The meeting was called to order at 7:00 p.m. by Acting Township Clerk, Amy Leso. The meeting was advertised in the following manner:

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1 ugust 9, 2012 The meeting was called to order at 7:00 p.m. by cting Township Clerk, my Leso. The meeting was advertised in the following manner:. Posting written notice on the official Bulletin Board in the Township Municipal Building on January 6, 2012 B. Faxing and mailing written notice to The Gloucester County Times and The Courier Post on January 6, 2012 C. Filing written notice with the Clerk of West Deptford Township on January 6, 2012 Roll Call:,, and were in attendance for this meeting. was absent. then read several proclamations. Correspondence: made a motion to approve the following item. It was seconded by and approved by the committee. Raffle pplication for the WDHS Superbooster Club for September 8 th. The roll call was as follows: then addresses the residents in attendance. He informed the residents that the meeting schedule would change beginning in September. Meetings will now be held on the first and third Thursdays of the month. He also spoke about Megan s Law developed in memory of Megan Kanka and his recommendations to budget sub-committee regarding background checks. He applauded the efforts of the Recreation Commission for requiring background checks for all coaches/advisors. He told the residents that national Night Out had been rescheduled for ugust 15 th and highlighted some other upcoming community events. He also stated that the new calendar is online and that printed copies could be picked up by residents at a variety of locations throughout the township. made a motion to appoint Michael J. Pfeiffer to Corporal in the West Deptford Police Department. It was seconded by and approved by the entire committee. #157 RESOLUTION OF THE TOWNSHIP OF WEST DEPTFORD UTHORIZING THE PPOINTMENT OF MICHEL J. PFEIFFER TO CORPORL IN THE WEST DEPTFORD POLICE DEPRTMENT pril Maska and Noreen Mikulski then gave a presentation of the West Deptford Historical Society. They outlined their mission, the displays that they sponsor and their vision for the future. They are hoping to find a permanent home in the township and secure grant money for this project. 119 Page

2 ugust 9, 2012 #158 BILL LIST WHERES, the Township committee of the Township of West Deptford received and reviewed the Bill List as prepared by the Township Treasurer and the Purchasing Officer for the monthly period ending ugust 9 th, NOW, THEREFORE, BE IT RESOLVED that said Bill List as prepared by the Township Treasurer and the Purchasing Officer by approved and said Officials are authorized to render payments to each vendor appearing on the attached Bill List. dopted at a meeting of the Township Committee of the Township of West Deptford on ugust 9 th, Ms DiCarlo abstained from item number as she is an employee of Comcast. asked for an update on the previous items from Petroni & ssociates and for an explanation on the charges from the previous solicitor. Mr. Campo explained that they are still working on residential tax appeal cases from then made a motion to approve the bill list. It was seconded by and approved by the entire committee. The vote was as follows: Mr. Snowden requested the following payments be authorized: Mr. Kilpatrick made a motion to authorize Payment pplication Request No. 1, D.P. Murt, Co., Incorporated for Community Center Generator, in the amount of $23, and Payment pplication Request No. 2, D.P. Murt, Co., Incorporated for Community Center Generator, in the amount of $58, His motion was seconded by. The vote was as follows: made a motion to authorize Payment pplication Request No. 3,.C. Schultes, Inc., for Well No. 4 Repair & Redevelopment in the amount of $6, and Payment pplication Request No. 4, Final,.C. Schultes, Inc. for Well No. 4 Repair & Redevelopment in the amount of $1, His motion was seconded by. The vote was as follows: Mr. Kilpatrick made a motion to authorize Payment pplication Request No. 3, GWP Enterprises, Inc., Reconstruction of Lewis Terrace and Garrett venue, for a reduction of retainage from 10% to 2% in the amount of $9, His motion was seconded by. The vote was as follows: 120 Page

