EXECUTIVE BOARD REGULAR MEETING AGENDA

Transcription

1 EXECUTIVE BOARD REGULAR MEETING AGENDA Local Governments & Citizens Working Together EXECUTIVE BOARD City of San Luis, Council Chambers Regular Meeting 1090 East Union Street Thursday, December 13, 2018 San Luis, Arizona :30 P.M. YMPO EXECUTIVE BOARD Chairwoman Cecilia McCollough, Mayor, Town of Wellton Vice Chair Vacant Sec./Treasurer J. Deal Begay, Jr., Vice Chairman, Cocopah Indian Tribe Member Gary Knight, Deputy Mayor, City of Yuma Member Maria Ramos, Vice Mayor, City of San Luis Member Paul Patane, Southwest District Engineer, ADOT Member Jacob Miller, Councilmember, City of Yuma Member Lynne Pancrazi, Board of Supervisors, Yuma County Member Martin Porchas, Board of Supervisors, Yuma County Member Karen Watts, Councilmember, City of Yuma Member Miguel Villalpando, Councilmember, City of Somerton A regular meeting of the Executive Board (the Board) of the Yuma Metropolitan Planning Organization (YMPO) will be held starting at 1:30 P.M., on Thursday, December 14, 2017, at the City of San Luis, 1090 East Union Street, San Luis, Arizona 85349, to discuss, consider, and/or take action with respect to the items listed below: 1. Call to Order and the Pledge of Allegiance. The meeting will be called to order and members will be asked to recite the Pledge of Allegiance. 2. Roll Call Attendance and Declaration of Votes. Crystal Figueroa, the YMPO Accountant II and Executive Assistant, will call the attendance roll and, if any members of the City of Yuma and/or Yuma County are not in attendance, those members that are in attendance will have the opportunity to declare which members will carry their respective number of proxy votes. Page 1 of 6

2 December 13, 2018, YMPO Executive Board Agenda 3. Call to the Public This item is to provide an opportunity for presentation of comments by the public on subjects not on the agenda. Individuals wishing to address the Board need not request permission in advance and are limited to three (3) minutes. 4. Presentation by the Honorable Santos Gonzalez Yescas, Mayor of the City of San Luis, Rio Colorado. The City of San Luis, Rio Colorado is the closest Mexican municipality to the Yuma metropolitan region and has a population equivalent to the whole of the Yuma region combined. Mayor Yescas was elected as Mayor of San Luis, Rio Colorado in September, As the elected leaders of some of our member agencies have a close relationship with Mayor Yescas, the Board felt it would be an appropriate gesture to invite Mayor Yescas to present his vision for future cooperation between the two regions. This item is on the agenda for information, discussion, and possible presentation by Mayor Yescas only, at this stage. 5. Consent Agenda A. Approval of the November 1, 2018, Board Meeting Minutes. B. YMPO Income and Expenditure Reports for October, A copy of the draft minutes of the previous Board meeting from November 1, 2018, and the Income and Expenditure Reports for October 2018, are being sent out with the agenda packet. Members will have the opportunity to review, report any changes and/or approve, as written, the minutes of the November 1, 2018, Board meeting and to review, discuss and acknowledge receipt of the reports. This item is on the agenda for information, discussion, and possible action to approve the Consent Agenda. Copies of the draft minutes are attached for review as item 5A and the Expenditure Report as Item 5B. 6. Possible Policy on an Air Quality Emissions Bank. Staff from Yuma County, as the lead agency for air quality planning in the Yuma County region, has been working with Arizona Department of Environmental Quality (ADEQ) staff on Arizona Emissions Bank rules that would allow the region to claim PM-10 emission reduction credits for paving of unpaved roads. Yuma County will be sending a letter to ADEQ asking that it consider changing the current language in the rulemaking for the Arizona PM-10 Emissions Bank and is asking that YMPO support this effort. This item is on the agenda for information, discussion and possible action to authorize the YMPO Executive Director to work with Paul Melcher, the Page 2 of 6

3 December 13, 2018, YMPO Executive Board Agenda Yuma County Director of Economic Development and Intergovernmental Relations, to review options for establishing an Emissions Bank for the Yuma County region. Mr. Melcher will present this item and additional background is included as part of an Information Summary that is being sent to members with this agenda packet as Item FY YMPO Unified Planning Work Program (UPWP) Amendment #1 The FY UPWP was approved by the YMPO Executive Board at their meeting on April 26, Since that time, the federal funds available to YMPO have been confirmed, the last fiscal year has fully closed-out with all of the reimbursements occurring and projections of expected federal funds are much clearer. The status of the YMPO transportation studies are also better defined. As a result, Amendment #1 to the FY 2019 UPWP is being requested. Based on the most recent information available, the total amount of federal funds under this amendment will not substantially change. However, three of the studies are already underway, the remaining three are expected to start before the end of the fiscal year and the two new studies are also expected to start before the end of the fiscal year. Two of the underway studies are expected to finalize during the current fiscal year with the remaining studies concluding by the following year. This item is on the agenda for information, discussion, and possible action to approve Amendment #1 to the current FY YMPO UPWP. Paul Ward will present this item and additional background is included as part of an Information Summary that is being sent to members with this agenda packet as Item Tentative Schedules for Calendar Year 2019 Executive Board and Technical Advisory Committee Meetings. Tentative schedules for YMPO Executive Board and Technical Advisory Committee (TAC) meetings are being submitted for review and comment. The normal criteria have been followed, in that TAC meetings are scheduled for the second Thursday of each month at Yuma County s Aldrich Auditorium, starting at 9:00 a.m. and Board meetings are scheduled for the last Thursday of each month, at various locations, starting at 1:30 p.m. This item is on the agenda for information, discussion and possible action to approve the tentative schedule for Calendar Year 2019 meetings of the YMPO Executive Board and the Technical Advisory Committee. Melissa Ramos, YMPO Assistant Planner, will present this item and draft copies of the tentative schedules are provided as part of an Information Summary that is being sent to members with this agenda packet as Item 8. Page 3 of 6

4 December 13, 2018, YMPO Executive Board Agenda 9. FY 2018 YMPO Audit Schedule The only findings in last year s FY 2017 YMPO Audit were that the increase in one employee s pay rate was not implemented in a timely manner, another employee s supporting pay rate documentation (Personal Action Form) was missing and that bank reconciliations were not being prepared in a timely manner. All three findings have been corrected. The attached Information Summary provides details of a proposed schedule for completing the audit for the fiscal year recently completed on June 30, 2018, for members review and comment. This item is on the agenda for information, discussion and possible approval of the schedule for the YMPO Audit for FY Crystal Figueroa, YMPO Executive Assistant/Accountant II, will present this agenda item and further information is included in an Information Summary that is being sent to members with this agenda packet as item Regional Transit Asset Management Plan One of the new Transportation Performance Measures approved by the Executive Board during the November 1, 2018 meeting, was the requirement to complete a Transit Asset Management Plan (TAMP). This is, primarily, an inventory of transit assets and a brief plan that outlines anticipated acquisitions. A reformatted copy of the recently completed 2019 TAMP for the Yuma region is attached. This item is on the agenda for information, discussion and possible action to approve the regional Transit Asset Management Plan for forwarding to ADOT and the Federal Transit Administration for further action, as appropriate. Mr. Gutierrez will present this agenda item and further information is included in an Information Summary that is being sent to members with this agenda packet as item Resolution in Support of the Renaming the State Route 195 At the November 1, 2018, Board meeting, Mr. Ward alerted members that the renaming process for State Route 195 had been initiated. This is regards a proposal to officially rename State Route 195 as the Robert A. Vaughan Expressway. In 2012, the YMPO Board adopted Resolution 128, to support the renaming, but it does not appear that the actual re-naming took place. This could be because State rules on re-naming require that re-naming cannot become official until after the individual being honored has been deceased for five years. This item is on the agenda for information and discussion only at this stage. Future action will likely include the possible adoption of a YMPO Resolution, similar to Resolution 128, supporting the re-naming of State Route 195 in honor of Robert A. Vaughan. Mr. Ward will present this agenda item and Page 4 of 6

