes In Favor: 16 Opposed: 0 Abstentions: 1 Motion Passes C. Committee Initiative 1. Anthony Murphy: According to By-Laws there are committees. This year we are going to establish certain committees and bring in more support. The intent to achieve our goals without burning out. Kendrick Howard is driving this effort for the PEB. He is defining a process and timeline for this effort. D. Chairs Perspective 1. Anthony Murphy: a)everyone needs to understand that the budget is the plan. We need to secure the review and then execute based on having funds available. b) The organization is using NSBE 2025 as a driving function in determining what we should or should not be doing as an organization. It is key to generate solid action and do things in a much more significant way. We have to increase the number of high school students going into engineering. Page 4 of 5

5 The technical report around NSBE 2025 was sent out after NLC. We also have to make sure we have strong partnerships amongst each other within NSBE. c) There is a NEB meeting and WHQ will be there. Let Anthony Murphy know if there is anything you need. X. Open Discussion: A. Christopher Lewis 1. Where can we get the list of BCA companies from? a) Anthony Murphy: It s on the website. Anthony to send out to everyone. 2. How we support NSBE Jr. students in areas where students may be financially struggling to get started. a) Michael Boswell: We have to take a look at our budget overall and we can get it done the right way. Will take any and all ideas anyone has in regard to this. b) Christine Wingo: Working to address this issue as well in Buffalo. Looking into having funds donated by individuals go to a selected purpose. c) Donna O. Mackey Johnson: Even though something may not be in the budget, there are ways to try to find funds to support unbudgeted initiatives. B. Eric Bryant 1. Reminder for everyone to pay their national membership dues by August 1 st. XI. Adjournment: Meeting adjourned at 10:27 pm EDT by Anthony Murphy Next meeting: 9:00 pm EDT, August 21st via web meeting. Minutes Prepared by: Maurice Patterson, NSBE Professionals Secretary Action Item Review Assigned to: PEB Assigned by: Julius Hudson Required Action: Develop goals in link Deadline: Friday July 27 th 11:59pm Page 5 of 5