Attached is Wednesday s Budget Committee Agenda and related documents. The committee will meet at 9:00am in the 1 st floor conference room.

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1 Memo To: From: Budget Committee Joe Grandy Date: November 9, 2018 Re: Budget Committee Meeting Attached is Wednesday s Budget Committee Agenda and related documents. The committee will meet at 9:00am in the 1 st floor conference room. Resolutions through are authorizing expenditures for court-ordered property clean-up and fire hydrant installations. Funds have been budgeted for the work. The following presents y-t-d activity - Account Description Budget Spent Request Budget Left Hazardous Waste Clean-Up $15,000 $3,556 $1,250 $10, Fire Prevention Other Charges 21,000 3,500 10,500 7,000 Resolution is a request for Washington County to provide paving services to the Town of Jonesborough. The Highway Department may perform such work for other governmental entities provided the Commission approves. The Highway Department will be reimbursed by the Town of Jonesborough for its cost. Resolution is authorizing the mayor to accept a Tennessee Secretary of State Library Technology Grant. The grant is to assist with the acquisition of technology-related equipment and will require a 50/50 match from the county. The library has the matching funds in their existing budget. The resolution is budget neutral as it budgets the grant revenue and 50% of the technology expenditure. Sales tax continues to trend positively. October school sales tax revenue increased over the prior year by 6.7% or $80,957. October year-to-date compared to the prior year period saw a cumulative increase of 3.7% or $181,699. October sales tax revenue reflects August economic activity.

2 Budget Committee Agenda Wednesday, November 14 th, 9:00am 1 st Floor Conference Room of the Historic Courthouse 1. Resolution # from HEW Environmental Clean-up on 120 Daveys Court, Jonesborough 2. Resolution # from HEW Environmental Clean-up on 157 Buttermilk Road, Gray 3. Resolution # from Public Safety-Installation of 2 fire hydrants at Copper Hill Drive 4. Resolution # from Public Safety-Installation of 1 fire hydrant at Miller Crossing Old Embreeville Road 5. Resolution # from Public Works-Authorizing Hwy Dept to complete paving for the Town of Jonesborough 6. Resolution # from Public Works-Highway to purchase 4 tandem chassis, 4 snow plows, 4 salt spreaders and 4-14 dump bodies 7. Resolution # Library Technology Grant 8. Budget Reclassification 9. Fund Balance Projection 10. Updated Sales Tax Information

3 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: ENVIRONMENTAL COURT ADMINISTRATION CLEANUP OF PROPERTY OWNED BY CHARLES PRICE LOCATED AT 120 DAVEYS COURT, JONESBOROUGH, TN WHEREAS, the Environmental Court Administrator requests authorization to utilize $ from expense line item (Environmental Court Administration Hazardous Waste Cleanup) to pay for court ordered (see attached) cleanup of property owned by Charles Price located at 120 Daveys Court, Jonesborough, TN; and WHEREAS, the Health, Education & Welfare Committee at its November 1, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; and WHEREAS, the Budget Committee at its November 14, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The request to utilize $ from expense line item (Environmental Court Administration Hazardous Waste Cleanup) to pay for court ordered (see attached) cleanup of property owned by Charles Price located at 120 Daveys Court, Jonesborough, TN is hereby approved. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26 th day of November, Resolution No Page 1 of 2

4 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

5 Resolution No Exhibit A

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8 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: ENVIRONMENTAL COURT ADMINISTRATION CLEANUP OF PROPERTY OWNED BY JUSTIN D. CANNON LOCATED AT 157 BUTTERMILK ROAD, GRAY, TN WHEREAS, the Environmental Court Administrator requests authorization to utilize $ from expense line item (Environmental Court Administration Hazardous Waste Cleanup) to pay for court ordered (see attached) cleanup of property owned by Justin D. Cannon located at 157 Buttermilk Road, Gray, TN; and WHEREAS, the Health, Education & Welfare Committee at its November 1, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; and WHEREAS, the Budget Committee at its November 14, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The request to utilize $ from expense line item (Environmental Court Administration Hazardous Waste Cleanup) to pay for court ordered (see attached) cleanup of property owned by Justin D. Cannon located at 157 Buttermilk Road, Gray, TN is hereby approved. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26 th day of November, Resolution No Page 1 of 2

9 Originating Committee: Health, Education & Welfare Committee Additional Approving Committee: Budget Committee GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

