WASHINGTON COUNTY BOARD OF COUNTY COMMISSIONERS DECEMBER 2018 AGENDA

Transcription

1 WASHINGTON COUNTY BOARD OF COUNTY COMMISSIONERS DECEMBER 2018 AGENDA 1. Call to order by Chair. 2. Prayer and Pledge to the Flag. 3. Roll Call. 4. Approval of Agenda. 5. Public Comments Regarding Agenda Items. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting s Agenda. 6. Public Hearings. a. Rezoning re: SSR Land Enterprises, LLC c/o PB Roche Solutions, LLC, Tax Map 012, Parcel in the 12 th Civil District M-1 Industrial District to B-3 General Business District. At the conclusion of the public hearings, the Board of County Commissioners will reconvene in regular session. Upon reconvening, the order of business shall continue as follows: 7. Planning Commission and Zoning. a. Receive minutes of the December 4, 2018, Washington County Regional Planning Commission with attachments. pg. 6 b. County Commission Planning Agenda. pg Consider Resolution No Resolution Rezoning Tax Map 012, Parcel in the 12 th Civil District Presently Owned by SSR Land Enterprises, LLC c/o PB Roche Solutions, LLC. pg Resolutions for Special Recognition and Proclamations. a. Proclamation Honoring Mrs. Bobbye Ayers Webb. pg Board of County Commissioners. a. Receive and consider minutes from the November 26, 2018, regular meeting of the Board of County Commissioners (previously mailed). 10. Elections, Appointments, and Confirmations. a. Consider Resolution No Resolution Appointing Member to the Audit Committee. pg. 17 b. Consider Resolution No Resolution Appointing Three Members to the Washington County Library Board of Trustees. pg. 19 December 2018 Agenda Page 1 of 5 Page 1 of 160

2 c. Consider Resolution No Resolution Appointing Two Members to the Board of Directors of the Washington County- Johnson City Animal Control Center, Inc. pg. 21 d. Consider Resolution No Resolution Appointing Five Members to the Ethics Committee. pg Reports of Officials and Committees. a. Audit Committee. 1. No meeting. b. Beer Board. 1. No meeting. c. Clerk & Master. 1. Receive and enter into the Minutes the Washington County Clerk & Master s Supplemental Employee Handbook. pg. 25 d. Commercial, Industrial & Agricultural Committee. 1. Receive minutes of the November 29, 2018, meeting with attachments. pg. 31 a. Consider Resolution No Resolution Approving a Project Agreement between Gray Commercial Partners, LLC and the Industrial Development Board of the County of Washington, Tennessee (the IDB ), and Delegating Authority to the Board to Negotiate and Accept Payments in Lieu of Taxes. pg. 50 b. Consider Resolution No Resolution Authorizing the Washington County Board of Commissioners to Schedule a Retreat/Workshop on January 19, pg. 53 c. Consider Resolution No Resolution of the Washington County Commission Approving Amendments to the Redevelopment and Urban Renewal Plan for the Downtown and Other Identified Redevelopment Districts. pg. 55 d. Consider Resolution No Resolution of the Washington County Commission Approving Tax Increment Financing by the Johnson City Development Authority to Finance the Acquisition of the John Sevier Building. pg. 59 e. Committee on Committees. 1. No meeting. f. County Attorney. 1. No Written Report. g. County Mayor. 1. No Written Report. December 2018 Agenda Page 2 of 5 Page 2 of 160

3 h. Courtroom Security Committee. 1. No meeting. i. Director of Health Department. 1. No Written Report. j. Director of Schools. 1. No Written Report. k. Employee Compensation & Benefits Committee. 1. No meeting. l. Health, Education & Welfare Committee. 1. Receive minutes of the November 29, 2018, meeting with attachments. pg. 62 a. b. Consider Resolution No Resolution Authorizing Final Payment on the Jonesborough School Preliminary Design Phase. pg. 66 b. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Library Tennessee Historical Records Advisory Board Grant. pg. 69 c. Consider Resolution No Resolution Re: Extension of the Option to Purchase Real Estate Agreement for the McCoy Property. pg. 74 d. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Washington County Schools Budget Amendments. pg. 77 m. Intergovernmental Affairs Committee. 1. No meeting. n. Investment Committee. 1. No meeting. o. Public Records Commission. 1. No meeting. p. Public Safety Committee. 1. Receive minutes of the November 29, 2018, meeting with attachments. pg. 90 a. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Fire Prevention & Control Purchase and Installation of Four Fire Hydrants; One at Corby Bridge Road, One at Ward Rowe Road, One at Bill West Road, and One at Sliger Road. pg. 93 b. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Budgeting Funds Received from December 2018 Agenda Page 3 of 5 Page 3 of 160

4 the Tennessee Administrative Office of the Courts Courtroom Security Grant for Metal Detectors, Training for Six Bailiffs, Strobe Lights and Panic Buttons in The George Jaynes Justice Center. pg. 97 c. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Additional Funding for EMS. pg. 104 d. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Funding for Amateur Radio Emergency Service Equipment for Seven Washington County Fire Departments. pg. 113 q. Public Works Committee. 1. No meeting. r. Purchasing Commission. 1. Receive minutes of the November 29, 2018, meeting with attachments. pg. 119 a. Consider Resolution No Resolution Approving Washington County s Participation in the National IPA Purchasing Program. pg. 120 b. Consider Resolution No Resolution Authorizing the Disposition of Property Assessor Vehicles for Surplus Property on GovDeals. pg. 122 s. Reapportionment Committee. 1. No meeting. t. Rules Committee. 1. Receive minutes of the November 29, 2018, meeting with attachments. pg. 124 u. Washington County Library Board of Trustees. 1. Receive minutes of the September 12, 2018 Washington County Library Board of Trustees Board Meeting / Washington County Gray Library - November 8, pg. 135 v. Washington County Safety Committee. 1. No meeting. w. Budget Committee. 1. Receive minutes of the December 5, 2018, meeting with attachments. pg. 137 a. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Law Enforcement Supplies. pg. 146 December 2018 Agenda Page 4 of 5 Page 4 of 160

5 b. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Trustee s Office Salary Line Item Transfers. pg. 148 c. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Amendment to the Washington County Trustee s Bond. pg. 151 d. Consider Resolution No Resolution Amending Fiscal Year Budget Re: Food Service Equipment for the Washington County Detention Center. pg. 153 e. Consider Resolution No Resolution Transferring $53, for the Purchase of a New Tractor. pg Old Business. a. None. 13. Notaries. a. Consider Resolution No Resolution Approving the Election of Notaries Public for Appointment and/or Reappointment for Washington County, Tennessee. pg New Business. a. None. 15. Appendix. a. None. 16. Miscellaneous Announcements. a. The cut-off date and time for next month s County Commission Agenda is Thursday, January 17, 2019 at 12:00 noon. 17. Adjournment. December 2018 Agenda Page 5 of 5 Page 5 of 160

6 Washington County Regional Planning Commission Meeting Minutes December 4, 2018 Members Present Joe McCoy, R.L.S., Chair Sam Lindley, P.E., Vice-Chair Tim Hicks Pat Wolfe Members Absent Commissioner Wheeler Commissioner McCallister Grant Summers Staff Present Angie Charles, AICP Christopher Pape, GISP Visitors Mitch Cox Chair McCoy called the meeting to order at 5:30 pm. Mr. Hicks gave the Invocation and Chair McCoy lead the pledge of allegiance. A motion was made by Mr. Wolfe to approve the agenda as presented, seconded by Vice-Chair Lindley; the motion carried unanimously (4-0). Chair McCoy asked for any disclosures of conflicts of interests. A motion was made by Mr. Hicks to approve the November 13, 2018 minutes as submitted, seconded by Mr. Wolfe; the motion carried unanimously (4-0). A motion was made by Mr. Wolfe, seconded by Vice-Chair Lindley, to approve the Consent Agenda; the motion carried unanimously (4-0), confirming the actions of Secretary/Assistant Secretary of the Planning Commission. DRAFT Chair McCoy then opened the public hearing for the rezoning request and asked if there was anyone wishing to speak. There being none, Chair McCoy then closed the public hearing. Next was consideration of the rezoning request for SSR Land Enterprises, LLC located at 149 Old Gray Station Rd in Gray (File #18WC-00552). Staff presented the request to the Commission. There being no further discussion, a motion was made to accept staff s recommendation and recommend approval of the rezoning request to the Board of County Commissioners by Mr. Wolfe, seconded by Vice-Chair Lindley. The motion was approved unanimously (4-0). There being no further business, Vice-Chair Lindley made a motion to adjourn the meeting, which was seconded by Mr. Hicks. The motion carried unanimously (4-0), and the meeting adjourned at 5:41 P.M. Page 6 of 160

7 Washington County Board of County Commissioners Planning Agenda December 17, 2018 Public Hearing for Rezoning Request SSR Land Enterprises, LLC 149 Old Gray Station Rd, Gray - M-1, Industrial District, to B-3, General Business District (File #18WC-00552) Rezoning Request SSR Land Enterprises, LLC 149 Old Gray Station Rd, Gray - M-1, Industrial District, to B-3, General Business District (File #18WC-00552) Page 7 of 160