5 December 13, 2018, YMPO Executive Board Agenda further information is included in an Information Summary that is being sent to members with this agenda packet as item Executive Director s Evaluation Members will have the opportunity to discuss the general process used to evaluate Mr. Ward s annual performance as YMPO Executive Director. The actual review of Mr. Ward s performance will likely be deferred to the January 31, 2019 meeting. This item is on the agenda for information, discussion and possible action to revise the procedure for evaluating the Director s performance. Mr. Ward will present this agenda item and further information is included in an Information Summary that is being sent to members with this agenda packet as item Summary of Current Events/Board Member Reports/Executive Director s Report & Comments by Other Participants. This agenda item is an opportunity for members and staff to update the Board regarding recent occurrences, as shown below. If written information is available, it will be included in an attached Information Summary. A. Staff Reports. B. TAC Minutes. C. Conference Updates. D. MPO/COG Director/Planner Meetings. E. Rural Transportation Advocacy Council activities. F. Projects - Economic Development and Transportation. This item is on the agenda for information, discussion and for Board member and staff reports and comments. 14. Possible Future Agenda Items. The following items will be heard at a future meeting. Members re encourage to suggest topics for discussion at a future Board meeting: A. Election of YMPO Officers for Calendar Year B. Annual Declaration of Votes. C. FY YMPO Transportation Improvement Program. Page 5 of 6

6 December 13, 2018, YMPO Executive Board Agenda 15. Progress Reports. Members and staff will update the Board on the progress of ongoing projects and other events. A. November 8 YMPO TAC Meeting, Paul Ward, Charles Gutierrez, Melissa Ramos, De Laurien McKenzie attended B. November 8 Yuma Bike Coalition Board Meeting, Charles Gutierrez and De Laurien McKenzie attended. C. November 8 Yuma County Open House for County 14th Street Improvements, Charles Gutierrez attended. D. November Title VI Implementation WebEx, Charles Gutierrez participated. E. November Finance Statement field work, Paul Ward and Crystal Figueroa participated. F. November 14 - ADOT/YMPO Coordination Meeting, Paul Ward and Charles Gutierrez attended. G. November 16 State Transportation Board Meeting, Paul Ward attended. H. November 28 TRB Webinar: Changes in Demographics and Markets for Public Transportation, Melissa Ramos attended. I. November Grant Submittal, Paul Ward submitted. J. November 28 Arizona State Names Board telecon, Paul Ward participated. K. November 29 Yuma County Chamber of Commerce, Paul Ward attended. L. December 5 Mapping the Desert (AWC GIS), Paul Ward, Charles Gutierrez, and De Laurien McKenzie attended. M. December 6 Mobility Managers Meeting, Charles Gutierrez attended N. December10 - ADOT/YMPO Coordination Meeting, Paul Ward and Charles Gutierrez attended. O. December 13 - YMPO TAC meeting, Charles Gutierrez, De Laurien McKenzie and Melissa Ramos attended. 16. Adjournment. Notice: In accordance with the Americans with Disabilities Act (ADA) and section 504 of the Rehabilitation Act of 1973, YMPO does not discriminate on the basis of disability, in the admission of, or access to, or treatment or employment in, its programs, activities, or services. If you have any questions regarding YMPO programs, activities, or services, please contact Paul Ward or Charles Gutierrez at Anticipated Future 2019 Meeting Locations January 31, 2019 City of Yuma City Hall, Room 190 February 28, 2019 City of Yuma City Hall, Room 190 Page 6 of 6

7 EXECUTIVE BOARD REGULAR MEETING MINUTES Local Governments & Citizens Working Together Executive Board Regular Meeting Thursday, November 1, :30 p.m. City of Yuma City One Plaza Yuma, Arizona Room Call to Order and the Pledge of Allegiance. YMPO Chairwoman, Mayor Cecilia McCollough, called the Executive Board (the Board) meeting of the Yuma Metropolitan Planning Organization (YMPO) to order at 1:36 p.m. She called on Yuma County Supervisor Martin Porchas, to lead the Pledge of Allegiance. 2. Roll Call Attendance. The YMPO Executive Director, Paul Ward, called the roll as follows: YMPO Executive Board Members Present: Chairwoman Cecilia McCollough, Mayor, Town of Wellton Member Gary Knight, Deputy Mayor, City of Yuma Member Maria Ramos, Vice-Mayor, City of San Luis Member Martin Porchas, Board of Supervisors, Yuma County Member Lynne Pancrazi, Board of Supervisors, Yuma County Member Mike Jones for Paul Patane, ADOT SW District Engineer Guest Member Paul Soto, Past Chairman, Cocopah Indian Tribe YMPO Executive Board Members Absent: Vice Chair Jose Yepez, Mayor, City of Somerton Secretary/Treasurer J. Deal Begay, Junior, Vice-Chairman, Cocopah Indian Tribe Member Jacob Miller, Councilmember, City of Yuma Member Karen Watts, Councilmember, City of Yuma As members from five, of the seven, constituent member agencies were present, the quorum requirement was met. TMPO Chairwoman, Cecilia McCollough, paused to recognize Mr. Paul Soto, the Planning Director of the Cocopah Indian Tribe and a past Chairman of the YMPO Executive Board. Mr. Soto was allowed to participate in the meeting as a guest and as a representative of the Cocopah Indian Tribe but, not being a current elected official, was not eligible to vote and did not count towards the quorum. YMPO Staff Present: Executive Director Additional Attendees: Gene Dalbey Blake Herzog Susan Thorpe Paul Ward, Executive Director Yuma Regional Bicycle Coalition Yuma Sun Reporter Yuma County Administrator Page 1 of 7

8 YMPO Executive Board Meeting Minutes Declaration of Votes. City of Yuma Deputy Mayor, Gary Knight, submitted to Paul Ward, YMPO Executive Director, proxy letters from City of Yuma Councilmembers Jacob Miller and Karen Watts he declared their proxy votes, for a total of five votes for the City of Yuma. 3. Call to the Public. No members of the public addressed the Board. 4. Consent Agenda. A. Approval of the September 27, 2018, Meeting Minutes. B. YMPO Income and Expenditure Reports for September There were no comments posed nor corrections requested. MOTION: Deputy Mayor Knight moved to approve the consent agenda, as presented. Vice-Mayor Maria Ramos seconded, and the consent agenda was unanimously approved. 5. FY 2018 Rural Transportation Summit - Lake Havasu City The 20th Rural Transportation Summit (Summit, or RTS) took place at the London Bridge Resort in Lake Havasu City between October 24-26, Mr. Ward reported that he was not able to attend the Summit, but he kicked-off the report by stating that the focus of the Summit was on transportation issues in the rural areas of the State, even though all areas of State are invited to attend. Deputy Mayor Knight reported that he felt the event was very useful and the breakout sessions he attended covered some excellent subjects. He was very happy to be able to network with some members of (his) District 6 of the State Transportation Board (STB) that he had not been able to meet yet. He stated that he would be traveling to Bullhead City and Kingman, in the near future, and especially enjoyed face-to-face meetings with members from La Paz, Mohave and Yavapai counties. He suggested that the general consensus of the members attending was that the State legislature needs to focus more on infrastructure needs in the rural areas to help transportation in the State, as a whole, to improve. This approach was supported, even by those from Maricopa and Pima counties, as they need strong roads through the remainder of the State to get and from their regions. The Chairwoman reported that she attended and agreed with Deputy Mayor Knight that the breakout sessions were very good, especially the possibility of using self-driving vehicles as transit vehicles. She also enjoyed meeting current and former STB members with their advice on how to submit requests to the Board. She stressed the importance of having a team approach to advertising the region s concerns and agreed that having YMPO support for elected members to attend the Summit was much appreciated. Mr. Ward gave YMPO Senior Planning/Mobility Manager, Charles Gutierrez, and YMPO Associate Planner, De Laurien McKenzie, the credit for producing the YMPO video that was shown at the Summit and members described it as awesome. Mr. Ward reported Page 2 of 7

