AGENDA BOARD OF PUBLIC WORKS MONDAY, MAY 8, :00 AM

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1 AGENDA BOARD OF PUBLIC WORKS MONDAY, MAY 8, :00 AM Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California Members: Kevin James, President Heather Marie Repenning, Vice President Michael R. Davis Joel F. Jacinto Luz M. Rivas (Fernando Campos, Executive Officer ) Click here for the entire agenda packet / documents Agenda, related board reports and attachments are available on-line at the BPW website at: or via link below. BPW meetings can be listened to by dialing: CITY (Metro), (Valley), CITY (Westside), CITY (San Pedro Area); or Live audio on-line at As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at TDD available at Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between the hours of 8:00 a.m. and 4:00 p.m. Board of Public Works Meeting - May 8, PAGE 1

2 PUBLIC INPUT AT BOARD MEETINGS: An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the public comment period. The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to two (2) minutes per person for a cumulative total of up to ten (10) minutes. Members of the public who wish to speak under public comments or on any item are required to complete a speaker card for each item they wish to address, and present the completed card(s) to the Executive Officer prior to the time the item is announced by the Chair. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period. VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval. Any member of the Board may move to "reconsider" any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to "reconsider" shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board. The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the adjournment of the regular Board meeting following the date of the Board action. A motion to send an item "forthwith", if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay. Board of Public Works Meeting - May 8, PAGE 2

3 PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC , Ordinance ). APPROVAL OF THE MINUTES FROM FRIDAY, APRIL 21, 2017 COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS BUREAU OF ENGINEERING AGENDA ITEMS BPW (1) CD 8 ABOVE GROUND FACILITY APPEAL WEST 66TH STREET Recommending the Board: 1. DENY Tracie Standokes' appeal of the BOE's determination to locate the Above Ground Facility adjacent to 1601 W. 66th Street on the Denker Avenue side of the lot with the condition that the proposed cabinet be moved 91 feet North of the centerline of 66th Street. BPW (2) CD 14 TASK ORDER SOLICITATION NO MIA LEHRER + ASSOCIATES (MLA) - FIRST AND BROADWAY CIVIL CENTER PARK Recommending the Board: 1. AUTHORIZE the City Engineer to issue the task to MLA (dba MLA Green, Inc.), Contract No. C , from the PQOC Landscape Architectural Consultants List to provide design services for the Project, as stated in Task Order Solicitation (TOS) No. 320, with a Board of Public Works Meeting - May 8, PAGE 3

4 budget authority of $2,500,000, which includes contingency. (W.O. E , C ) ADMINISTRATIVE ITEM(S) BPW (3) CD ALL The Mayor and City Council approved and authorized the President or two members of the Board of Public Works, to execute Amendment No. 2 to contract No. C between the City and Turner/Jenkins, Martinez, Gale, a Joint Venture to extend the contract term for three years through February 18, 2020, in an amount not to exceed $18,000,000, subject to the approval of the City Attorney. BPW - May 8, 2017 *** END *** Board of Public Works Meeting - May 8, PAGE 4

5 AGENDA ITEM (1) BPW CD 8 ABOVE GROUND FACILITY APPEAL WEST 66TH STREET Recommending the Board: 1. DENY Tracie Standokes' appeal of the BOE's determination to locate the Above Ground Facility adjacent to 1601 W. 66th Street on the Denker Avenue side of the lot with the condition that the proposed cabinet be moved 91 feet North of the centerline of 66th Street. ATTACHMENTS: Description Board of Public Works Meeting - May 8, PAGE 5

6 AGENDA ITEM (2) BPW CD 14 TASK ORDER SOLICITATION NO MIA LEHRER + ASSOCIATES (MLA) - FIRST AND BROADWAY CIVIL CENTER PARK Recommending the Board: 1. AUTHORIZE the City Engineer to issue the task to MLA (dba MLA Green, Inc.), Contract No. C , from the PQOC Landscape Architectural Consultants List to provide design services for the Project, as stated in Task Order Solicitation (TOS) No. 320, with a budget authority of $2,500,000, which includes contingency. (W.O. E , C ) ATTACHMENTS: Description BOE 1 BOE 1 TR1 BOE 1 TR2 Board of Public Works Meeting - May 8, PAGE 6