8 Petitioner/Owner: SSR Land Enterprises, LLC Size: 13.1 acres Rezoning Request 149 Old Gray Station Rd, Gray, TN Tax Map 12, Parcel 69, 12 th Civil District Current Land Use: Warehouse - Vacant Proposed Land Use: Commercial Furniture Store Current Zoning: M-1, Industrial Requested Zoning: B-3, General Business Surrounding Zoning North: B-3, General Business South: Johnson City B-5, Planned Community Business, and I-1, Light Industrial East: Johnson City I-1, Light Industrial, and B-5, Planned Community Business West: B-3, General Business Surrounding Land Use Multi-family residential and vacant Bobby Hicks Hwy and Citi CSX railroad, Food City, and commercial shopping centers Old Gray Station Rd and commercial shopping centers Analysis: A rezoning request has been submitted for the property to accommodate a furniture store. The development will have two points of ingress/egress, utilizing existing driveways, on Old Gray Station Rd (a local street) and on Bobby Hicks Hwy (an arterial street). Water and sewer are available from the City of Johnson City and adequate for the proposed use. The surrounding zoning and land uses are predominately industrial and commercial, with portions being located within Johnson City s corporate limits. Due to the presence of these uses, the request is not out of scale or character with the area. The intersection of Old Gray Station Rd and Bobby Hicks Hwy is signalized, which will assist with additional commercial traffic. A Conceptual Plan is required for this rezoning request. The submitted plan depicts the utilization of the existing warehouse building for a furniture store and future leased area. New parking areas are shown and the existing stormwater detention area will be modified if needed. Staff Recommendation: Staff recommends approval of rezoning Tax Map 12 Parcel 69, from M-1 to B-3, as requested. THE WASHINGTON COUNTY REGIONAL PLANNING COMMISSION RECOMMENDS APPROVAL OF THE REQUEST (4-0, Wheeler, McCallister and Summers absent). Page 8 of 160

9 Rezoning Request SSR Land Enterprises, LLC Page 9 of 160

10 Rezoning Request SSR Land Enterprises, LLC Page 10 of 160

11 Rezoning Request SSR Land Enterprises, LLC Page 11 of 160

12 Rezoning Request SSR Land Enterprises, LLC Page 12 of 160

13 Originating Committee: Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION REZONING TAX MAP 012, PARCEL IN THE 12TH CIVIL DISTRICT PRESENTLY OWNED BY SSR LAND ENTERPRISES, LLC C/O PB ROCHE SOLUTIONS, LLC WHEREAS, Tax Map 012, Parcel in the 12th Civil District of Washington County, Tennessee as shown in Exhibit A attached hereto (the Subject Property ) is presently owned by SSR Land Enterprises, LLC c/o PB Roche Solutions, LLC; and WHEREAS, the owner has requested that the Subject Property located at 147 Old Gray Station Road, Gray, TN be rezoned from M-1, Industrial District to B-3, General Business District; and WHEREAS, the Washington County Regional Planning Commission at its December 4, 2018 meeting recommended APPROVAL of this request, and staff recommendation is for APPROVAL of this request; and WHEREAS, after public hearing, the Washington County Board of County Commissioners determined that this rezoning request DOES/DOES NOT promote the health, safety, morals, convenience, order, prosperity, and welfare of the present and future inhabitants of Washington County, Tennessee; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The proposed amendment to the Washington County Zoning Map and Zoning Plan to rezone Tax Map 012, Parcel in the 12th Civil District, as shown in Exhibit A attached hereto, from M-1, Industrial District to B-3, General Business District is hereby APPROVED/DENIED. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, Resolution No Page 1 of 2 Page 13 of 160

14 Originating Committee: Additional Approving Committee: KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 14 of 160

15 Resolution No Exhibit A Page 15 of 160

16 Washington County State of Tennessee P R O C L A M A T I O N Honoring Mrs. Bobbye Ayers Webb Whereas, on October 19, 2018, county government and the broader community of Washington County, Tennessee lost a valued professional, friend, mentor, and trailblazer, with the death of Bobbye Ayers Webb; and Whereas, Bobbye Ayers Webb was the first-born child and only daughter of four children born to industrious parents; entering this world during World War II, she learned early in life the value of education, a hard-earned dollar, and family; Whereas, she excelled in school both academics and athletics and became a young wife and mother before joining a then newly-formed accounting company which introduced her to her lifelong passion for bookkeeping. Her reputation for excellence was noted early in her career and continued throughout her professional life with recognition ranging from the respect of her county government colleagues to awards from the Federal Bureau of Accounting for the United States and Canada; Whereas, her legacy as an accounting professional continues with the formation of a namesake scholarship at Northeast State Community College in Blountville, Tennessee; and Whereas, she rose to meet every challenge without fail, mastering the transition of bookkeeping from a time in which it was done completely by hand to the present era of electronic spreadsheets while balancing the responsibilities of professional, wife, mother, and caregiver to her parents as they aged, before ultimately transferring that dedication and devotion to her grandchildren; and Whereas, Bobbye Ayers Webb gave tirelessly to her family, friends, colleagues, and community, sharing endless tales, Yahtzee games, plays, movies, sacred music, country-western music, and home-cooked food; and Whereas, Washington County is proud to have announced the formation of the Bobbye Webb Endowment Accounting Scholarship through Northeast State Foundation to provide educational opportunities for students pursuing financial careers; and Whereas, Washington County, Tennessee recognizes with great admiration and appreciation the contributions of Bobbye Ayers Webb over the course of her life and career; now therefore BE IT RESOLVED, BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE AND COUNTY MAYOR WILLIAM J. GRANDY: We do hereby recognize, appreciate, and applaud Mrs. Bobbye Ayers Webb for her willingness to share her love of work, friendship, the Great State of Tennessee, the United States, and her God with others through her faithful service to Washington County, Tennessee for four decades of her good and loyal life, and for the many kindnesses she extended during her seventy-eight years; and proclaim February 10 17, 2019 to be: Mrs. Bobbye Ayers Webb Week in Washington County, Tennessee, and do urge everyone to take inspiration from her life and honor her by demonstrating the qualities she exemplified. ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of Washington County, Tennessee to be affixed in Jonesborough on this 17 th day of December WILLIAM J. GRANDY, COUNTY MAYOR Page 16 of 160

17 Originating Committee: Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION APPOINTING MEMBER TO THE AUDIT COMMITTEE WHEREAS, pursuant to T.C.A , the county legislative body shall create the Audit Committee. The Audit Committee members shall be external to management and may be members of the governing body, citizens from within the boundaries of the local government, or a combination of both. Members of the Audit Committee shall be selected by the legislative body; and WHEREAS, the County Mayor recommends to the Board of County Commissioners the appointment of Mr. Richard Gray to take the place of Mr. Odie Major, to the Audit Committee for a term ending September 30, 2019; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Mr. Richard Gray is hereby appointed to serve on the Audit Committee for a term beginning as set forth in Section 2. and ending September 30, SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk Resolution No Page 1 of 2 Page 17 of 160

18 Originating Committee: Additional Approving Committee: APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 18 of 160

19 Originating Committee: Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION APPOINTING THREE MEMBERS TO THE WASHINGTON COUNTY LIBRARY BOARD OF TRUSTEES WHEREAS, pursuant to T.C.A , the Board of County Commissioners appoints the members of the Board of Trustees of the Washington County Library (the Library Board ); and WHEREAS, the Library Board recommends the appointment of Mrs. Janet Gray to fill the unfinished portion of the position held by Mr. Bill Beagen, who resigned, to a term ending December 31, 2020; and WHEREAS, the Library Board recommends the appointment of Mr. Russell Mays to a term ending December 31, 2021; and WHEREAS, the Library Board recommends the reappointment of Mr. Gene Hurdt for an additional term ending December 31, 2021; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Mrs. Janet Gray is hereby appointed to the Library Board for a term ending December 31, SECTION 2. Mr. Russell Mays is hereby appointed to the Library Board for a term ending December 31, SECTION 2. Mr. Gene Hurdt is hereby reappointed to the Library Board for an additional term ending December 31, SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, Resolution No Page 1 of 2 Page 19 of 160

20 Originating Committee: Additional Approving Committee: KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 20 of 160

21 Originating Committee: Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION APPOINTING TWO MEMBERS TO THE BOARD OF DIRECTORS OF THE WASHINGTON COUNTY-JOHNSON CITY ANIMAL CONTROL CENTER, INC. WHEREAS, pursuant to the Revised By-Laws of Washington County Johnson City Animal Control Center, Inc. the corporation is to have no members, but shall consist of the Board of Directors during their respective terms in office; and WHEREAS, the County Commission shall appoint two (2) members of the Board of Directors, and those members shall be the County Mayor of Washington County, Tennessee, or his or her designee, and one (1) other person who is a resident of Washington County, Tennessee; and WHEREAS, the County Mayor William J. Grandy recommends Mr. Fred Warren and himself to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Mr. Fred Warren and Mayor William J. Grandy are hereby appointed to serve on the Board of Directors of the Animal Control Center for a term of three (3) years ending December 31, SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board Resolution No Page 1 of 2 Page 21 of 160

22 Originating Committee: Additional Approving Committee: REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 22 of 160