9 YMPO Executive Board Meeting Minutes that the idea for the YMPO video stemmed from the original drone video of US-95 that was originally shown to the STB when they visited the Yuma region in February, Mr. Gutierrez and Mr. McKenzie sought member agency input as to what should be shown, bearing in mind the time limitations that were supposed to be applied. He thanked City of Yuma staff (in particular Brian Brady, Sr.) for their efforts in getting the drone footage flown, in the first place, and then editing the drone video clips into the current finished effort. The voice-over was particularly well-received. There were multiple requests to post the video (with a voice-over) on the YMPO website. Mr. Ward committed to sending copies of the voice-over video, together with the full video clips for each segment to each member agency on a flash drive. The Chairwoman summarized by singling out, and thanking Mr. Gutierrez, for his tireless efforts in supporting the Summit organizers with his communications and IT knowledge and abilities. Next year s RTS is being hosted by the South Eastern Arizona Governments Organization (SEAGO) which is a Council of Governments representing Cochise, Graham, Greenlee, and Santa Cruz Counties; the Cities of Benson, Bisbee, Douglas, Nogales, Safford, Sierra Vista, Tombstone, and Willcox; the Towns of Clifton, Duncan, Huachuca City, Patagonia, Pima, and Thatcher; and the San Carlos Apache Tribe. In addition to being part of SEAGO, the City of Sierra Vista is also officially classified as a Metropolitan Planning Organization. The venue for next year s Summit is, tentatively, the Casino Del Sol Resort, on Valencia Road between Tucson and Sahuarita. The dates are shown as October 16-18, 2019, culminating with the State Transportation Board meeting in Sahuarita on Friday, October 18, Mr. Ward suggested that, similar to this year, if the Board so desires, staff will ensure that next year s budget has sufficient funding for inviting all members of the YMPO Board to attend the Summit. He indicated that, because some members were not able to attend this year, he was able to extend invitations to two senior members from the Yuma Proving Grounds staff and they found the Summit very enlightening. He suggested that, providing funds were available, he would be willing to continue the invitations to YPG staff and to include the Chair and Vice Chairpersons of the YMPO Technical Advisory Committee (TAC) as well. 6. Transportation Performance Measures Mr. Ward presented this item. He apologized to members that the remaining members of YMPO staff were all attending a Federal funds training course, so he was the only staff member left to address agenda items. He reminded members that the Federal Highway Administration (FHWA) requires that Metropolitan Planning Organizations either develop and adopt their own Transportation Performance Measures (TPMs) or adopt the State s. In January 2018, YMPO already adopted regional safety performance measures that agree with the Arizona s safety performance measures. Supervisor Pancrazi arrived at this point. Page 3 of 7

10 YMPO Executive Board Meeting Minutes Mr. Ward continued that most Arizona MPOs have decided to accept the same TPMs that the State has adopted and read out the main criteria that form the basis of the TPMs. YMPO has reviewed the TPMs prepared by ADOT and the YMPO Technical Advisory Committee (TAC) has recommended that we should adopt these TPMs as our own unless, and until, we are able to prepare our own regional performance measures (PMs). Mr. Ward has drafted a letter that agrees that the YMPO adopts the same TPMs that the State of Arizona is using. He explained some of the difficulties in using the concept of targets for the safety PMs. He described that these PMs will be used to judge how well the region (and the State) does with regard to improving the delivery of transportation in the region. He referred members to the letter that was attached to the agenda item which agrees that YMPO will use the State targets unless, and until, we are available to develop our own. He summarized by stating that this item is on the agenda for information, discussion and possible action to adopt the State of Arizona MAP-21 Transportation Performance Measures/Targets as outlined in the attached letter. Supervisor Pancrazi asked whether different size cities and towns had different sized targets. Mr. Ward replied that some targets only apply in areas of the State but that the State s targets are mainly based on per-person or per-mile-traveled values. MOTION: Supervisor Pancrazi moved to approve the Arizona MAP-21 Performance Measures/Targets developed by ADOT, as outlined in the attached letter, as presented. Deputy Mayor Knight seconded, and the item was unanimously approved. 7. Preferred Firms for the Bike/Ped and Traffic Counts Studies Mr. Ward reported that he has finalized the negotiations with the two selected companies that were recommended as the preferred candidates for the Regional Bicycle/Pedestrian Study (Greenlight Traffic Engineering) and the Regional Traffic Counts Study (Kimley- Horn). He has also finalized a contract for the Traffic Counts study and expects to finalize the contract language for the Bike/Ped study by the end of the calendar year including reviews by our legal representatives. Mr. Ward finished his presentation by informing the Board that the YMPO legal team s name had changed from Byrne and Benesch to Benesch and Davy. Vice-Mayor Ramos asked how much the Kimley-Horn project was agreed at. Mr. Ward did not remember the precise amount but he believed the amount of the Kimley Horn contract was $85,000, but that the Bike/Ped contract was about $90,000. Deputy Mayor Knight asked whether both studies came in under the amount projected and Mr. Ward agreed that they had. Page 4 of 7

11 YMPO Executive Board Meeting Minutes Drafter s Note: The amount of the Traffic Counts Study was programmed at $85,000 and the bid was at $84,970, whereas the Bike/Ped study was programmed at $88,000 but the bid was $84, Executive Director s Report/Summary of Current Events/Board Member Reports & Comments by Other Participants. This agenda item is an opportunity for members and staff to update the Board regarding recent occurrences, as shown below. If written information is available, it will be included in an attached Information Summary. A. Staff Reports are provided, as needed, with each agenda item. B. TAC Minutes. C. Conference Updates: Arizona Rural Transportation Summit; D. State Transportation Board Meeting, October, Lake Havasu City. E. MPO/COG Director/Planner Meeting, October, Lake Havasu City. F. Rural Transportation Advocacy Council, October, Lake Havasu City. G. Projects - Economic Development and Transportation. H. FY YMPO Long-Range Transportation Plan. 9. Possible Future Agenda Items. The following items will possibly be heard at a future meeting. A. UPWP Amendment #1; B. FY 2018 Audit Schedule; C. FY YMPO TIP and the possible use of YMPO Funds for Member Agency TIP funded projects; D. Report on the remaining UPWP Studies; E. Possible Defense Access Roads Funding for US-95; F. Possible Air Quality Policy regarding Paving of Unpaved Dirt Roads; G. Possible Invitation to Mayor Santos Gonzales Yescas, City of San Luis, Rio Colorado. 10. Progress Reports. Members and staff updated the Board on the progress of the following ongoing projects and other events: A. Sep 26 - ADOT s Planning to Programming (P2P) Meeting Southwest District, Paul Ward attended. B. Sep 27 - YMPO Executive Board Meeting, Paul Ward, Crystal Figueroa, De Laurien McKenzie, and Charles Gutierrez participated C. Sep 27 - Traffic Count Safety Meeting, Paul Ward, Charles Gutierrez, Robert Aguilar participated. D. Sep 28 - Drone Flight various location, Charles Gutierrez participated. E. Sep 28 - City of Somerton GIS Department, De Laurien McKenzie attended. F. Oct 1 - City of Yuma Media for video production, Charles Gutierrez and De Laurien McKenzie attended. Page 5 of 7