7 Department of Public Works Bureau of Engineering Report No. 1 May 8, 2017 CD No. 14 REQUEST FOR AUTHORITY TO ISSUE THE TASK FOR SOLICITATION NO. 320 TO MIA LEHRER + ASSOCIATES (MLA), CONTRACT NO. C , FROM THE PRE-QUALIFIED ON-CALL (PQOC) CONSULTANTS LIST TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE FIRST AND BROADWAY CIVIC CENTER PARK (PROJECT) - WORK ORDER NO. E RECOMMENDATION Authorize the City Engineer to issue the Task to MLA (dba MLA Green, Inc.), Contract No. C , from the PQOC Landscape Architectural Consultants List to provide design services for the Project, as stated in Task Order Solicitation (TOS) No. 320, with a budget authority of $2,500,000, which includes contingency. TRANSMITTALS 1. Copy of the TOS No. 320, entitled First and Broadway Civic Center Park, dated June 6, Notice-to-Proceed (NTP), dated June 17, DISCUSSION Background On September 2, 2016, the City of Los Angeles (City) Board of Public Works (Board) approved the Amendment No. 2 to extend the terms of the contracts of the PQOC Landscape Architectural consultants, which expired on September 3, 2016, for five additional years, to provide landscape architectural design services for the Municipal Facilities Program. The Amendment No. 2 to the contract with MLA was executed on January 9, 2017, and will expire on September 2, The Project involves the development of a new First and Broadway Park at 217 W. First Street, Los Angeles, CA The 1.96-acre site was acquired by the City s Department of Recreation and Parks (RAP) from the State in 2013 for park development under the City s 50 Park Initiative. An extensive site demolition effort was completed in 2014, which included abatement of hazardous materials and waste; excavation to replace uncertified fill with compacted engineered earth materials to provide certified primary structural fill, and removal of remnants of a 13-story State office building and an abandoned 2-level underground parking structure. Board of Public Works Meeting - May 8, PAGE 7

8 Report No. 1 Page 2 Given the prominence of the site, the Project represents the City s ambitious goal to develop a sophisticated world-class urban park in Downtown s Civic Center and new regional destination with a unique and innovative design, which will make First and Broadway Park a distinctive Los Angeles landmark with recognizable elements that will be known internationally. The design competition provides a well-tested and productive method to elicit a variety of creative ideas and design approaches from talented design professionals. A TOS was issued to all consultants from both PQOC Architectural (under TOS No. 005) and Landscape Architectural (under TOS No. 300) lists of consultants on July 14, Out of the ten proposals received, two Architectural consultants (Eric Owen Moss Architects and Brooks+Scarpa Architects, Inc.) and two Landscape Architectural consultants (MLA and AECOM Technical Services, Inc.) were selected to participate in the design competition, which kicked off on November 3, The design competition entries were submitted on December 21, A series of presentations to the community and major stakeholders, as well as public exhibits of the models and renderings of the design competition entries, took place between January and March In addition, both paper and online surveys were conducted to obtain feedbacks from the community. A five-member jury consisting of representatives from RAP, the Bureau of Engineering (BOE) and the Department of Cultural Affairs convened on March 30, 2016 to select the winning scheme of the design competition. On June 9, 2016, the office of the Fourteenth Council District held a press event and announced the design team led by MLA as winner. As part of the required design competition deliverables, all four firms submitted a fee proposal on January 21, 2016, to provide full design services for the entire project duration, from pre-design through post-construction phases. MLA is the winner of the design competition, and as stated in TOS No. 300, was given the first opportunity to enter a negotiation with the City for a new Task Order, to provide full design services. TOS Description The consultant shall provide full, professional design and engineering services for the entire duration of the Project, including subconsultants of all disciplines necessary to complete each of the pre-design, design, bid and award, construction and post-construction phases of the Project, all in accordance with the requirements stipulated in the TOS. Summary of Selection and Negotiations As part of the required design competition deliverables, MLA submitted a fee proposal for full design services in an amount of $1,755,228 on January 21, On June 6, 2016, the BOE provided MLA supplemental information on the scope of services based on which MLA submitted a revised fee proposal in an amount of $2,017,177 on June 30, 2016, to include additional meetings and presentations necessary to secure project approvals from various stakeholders and agencies having jurisdiction. The BOE continued to work with MLA to further review, evaluate and negotiate the proposed fee structure, and on October 26, 2016, an agreement was made on the final fee in the amount of $1,889,900, which includes all subconsultant fees and reimbursable expenses. It is Board of Public Works Meeting - May 8, PAGE 8