23 Originating Committee: Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION APPOINTING FIVE MEMBERS TO THE ETHICS COMMITTEE WHEREAS, pursuant to the Code of Ethics of Washington County, Tennessee, Section 11, the County Ethics Committee consisting of five members shall be appointed to one-year terms by the County Mayor with confirmation by the county legislative body, to be appointed each September. At least three members of the committee shall be members of the county legislative body; one member shall be a constitutional county officer or, should no constitutional county officer be willing to accept appointment, an additional member of the county legislative body; and the remaining member shall be either a member of a board, committee, commission, authority, corporation, or other instrumentality governed by the Ethics Policy, or an additional member of the county legislative body. ; and WHEREAS, the County Mayor recommends to the Board of County Commissioners the appointment of Commissioner Gary McAllister, Commissioner Jerome Fitzgerald, Commissioner Suzy Williams, Mr. Scott Buckingham, and Mr. Pat Wolfe, to the Ethics Committee for a term ending September 30, 2019; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Commissioner Gary McAllister, Commissioner Jerome Fitzgerald, Commissioner Suzy Williams, Mr. Scott Buckingham, and Mr. Pat Wolfe are hereby appointed to serve on the Ethics Committee for a term beginning as set forth in Section 2. and ending September 30, SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk Resolution No Page 1 of 2 Page 23 of 160

24 Originating Committee: Additional Approving Committee: GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 24 of 160

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31 CIA Committee Minutes November 29, :00 am 1 st floor conference room of the Historic Courthouse Committee members attending: Commissioners Phil Carriger, Larry England, Jodi Jones, Robbie Tester and Kent Harris Committee members absent: none Others in attendance: Mayor Joe Grandy, Commissioner Jim Wheeler, Gary McAllister and Freddie Malone, Tom Seeley - County Attorney, Allyson Wilkinson Staff Attorney, Teresa Stoots, Mitch Meredith, Rick Storey, Sherry Greene, Mitch Cox, Mitch Miller, Dianna Cantler and Craig Torbett JCDA, Robert Houk Johnson City Press, Marina Waters Herald & Tribune The meeting was called to order and opened in prayer by Chairman Carriger. Commissioner Jones led the pledge to the flag. Items discussed: Item 1 Mitch Cox of Mitch Cox Companies spoke to the Committee regarding proposed purchase and redevelopment of 149 Old Gray Station Road, Gray. Mr. Cox discussed the potential increase to the County s tax base once the project is finished and requested this project be considered for a payment-inlieu-of-taxes agreement. A PILOT agreement would allow Mr. Cox to pay no property tax for the building during the first two years of the redevelopment. Mr. Cox s tax analysis shows at the end of seven years Washington County will receive $237,365 in taxes with the PILOT versus $137,007 if the building remains in its current condition. NeTREP representative Mitch Miller spoke on the need of commercial options for potential business moving into our area and the many options Mitch Cox Companies has provided in the past. After lengthy discussion, a motion to recommend approval and move on to be considered by the Budget Committee was made by Commissioner Jones, seconded by Commissioner England. Motion carried. 3-yes 2-no Item 2 - Craig Torbett and Dianna Cantler of JCDA presented to the Committee regarding amendments to the Redevelopment and Urban Renewal Plan for Downtown and Other Identified Redevelopment Districts with the recommendation for approval from the TIF Advisory Board and the JCDA. The Committee discussed the pros and cons of the TIF program and how the proposed amendments would affect the County. Mr. Torbett disbursed several handouts regarding the TIF program (see attached). Commissioner England made a motion to recommend approval of the proposed amendments and move on to be considered by the Budget Committee, motion was seconded by Commissioner Jones. Motion carried. 3-yes 2-no Commissioner Jones requested the JCDA give periodic updates to the County Commission regarding the TIF and PILOT programs. Item 3 - Craig Torbett and Dianna Cantler addressed the Committee regarding the proposed purchase of the John Sevier Building, 141 E Market Street, Johnson City. The JCDA anticipates the project will require tax increment financing in an amount not to exceed $4.6 million. Pursuant to the Redevelopment and Page 31 of 160

32 Urban Renewal Plan, any project exceeding $25,000 must be approved by the County Commission. Commissioner Harris made a motion to deny the project. Due to a lack of a second to this motion, the motion failed. Commissioner England made a motion to recommend approval of the project and forward to be considered by the Budget Committee seconded by Commissioner Jones. Motion carried. 3-yes 2-no Item 4 At the November 19 th Commission meeting, the Commission agreed to have the CIA Committee discuss a retreat/workshop for the County Commissioners. This workshop would provide an opportunity for discussion of a vision and objectives of the Commission over the next four years. Pat Hardy MTAS and Rick Hall CTAS will lead the workshop. The cost of this workshop should not exceed $200. The Committee agreed to hold the workshop at ETSU Valleybrook Campus on Saturday, January 19 th, 8:30am until 4:00pm. A motion to recommend this date/time to the Commission was made by Commissioner Harris, seconded by Commissioner England. Motion carried. 5-yes Old Business - none Motion to adjourn was made by Commissioner England and seconded by Commissioner Tester. The meeting adjourned at 10:40am. Attachments: Mitch Cox Companies presentation of 149 Old Gray Station Road, Gray JCDA Redevelopment and Urban Renewal Plan for Downtown and Other Identified Redevelopment Districts Tax Increment Financing (TIF) Overview TIF Calculation Method Comparison District Growth vs. County Growth Hypothetical Growth Illustration Action items: Resolution forwarded to Budget Committee regarding PILOT for 149 Old Gray Station Road, Gray Resolution forwarded to Budget Committee regarding amendments to the Redevelopment and Urban Renewal Plan for Downtown and Other Identified Redevelopment Districts Resolution forwarded to Budget Committee regarding JCDA redevelopment of John Sevier Building, 141 E Market Street, Johnson City and TIF program Resolution forwarded to the Commission regarding date/time of a Commission Workshop to be held January 19 th, 8:30am-4:00pm Respectfully submitted by Sherry Greene. Page 32 of 160

33 149 Old Gray Station Road Page 33 of 160

34 Johnson City, TN-based Mitch Cox Companies has specialized in full-service real estate development since MCC s development, architectural, construction, brokerage and property management services has played a critical role in shaping the residential and commercial growth in East Tennessee. 257 Employees Established, proven Design/Bid/Build Team Over 1M Sq. Ft. of commercial property under management Operating 20 extended-stay Hotels in 9 states Knowledgeable Leadership with over 100 years of combined industry experience Developed and constructed over 1,700 multi-family apartment units Mitch Cox CEO, Founder mitch@mitchcox.com (423) Ext. 11 Tracy Fleenor COO, Development Partner tfleenor@mitchcox.com (423) Ext. 13 Page 34 of 160

35 Property Information Acres Year Built Commercial SF Last Sold Last Sale Price Zoned Tax Appraised Value Vacant Since , $2,100,000 M1 $2,056,100 Sept Page 35 of 160

36 Site Plan Page 36 of 160

37 Preliminary Floor Plan Page 37 of 160

38 Exterior Elevation Example Before After Page 38 of 160

39 Previous Projects Silverdale Commons Before After Finished Interior 148,883 total indoor SF - $7,800,000 Invested Approximately 252 jobs created Vacant warehouse restored to finished high-end office space, conference rooms, and warehouse space Page 39 of 160

40 Gray Warehouse Site YEARLY CASH FLOW SUMMARY Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Net Operating Income 171, , , , , , ,339 First Mortgage Anunual Payment 288, , , , , , ,913 Second Mortgage Cash Flow after Debt Service (117,843) (118,688) (119,446) (120,115) (120,694) (121,180) (116,573) Preferred Returns Investor A Preferred Returns Investor B Remaining Cash Flows (117,843) (118,688) (119,446) (120,115) (120,694) (121,180) (116,573) OPERATING EXPENSES Monthly Annually Property Management 3.00% $ 550 $ 6,600 Software Expense $ 15 $ 180 Property Taxes - Zero taxes years 1-2, then increasing by 20% per year until paying 100% of taxes in year six - - Insurance $ 1,125 $ 13,500 Lawn care $ 1,000 $ 12,000 Pest Control $ 50 $ 600 Maintenance $ 100 $ 1,200 Security and Fire Alarm $ 75 $ 900 Water $ 175 $ 2,100 Garbage $ 318 $ 3,810 Electricity $ 120 $ 1,440 Total Operating Expenses $ 3,528 $ 42,330 Page 40 of 160

41 $120,000 Property Tax Analysis $100,000 $80,000 $60,000 $40,000 $20,000 $- Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Total Taxes Over 7 Years Current Tax Value $ 2,056,100 $ 2,056,100 $ 2,056,100 $ 2,056,100 $ 2,056,100 $ 2,056,100 $ 2,056,100 Current Taxes $ 19,572 $ 19,572 $ 19,572 $ 19,572 $ 19,572 $ 19,572 $ 19,572 $ 137,007 Est. if Developed $ - $ - $ 6,663 $ 20,942 $ 31,413 $ 66,634 $ 104,711 $ 230,365 Est. Tax Value if Developed $ 3,500,000 $ 3,500,000 $ 3,500,000 $ 5,500,000 $ 5,500,000 $ 7,000,000 $ 11,000,000 Current Taxes Est. if Developed Page 41 of 160

42 Capital Investment Plan 16.2 acres / 90,000 SF warehouse Shell renovation, 45,000 SF PH I Capital Investment $2,000,000 $1,500,000 $3,500,000 Future Investment Potential PH II - 45,000 SF Improvements PH III - 90,000 SF new warehouse PH III - 10,000 SF new retail building PH II, PH III Capital Investment $900,000 $5,400,000 $1,500,000 $7,800,000 Projected Investment Total $11,300,000 Page 42 of 160

43 Community Impact Initial Jobs Created (est.) Potential Additional Jobs Annual Revenue Generation (est.) Tax Appraisal Value $800,000 - $1,200,000 $2,056,100 Page 43 of 160