3 ugust 9, 2012 Mr. Snowden submitted the following report and will also be making a site visit to Locksley Lane (open space) and will prepare a scope and direction for the township. ctive Project List 1. RiverWinds Community Center Generator: Received bid of $156,900 for a 300 kw generator, from contractor D. P. Murt Co. One hundred percent (100%) funded by grant money. The project was awarded to D. P. Murt Company on pril 5, Both parties have signed the contracts. Notice to proceed was issued June 5, The project is to be completed by the end of September. The project is under construction. We recommend payment of Current Estimate No. 2, in the amount of $58,084.75, to the contractor. 2. Golf Course Water llocation Permit: The permit is due to expire November 30, 2012, but has been extended until June 30, renewal application will be submitted to the NJDEP in March Met with the water superintendent to discuss. The required renewal forms, flow data, and metering certification are being assembled. Files were received from the NJDEP that include plans, details, and a water conservation report. 3. Queen Street: n application was submitted to the New Jersey Local Municipal id in the amount of $311,000. letter was received on March 26, 2012 from the NJDOT indicating $175,000 was received. Per the NJDOT, the project is to be awarded by November 5, 2013 to comply with the requirements of ID. We have submitted an engineering proposal for design and construction management services, for approval by the Township. 4. Rehabilitation of Pumping Stations No. 1, 6 and 10: planning document has been submitted to NJEIT. The preliminary cost estimate is $2,308,000. We are reviewing the existing condition of the stations and are preparing recommendations based on our findings. 5. Community Center Solar Project: Page

4 ugust 9, 2012 The Township contingently awarded the project. The Township requested more details regarding structural improvements. The applicant submitted items at the February 9, 2012 meeting. We are reviewing the submittals and meeting with the bidder and Township staff to discuss issues. meeting was held on pril 2, 2012 with the bidder and administrator to discuss issues. Bidder responded with additional information. dditional electric bills have been received from the Township and we are compiling information and analysis. Draft analysis and comments were given to the dministrator for review. 6. Municipal Lien Searches: s requested by Township. 7. Curb and Sidewalk Waivers: s requested by Township. 8. Certificate of Occupancy Inspections performed and certificates recommended as requested by the township. ctive Planning Board Projects 9. Paradise Estates: ; Performance Bond No. B , $164, We are preparing a punch list of items to be addressed. Performance bond is reduced at thirty percent (30%) of the original. Utilities have been installed and base paving is in place. Met with the applicant on July 19, 2012 to discuss all outstanding items. 122 Page

5 ugust 9, Victorian Walk: ; Performance Bond No. 379, $275, T & M has provided the file so we can continue construction inspection. We are preparing the outstanding punch list items that should be addressed. Construction of the dwellings is proceeding. 11. Jessup Run: ; Performance Bond No , $952, Under construction. The last sections of sanitary sewer have been installed and tested. Punch list transmitted to applicant for his attention. Dwelling(s) construction has been requested. 12. LS Power: The Planning Board has approved the project. The project has been divided into phases, as follows: Phase I: Phase II: Phase III: The power plant and site work. Pump station and pipelines for process water. Electric transmission lines, gas pipeline, and meter stations. Final plans are nearing completion and a preconstruction meeting will be scheduled. Demolition of the previous structures has begun. Phase I The performance bond has been submitted and approved. Bond No.: , 17S10295 Bond mount: $3,211, Waiting for permits to be received. pplicant proceeding with construction where possible. Phase II We have received the NJDEP TW application for piping only. We recommend endorsement of same. Phase III The applicant has begun construction of sections of pipe that do not need outside agency approval. The soil erosion certification has been received. 13. The Farm: twenty-three (23) lot subdivision currently under Planning Board review. Project includes a bridge. The County is considering taking ownership of the bridge (project had final approval). 123 Page

6 ugust 9, 2012 pplicant submitted preliminary package for water and sewer approval. We are reviewing the information and will submit a review letter. 14. Commercial Sites The Planning Board Engineer is currently performing inspection. 15. Lewis Terrace and Garrett venue: T&M s letter dated March 8, 2012 indicated a payment of $16, to be paid to the contractor and we concurred. The retainage is currently in place is $12, Project is 100% complete. Follow up to be conducted with final payment. 16. Pennsylvania, New Jersey and Laurel venue: Project is ninety-five percent (95%) complete. Follow up to be conducted with final payment and punch list. We have received correspondence from the ssociation and it is under review. T & M to provide expiration date for the maintenance bond. Projects Under Maintenance Bond 17. Tatum Street: Project is 100% complete. Follow up by T & M to be conducted with reimbursement from NJDOT. Final payment was approved at the May 10, 2012 meeting. two (2) year maintenance bond was submitted in the amount of $11, and scheduled to expire May 10, Patsy Court, Nottingham Estates: Inactive Projects 100% complete. Project is under maintenance bond. ccording to T & M s engineer s report, the basin was completed; stone layer, drainage piping, sand layer and the planting bed layer were replaced. The storm inlet and curb block repairs were completed. The hot mix asphalt for surface course was completed. The contractor completed the basin hydro seeding and other turf repairs. deficiency noted in the asphalt surface near the County road entrance area was corrected and T & M is monitoring the results. The new basin is being monitored for performance and it is operating as intended. 19. RiverWinds Golf Clubhouse Plans were submitted as concept plans. T & M has outlined the action items. We will take over the project if resubmittals are submitted to the Township. There are access issues to the lot. 124 Page