12 YMPO Executive Board Meeting Minutes G. Oct 1 - City of Yuma Meeting with Mayor and Administrator, Paul Ward participated. H. Oct 2 - Participant Statistical Areas Program (PSAP), Charles Gutierrez and De Laurien McKenzie attended. I. Oct 2 - City of San Luis Meeting with Administrator, Paul Ward attended. J. Oct 2 - ASRS City of Yuma Meeting, Crystal Figueroa attended. K. Oct 4 - Round Table with Governor Ducey, Paul Ward attended. L. Oct 9 - Non-Motorized Users Team Meeting, Charles Gutierrez and De Laurien McKenzie participated. M. Oct OMB Super Circular Training, Paul Ward and Crystal Figueroa, attended. N. Oct 11 - TAC meeting, Charles Gutierrez, De Laurien McKenzie and Melissa Ramos attended. O. Oct FHWA Safety Analyst Peer Exchange, Paul Ward attended. P. Oct 22 - ADOT/YMPO Coordination meeting (YMPO), Paul Ward attended. Q. Oct Arizona Rural Transportation Summit - Charles Gutierrez, Crystal Figueroa, De Laurien McKenzie and Melissa Ramos attended. R. Oct 26 - STB meeting (Lake Havasu City), various attendees. S. Oct 29 - Meeting with Saguaro Foundation - Paul Ward, Charles Gutierrez, Crystal Figueroa, and Melissa Ramos attended. T. Oct 30 - Nov 1 - Financial Planning in Transportation (Phoenix), Charles Gutierrez, Crystal Figueroa, De Laurien McKenzie and Melissa Ramos. U. Oct 31 - Russ Clark Radio Show - Paul Ward attended. 11. Adjournment. There being no further business to discuss, the meeting was adjourned at 2:33 p.m. Notice: In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, YMPO does not discriminate on the basis of disability, in the admission of, or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in YMPO programs, activities, or services, contact Paul Ward at Page 6 of 7

13 YMPO Executive Board Meeting Minutes Preparation and Approval of Minutes: Minutes prepared by: Minutes reviewed to form by: Crystal Figueroa, Accountant II/ Executive Assistant, YMPO Minutes approved in regular session on December 13, 2018 Paul D. Ward, Executive Director Yuma Metropolitan Planning Organization Mayor Cecilia McCollough, Chairwoman YMPO Executive Board Page 7 of 7

14 4:23 PM 11/29/18 Accrual Basis Yuma Metropolitan Planning Organization Income & Expense Budget Performance October 2018 Income 4000 ADOT Grant 4001 PL 4002 SPR 4003 HSIP Total 4000 ADOT Grant 4010 FTA Grant / Total 4010 FTA Grant 4050 ADEQ Grant Funds Saguaro Foundation Funds - Other Total Funds 4400 Interest Income Total Income Expense 5110 Payroll Expenses 5111 Fringe Benefits 5112 Part Time Staff-Salaries 5113 Full Time Staff-Salaries Oct 18 Jul - Oct 18 YTD Budget % of Budget 31, , , % 3, , , % , , % 34, , , % 11, , , % , % 11, , , % , % , % 13, , , % 13, , , % 1, , , , ,281, % 1, , , % 2, , , % 21, , , % 5115 Health Insurance-ER Portion 3, , , % 5116 ASRS 2, , , % 5117 Workman's Comp Insurance , , % 5118 FUTA Payroll Expense , % 5120 Life Insurance , % Total 5110 Payroll Expenses 32, , , % 5123 Consulting Services 5124 Staff Training/Education 5125 Audit Services 5126 Payroll Processing Fees 5128 Accounting Services 5131 Data Process, Software, Hardware 5132 Furniture and Equipment 5140 Legal 5150 IT Support 5151 Building, Contents Insurance 5152 Equipment Maintenance 5153 Office Supplies 5154 Postage 5155 Printing 5157 Publications, Subscriptions 5158 Registration Fees 5159 Special Meetings 5160 Telecommunications 5162 Vehicle Insurance 5163 Vehicle Maint., Repairs, Parts 7, , , % , , % , , % , , % , % , % , , % , , % % 3, , , % % , , % % , % , % -1, , , % , % , , % , , % , , % Page 1 of 2

15 4:23 PM 11/29/18 Accrual Basis Yuma Metropolitan Planning Organization Income & Expense Budget Performance October 2018 Oct 18 Jul - Oct 18 YTD Budget % of Budget Income5164 YMPO Memberships & Dues , % 5165 Finance Charges and Interest % 5166 Website Maintenance , % 5167 Miscellenous Consumables Miscellaneous-Expense Alarm System % 5172 Lease 1, , , % 5173 Electric Bill , , % 5174 Grounds Maintence , % 5175 Janitorial , , % 5179 Office Building Repairs 5181 Pest Control % 5179 Office Building Repairs - Other , % Total 5179 Office Building Repairs , % 5182 Sewer & Water % 5190 Travel - Local & Outside County 7, , , % 5191 Travel- Local Fuel Charges , , % 5630 T530 Traffic Count Equipment , % Total Expense 56, , ,238, % Net Ordinary Income 5, , , % Other Income/Expense Other Income 4900 In-Kind Match Revenue Total Other Income Other Expense 9000 Local Match / Internal Transfer 9200 In-Kind Match Expenses 5, , , % 5, , , % , % 5, , , % 5, , , % Total Other Expense Net Other Income , % Net Income 5, , , % Wells Fargo - YMPO General Account Wells Fargo - YMPO Payroll Account Yuma County Treasurer - YMPO Account $87, $67, $1,525, $1,681, Page 2 of 2

16 YMPO INFORMATION SUMMARY for Agenda Item #6 Possible Policy on a Yuma County Air Quality Emissions Bank DATE: December 7, 2018 SUBJECT: Possible Air Quality Policy for Paving of Unpaved Roads SUMMARY: Yuma County, the lead agency for air quality planning in the Yuma County region has been working with the Arizona Department of Environmental Quality (ADEQ) on a possible Air Quality Emissions Bank for the Yuma County region. The Emissions Bank will allow the region to claim PM-10 Emission Reduction Credits for paving unpaved roads. ADEQ currently has legislation in place for the Maricopa County region (MAG) to use such a technique. Paul Melcher, the Yuma County Economic Development and Intergovernmental Affairs Director, has been working with Steve Burr, Principal Environmental Scientist/Specialist in the AQIPS Section, Air Quality Division of ADEQ on this matter. The main effort is to make changes to the existing language in the Arizona Emissions Bank rules that would allow the Yuma region to take advantage of the existing law, without negatively affecting the MAG region. Yuma County is asking YMPO support for this approach and the possible action is to authorize Paul Ward, Executive Director, to work with Mr. Melcher to identify the desired changes in the legislation to allow the region to start banking air quality credits for the paving of dirt roads that is already occurring. We anticipate coming back to the Board for further action in due course. PUBLIC INPUT: There have been no public comments on this process to date. TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: The Emissions Bank legislation is only being used in the MAG region at this time. However, the understanding is that any opportunity to establish credits for the Yuma region is likely to benefit air quality planning efforts in our region in the future. POLICY: YMPO is required to perform air quality conformity analyses on our transportation plans and programs but there is no wording with regard to an Emissions Bank in the current analyses. ACTION NEEDED: This item is on the agenda for information, discussion, and possible action to authorize the Paul Ward, the YMPO Executive Director to work with Paul Melcher, the Yuma County Director of Economic Development and Intergovernmental Relations, to review options for establishing an Emissions Bank for the Yuma County region. PRIOR BOARD/COMMITEE ACTIONS: None, to date. CONTACT PERSON: Paul D. Ward, Executive Director,