9 Department of Public Works Bureau of Engineering Report No. 1 May 8, 2017 Page 3 recommended that the Board approve the total budget authority of $2,500,000 for this Task Order, to allow a contingency of $610,100. Due to the nature of the Project and its unique location surrounded by city, county, state, federal, and private properties, the Project is expected to receive substantial feedback from all stakeholders throughout the design process. A larger-than-normal contingency is necessary to allow the design team to expedite and perform additional work to respond to and accommodate special requests from stakeholders and policy makers in the timeliest manner. On June 17, 2016, a partial NTP letter, under the authority of the City Engineer (Transmittal No. 2) was issued to MLA in the amount of $95,000 to allow design to commence immediately. Commissioner Joel Jacinto was briefed on June 8, 2016, prior to the issuance of the partial NTP to MLA. Documentation supporting the selection of the consultant, as well as a record of the negotiations, has been included in the project file. It is noted that each of the four firms that participated in the design competition received a stipend of $21,500, which is not part of the budget authority for this Task Order. MBE/WBE/OBE Subcontractor Outreach Program This Task will be subject to the MBE/WBE/OBE Subcontractor Outreach Program requirements. The City has set anticipated participation levels of 12 percent and 2 percent for MBE and WBE participation, respectively. For this Task, the consultant is pledging a MBE participation level of 11.5 percent, and a WBE participation level of 3.5 percent. MLA conducted the required good faith outreach efforts to MBE and WBE subconsultants. MLA assembled the design team and included the subconsultant firms that are the most qualified and offered the best values for the expertise and services specific to the Project. It is noted that Marc Pally is no longer available as the public art subconsultant for the Project, and has recommended Jessica Cusick of Cusick Consulting to take his place. It is further noted that Cusick Consulting is a women-owned business, and is in the process of obtaining its WBE certification from the Los Angeles County Metropolitan Transportation Authority. On this particular Task, the following MBE, WBE, and OBE firms are proposed to be utilized by the consultant: Board of Public Works Meeting - May 8, PAGE 9

10 Report No. 1 Page 4 Gender/Ethnicity Codes: AA = African American APA = Asian Pacific American NA = Native American M = Male HA = Hispanic American SAA = Subcontinent Asian American C = Caucasian F=Female Subconsultants Gender/ Ethnicity MBE/WBE/ OBE (%) of Base Task Task Amount Gruen Associates M/APA MBE 11.3% $ 213,900 Lenax Construction Services, Inc. F/C WBE 3.5% $ 66,400 Arellano Associates F/HA MBE/WBE 0.1% $ 2,500 OMA OBE 27.2% $ 514,500 Arup OBE 19.7% $ 373,100 Psomas OBE 3.7% $ 70,000 Francis Krahe & Associates OBE 2.8% $ 52,000 Development Industries, Inc. OBE 1.5% $ 29,000 MJM Management Group OBE 0.5% $ 10,000 Cusick Consulting OBE 0.5% $ 10,000 Christine Muhike OBE 0.2% $ 4,000 Darren Romanelli OBE 0.1% $ 2,500 Metropolitan Research+Economics OBE 0.1% $ 2,500 Subtotal Subconsultant Participation 71.5% $1,350,400 Prime Participation 24.1% $ 539,500 Initial Base Task 100.0% $1,889,900 Contingency $ 610,100 Total Task Budget Authority $2,500,000 The following is a summary of the subconsultant utilization pledged by the consultant by business enterprise: Pledged MBE WBE OBE (%) of Base Task 11.5% 3.5% 56.5% ($) Amount $216,400 $66,400 $1,067,600 Contractor Performance Evaluation In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research & Investigation Section, upon termination of the contract. Board of Public Works Meeting - May 8, PAGE 10

11 Department of Public Works Bureau of Engineering Report No.1 May 8, 2017 Page 5 STATUS OF FUNDING Funds for this Task Order in the amount of $2,500,000 are available from the following funding source: Source artment No./Fund No. Account No. Amount Quimby 302/ K-RX $2,500,000 The City's liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City's liability shall be to the extent of such appropriation, subject to the terms and conditions of the contract. ( MK RMK OW ) Report reviewed by: BOE (ADM) and RAP Report prepared by: Architectural Division Respectfully submitted, _.d~ca-~ Gary Lee Moore, PE, ENV SP City Engineer Mahmood Karimzadeh, AlA Principal Architect Phone No. (213) Statement as to Funds approved by: -ft." Noel Williams, Chief Financial Officer Departmen ~ of Recreation and Parks Date: i.f:r ).f;jln t 7 MKIPT/ ARC.eeg Questions regarding this report may be referred to: Paul Tseng, Project Manager Phone No. (213) Paui.Tseng@lacity.org Board of Public Works Meeting - May 8, PAGE 11