44 JOHNSON CITY DEVELOPMENT AUTHORITY AMENDMENTS TO REDEVELOPMENT AND URBAN RENEWAL PLAN FOR THE DOWNTOWN AND OTHER IDENTIFIED REDEVELOPMENT DISTRICTS I. Background The Johnson City Development Authority (the "Authority") has previously submitted to Washington County, Tennessee (the "County") and the City of Johnson City, Tennessee (the "City") a Redevelopment and Urban Renewal Plan dated August 2011 (the "Plan") relating to downtown Johnson City and other identified redevelopment districts. The Plan was previously approved by the City Commission of the City and by the County Commission of the County. In order to promote redevelopment in downtown Johnson City, the Authority desires to adopt certain amendments to the Plan pursuant to this Amendment, subject to the approval of this Amendment by the City and the County. II. Amendments a. Application of Uniformity in Tax Increment Financing Act of 2012 The Plan shall be subject to the provisions of the Uniformity in Tax Increment Financing Act of 2012 (the "Tax Increment Act") upon approval of this subsection of the Amendment by the Authority, the City and the County as described above but also by all holders of outstanding TIF Indebtedness issued pursuant to the Plan. Without limiting the foregoing, the following provisions are hereby incorporated in the Plan, and any inconsistent provisions, including the section entitled "DIVISION OF PROPERTY TAXES", shall no longer be effective once the necessary approvals set forth above are received: Property taxes imposed on the real property located within the Redevelopment District shall be allocated and distributed as provided below. The taxes assessed by the County and the City on the real property within the Redevelopment District will be divided and distributed as follows in accordance with Tenn. Code Ann (c) and Title 9, Chapter 23 of the Tennessee Code Annotated, being the Uniformity in Tax Increment Financing Act of 2012 (the "Tax Increment Act"): i. The portion of the real property taxes payable with respect to the Redevelopment District equal to the year prior to the date of approval of this Plan (the "Base Tax Amount") shall be allocated to and, as collected, paid to the County and the City as all other taxes levied by the County and the City on all other properties; provided, however, that in any year in which the taxes on the property within the Redevelopment District are less than the Base Tax Amount, there shall be allocated and paid to the County and the City only the taxes actually imposed. ii. The excess of real property taxes over the Base Tax Amount (the "TIF Revenues") shall be allocated and, as collected, paid into a separate fund or funds of the Authority, created to hold such payments until the tax proceeds in the funds are to be applied to pay debt service on the obligations expected to be issued by the Authority to finance eligible costs (the "TIF Obligations") within the Redevelopment District. Page 44 of 160

45 This allocation is subject to the provisions of Tenn. Code Ann (g) and the Tax Increment Act, which requires that taxes levied upon property within the Redevelopment District for the payment of debt service of the County and the City shall not be allocated to the Authority. Further, pursuant to applicable law and this Plan, up to five percent (5%) of the TIF Revenues may be set aside for administrative purposes for the City, the Authority or the County. Under Section (d) of the Tax Increment Act, the Authority is authorized to make all calculations of TIF Revenues as to any TIF Indebtedness on the basis of each parcel or a particular parcel within in the Redevelopment District or on an aggregate basis for the Redevelopment District with respect to each incurrence of indebtedness secured by TIF Revenues. The Authority is also authorized to designate, by notice to the County and the City, that the allocation of TIF Revenues from any parcel or group of parcels in the Redevelopment District shall begin in any tax year while the Plan is in effect in order to match TIF Revenues with the application of TIF Revenues for the purposes provided herein, subject to the time limitation on allocations provided below. No allocation of TIF Revenues shall commence as to any parcel within the Redevelopment District until notice of such commencement is given by the Authority to the County and the City. b. Maximum Amount of TIF Indebtedness The next to last sentence of the section entitled "TAX INCREMENT FINANCING" is hereby amended to state as follows: However, at no time shall the total outstanding principal amount of all TIF Indebtedness for the Redevelopment District be in excess of 10% of the value of the real property located in the Redevelopment District as determined by the most recent assessments available from the tax assessor of Washington County, provided, however if the total outstanding principal amount of all TIF Indebtedness outstanding pursuant to the Plan exceeds such limitation due to a decrease in the assessed values in the Redevelopment District, the validity of any TIF Indebtedness previously issued by the Authority shall not be affected by the occurrence of such event. III. Approval Process This Amendment shall be subject to approval by the Authority, the County and the City in the same manner as the original Plan after a public hearing by the Authority Page 45 of 160

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50 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION No RESOLUTION APPROVING A PROJECT AGREEMENT BETWEEN GRAY COMMERCIAL PARTNERS, LLC AND THE INDUSTRIAL DEVELOPMENT BOARD OF THE COUNTY OF WASHINGTON, TENNESSEE (THE IDB ), AND DELEGATING AUTHORITY TO THE BOARD TO NEGOTIATE AND ACCEPT PAYMENTS IN LIEU OF TAXES WHEREAS, the Board of County Commissioners of Washington County, Tennessee (the Board ) desires to authorize and request the Industrial Development Board of the County of Washington, Tennessee (the IDB ), pursuant to the authority granted to the IDB under the provisions of Chapter 53, Title 7, of Tennessee Code Annotated, as amended from time to time (the Act ), to negotiate and accept payments in lieu of taxes (the PILOT Incentive ) from Gray Commercial Partners, LLC or its designee (the Applicant ), which is considering acquiring, improving and subleasing an approximately ninety thousand (90,000) square foot building located at 149 Old Gray Station Road in the County on approximately 16.4 acres of land (the land and all improvements thereon being the Project ), to various commercial enterprises, which authorization and request is made in order to promote industry and thereby maintain and increase employment opportunities and further the use of natural resources in the State of Tennessee, by inducing said commercial enterprise to locate in the State of Tennessee and the County; and WHEREAS, at its November 29, 2018, meeting, the CIA Committee approved a motion to recommend approval and move the project to the Budget Committee for consideration; and WHEREAS, at its December 5, 2018, meeting, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; and WHEREAS, the Project Inducement Agreement attached hereto as Exhibit A describes the specific obligations of the IDB and the Applicant with respect to the PILOT Incentive (the Project Agreement ); and WHEREAS, the Board desires to delegate authority to the IDB to enter into the Project Agreement and effectuate the PILOT Incentive as set forth therein, all in accordance with Chapter 53, Title 7, of Tennessee Code Annotated, as amended from time to time (the "Act"); now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: Resolution No Page 1 of 3 Page 50 of 160

51 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee SECTION 1. Pursuant to Section 305(b) of the Act, the Board of County Commissioners hereby delegates authority to the IDB to negotiate and accept payments in lieu of taxes from the Applicant on terms substantially similar to those set forth in the Project Agreement and the effectuate the transactions contemplated therein, all in accordance with the Act, and hereby finds that the payments in lieu of taxes or waiver of such payments as set forth in the Project Agreement are deemed to be in furtherance of the IDB s public purposes as set forth in the Act. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk. Introduced by Commissioner: Seconded by Commissioner: Members Voting FOR Resolution: Members Voting AGAINST Resolution: Members NOT VOTING: Members ABSENT: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the day of December KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of December KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of December DANIEL J. ELDRIDGE, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Director of Accounts and Budgets to revise the annual budget to reflect this Resolution. Completed on the day of December Resolution No Page 2 of 3 Page 51 of 160

52 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee Bobbye Webb, Director of Accounts and Budgets Approved as to form by County Attorney on this day of December Thomas J. Seeley III, County Attorney Resolution No Page 3 of 3 Page 52 of 160

53 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION No RESOLUTION AUTHORIZING THE WASHINGTON COUNTY BOARD OF COMMISSIONERS TO SCHEDULE A RETREAT/WORKSHOP ON JANUARY 19, 2019 WHEREAS, at the November 19, 2018 Washington County Board of Commission Meeting, the Commission discussed a retreat/workshop for the County Commissioners and agreed to forward the topic to the CIA Committee meeting for consideration; and WHEREAS, the CIA Committee, at its November 29, 2018 meeting, discussed details of the workshop. Pat Hardy from MTAS, and Rick Hall from CTAS, will lead the workshop without charging a fee, which will provide an opportunity for focus on and discussion of the vision and objectives of the Commission for the next four years; and WHEREAS, the CIA Committee proposed that the workshop would be held at the ETSU Valleybrook Campus on Saturday, January, 19, 2019, 8:30 a.m. until 4:00 p.m. Lunch and beverages will be provided to the attendees and leaders; and WHEREAS, Expenses in the amount of $200 or less will be paid from line item (County Commission Other Charges); WHEREAS, at its December 5, 2018, meeting, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The Washington County Commissioners will hold a retreat/workshop on January 19, 2019, 8:30 a.m. until 4:00 p.m. at the ETSU Valleybrook Campus. SECTION 2. Expenses in the amount of $200 or less will be paid from line item (County Commission Other Charges). SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Resolution No Page 1 of 2 Page 53 of 160

54 Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: Originating Committee: CIA Committee Additional Approving Committee: Budget Committee ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 54 of 160