17 YMPO INFORMATION SUMMARY for Agenda Item 7 FY YMPO Unified Planning Work Program Amendment #1 DATE: December 6, 2018 SUBJECT: FY YMPO Unified Planning Work Program (UPWP) Amendment #1. SUMMARY: Each year, the YMPO develops the UPWP and Annual Budget in steps, in conjunction with member agency and public input. The Executive Board originally approved the current FY UPWP on April 26, YMPO staff are submitting Amendment #1 to adjust various programs, fund balances brought forward from the FY UPWP to the current program and actual awarded amounts for the current UPWP. These changes are explained in a memo included as part of this Information Summary. Since the current UPWP was approved, the Arizona Department of Transportation (ADOT) has confirmed federal funds totals that have been brought forward from FY and updated awarded amounts for the current UPWP. The funds brought forward amounts for SPR/PL were lower than originally projected and the anticipated FY funds have been deleted. In addition, YMPO did not receive the full amount requested in the original budget for SPR and 5310 funds; however, we did receive the slight increases in FY 2018 PL funding. There have been no additional hires during the current fiscal year, but this amendment updates all authorized YMPO staff fringe benefits and personal pay increases for FY Some changes have been made to the funds being targeted for attendance at the Rural Transportation Summit, the future Arizona Transit Association conference in early April and the Roads and Streets Conference in late April. These changes may require the allocation of a very limited amount of funds from Yuma County s YMPO Treasurer s account. Three of the approved planning studies are fully underway and the most recent timeframes for the remaining studies indicate that all of them will be started during the current fiscal year, although some will not be completed until the next fiscal year. A request for funding the Short-Range Transit Plan has been submitted, but has not yet been approved. Funding for a possible scoping or concept report level study for the desired improvements to US-95 is awaiting the ADOT programming process. Even though there has been a slight reduction in new programmed funds, the amount of the total budget for the UPWP FY has, essentially, stayed flat. However, there will still be a balance that we will need to be carry forward to the next fiscal year to continue funding the studies already started or which will be started by the end of the fiscal year. PUBLIC INPUT: No members of the public have addressed either YMPO staff members, the Technical Advisory Committee, or the Executive Board on this subject.

18 TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: Funding limitations tend to limit the types of studies that can be submitted for consideration. POLICY: There are no policy implications except that the final version of the UPWP needs to be fiscally constrained to reasonably available funding sources. ACTION NEEDED: This item is on the agenda for review, discussion, and possible action to approve Amendment #1 to the current FY UPWP. PRIOR BOARD/COMMITEE ACTIONS: At their meeting at the City of Yuma on April 26, 2017, the Board unanimously approved the current FY UPWP. MEMBERS ATTENDING: Cecilia McCollough, Wellton, Chair * Jose Yepez, Somerton, Vice Chair Gary Knight, Yuma, Member Maria Ramos, San Luis, Member Paul Patane, ADOT, Member Lynne Pancrazi, Yuma Co., Member J. Deal Begay, Jr., Cocopah Tribe, Member ^ Jacob Miller, Yuma, Member Martin Porchas, Yuma Co., Member Karen Watts, Yuma, Member * Those members neither present nor represented by proxy. ^ Those members not present but represented by proxy. CONTACT PERSON: Crystal Figueroa, Accountant II and Executive Assistant,

19

20 15. The amount of funding for the ITS Framework in FY 2019 has reduced from $73,293 to $43, Increase the Administration budget line item by $30,000 for a vehicle replacement. The amount of the total (Federal & State Funds) budget for FY 2019 has reduced from $1,281,381 to $1,279,344, which represents a total decrease of $2,037.

21 FY YMPO Unified Planning Work Program Amendment #1, Financial Tables Table One - Detail of Federal, State and Local Funding Sources State Funding Sources Agency ADEQ $10,000 Federal Funding Sources CF FY 18 - SPR Funds $110,293 CF FY 18 - PL Funds $192,857 CF FY d $119,253 CF FY 18- HSIP $87,000 ADOT/SPR FY 19 $175,000 ADOT/PL FY 19 $308, Funds FY 19 $90, Funds FY 19 $95,000 FTA 5305 Grant 22 (Oct 1, 2018-Sept 30, 2019) $91,909 Local Area Funds (YMPO FUNDS) Sub Total Federal & State $1,279,344 YMPO Local Contributions $6,053 In-Kind 2019 (Match for SPR/PL/FTA) Agency: Yuma County Services/TAC/Func Class/ SRTP/ Other YMPO planning by TAC Members Sub Total Local $6,053 $200,899 Sub Total In-Kind $200,899 Total Available $1,486,296

22 ` Tables Two and Three: Expenses by Work Elements and Categories WORK ELEMENT Salaries & Benefits EXPENSES Direct Expenses Match TOTAL COSTS I. ADMINISTRATION $113,383 $234,587 $55,696 $403,666 II. DATA COLLECTION / AIR QUALITY $20,008 $0 $605 $20,613 III. TRANSPORTATION IMPROVEMENT PROGRAM $132,964 $67,697 $38,521 $239,182 IV. REGIONAL PLANNING $41,864 $204,493 $52,723 $299,080 V. SPECIAL PROJECT PLANNING $130,257 $223,868 $47,849 $401,974 VI. LONG RANGE TRANSPORTATION PLANNING $18,014 $61,232 $6,425 $85,671 VII. PUBLIC PARTICIPATION PLAN $16,787 $0 $2,765 $19,552 VIII. PUBLIC TRANSPORTATION $8,922 $0 $1,808 $10,730 IX. ENVIRONMENTAL OVERVIEW $2,436 $0 $147 $2,583 X. CAPITAL EXPENDITURES $2,832 $0 $413 $3,245 TOTAL $487,467 $791,877 $206,952 $1,486,296 WORK ELEMENT Travel & Training Contractual Supplies M&O Technology Membership TOTAL I. ADMINISTRATION $26,914 $45,500 $9,800 $130,973 $17,900 $3,500 $234,587 II. III. IV. V. VI. VII. VIII. IX. X. DATA COLLECTION / AIR QUALITY TRANSPORTATION PROGRAM REGIONAL TRANSPORTATION PLANNING SPECIAL PROJECT PLANNING LONG RANGE PLANNING PUBLIC PARTICIPATION PLAN PUBLIC TRANSPORTATION ENVIRONMENTAL OVERVIEW CAPITAL EXPENDITURES $0 $0 $0 $0 $0 $0 $0 $0 $67,697 $0 $0 $0 $0 $67,697 $0 $204,493 $0 $0 $0 $0 $204,493 $0 $216,293 $7,575 $0 $0 $0 $223,868 $0 $61,232 $0 $0 $0 $0 $61,232 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $26,914 $595,215 $17,375 $130,973 $17,900 $3,500 $791,877

23 # Table Four: Categories by Funding Source TITLE Funds PL SPR 5305 FTA HSIP/ ADEQ 5310 In-Kind Match Funds In-Kind Match 100 Administration & Management $165,105 $9,980 $148,850 $37,212 $34,015 $8,504 $403, Air Quality Conformity $10,008 $605 $0 $0 $0 $0 $10,000 $20, FY TIP $4,498 $272 $1,184 $296 $6,155 $1,539 $13, Transportation Enhancement - AZ $1,389 $84 $347 $87 $1, Transportation Enhancement - CA $1,078 $65 $347 $87 $311 $78 $1, Intelligent Trans. Systems (ITS) $1,183 $72 $507 $127 $1,691 $423 $4, Goods/Freight/Rail Planning $5,612 $339 $29,381 $7,345 $3,929 $982 $47, Cross Border/Trade Corridor Planning $2,093 $126 $2,765 $691 $2,616 $654 $8, HPMS $24,837 $1,501 $0 $0 $26, Transportation Coordination $20,738 $1,254 $0 $0 $0 $0 $90,000 $17,500 $5,000 $134, Regional Planning $29,129 $1,761 $1,732 $433 $47,294 $11,823 $92, Review/Update Socio-Economic Files $2,369 $143 $676 $169 $336 $84 $3, Transit Planning $2,039 $123 $2,549 $637 $510 $127 $95,000 $23,750 $124, Port of Entry Planning $3,996 $999 $41,102 $10,276 $56, Linking Trans/Land Use/Econ. Dev./Tourism $6,524 $394 $1,506 $376 $2,007 $502 $11, Coordination with ADOT Studies $6,711 $406 $959 $240 $1,918 $479 $10, Special Projects Planning $1,641 $99 $1,343 $336 $3, Traffic Count Program $98,686 $5,965 $31,318 $7,830 $55,693 $13,923 $213, Traffic Count Equipment $3,043 $184 $7,913 $1,978 $13, Traffic Engineering/Planning Assistance $8,920 $539 $38,284 $9,571 $57, Traffic Safety $7,656 $463 $1,664 $416 $87,000 $5,259 $102, GIS/Transportation Planning $7,674 $464 $1,096 $274 $2,193 $548 $12, Long Range Transportation Planning $50,368 $3,045 $2,288 $572 $56, Federal/State/Local Legislation $24,853 $1,502 $1,053 $27, Small Community Assistance $955 $58 $333 $83 $448 $112 $1, Public Participation Plan $7,554 $457 $5,036 $1,259 $4,197 $1,049 $19, Public Transportation Planning (Transit) $2,231 $135 $2,231 $558 $4,461 $1,115 $10, Environmental Overview $2,436 $147 $2, Capital Expenditures $1,558 $94 $1,275 $319 $3,245 Funds In-Kind Match TOTAL $500,888 $30,276 $285,293 $71,323 $211,162 $52,791 $95,000 $23,750 $97,000 $5,259 $90,000 $17,500 $6,053 $1,486, /5 In-Kind Match Funds In-Kind Match Funds In-Kind Match Local Funds FY 2019 TOTAL