10 Resolution No Exhibit A

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13 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: FIRE PREVENTION & CONTROL PURCHASE AND INSTALLATION OF TWO FIRE HYDRANTS, ONE AT COPPER HILL DRIVE, AND ONE AT COPPER COURT WHEREAS, the Public Safety Committee requests authorization to utilize $7, from expense line item (Fire Prevention and Control Other Charges) to fund the purchase from the City of Johnson City, and installation of two (2) fire hydrants, one (1) at Copper Hill Drive, and one (1) Copper Court; and WHEREAS, the Public Safety Committee at its November 1, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; and WHEREAS, the Budget Committee at its November 14, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The request to utilize $7, from expense line item (Fire Prevention and Control Other Charges) to fund the purchase from the City of Johnson City, and installation of two (2) fire hydrants, one (1) at Copper Hill Drive, and one (1) at Copper Court is hereby approved. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26 th day of November, Resolution No Page 1 of 2

14 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

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16 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: FIRE PREVENTION & CONTROL PURCHASE AND INSTALLATION OF FIRE HYDRANT AT MILLER CROSSING AND OLD EMBREEVILLE ROAD WHEREAS, the Public Safety Committee requests authorization to utilize $3, from expense line item (Fire Prevention and Control Other Charges) to fund the purchase from the Town of Jonesborough, and installation of one (1) fire hydrant at the intersection of Miller Crossing and Old Embreeville Road; and WHEREAS, the Public Safety Committee at its November 1, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; and WHEREAS, the Budget Committee at its November 14, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The request to utilize $3, from expense line item (Fire Prevention and Control Other Charges) to fund the purchase from the Town of Jonesborough, and installation of one (1) fire hydrant at the intersection of Miller Crossing and Old Embreeville Road is hereby approved. SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26 th day of November, Resolution No Page 1 of 2

17 Originating Committee: Public Safety Committee Additional Approving Committee: Budget Committee GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

18 Originating Committee: Budget Committee Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AUTHORIZING REPAIR AND PAVING SERVICES BY THE WASHINGTON COUNTY HIGHWAY DEPARTMENT FOR THE TOWN OF JONESBOROUGH WHEREAS, pursuant to T.C.A (d), Washington County has traditionally authorized the Highway Department to perform work for other county agencies and governmental entities provided, that the cost of the projects so authorized is reimbursed; and WHEREAS, the Town of Jonesborough requests that the Highway Department perform certain repair and paving services on various roads and intersections as described in Exhibit A attached hereto; and WHEREAS, the Town of Jonesborough is agreeable to the reimbursement and payment of all costs related to the requested services by the Highway Department; and WHEREAS, the Budget Committee at its November 1, 2018, meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. The Board of County Commissioners approves of the Town of Jonesborough s request for repair and paving services by the Highway Department on the roads and intersections described in Exhibit A attached hereto. SECTION 2. The Town of Jonesborough will reimburse the Highway Fund for all costs related to the services provided by the Highway Department. SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: Resolution No Page 1 of 2

19 Originating Committee: Budget Committee Additional Approving Committee: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26 th day of November GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of WILLIAM J. GRANDY, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

20 Resolution No Exhibit A

21 Originating Committee: Budget Committee Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: HIGHWAY DEPARTMENT PURCHASE OF FOUR TANDEM CHASSIS, FOUR SNOW PLOWS, FOUR SALT SPREADERS AND FOUR 14 DUMP BODIES WHEREAS, the Highway Superintendent requests the following amendments to Fiscal Year Budget : 1. Reduce $535, from equity line item (Highway Fund Unassigned Balance); 2. Add $365, to expense line item (Capital Outlay Motor Vehicles); 3. Add $170, to expense line item (Capital Outlay Other Capital Outlay); and WHEREAS, the amendments are requested to provide for the purchase of four (4) tandem chassis, four (4) snow plows, four (4) salt spreaders and four (4) 14 dump bodies and represents $535, in new spending; and WHEREAS, the Budget Committee at its November 14, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Fiscal Year Budget is amended to: 1. Reduce $535, from equity line item (Highway Fund Unassigned Balance). 2. Add $365, to expense line item (Capital Outlay Motor Vehicles). 3. Add $170, to expense line item (Capital Outlay Other Capital Outlay). SECTION 2. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Resolution No Page 1 of 2

22 Originating Committee: Budget Committee Additional Approving Committee: Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26th day of November, GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of DANIEL J. ELDRIDGE, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