55 Originating Committee: CIA Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION OF THE WASHINGTON COUNTY COMMISSION APPROVING AMENDMENTS TO THE REDEVELOPMENT AND URBAN RENEWAL PLAN FOR THE DOWNTOWN AND OTHER IDENTIFIED REDEVELOPMENT DISTRICTS WHEREAS, the Johnson City Development Authority ("JCDA") has prepared a proposed amendment to the redevelopment and urban renewal plan entitled the Redevelopment and Urban Renewal Plan for the Downtown and Other Identified Redevelopment Districts of Johnson City, Tennessee (the "Plan") and has submitted the proposed amendment to the Washington County Board of County Commissioners for its approval pursuant to applicable laws; and WHEREAS, the JCDA held a public hearing on September 27, 2018, in Johnson City, Tennessee in compliance with Tennessee law and a copy of the amendment as approved by the JCDA is attached as Exhibit A to this Resolution; and WHEREAS, JCDA and Washington County agree that the proposed amendment seeks to amend the Plan to modernize certain provisions concerning the calculation of the increment from an assessment-base model to a tax-base model [Division of Property Taxes at page 21 of the Plan]; and to increase the maximum amount of tax increment financing that may be issued and outstanding pursuant to the Plan [Tax Increment Financing at Page 20 of the Plan]; and I. Regarding the Division of Property Taxes WHEREAS, JCDA and Washington County agree that implementation of the Redevelopment Plan with a Tax Increment Financing program shall continue as adopted by RESOLUTION No with the exception that the use of the baseassessment model set out in Section 2 of that Resolution will no longer apply; and WHEREAS, JCDA and Washington County agree that implementation of the Redevelopment Plan with a Tax Increment Financing program shall continue as adopted by RESOLUTION No ; and WHEREAS, JCDA and Washington County agree that implementation of the Redevelopment Plan with a Tax Increment Financing program shall continue as adopted by RESOLUTION No and No except for the application of the two provisions [at page 20 and page 21] which JCDA seeks to amend with the proposed amendment; and Resolution No Page 1 of 4 Page 55 of 160

56 Originating Committee: CIA Additional Approving Committee: WHEREAS, JCDA and Washington County agree that the remaining tax increment revenue generated will be shared between Washington County and the JCDA: Seventy-five percent (75%) of the tax increment as adjusted will be remitted to the JCDA to fund the Redevelopment Plan while the remaining twenty-five percent (25%) will be remitted to Washington County government for its purposes. The Washington County tax levy to fund the Debt Service Fund is not included in the TIF program; WHEREAS JCDA and Washington County agree that application of the amendment to the standing agreement is summarized in the following methodology: (1) The current tax year levy, minus (2) the base year tax levy (3) may result in an amount that is the excess between the two amounts. (4) From that excess amount, the debt service component is subtracted; and (5) and a collection rate as determined by the Trustee is applied to the adjusted excess amount; which (6) results in a tax increment adjusted for amounts attributable to debt services, and the collection rate as determined by the Trustee. (7) 75% of the adjusted tax increment goes to the JCDA. (*) In years when there is no excess amount (as referenced in line (3) above, no tax increment exists. WHEREAS, JCDA and Washington County agree that intention of the agreement is reflected in the example below which uses identified amounts from 2017 (as the current year) and 2008 to serve as a demonstrative of how the increment is calculated, using the steps above: TIF Payment Calculation - Tax Levy 2017 Tax Levy ,144,248 1,397,260 Increment 746,987 Levy amount allocable to Debt Service 101,605 Adjusted Tax Increment 645,382 Collected as Determined by Trustee 567,936 Resolution No Page 2 of 4 Page 56 of 160

57 Originating Committee: CIA Additional Approving Committee: 75% Payable to JCDA 425,952 II. Regarding Tax Increment Financing WHEREAS, JCDA and Washington County agree that at no time shall the total outstanding principal amount of all TIF Indebtedness for the Redevelopment District be in excess of 10% of the value of the real property located in the Redevelopment District as determined by the most recent assessments available from the tax assessor of Washington County, provided, however, if the total outstanding principal amount of all TIF Indebtedness outstanding pursuant to the Plan exceeds such limitation due to a decrease in the assessed values in the Redevelopment District, the validity of any TIF Indebtedness previously issued by the Authority shall not be affected by the occurrence of such event; and WHEREAS, JCDA and Washington County agree that the proposed amendment s reference to the value of real property located in the Redevelopment District as determined by the most recent assessments available from the tax assessor of Washington County is not intended to reference an assessed value amount, but it is intended to reference the tax assessor s reference to appraisal value; and now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The terms and conditions of the proposed amendment is approved subject and conditioned upon the continuing application of the conditions of prior Washington County Resolutions as adopted previously by the Washington County Board of County Commissioners and approved an accepted by the Johnson City Development Authority, as referenced herein. SECTION 2. If any notifications and/or filings are required to be made to effectuate this Resolution or the Amendment, then the County Clerk and any other appropriate officer of the County are hereby authorized to provide or undertake such notices or filings. SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: Resolution No Page 3 of 4 Page 57 of 160

58 Originating Committee: CIA Additional Approving Committee: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26 th day of November, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 4 of 4 Page 58 of 160

59 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO A RESOLUTION OF THE WASHINGTON COUNTY COMMISSION APPROVING TAX INCREMENT FINANCING BY THE JOHNSON CITY DEVELOPMENT AUTHORITY TO FINANCE THE ACQUISITION OF THE JOHN SEVIER BUILDING WHEREAS, the John Sevier Building, a former hotel located at 141 East Market Street, Johnson City, Tennessee is now a low-income apartment structure; and WHEREAS, the Johnson City Development Authority ("JCDA") desires to acquire the John Sevier Building (the "Project") and use the proceeds of tax increment financing to finance such acquisition cost and related costs; and WHEREAS, the undertaking of the acquisition and financing of the Project is part of a Johnson City, Tennessee downtown redevelopment effort by JCDA; and WHEREAS, on September 27, 2018, the JCDA held a public hearing in Johnson City, Tennessee and the JCDA Board of Directors voted to enter into a contract to purchase the John Sevier Building for $4.1 million; and WHEREAS, pursuant to Resolution No previously adopted by the Washington County Board of County Commissioners approving the redevelopment and urban renewal plan entitled the Redevelopment and Urban Renewal Plan for the Downtown and Other Districts (the "Plan"), the JCDA agreed not to enter into any agreement, contract redevelopment plan in excess of $25,000 for any project concerning an individual parcel of land, or any combination of parcels owned by a single entity, without first presenting the redevelopment plan or expenditure proposal to the Washington County Board of County Commissioners for its consideration and specific approval; and WHEREAS, the JCDA has requested an amendment to the maximum amount of indebtedness regarding Tax Increment Financing and this Resolution is presented to the Washington County Board of County Commissioners contingent upon the consideration and approval of that amendment in Resolution No ; and WHEREAS, JCDA anticipates the Project will require tax-increment-financing in an amount not to exceed $4,600,000; now therefore Page 59 of 160

60 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The Board of County Commissioners hereby approves the Project and the JCDA is authorized to finance debt not to exceed $4,600,000 for a term not to exceed 10 years. SECTION 2. The JCDA, its officers, employees, agents, and personnel shall fully cooperate in the performance of the terms and provisions of previously enacted Resolutions previously adopted by the Board of County Commissioners and the terms contained within this Resolution. SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Adopted and approved this 29 th day of November, Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Page 60 of 160

61 Originating Committee: CIA Committee Additional Approving Committee: Budget Committee KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Page 61 of 160

62 Health Education & Welfare Committee Minutes November 29, :00 p.m. Committee members attending: Commissioners Danny Edens, Suzy Williams, Jodi Jones, Greg Matherly and Steve Light Others in attendance: Tom Krieger, Commissioner Mike Ford, Phillip Patrick, Dr. Susan Kiernan, Dr. Bill Flanary WCBE Director, Annette Buchanan WCBE, James Reeves, Phillip McLain WCBE, Dr. Jarrod Adams, Jennifer Moore, Keith Ervin WCBE, Commissioner Jim Wheeler, Commissioner Freddie Malone, Allyson Wilkinson Staff Attorney, Brad Hale, Ashley Keys, Kerrie Aistrop, Robert Houk JC Press, Richard Griffin, Marina Waters Herald & Tribune, Jason Day WCBE, Clarence Mabe, Curtis Fulbright, Tom Seeley County Attorney, Mitch Meredith, Director of Finance, and Teresa Stoots The meeting was called to order and opened in prayer by Commissioner Edens. Commissioner Light led the pledge to the flag. Motion to approve minutes from the previous meeting was made by Commissioner Williams and seconded by Commissioner Light. Motion carried. Items discussed: Item 1 Dr. William Flanary, Director of Schools, along with Brad Hale presented a second budget amendment, which will provide for items for the cafeteria, lighting for David Crockett High School Girls Softball Field, and administration equipment for Safe Schools. No new monies are requested. A motion was made by Commissioner Light to recommend approval and move on to the Budget Committee. Motion was seconded by Commissioner Williams. Motion Carried. Item 2 Dr. Flanary, Director of Schools, presented an Updated Priority List for ($7,683,000.00) identifying school buses; technology; reroof of Jonesborough Elementary of Jonesborough building project delay; reroof of current Boones Creek Elementary dependent on future use of the facility; brick repair at Gray Elementary; reroof of Daniel Boone High School; boiler replacement; HVAC controls at David Crockett High School; and door, hardware, and window frames replacement at Fall Branch Elementary and Sulphur Springs Elementary. Commissioner Light made a motion to approve and move on to the Budget Committee. Commissioner Matherly seconded the motion. Discussion continued concerning the purchase of the McCoy property and Scheme 6 for Jonesborough Elementary. Commissioner Matherly made a motion to rescind his previous second and Commissioner Light withdrew his motion. After consideration, the matter will be tabled until January s meeting. Page 62 of 160