24 YMPO INFORMATION SUMMARY for Agenda Item 8 Tentative 2019 YMPO Executive Board and Technical Advisory Committee Meeting Schedule DATE: December SUBJECT: Tentative 2019 YMPO Executive Board and Technical Advisory Committee Meeting Schedules. SUMMARY: Tentative schedules for Calendar Year 2019 YMPO Executive Board (Board) and Technical Advisory Committee (TAC) meetings are being submitted for review and comment. The normal criteria have been followed, in that TAC meetings are scheduled for the second Thursday of each month at a single location, Yuma County s Aldrich Auditorium, starting at 9:00 a.m. and Board meetings are scheduled for the last Thursday of each month, at various locations, starting at 1:30 p.m. The tentative schedules for each Committee are attached at the end of this Summary. The Executive Board schedule mentions where meetings held during last year. Members will be requested to review and confirm the location of meetings this year or submit their requests for any changes. PUBLIC INPUT: No specific input has been provided by members of the public on this subject. TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: Meetings are scheduled based on standard prior year criteria. The only variation to the one meeting per month criterium is that the November and December meetings of the Board are combined, usually coinciding with the same day as the TAC. POLICY: Membership on the YMPO Executive Board and TAC and the frequency of meetings is outlined in YMPO By-Laws. ACTION NEEDED: Members are requested to review, discuss and possibly approve the schedule for the 2019 YMPO Executive Board and Technical Advisory Committee Meetings. PRIOR BOARD/COMMITEE ACTIONS: The YMPO Executive Board unanimously approved a similar 2018 schedule for the YMPO Executive Board and Technical Advisory Committee Meetings at their meeting on January 25, CONTACT PERSON: Melissa Ramos, Assistant Planner,

25 Tentative Schedule for YMPO Executive Board Meetings Calendar Year 2019 Date Location January 31, was City of Yuma, Room 190 February 28, was City of Yuma, Room 190 March 28, was Yuma Co. Aldrich Auditorium April 25, was City of Yuma, Room 190 May 30, 2019 June 27, 2019 July 25, was Cocopah Indian Tribe 2018 was cancelled 2018 was Town of Wellton August 29, was at the City of Yuma, Room 190 September 26, was City of Somerton October 31, was City of Yuma, Room 190 November 28, 2019 December 12, , combined with December meeting 2018 was City of San Luis Notes: 1. All proposed meeting dates are on the last Thursday of each month, except for the November/December meeting and start at 1:30 p.m. 2. November 28, 2019, is Thanksgiving Day and December 26, 2019, is the day after Christmas Day. 3. The Chairperson of the Board may decide to cancel tentatively scheduled meetings, as circumstances dictate.

26 Tentative Schedule for YMPO Technical Advisory Committee (TAC) Meetings Calendar Year 2019 Date January 10, 2019 February 14, 2019 March 14, 2019 April 11, 2019 May 9, 2019 June 13, 2019 July 11, 2019 August 8, 2019 September 12, 2019 October 10, 2019 November 14, 2019 December 12, 2019 Note: 1. All proposed meeting dates are on a Thursday. They start at 9:00 a.m. and are held in the Aldrich Auditorium, at the Yuma County Department of Development Services Building at 2351 West 26th Street, Yuma, Arizona

27 YMPO INFORMATION SUMMARY for Agenda Item 9 FY 2018 YMPO Audit Schedule DATE: December 6, 2018 SUBJECT: FY 2018 YMPO Audit Schedule. SUMMARY: Two findings in last year s FY 2017 YMPO Audit were that the increase in one employee s pay rate was not implemented in a timely manner, another employee s supporting pay rate documentation was missing. Since that time, YMPO Staff has taken corrective actions, retroactively paid the employee, and updated personnel records. Another finding is that bank reconciliations were not prepared in a timely manner. This has now been corrected and the finding follows repercussions from the beginning of FY 2016 when essential staff, such as the Executive Director and the Accountant positions, were vacant. The current audit process of YMPO s accounts for FY 2018 (July 1, 2017, through June 30, 2018) started in June In recent years, the accounting firm known as Lumbard and Associates prepared the YMPO financial reports; however, recently, the Pun Group acquired Lumbard and Associates. YMPO has agreed to continue the existing contract with the new accounting firm under the same criteria. The Walker and Armstrong audit firm completes the audit, submits a formal letter to staff and presents the audit to members of the Audit Committee, usually on the morning of an Executive Board meeting. The schedule for the forthcoming audit is as follows: FY 2018 Audit Schedule Date Anticipated Action By Who June 27, 2018 Nov 13-16, 2018 Dec 31, 2018 Jan 14-17, 2019 YMPO FY 18 Audit Test of Control Selections Onsite Visit-Review of Financial Accounts Deadline of Financial Statements to Auditors Audit of Accounts YMPO Staff, Walker and Armstrong YMPO Staff, Pun Group YMPO Staff, Pun Group YMPO Staff, Walker and Armstrong End of February Issue Audit Walker & Armstrong Mar 28, 2019 Present to YMPO Audit Committee and Board Walker & Armstrong Mar 31, 2019 Deadline for Single Audit Filing Submittal Walker & Armstrong Exec. Director

28 PUBLIC INPUT: No specific input has been provided by members of the public on this subject. TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: YMPO uses two steps, first we use a consultant company to prepare detailed financial reports and then a separate consultant company to audit them. POLICY: The YMPO By-Laws require an audit of YMPO accounts and the establishment of the Audit Committee. The By-Laws do not describe how the Audit Committee should carry out the audit. ACTION NEEDED: Members are requested to review, discuss and possibly approve the schedule for the YMPO Audit for FY PRIOR BOARD/COMMITEE ACTIONS: At their meeting on April 26, 2018, the YMPO Executive Board unanimously approved the FY 2017 YMPO Audit. MEMBERS ATTENDING Cecilia McCollough, Wellton, Chair * Jose Yepez, Somerton, Vice-Chair J. Deal Begay, Jr., Cocopah Indian Tribe, Member Maria Ramos, San Luis, Member Gary Knight, Yuma, Chairman Paul Patane, ADOT, Member ^ Jacob Miller, Yuma, Member Lynne Pancrazi, Yuma Co., Member Martin Porchas, Yuma Co., Member * Members neither present nor represented by proxy. ^ Members not present, but represented by proxy. CONTACT PERSON: Crystal Figueroa, Accountant II and Executive Assistant,

29 YMPO INFORMATION SUMMARY for Agenda Item #10 Yuma Regional Transit Asset Management Plan DATE: December 6, SUBJECT: Yuma Regional Transit Asset Management Plan (TAMP). SUMMARY: During their October and November, 2018, meetings, the YMPO TAC and Executive Board have officially adopted the new Transportation Performance Measures (TPM) in alignment with ADOT. The Yuma County Intergovernmental Public Transportation Authority (YCIPTA) is the cognizant agency for public transit in the region. YCIPTA has submitted a TAMP to the YMPO for approval. This document will be submitted by the YMPO to Federal Highways Administration, Federal Transit Administration, and ADOT on behalf of the process for the TPM compliance. PUBLIC INPUT: There have been no public comments on this process to date. TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: YMPO is responsible for transportation planning in the Yuma County region, including transit planning. We are also required to work with ADOT and YCIPTA in developing a TAMP for the region, with YCIPTA being the lead agency for this effort. POLICY: Under the TPMs recently put in place, YMPO is required to work with ADOT and YCIPTA in developing a TAMP for the region. ACTION NEEDED: This item is on the agenda for information, discussion, and possible action to approve the Yuma regional TAMP for forwarding to ADOT and federal agencies as required by the TPM process. PRIOR BOARD/COMMITEE ACTIONS: The YMPO Technical Advisory Committee will consider this item at their meeting on December 13, It is anticipated that they will recommend approval of the TAMP. At their meeting on November 1, 2018, the YMPO Executive Board unanimously approved the State of Arizona MAP-21 Transportation Performance Measures/Targets as outlined in an attached letter.