7 ugust 9, 2012 We will continue when plans are submitted. 20. RiverWinds Restaurant NJDEP Violation Trees were cleared without approval. Plants are to be installed per the NJDEP. Waiting for input from the restaurant owner. NJDEP to confirm when complete. 21. Public Works Garage/HVC The preliminary scope and construction costs were submitted to the Township. The project is on hold due to lack of funding. 22. NJDOT Bicycle Route Grant $90,000 grant has been received. Preliminary plans were submitted to the County for approval. T & M is to provide the plans and cost estimate so the Township can discuss direction. The project needs money to complete, and also NJDOT approval. We will provide serviced as directed by the Township. Plans have been requested from T&M and not received to date. 23. Former U. S. Wetlands Property Now Owned By Township: No Further ction (NF) letter was never issued by NJDEP for this property. More fencing is needed and signs are to be installed. The project may be subject to future fines and Licensed Site Remediation Professional (LSRP) may be needed. T & M has provided a copy of the file. LSRP to review. 24. sbury venue/sunoco Property Drainage Issue: Waiting for Sunoco to provide input and status of wetlands mapping. T & M has provided a copy of the file. Projects That T & M Will Continue Completion Columbia venue 100% complete. Follow up to be conducted for the reimbursement of $36,000 in NJDOT funding. T & M to follow up for reimbursement. Center Street 100% complete. Follow up to be conducted with reimbursement of $56,000 from NJDOT. T & M to follow up for reimbursement. Virginia venue 100% complete. Follow up to be conducted with resubmittal for reimbursement by NJDOT. 125 Page

8 ugust 9, 2012 T & M to follow up for reimbursement. made a motion to open the meeting to the public for comment on the following ordinance. It was seconded by Mr. Kilpatrick. No one addressed the committee. Mr. Kilpatrick then made a motion to close the public comment. It was seconded by. Mr. Kilpatrick made a motion to authorize the second reading of the following ordinance. It was seconded by. The vote was as follows: ORDINNCE OF THE TOWNSHIP OF WEST DEPTFORD ESTBLISHING CHPTER 152, TOWING, ROD SERVICE ND STORGE OF VEHICLES, OF THE CODE OF THE TOWNSHIP OF WEST DEPTFORD # (SECOND REDING) made a motion to open the meeting to the public for comment on the following ordinance. It was seconded by Mr. Kilpatrick. No one addressed the committee. The committee discussed steps to be taken in the future to be sure that everyone is aware of the proper way to complete the forms as well as the steps to be taken when someone does not fulfill the requirement of completing the form. made a motion to authorize the second reading of the following ordinance. It was seconded by. The vote was as follows: ORDINNCE OF THE TOWNSHIP OF WEST DEPTFORD MENDING CHPTER 47, DDING SECTION 47-24, CTION TO BE TKEN B THE TOWNSHIP COMMITTEE WHEN N ELECTED OFFICIL, PPOINTED PERSON OR EMPLOEE FILS TO SUBMIT FINNCIL DISCLOSURE STTEMENT, OF THE CODE OF WEST DEPTFORD TOWNSHIP # (SECOND REDING) Mr. Kilpatrick made a motion to authorize the refund of various fees for RiverWinds Community Center. His motion was seconded by. The vote was as follows: #159 RESOLUTION FOR THE REFUND OF VRIOUS FEES FOR RIVERWINDS COMMUNIT CENTER 126 Page

9 ugust 9, 2012 Mr. Kilpatrick made a motion for the removal of Water and Sewer Charges. asked for an explanation of the last items and Mr. Douglas explained. His motion was seconded by Mr. Cianfarini. The vote was as follows: #160 RESOLUTION FOR THE REMOVL OF WTER ND SEWER CHRGES Mr. Campo requested that the resolution to approve payment plans for delinquent water and sewer accounts be tabled for further review. made a motion to table it and his motion was seconded by Mr. Kilpatrick. The vote was as follows: made a motion to reappoint Judith Hulmes as Registrar. Her motion was seconded by Mr. Kilpatrick. The vote was as follows: #161 RESOLUTION OF THE TOWNSHIP OF WEST DEPTFORD PPOINTING JUDITH HULMES S REGISTRR Mr. Kilpatrick made a motion to reappoint Nancy Ward as Deputy Registrar. His motion was seconded by. The vote was as follows: #162 RESOLUTION OF THE TOWNSHIP OF WEST DEPTFORD PPOINTING NNC WRD S DEPUT REGISTRR Mr. Kilpatrick made a motion to name Mark Hallahan as cting Code Enforcement Officer. His motion was seconded by. The vote was as follows: 127 Page