63 Item 3 Ms. Wilkinson, Staff Attorney, announced that Joe McCoy and representatives of Lowe s are scheduled to meet on December 6, 2018, to discuss the release of the restrictions on the McCoy property. Ms. Wilkinson reminded the committee that the due diligence period will expire on December 31, Attorney Wilkinson requested that an Amendment to the McCoy Purchase Agreement be submitted to the full commission requesting a 90-day extension. Ms. Wilkinson also presented information from two opinion letters received from Attorney Carl McInturff regarding the Easements, Covenants, Conditions and Restrictions imposed on the McCoy property by Lowe s. Attorney McInturff expressed particular concern with Section 4 requiring submission of architectural plans describing the exterior elevations of the building and materials to be used to Lowe s for its approval prior to construction. Further, as-built-plans must be submitted after building completion that must meet Lowe s approval. The opinion letter states that purchase of the property without prior release of some of these restrictions could hinder or even prohibit improvements to this property in the future. There was discussion regarding commissioners and school board members attending the Lowe s meeting. Teresa Stoots, paralegal with the County Attorney s office, explained background information to the committee: that the meeting was between the McCoy family and Lowe s representatives only; Lowe s attorneys have made it clear that they will only talk with the owners of the property regarding the release of the restrictions. Item 4 An update was given on the Capital Project Expenditures, Capital Project Expenditures, and Capital Project Expenditures to date. Item 5 - Mr. Meredith handed out a memo re: Jonesborough School Project Architectural Fees to the Committee. Mr. Meredith explained that on January 23, 2017, the County Commission adopted Resolution which amended the FY2017 budget to provide $500,000 for architectural design of renovations to the Jonesborough Middle School, as an Academic Magnet and for renovations to the Jonesborough Elementary School as a K-8. On January 24, 2017, the Board of Education entered into a contract with Beeson, Lusk & Street to perform the design work. The County was added to the contract in the fall of 2017 for the purpose of receiving notice. Because the county was not a party to the contract, no purchase order was issued and resolution lapsed on June 30, The auditors determined that the entire amount of the contract was encumbered and increased the amount of FY2018 architect expense by $900,000. Page 63 of 160

64 Mr. Meredith requested that the county commission authorize the purchasing agent to issue a $900,000 purchase order to Beeson, Lusk & Street with the stipulation that Beeson, Lusk & Street may only proceed with subsequent phases of design upon receipt of written approval by the County Purchasing Agent. Payments on the purchase order will not impact current year expenditures but will reduce the Capital Projects Fund s prior year encumbrance account balance. No FY2019 budgetary amendment is required. Motion was made by Commissioner Williams to recommend approval and move on to the Budget Committee. Motion was seconded by Commissioner Jones. Motion carried. Item 5 Mr. Seeley announced there was no written Environmental Court Report this month, and updated the commission on a property that had been used as a meth lab required cleanup; that he and commissioner had attempted to source grant funding and had found none, leaving the abatement of the property for a future meeting. Item 6 A Library grant in the amount of $500 was awarded to the Washington County-Jonesborough Public Library from the National Historical Publications and Records Commission. Motion was made by Commissioner Matherly to recommend approval and move on to the Budget Committee. Motion was seconded by Commissioner Light. Motion carried. Old Business: There was discussion regarding Scheme 6, McCoy property, and how it will be funded. Commissioner Jones recommended that a Special Called Meeting be scheduled for December 19, 2018, at 5:00 p.m., in the First Floor Conference Room at the Historic Courthouse, subject to the County Attorney s office receipt of a reply from Mr. McCoy or Lowe s on whether or not the restrictions were released on December 6, Motion to adjourn was made by Commissioner Light and seconded by Commissioner Matherly. The meeting adjourned at 2:45 p.m. Attachments: Schools Second Budget Amendment. School Updated Priority List Capital Project Expenditures for , , and Letters dated November 27 and 28, 2018, from Attorney Carl McInturff re: McCoy property Memo from Mitch Meredith re: Jonesborough School Project Architectural Fees Library Grant letter Page 64 of 160

65 Action items: Resolution needed for Schools budget second amendment, forward to the Budget Committee. Resolution needed for three-month extension on McCoy property Purchase Agreement. Resolution needed for Jonesborough School Project Architectural Fees - $900, Resolution accepting Library Grant. Respectfully submitted by Teresa Stoots. Page 65 of 160

66 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AUTHORIZING FINAL PAYMENT ON THE JONESBOROUGH SCHOOL PRELIMINARY DESIGN PHASE WHEREAS, the Director of Accounts & Budget requests authorization for final payment to be made on the Jonesborough school preliminary design phase in the amount of $50,000.00; and WHEREAS, of the total $150, obligation, $100, was budgeted and paid in 2017; and WHEREAS, the amount of $50, will be charged to the prior year encumbrance account (General Capital Projects Encumbrances Prior Year); and WHEREAS, regarding Phase II, when the Board of Education is ready to begin Phase II and prior to commencing work, the Board of Education shold request through this legislative body an appropriation of funds sufficient to pay the cost of architectural fees related to Phase II work so that funds will be available at the time of invoicing, and the Board of Education can request a purchase order from the County Purchasing Director to pay invoices up to the amount appropriated; and WHEREAS, the Health, Education & Welfare Committee, at its November 29, 2018, meeting, recommended consideration and approval of this request to the Budget Committee; and WHEREAS, the Budget Committee, at its December 5, 2018, meeting, recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Authorization is approved for payment of $50, for final payment on the Jonesborough School Preliminary Design Phase and charged to the prior year encumbrance account (General Capital Projects Encumbrances Prior Year). SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Resolution No Page 1 of 2 Page 66 of 160

67 Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 67 of 160

68 Resolution No Exhibit A Page 68 of 160

69 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: LIBRARY - TENNESSEE HISTORICAL RECORDS ADVISORY BOARD GRANT WHEREAS, the Washington County Library Director applied for the 2019 Tennessee Historical Records Advisory Board, State Board Programming Grant (Exhibit A ); and WHEREAS, the State Board Programming Grant has been awarded in the amount of $600.00; and WHEREAS, the Washington County Library Director requests the following amendments to Fiscal Year Budget : 1. Add $ to revenue line item (General Other Federal through State); 2. Add $ to expense line item (General Libraries Other Supplies and Materials); and WHEREAS, the Library Director requests the approval of the County Commission to accept the grant; WHEREAS, the Health, Education & Welfare Committee, at its November 29, 2018, meeting, recommended consideration and approval of this request to the Budget Committee; and WHEREAS, the Budget Committee, at its December 5, 2018, meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The Washington County Mayor is hereby authorized to execute the Grant Contract between Tennessee Historical Records Advisory Board and Washington County-Jonesborough Library subject to the review of the County Attorney s Office. SECTION 2. Fiscal Year Budget is amended to: Resolution No Page 1 of 2 Page 69 of 160

70 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee 1. Add $ to revenue line item (General Other Federal through State). 2. Add $ to expense line item (General Libraries Other Supplies and Materials). SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 70 of 160

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74 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION RE: EXTENSION OF THE OPTION TO PURCHASE REAL ESTATE AGREEMENT FOR THE MCCOY PROPERTY WHEREAS, Tax Map 052, Parcel in the 15th Civil District of Washington County, Tennessee (the Subject Property ) is presently owned by Elizabeth McCoy, Joe G. McCoy, III, Jeanette McCoy Miller, Belinda McCoy, Laura Johnson, and Julia Haston; and WHEREAS, based on the Washington County Board of Education prioritization of their facility needs, the Washington County Board of County Commissioners, at the January 23, 2017 County Commission meeting, adopted Resolution No authorizing the Mayor to enter into an Option to Purchase Real Estate Agreement regarding Jonesborough School Projects for the Subject Property for an amount not to exceed $777, and WHEREAS, at the same January 23, 2017 Commission meeting, the Board of County Commissioners adopted Resolution No which set forth a recommendation of limits for potential future appropriations for the Jonesborough Elementary School and Jonesborough Middle School Projects in the amount of $20,750,000.00; and WHEREAS, an Option to Purchase Real Estate Agreement was executed on March 11, 2017, by and between Elizabeth McCoy, Joe G. McCoy, III, Jeanette McCoy Miller, Belinda McCoy, Laura Johnson, and Julia Haston (collectively, Seller ), and Washington County, Tennessee and the Washington County Department of Education (collectively, Purchaser ) for the Jonesborough Elementary School Project; and WHEREAS, since the initial execution of the Option to Purchase Real Estate Agreement on March 11, 2017, there have been six Amendments to the Option to Purchase Real Estate Agreement extending the Due Diligence Period. The sixth amendment to the Option to Purchase Real Estate Agreement extended the Due Diligence Period to December 31, 2018; and WHEREAS, the Washington County School Board approved Scheme 6 on October 4, 2018, for the construction or renovation of the Jonesborough Elementary School and Jonesborough Middle School; and WHEREAS, on November 29, 2018, the Director of Schools, Dr. Flanary, presented a request to the Health, Education & Welfare Committee for a seventh Amendment to the Option to Purchase Real Estate Agreement extending the Due Diligence Period to March 30, 2019, in order to allow the property owners time to negotiate release of the restrictions on the Subject property; and Resolution No Page 1 of 3 Page 74 of 160