30 MEMBERS ATTENDING Cecilia McCollough, Wellton, Chair * Jose Yepez, Somerton, Vice-Chair * J. Deal Begay, Jr., Cocopah Indian Tribe, Secretary/Treasurer Gary Knight, Yuma, Member Maria Ramos, San Luis, Member Mike Jones for Paul Patane, ADOT, Member ^ Jacob Miller, Yuma, Member ^ Lynne Pancrazi, Yuma Co., Member Martin Porchas, Yuma Co., Member ^ Karen Watts, Yuma, Member * Members neither present nor represented by proxy. ^ Members not present, but represented by proxy. CONTACT PERSON: Charles A. Gutierrez, Senior Planning/Mobility Manager,

31 Yuma County Intergovernmental Public Transportation Authority Transit Asset Management Plan Shelly Kreger, Accountable Executive Last modified by YMPO November 27, 2018 Introduction The Yuma County Intergovernmental Public Transportation Authority (YCIPTA) formed on December 13, 2010 by the Yuma County Board of Supervisors to administer, plan, operate and maintain public transit services throughout Yuma County, including within the political jurisdictional boundaries of the Cities of Yuma, San Luis, Somerton, the Town of Wellton, and the unincorporated Yuma County areas. Yuma County Area Transit (YCAT) is the marketing name for YCIPTA and the fixed route transit system. YCAT OnCall, formerly known as the Greater Yuma Area Dial-A-Ride is the marketing name for the Demand Responsive Transit System. YCAT operates eleven fixed routes and a Demand Response Service throughout the southwestern quadrant of the Yuma County and portions of eastern Imperial County with limited service to El Centro. YCAT generally operates Monday-Friday from 5:50 am to approximately 7:30 pm with headways every 45 to 60 minutes and on Saturday from 9:15 am to 6:30 pm with headways every minutes. There is no service on Sunday or major holidays at this time. These services for this fiscal year are provided under contractual arrangement with RATP DEV USA. A total of 41,000 revenue vehicle service hours are budgeted in fiscal year (this consists of an allocation of 37,000 hours to YCAT and 4000 hours to YCAT OnCall). YCAT is currently operating 29 buses. Twenty (20) buses are powered by diesel and used on YCAT \fixed routes. Six (6) small buses and three (3) vans are powered by gasoline and used on YCAT OnCall and neighborhood YCAT routes. All buses and vans are owned by YCIPTA and were purchased with FTA and ADOT funding. The fleet size will be decreasing to 28 revenue vehicles when three of the older buses will be decommissioned.

32 Performance Targets & Measures Asset Category - Performance Measure Asset Class 2019 Target 2020 Target 2021 Target 2022 Target 2023 Target REVENUE VEHICLES Age - % of Revenue Vehicles within a particular asset class that have met or exceeded their Useful Life Benchmark (ULB) BU - Bus 38% 38% 28% 28% 28% CU - Cutaway Bus 50% 25% 25% 25% 25% VN - Van 65% 30% 30% 30% 30% EQUIPMENT Age - % of vehicles that Non- Revenue/Service 100% 50% 50% 50% 50% have Automobile met or exceeded their Useful Custom 1 100% 100% 100% 100% 100% Life Benchmark (ULB) Custom 2 50% 60% 70% 80% 90% FACILITIES Condition - % of facilities with a condition rating below 3.0 on the FTA Transit Economic Requirements Model (TERM) Scale Passenger Facilities 20% 20% 20% 20% 20% Note: AB-Articulated Bus, AO-Automobile, BR-Over-the-road Bus, DB-Double Decker Bus, FB-Ferry Boat, MB-Minibus, MV-Minivan, RT-Rubber-tire Vintage Trolley, SB-School Bus, SV-Sport Utility Vehicle, TB-Trolley Bus, Steel Wheel Vehicles, trucks and other Rubber Tire Vehicles, Administration, Maintenance, Parking Structures These terms are not used in this table or the following; however, those terms are listed in the Original FTA Document

33 Target Setting Methodology Targets are set using projected funding availability and the Capital Replacement Plan. Capital Asset Inventory Please see Appendix A (Asset Register) for the Asset Inventory listing. Asset Inventory Summary Appendix A Asset Category Total Number AVG Age AVG Mileage AVG Value Revenue Vehicles ,048 $238, BU - Bus ,506 $291, CU - Cutaway Bus ,310 $108, VN - Van ,036 $52, Equipment ,515 $56, Non-Revenue/Service Automobile ,515 $51, Custom N/A $72, Custom N/A $18, Facilities 18 3 N/A $26, Passenger Facility 18 3 N/A $26,935 Note: AB-Articulated Bus, AO-Automobile, BR-Over-the-road Bus, DB-Double Decker Bus, FB-Ferry Boat, MB-Minibus, MV-Minivan, RT-Rubber-tire Vintage Trolley, SB-School Bus, SV-Sport Utility Vehicle, TB-Trolley Bus, Steel Wheel Vehicles, trucks and other Rubber Tire Vehicles, Administration, Maintenance, Parking Structures These terms are not used in this table or the following; however, those terms are listed in the Original FTA Document

34 Condition Assessment Please see Appendix B (Asset Condition Data) for Individual Asset Condition listing. Asset Condition Summary Appendix B Asset Category Total Number Avg Age Avg Mileage Avg TERM Condition Avg Value % at or Past ULB Revenue Vehicles ,048 N/A $158, % BU - Bus ,506 N/A $189, % CU - Cutaway Bus ,310 N/A $77, % VN - Van ,036 N/A $52, % Equipment ,515 N/A $51,038 40% Non Revenue/Service Automobile ,515 N/A $36,615 40% Custom N/A $72, % Custom N/A $18,000 0% Facilities 18 3 N/A 5 $26, N/A Passenger Facilities 18 3 N/A 5 $26, N/A Note: AB-Articulated Bus, AO-Automobile, BR-Over-the-road Bus, DB-Double Decker Bus, FB-Ferry Boat, MB-Minibus, MV-Minivan, RT-Rubbertire Vintage Trolley, SB-School Bus, SV-Sport Utility Vehicle, TB-Trolley Bus, Steel Wheel Vehicles, trucks and other Rubber Tire Vehicles, Administration, Maintenance, Parking Structures These terms are not used in this table or the following; however, those terms are listed in the Original FTA Document

35 Decision Support Investment Prioritization Annually, based on budget availability, the YCIPTA Director and Finance Operations Manager review fleet/capital replacement needs based on condition, age, and prioritize replacement per class of asset. Decision Support Tools The following tools are used in making investment decisions: Process/Tool 10-year Capital Asset Plan Brief Description An Excel Based 10-year replacement plan for fleet/assets, YCIPTA Board approved annually updated based on available grant funding Unplanned Maintenance Approach Included in each year s budget is a line item for unplanned maintenance needs.