23 Resolution No Exhibit A

24 Originating Committee: Budget Committee Additional Approving Committee: WASHINGTON COUNTY, TENNESSEE BOARD OF COUNTY COMMISSIONERS RESOLUTION NO RESOLUTION AMENDING FISCAL YEAR BUDGET RE: LIBRARY TECHNOLOGY EQUIPMENT WHEREAS, the Washington County Library Director applied for the 2019 Technology Grant through the Tennessee Library Services and Technology Act for the purchase of technology equipment on June 28, 2018 (Exhibit A); and WHEREAS, the grant is in the amount of $ with a match requirement from Washington County-Jonesborough Library in the amount of $973.00; and WHEREAS, the Library Director requests the following amendments to Fiscal Year Budget : 1. Budget $ to revenue line item (Other State Grants); and 2. Add $ to expense line item (Libraries Data Processing Supplies); and WHEREAS, these amendments are requested to budget funds received pursuant to the 2019 Technology Grant for the purchase of technology equipment for the Washington County Library and represent $ in new spending and new revenue; and WHEREAS, the Budget Committee at its November 14, 2018 meeting recommended consideration and approval of this request to the Board of County Commissioners; now therefore BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE THAT: SECTION 1. Fiscal Year Budget is amended to: 1. Budget $ to revenue line item (Other State Grants). 2. Add $ to expense line item (Libraries Data Processing Supplies). SECTION 2. The Washington County Mayor is hereby authorized to execute the 2019 Technology Grant Contract between the State of Tennessee, Office of the Resolution No Page 1 of 2

25 Originating Committee: Budget Committee Additional Approving Committee: Secretary of State, Tennessee State Library and Archives and Washington County- Jonesborough Library. SECTION 3. This Resolution shall take effect from and after the date on which it is approved by the County Mayor or as indicated by certification of the County Clerk, as hereinafter set forth. Introduced by Commissioner: Seconded by Commissioner: Commissioners Voting FOR: Commissioners Voting AGAINST: Commissioners Abstaining: Commissioners Absent: ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this the 26th day of November, GREG MATHERLY, Chair of the Board REFERRED to County Mayor this the day of APPROVED by County Mayor on this the day of DANIEL J. ELDRIDGE, County Mayor The County Mayor having declined to approve this Resolution, the same became effective on the day of 2018, pursuant to Tennessee Code Annotated (b)(5). Approved as to form by the County Attorney this day of THOMAS J. SEELEY III, County Attorney Resolution No Page 2 of 2

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27 Washington County Schools FY 2018 Sales Tax Revenue Sales Tax Receipts Comparison Actual FY 2016 Budget FY2016 Actual Budget Variance FY 2017 Budget FY2017 Actual Budget Variance FY 2018 Budget FY2018 Actual Budget Variance FY2019 Budget FY2019 Actual Budget Variance Year/Year Variance July 1,155,316 1,241,008 85, % 1,235,707 1,183,242 (52,465) -4.2% 1,255,745 1,205,952 (49,793) -4.0% 1,277,721 1,278, % 72, % August 1,183,482 1,233,272 49, % 1,228,004 1,271,727 43, % 1,247,917 1,271,772 23, % 1,269,756 1,291,098 21, % 19, % September 1,097,048 1,166,463 69, % 1,161,480 1,176,910 15, % 1,180,315 1,218,782 38, % 1,200,971 1,228,130 27, % 9, % October 1,142,660 1,203,805 61, % 1,198,663 1,236,256 37, % 1,218,101 1,210,363 (7,738) -0.6% 1,239,417 1,291,320 51, % 80, % November 1,115,592 1,229, , % 1,224,071 1,252,585 28, % 1,243,921 1,249,834 5, % 1,265,689 (1,265,689) % (1,249,834) % December 1,119,932 1,188,391 68, % 1,183,315 1,203,061 19, % 1,202,504 1,202, % 1,223,547 (1,223,547) % (1,202,844) % January 1,153,376 1,246,671 93, % 1,241,346 1,234,360 (6,985) -0.6% 1,261,476 1,292,584 31, % 1,283,551 (1,283,551) % (1,292,584) % February 1,530,284 1,641, , % 1,634,369 1,672,670 38, % 1,660,872 1,624,509 (36,362) -2.2% 1,689,937 (1,689,937) % (1,624,509) % March 985,799 1,086, , % 1,081, ,437 (104,184) -9.6% 1,099,161 1,147,864 48, % 1,118,396 (1,118,396) % (1,147,864) % April 1,070,484 1,122,378 51, % 1,117,584 1,033,968 (83,615) -7.5% 1,135,707 1,134,848 (859) -0.1% 1,155,581 (1,155,581) % (1,134,848) % May 1,293,893 1,284,816 (9,077) -0.7% 1,279,328 1,288,153 8, % 1,300,074 1,343,738 43, % 1,322,825 (1,322,825) % (1,343,738) % June 1,108,622 1,219, , % 1,214,515 1,230,545 16, % 1,234,210 1,231,634 (2,576) -0.2% 1,255,808 (1,255,808) % (1,231,634) % 13,956,488 14,863, , % 14,800,000 14,760,914 (39,086) -0.3% 15,040,001 15,134,724 94, % 15,303,201 (10,214,634) -67.9% Indicates Highest Revenue Month