10 ugust 9, 2012 #163 RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF WEST DEPTFORD NMING MRK HLLHN S CTING CODE ENFORCEMENT OFFICER made a motion to appoint Robert Schaeffer as a Class I Member of the Multiple Dwelling Regulation Board. His motion was seconded by Mr. Kilpatrick. The vote was as follows: #164 RESOLUTION OF THE TOWNSHIP OF WEST DEPTFORD PPOINTING CLSS I MEMBER OF THE MULTIPLE DWELLING REGULTION BORD made a motion to authorize the first reading of the following ordinance. It was seconded by. explained the purpose of this ordinance. Mr. Cianfarini added that the Township will be investing in Edmunds Financial Management Software or equivalent which will aid in enhancing the functionality of our township website. The vote was as follows: CPITL ORDINNCE UTHORIZING THE PURCHSE OF NEW OR REPLCEMENT EQUIPMENT ND IMPROVEMENTS FOR THE USE B VRIOUS DEPRTMENTS IN, B ND FOR THE TOWNSHIP OF WEST DEPTFORD, COUNT OF GLOUCESTER, NEW JERSE, ND THE EXPENDITURE OF $438,000 FROM THE CPITL IMPROVEMENT FUND ND CPITL SURPLUS FOR THE FINNCING THEREOF # (FIRST REDING) Mr. Campo then gave an overview of the Township Budget and presented a PowerPoint Presentation for the members of the committee and the residents in attendance.. Open Meeting to the Public: then opened the meeting to the public. Mr. Rando asked for an update on a question he posed to the committee previously about the sale of some land to the county. explained that much research has been done and he will receive a response shortly. He also expressed concerns regarding the cleanliness of RiverWinds pool area. Mr. Black informed him that the pool would be closed for a week at the end of ugust for yearly maintenance. He also asked when the audit would be complete and he was told that the target date is mid-september. He also asked about the development of the 128 Page

11 ugust 9, 2012 General Ledger and was told it is being reviewed by the auditor. He asked for an update on the 4.5 million dollars and was told that Mr. Cimino would provide a report very soon. He again questioned on her credentials and was told that they would be provided on her terms. Mr. Nicolosi asked for an explanation of when the township s bond rating is reviewed. Mr. Campo explained the process and Mr. Giuliani further explained. Mr. Vogt complimented the committee on the budget as well as Mr. Campo for the presentation. Mr. Kraus asked questions about the Health Care Reimbursement Program through RiverWinds Community Center. Mr. Kilpatrick stated that it would be discussed at the next advisory meeting. Mr. Krause added that he was not happy with the customer service that he received and Mr. Cianfarini outlined his ideas on good customer service when an answer to a customer s questions is not immediately known. Mr. Kraus also stated that he though the website has come a long way and he likes the idea of being able to pay his bills online. Mr. Schmidt asked about the documents that were received by the township from Fulton Bank. Mr. Ogozalek explained that at this time they are part of litigation and would not be available through an OPR request at this time. He also presented some written information to the committee on the Financial Disclosure Statements. Ms. Miller expressed concerns about possible violations of township code on her street. She outlined what she has done to try to resolve the situation and that now it is going to court. Mr. Ogozalek recommended that she wait for the decision of the court and then the township could be further involved to help her resolve the problems. requested that she leave her contact information and that he would meet with her personally. Mr. Prettyman, her neighbor, also added some information pertaining to the problems on their street. advised them to file official complaints with the police department. Mr. Bondar asked some questions pertaining to the Edmunds Software stating that he is familiar with a different software package. explained the plan that was developed for purchase of different components of the software package. He also explained that the in-house IT service person (through a shared service with the school district) will be involved. made a motion to close the meeting to the public. It was seconded by and approved by the entire committee. called for a motion to adjourn. made a motion, a second was given by and approved by the entire committee. Respectfully Submitted, my Leso cting Township Clerk 129 Page