36 Investment Prioritization The list of prioritized investment projects is provided in Appendix C Appendices Appendix A Appendix B1 Appendix B2 Appendix B3 Appendix C Appendix D Asset Register Revenue Vehicle (Rolling Stock) Condition Data Equipment Condition Data Facilities Condition Data Proposed Investment Project List Fleet Replacement Module Output

37 APPENDIX A ASSET REGISTER Asset Category Asset Class Asset Name Make Model Count ID/Seriel No. Asset Owner Acquisitio n Year Vehicle Mileage Replacement Cost/Value Equipment Custom 1 Call Center System AVAYA N/A 1 YCIPTA 2016 N/A $25, Equipment Custom 1 Radio System Motorola N/A 1 YCIPTA 2012 N/A $85, Equipment Custom 1 Samrtcard System Accufare N/A 1 YCIPTA 2013 N/A $107, Equipment Custom 2 Lifts SEFAC N/A 2 YCIPTA 2013 N/A $18, Equipment Equipment Non-Revenue/Service Automobile Non-Revenue/Service Automobile Shop Ford F /140 YCIPTA ,983 $55, Support Ford Focus 3 133/134/135 YCIPTA ,046 $16, Facilities Passenger Facilities Bus Shelter LACOR N/A 18 YCIPTA 2015 N/A $26, Revenue Vehicles BU - Bus Arboc Arboc Freightliner 4 150/151/152/153 YCIPTA ,072 $375, Revenue Vehicles BU - Bus Gillig Gillig Low Floor 2 200/201 YCIPTA ,045 $425, Revenue Vehicles BU - Bus New Flyer New Flyer D40F 2 137/138 YCIPTA ,047 $50, Revenue Vehicles BU - Bus New Flyer New Flyer D40LF YCIPTA ,123 $50, Revenue Vehicles BU - Bus Passport Chevy C YCIPTA ,000 $225, Revenue Vehicles BU - Bus Trolley Freightliner Specialty Trolley 2 142/144 ADOT ,750 $13, Revenue Vehicles CU - Cutaway Bus Cutaway Ford E / YCIPTA ,310 $77, Revenue Vehicles VN - Van Vans Dodge Caravan 3 146/147/148 YCIPTA ,036 $52,200.00

38 APPENDIX B1 REVENUE VEHICLE (ROLLING TOCK) CONDITION DATA Asset Category Asset Class Asset Name Count Id/Serial No. Age (yrs) Vehicle Mileage Replacement Cost/Value Useful Life Benchmark (Yrs) Past Useful Life Benchmark Revenue Vehicles BU - Bus Arboc 4 150/151/152/ ,072 $375, No Revenue Vehicles BU - Bus Gillig 2 200/ ,045 $425, No Revenue Vehicles BU - Bus New Flyer 2 137/ ,047 $50, Yes Revenue Vehicles BU - Bus New Flyer ,123 $50, Yes Revenue Vehicles BU - Bus Passport ,000 $225, Yes Revenue Vehicles BU - Bus Trolley 2 142/ ,750 $13,605 7 Yes Revenue Vehicles CU - Cutaway Bus Cutaway / ,310 $77, Yes Revenue Vehicles VN - Van Vans 3 146/147/ ,036 $52, No

39 APPENDIX B2 EQUIPMENT CONDITION DATA Asset Category Asset Class Asset Name Count Id/Serial No. Age (yrs) Vehicle Mileage Replacement Cost/Value Useful Life Benchmar k (Yrs) Equipment Custom 1 Call Center System 1 2 N/A $25, No Equipment Custom 1 Radio System 1 6 N/A $85, Yes Equipment Custom 1 Smartcard System 1 5 N/A $107, Yes Equipment Custom 2 Lifts 2 5 N/A $18, No Equipment Non-Revenue/Service Automobile Shop 2 139/ ,983 $55, Yes Equipment Non-Revenue/Service Automobile Support 3 133/134/ ,046 $16,231 4 Yes Past Useful Life Benchm ark

40 APPENDIX B3 FACILITIES CONDITION DATA TERM Scale Replacement Cost Asset Category Asset Class Asset Name Count ID/Serial No. Age (Yrs) Condition Value Facilites Passenger Facilities Bus Shelter $26,935.00

41 APPENDIX C PROPOSED INVESTMENT PROJECT LIST Project Year Project Name Asset/Asset Class Cost Priority 2019 Diesel Bus Acquisition Revenue Vehicles $4,050, High 2019 Paratransit Vehicle Acquisition Revenue Vehicles $125, High 2018 Utility Truck Acquisition Equipment $114, High 2019 Automated Fare Collection System Equipment $500, High 2020 Multi-Modal Center Rehab/Design Facilities $2,400, Medium 2020 Maintenance Facility Facilities $2,000, High 2019 Bus Shelter Acquisition Facilities $335, High

42 APPENDIX D FLEET REPLACEMENT MODULE OUTPUT Total in Current Year $ $0.00 $0.00 $0.00 $0.00 $0.00 Total in Year of Expenditure $ $0.00 $0.00 $0.00 $0.00 $ Fleet Type (Year/Make/Model) Number Cost in 2018 $ Number Cost in 2018 $ Number Cost in 2018 $ Number Cost in 2018 $ Number Cost in 2018 $

43 YMPO INFORMATION SUMMARY for Agenda Item 11 Re-Naming of State Route 195 after Robert A. Vaughan DATE: December 6, 2018 SUBJECT: Re-Naming of State Route 195 after Robert A. Vaughan SUMMARY: Robert A. Vaughan was the first Executive Director of the Yuma Metropolitan Planning Organization (YMPO) since its formation in 1983 through until his retirement due to health reasons on November 2, He was integral to the growth of the Yuma region and guided several transportation improvements through the process. An initiative began several years ago to rename the newly completed State Route 195, also known as the Area Service Highway (ASH), to be called the Robert A. Vaughan Expressway (RAVE). At that time, the YMPO Board adopted Resolution 128 supporting this action. The Arizona State Board on Geographic and Historic Names advised those involved that the policy was that such a re0naming would not be recognized until the honoree had been deceased for at least five years. Mr. Ryan Ehrfurth, of the State Names Board, recently contacted YMPO to advise that they had received a request from an individual, a Mr. Andrew Metz, of Yuma, who had been associated with Robert Vaughan that, as the time frame since Mr. Vaughan s passing was now almost six years, he requested that the Board take the appropriate action. Mr. Ehrfuth asked whether YMPO was still in support of the action. During the November 1, 2018, Board meeting, Mr. Ward alerted members that the (ASH) renaming process for State Route 195 had been initiated. Although the item was not officially on the agenda for action, members were completely in favor of the process moving forward. Mr. Ehrfurth has indicated that the State Names Board will probably take action on this item at their scheduled meeting in April 2019 and requested an update Resolution supporting the renaming prior to that date. PUBLIC INPUT: No members of the public have provided any input on this item. TECHNICAL & POLICY IMPLICATIONS: TECHNICAL: The only likely physical change will be the posting of new names plates along the State Route. POLICY: There is no policy in place for this type of request, but a prior resolution of support was made.

44 ACTION NEEDED: This item is on the agenda for information and discussion only at this stage. Future action will likely include the possible adoption of a YMPO Resolution, similar to Resolution 128, supporting the re-naming of State Route 195 in honor of Robert A. Vaughan. PRIOR BOARD/COMMITEE ACTIONS: At their meeting on May 31, 2012, the YMPO Executive Board unanimously adopted Resolution 128 (attached). MEMBERS ATTENDING Paul Johnson, Yuma, Chairman Greg Ferguson, Yuma Co., Vice-Chair. Paul Soto, Cocopah Indian Tribe, Secretary/Treasurer James Deermer, Wellton, Member Scott Omer, ADOT, Member Gerardo Sanchez, San Luis, Member Casey Prochaska, Yuma Co., Member ^ Edward Thomas, Yuma, Member * Martin Porchas, Yuma Co., Member ^ Cody Beeson, Yuma, Member * Members neither present, nor represented by proxy. ^ Members not present, but represented by proxy. CONTACT PERSON: Paul Ward, Executive Director,

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