75 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee WHEREAS, the HEW Committee, at its November 29, 2018, meeting, recommended consideration and approval of this request to the Budget Committee; and WHEREAS, the Budget Committee, at its December 5, 2018, meeting, recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. A Seventh Amendment to the Option to Purchase Real Estate Agreement extending the Due Diligence Period to March 30, 2019, is granted. SECTION 2. The County Mayor is authorized to execute the Seventh Amendment to the Purchase Agreement extending the Due Diligence Period to March 30, SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. MOTION TO PURCHASE PROPERTY: Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor Resolution No Page 2 of 3 Page 75 of 160

76 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 3 of 3 Page 76 of 160

77 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: WASHINGTON COUNTY SCHOOLS BUDGET AMENDMENTS WHEREAS, on November 26, 2018, the Washington County Board of Education approved the amendments to the Washington County Schools Budget shown on the spreadsheet, column Increase (Decreased), attached hereto as Exhibit A. These budget amendments require neither increase nor decrease in funding from Washington County; and WHEREAS, the Director of Schools requests approval of these amendments to the Washington County Schools Budget by the Board of County Commissioners; and WHEREAS, on November 29, 2018, the Health, Education & Welfare Committee recommended consideration and approval of this request to the Budget Committee; and WHEREAS, on December 5, 2018, the Budget Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The Washington County Board of Education Fiscal Year Budget is amended to reflect the changes shown on the spreadsheet attached hereto as Exhibit A. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, Resolution No Page 1 of 2 Page 77 of 160

78 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 78 of 160

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90 Public Safety Committee Minutes November 29, :00 p.m. Committee members attending: Chairman Jim Wheeler, Commissioners Freddie Malone, Kent Harris, Jerome Fitzgerald, Mike Ford Others in attendance: Jim Dawson Fall Branch VFD, Charles Baines Nolichuckey VFD, George Odom Washington County ARES, Dan Wheeley WC-JC EMS, Jerry Carr, Commissioners Greg Matherly and Danny Edens, Stephen Archer Limestone VFD, Allyson Wilkinson Staff Attorney, and Teresa Stoots The meeting was called to order by Commissioner Wheeler. Commissioner Malone gave the Invocation and Commissioner Harris led the Pledge of Allegiance. Motion to approve minutes from the previous meeting was made by Ford and seconded by Commissioner Malone. Motion carried. Unanimous (5-0). Motion was made by Commissioner Harris to approve the agenda as presented, Seconded by: Commissioner Fitzgerald. Motion carried unanimous (5-0). Items discussed: Item 1 Commissioner Wheeler handed out to committee members a report Mayor Grandy had furnished him from Tysinger, Hampton & Partners, Inc. regarding the Washington County Water Line Capital Improvements Plan Project Progress Update dated October 3, Discussion took place regarding pressure in water lines being enough for installation of fire hydrants, specifically the requirements of 500 gallon flow through 6 inch lines. Two of the previously approved hydrants may not have the pressure/flow to meet standards to function. Item 2 Request from Limestone Volunteer Fire Department for installation of fire hydrants on Corby Bridge Road, Bill West Road and Ward Rowe Road and Request from Jonesborough Fire Department for installation of fire hydrant on Sliger, at a cost for all four at $14,000. Motion to approve all four hydrants and send to the Budget Committee was made by Commissioner Malone, Seconded by Commissioner Ford. Motion carried unanimously (5-0). Item 3 Director Dan Wheeley gave an update on the EMS Station 5 project on Stockyard Road. In July 2018, the County Commission agreed to lease property on Stockyard Road to WC/JC EMS to build a new EMS station and to coordinate with the Washington County Fire Association on building a county training center on the site as well. The plan for the site is to build a new station with two bays, which will accommodate the EMS Ambulance, EMS Supervisor and a Limestone Fire Page 90 of 160

91 Department Fire Engine, as well as a training room for the county fire training facility. EMS has the funding to relocate the EMS station to the site, but lacks the funding for the additional bay space and training room. Director Wheeley has an estimate of $30,000 for a full set of construction drawings to include site design. WC/JC EMS is prepared to pay for one-half of the costs of the drawings and is asking Washington County to cover the other half of the costs of $15,000. Motion to approve and send to Budget was made by Commissioner Harris, Seconded by Commissioner Ford. Motion carried unanimously (5-0). Item 4 Presentation was made by George Odom on the Amateur Radio Program for seven fire stations in Washington County. ARES members provide backup communications to local, state and federal agencies during times of crisis or disaster. The maximum costs for each station would be $1,200. The committee approved the expense as to the seven fire stations in Washington County. Motion to approve and send to the Budget Committee was made by Commissioner Harris, Seconded by Commissioner Fitzgerald. Motion carried unanimously (5-0). Item 5 Chancellor John Rambo applied for an AOC Court Security Grant and has been informed that they will receive funds in the amount of $11, The grant is designated as a reimbursement grant. A 10% match is required from the County. Motion to approve and send to Budget was made by Commissioner Malone, Seconded by Commissioner Fitzgerald. Motion carried unanimously (5-0). Attachments: Report from Tysinger, Hampton & Partners, Inc. regarding the Washington County Water Line Capital Improvements Plan Project Progress Update dated October 3, Letter from Limestone Volunteer Fire Department, Inc. Letter from Jonesborough Department of Public Safety. Letter from Washington County Johnson City EMS. Amateur Radio Emergency Service handout. AOC Court Security Grant. Action items: Resolution to be forwarded to the Budget Committee for consideration regarding installation of four fire hydrants at Corby Bridge Road, Ward Rowe Road, Bill West Road, and Sliger Road. Resolution to be forwarded to the Budget Committee for consideration regarding one-half of the costs of the drawings for EMS Station 5 - $15,000. Resolution to be forwarded to the Budget Committee for consideration regarding Amateur Radio Program equipment for seven fire stations - $8,400. Page 91 of 160

92 Resolution to be forwarded to the Budget Committee for consideration regarding AOC Court Security Grant 10% match. Respectfully submitted by Teresa Stoots. Page 92 of 160

93 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: FIRE PREVENTION & CONTROL PURCHASE AND INSTALLATION OF FOUR FIRE HYDRANTS; ONE AT CORBY BRIDGE ROAD, ONE AT WARD ROWE ROAD, ONE AT BILL WEST ROAD, AND ONE AT SLIGER ROAD WHEREAS, the Public Safety Committee requests authorization to utilize $14, to fund the purchase from the Town of Jonesborough, and installation of four (4) fire hydrants, one (1) at Corby Bridge Road, one (1) at Ward Rowe Road, one (1) at Bill West Road, and one (1) at Sliger Road; and WHEREAS, the Public Safety Committee, at its November 29, 2018, meeting, recommended consideration and approval of this request to the Board of County Commissioners; and WHEREAS, the following amendments are requested to Fiscal Year Budget : 1. Reduce $7, from line item (General - Unassigned); 2. Increase $7, to line item (General - Fire Prevention and Control Other Charges); and WHEREAS, the Budget Committee, at its December 5, 2018, meeting, recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Fiscal Year Budget is amended to: 1. Reduce $7, from line item (General - Unassigned). 2. Increase $7, to line item (General - Fire Prevention and Control Other Charges). SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Resolution No Page 1 of 2 Page 93 of 160

94 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 94 of 160

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97 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: BUDGETING FUNDS RECEIVED FROM THE TENNESSEE ADMINISTRATIVE OFFICE OF THE COURTS COURTROOM SECURITY GRANT FOR METAL DETECTORS, TRAINING FOR SIX BAILIFFS, STROBE LIGHTS AND PANIC BUTTONS IN THE GEORGE JAYNES JUSTICE CENTER WHEREAS, the Director of Accounts and Budgets requests the following amendments to Fiscal Year Budget : 1. Add $11, to revenue line item (Other State Grants); 2. Add $11, to expense line item (Courtroom Security Other Equipment) 3. Add $1, to expense line item (Courtroom Security Tuition); 4. Deduct $1, from restricted line item (Restricted for Administration of Justice); and WHEREAS, the amendments are requested on budget revenue received from the State of Tennessee Administrative Office of the Courts Courtroom Security Grant to provide for metal detectors, training for six bailiffs, strobe lights, and panic buttons in the George Jaynes Justice Center and represent $11, in new spending. A 10 percent match is required by Washington County; and WHEREAS, the Budget Committee, at its December 5, 2018, meeting, recommended consideration and approval of the request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Fiscal Year Budget is amended to: 1. Add $11, to revenue line item (Other State Grants). Resolution No Page 1 of 3 Page 97 of 160

98 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee 2. Add $11, to expense line item (Courtroom Security Other Equipment). 3. Add $1, to expense line item (Courtroom Security Tuition). 4. Deduct $1, from restricted line item (Restricted for Administration of Justice). SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of Resolution No Page 2 of 3 Page 98 of 160

99 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee THOMAS J. SEELEY III, County Attorney Resolution No Page 3 of 3 Page 99 of 160

100 Resolution No Exhibit A Page 100 of 160

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104 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: ADDITIONAL FUNDING FOR EMS WHEREAS, the Director of EMS requests the following amendments to Fiscal Year Budget : 1. Reduce $15, from equity line item (General Fund Unassigned Balance); 2. Add $15, to expense line item Ambulance/Emergency Medical Services - Contributions); and WHEREAS, these amendments are requested to pay for half of the costs of the drawings of the new EMS Station 5 project on Stockyard Road, and represent $15, in new spending; and WHEREAS, Washington County Johnson City EMS, Inc. shall be responsible to fund the remaining cost of the drawings; and WHEREAS, the Public Safety Committee, at its November 29, 2018, meeting, recommended consideration and approval of the request to the Board of County Commissioners; and WHEREAS, the Budget Committee, at its December 5, 2018, meeting, recommended consideration and approval of the request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Fiscal Year Budget is amended to: 1. Reduce $15, from equity line item (General Fund Unassigned Balance). 2. Add $15, to expense line item Ambulance/Emergency Medical Services - Contributions). SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Resolution No Page 1 of 2 Page 104 of 160

105 Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 27 th day of August, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of, THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 105 of 160

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113 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: FUNDING FOR AMATEUR RADIO EMERGENCY SERVICE EQUIPMENT FOR SEVEN WASHINGTON COUNTY FIRE DEPARTMENTS WHEREAS, George Odom presented information on the Amateur Radio Emergency Service (ARES) Program for seven fire stations in Washington County. ARES members provide backup communications to local, state and federal agencies during times of crisis or disaster. The maximum cost for equipment to outfit each fire station would be $1,200 (Exhibit A); and WHEREAS, the Public Safety Committee requests the following amendments to Fiscal Year Budget : 1. Reduce $8, from equity line item (General Fund Unassigned Balance); 2. Add $8, to expense line item (Other Emergency Management - Contributions); and WHEREAS, these amendments are requested to provide amateur radio equipment for seven Washington County fire departments, and represents $8, in new spending; and WHEREAS, the Public Safety Committee, at its November 29, 2018, meeting, recommended consideration and approval of the request to the Board of County Commissioners; and WHEREAS, the Budget Committee, at its December 5, 2018, meeting, recommended consideration and approval of the request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Fiscal Year Budget is amended to: 1. Reduce $8, from equity line item (General Fund Unassigned Balance). 2. Add $8, to expense line item (Other Emergency Management - Contributions). Resolution No Page 1 of 2 Page 113 of 160

114 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of, THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 114 of 160

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119 Purchasing Commission Minutes November 29, :30 am 1 st floor conference room of the Historic Courthouse Committee members attending: Chairman Steve Light, Phil Carriger, Bryan Davenport and Gary McAllister Committee members absent: Mayor Joe Grandy Others in attendance: Willie Shrewsbury The meeting was called to order by Chairman Light. Motion to approve minutes from the previous meeting was made by Commissioner McAllister and seconded by Commissioner Davenport. Items discussed: Item 1 Willie Shrewsbury, Purchasing Director, presented an invoice to be paid to Summers Taylor in the amount of $ for custodial supplies at the Health Department. A motion to approve was made by Commissioner Carriger and seconded by Commissioner McAllister. Motion carried. Item 2 Discussion concerning sale of surplus automobiles, from the Assessor of Property office, to be sold on GovDeals. A motion was made by Commissioner Carriger and seconded by Commissioner Davenport to sell a 2001 White Chevy Van VIN1GNDU23E91D11019 and a 2007 Silver Ford Taurus VIN 1FAFP56067A through GovDeals. Motion carried. Item 3 Discussion concerning Washington County s participation in National IPA. This is cooperative buying which allows Washington County to purchase products at a reduced cost and create more economical buying opportunities. A motion was made by Commissioner Carriger to authorize the Purchasing Director to participate in National IPA. Second by Commissioner Davenport. Motion carried. Old Business: none Seeing no further business, a motion was made by Commissioner and seconded by Commissioner to adjourn. The meeting was adjourned at 10:45am. Attachments: none Action items: Resolution to be forward to the Commission authorizing the sale of surplus vehicles through GovDeals White Chevy Van VIN1GNDU23E91D11019 and a 2007 Silver Ford Taurus VIN 1FAFP56067A Resolution to be forwarded to the Commission authorizing participation in National IPA Respectfully submitted by Bryan Davenport. Page 119 of 160

120 Originating Committee: Purchasing Commission Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION No RESOLUTION APPROVING WASHINGTON COUNTY S PARTICIPATION IN THE NATIONAL IPA PURCHASING PROGRAM WHEREAS, pursuant to T.C.A , the Board of County Commissioners has the power to authorize the county to participate in sponsor, conduct or administer cooperative purchasing agreements; and WHEREAS, the County Purchasing Director requests approval of Washington County s participation in the National IPA Purchasing Program (Exhibit A); and WHEREAS, the Washington County Purchasing Commission, at its December 29, 2018, meeting, recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The Board of County Commissioners hereby authorizes Washington County s participation in the National IPA Purchasing Program. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of Resolution No Page 1 of 2 Page 120 of 160

121 Originating Committee: Purchasing Commission Additional Approving Committee: KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 121 of 160

122 Originating Committee: Purchasing Commission Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION No RESOLUTION AUTHORIZING THE DISPOSITION OF PROPERTY ASSESSOR VEHICLES FOR SURPLUS PROPERTY ON GOVDEALS.COM WHEREAS, pursuant to Tenn. Code Ann and , the County has the power to make any order for the disposition of its property and sell by public auction, including internet auctions, property that has become surplus, obsolete, or unusable; and WHEREAS, the Purchasing Agent requests that the following vehicles be sold on GovDeals.com: QUANTITY DESCRIPTION VIN # White Chevy Venture Van 1GNDU23E91D Silver Ford Taurus 1FAFP56067A WHEREAS, on November 29, 2018, the Purchasing Committee recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The above-described property is hereby declared as surplus, obsolete and/or unusable property and the Purchasing Agent is authorized to dispose of the property in accordance with state law. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 17 th day of December, Resolution No Page 1 of 2 Page 122 of 160

123 Originating Committee: Purchasing Commission Additional Approving Committee: KATHY STOREY, County Clerk GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of KATHY STOREY, County Clerk APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). KATHY STOREY, County Clerk Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2 Page 123 of 160

124 Rules Committee Minutes November 29, :00 am Committee members attending: Chairman Robbie Tester, Commissioners Jim Wheeler, Gary McAllister, Phil Carriger, and Freddie Malone Committee members absent: None Others in attendance: Tom Seeley - County Attorney, Allyson Wilkinson - Staff Attorney The meeting was called to order by Chairman Tester in the First Floor Conference Room of the Historic Washington County Courthouse. Opening Prayer given by Commissioner Carriger, and Pledge to the Flag led by Commissioner McAllister. Motion to approve the agenda was made by Commissioner Carriger and seconded by Commissioner Malone. Motion carried unanimously. Motion to approve the minutes of the 11/1/18 meeting was made by Commissioner Carriger and seconded by Commissioner Wheeler. Motion carried unanimously. Requests for Future Committee Consideration None Items Discussed: Item 1 Video of Commission Meetings The committee discussed the Live Stream Proposal from Tim Flannagan (attached). Richard Griffin, Library Director, wrote a letter in support of live streaming (attached). Commissioner Malone asked about the security of using a YouTube channel, and he said there may be other opportunities for social media use by the County in the future. Commissioner Carriger suggested we have a more detailed contract. Billing, video ownership, and data volume required for file storage were discussed. Commissioner Wheeler voiced concern about having a comment section, and he mentioned providing a copy of videos to citizens who make a public records request. Also, our microphone/speaker issues were discussed. Commissioner Malone asked about restricting the public from taking personal videos if we videotape. Mr. Seeley said there isn t much legal guidance on this issue, but we could ask anyone who wanted to video to move to a designated area. Mr. Seeley also stated we do not have to have a competitive bid because the service is under $10,000, but our purchasing agent could price check for other options. Our attorneys will follow up on the legal and IT issues discussed before the next meeting and work with Tim Flannagan on a more detailed contract. Chairman Tester is still trying to get in touch with the Johnson City contact to gather more information concerning public access television. Page 1 of 2 Page 124 of 160

125 Item 2 Rule 12A: Committees of the Board, Committee on Committees Discussion continued from our last committee meeting about voting for members of the Committee on Committees. Our current rule and a working draft introduced at our last meeting are attached. Commissioner Wheeler suggested allowing multiple people to be dropped from the bottom if they tie. This would help alleviate issues with ties as long as there were still 5 nominees left after they were dropped. The possibility of requiring everyone to vote for 5 nominees was discussed. Commissioner McAllister and Chairman Tester voiced some concern about this requirement. Chairman Tester brought up the scenario of majority and minority factions within the Commission, and he mentioned an idea which would allow a minority faction to achieve some representation on the committee would be to only mandate that everyone votes for 3 nominees. This would also make the voting process quicker. Commissioner McAllister asked if we should select members from the top of the list as they get a majority of the vote from the full commission, or 8 votes. Commissioner Wheeler suggested we try to think of a way to address minority representation if we take members off of the top instead of the bottom. We will continue to discuss this language at our next meeting. Item 3 Rule 4A: General, Public Comment The committee discussed our current public comment rule (attached). The public comment sign-up sheet being used was passed around for inspection. Commissioner Malone asked about including a copy of our current rule with the sign-up sheet at commission meetings. We discussed opening up the restriction on public comments which limits them to only items on that meeting s agenda. In addition, there was discussion about how we could respond or provide follow-up to citizens. One idea is to direct them to an upcoming committee meeting. It was recommended that we have Chairman Matherly attend our next meeting to provide input. Motion to adjourn was made by Commissioner Carriger and seconded by Commissioner Malone. Motion carried, and the meeting was adjourned at 8:56am. Attachments: Live Stream Proposal Letter from Richard Griffin Current Rule 12A Working Draft of Rule 12A Current Rule 4A Action items: None Respectfully submitted by Commissioners McAllister and Tester. Page 2 of 2 Page 125 of 160

126 Live Stream Proposal For Washington County Tn Commissioners Meetings Written by Tim Flannagan President NuVision Marketing Page 126 of 160