12 BOARD OF PUBLIC WORKS MEMBERS KEVIN JAMES PRESIDENT MONICA RODRIGUEZ VICE PRESIDENT HEATHER MARIE REPENNING PRESIDENT PRO TEMPORE MICHAEL R. DAVIS COMMISSIONER JOEL F. JACINTO COMMISSIONER FERNANDO CAMPOS EXECUTIVE OFFICER CITY OF LOS ANGELES CALIFORNIA ERIC GARCETTI MAYOR DEPARTMENT OF PUBLIC WORKS BUREAU OF ENGINEERING GARY LEE MOORE, PE, ENV SP CITY ENGINEER 1149 S. BROADWAY, SUITE 700 LOS ANGELES, CA June 6, 2016 Benjamin Feldmann, ASLA, Principal Mia Lehrer + Associates 185 S. Myers Street Los Angeles, CA Dear Mr. Feldmann: FIRST AND BROADWAY PARK (WORK ORDER NO. E ) - TASK ORDER SOLICITATION NO INTRODUCTION The City of Los Angeles (City), Bureau of Engineering (BOE), in conjunction with the Department of Recreation and Parks (RAP), is requesting a proposal from your office to provide full design services for the First and Broadway (FAB) Park project (Project). The 1.96-acre site, located at 217 W. First Street, Los Angeles, CA 90012, was acquired by RAP from the State in 2013 for park development under the City s 50 Park Initiative. 2. BACKGROUND On October 29, 2015, four (4) design firms were selected from BOE s pre-qualified oncall lists of twenty (20) architectural and twelve (12) landscape architectural consultants to participate in the design competition. The design competition started on November 3, 2015, and all entries were due on December 21, A five-member selection panel, consists of two members from RAP, two members from BOE, and one member from the Department of Cultural Affairs (DCA), met on March 30, 2016 to score and rank each of the four firms. Your firm has been selected of as the winner of the design competition, and will be given the opportunity to provide full design services to complete the Project. 3. PROJECT DESIGN INTENT The Project represents the City s ambitious effort to develop a sophisticated world-class urban park in Downtown s Civic Center area, to create an iconic landmark and a new regional destination with a unique and innovative design. The design team will include architects, landscape architects, artists, and other team members as required, to suggest site development, uses and themes that will make this a unique Los Angeles civic space that augments the adjacent Grand Park, brings life to the area, and is developed with forms and landscaping that will make the Project an iconic open space, and distinctly Los Angeles, with recognizable elements that will be known internationally. AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Recyclable and made from recycled Board of Public Works Meeting - May 8, PAGE 12

13 TOS 1 st & Broadway Park Page 2 of 5 4. PROJECT DESIGN REQUIREMENTS A. The Project program/scope includes the following elements: Open space with soft and hard landscape elements. Open space for leisure outdoor activities. Shade trees and drought-tolerant landscaping. Shaded areas. Seating areas. Family-friendly spaces. Security lighting. Area general lighting for night activities and events. Ability to accommodate informal dining. Public right-of-way improvements which may be integrated for park use A full-service, destination restaurant to accommodate up to 200 diners, with dining areas at grade, below grade or above grade, in interior or exterior spaces. The restaurant component of the Project will be developed as a core and shell, with the build-out of all interior front-of-house and back-of-house (kitchen and food preparation areas) by others. B. Design parameters: Gateway, presence and park front identity. Operational water and energy conservation. Connection of grey water and/or purple pipes for irrigation. Site security. Site infrastructure. Access for park maintenance and service/delivery for restaurant. Durability and sustainability to minimize maintenance needs. Design features and considerations to curb/minimize undesirable conditions associated with dog use. Compliance with the latest Federal, State and local codes and regulations. Americans with Disabilities Act (ADA) compliance. Low Impact Development (LID) Ordinance compliance. Leadership in Energy and Environmental Design (LEED), highest level possible. C. Public art/conceptual architecture installation: The Project intend to coordinate closely with DCA for the implementation and installation of public art/conceptual architecture components. The ambition for this park is integrated public art/conceptual architecture that is conceived to support the design narrative, and to rotate or change on an annual or bi-annual basis. The City is interested in suggestions that could allow for curated art or conceptual architecture components that would be installed on a rotating basis, as a public exhibition. This could take the form similar to the annual public installations done at MoMA PS1 (formerly P.S.1 Contemporary Art Center) in New York City, or at the Serpentine Gallery in London. It could also take another form. In the design competition, consideration should be given to how the rotating art/conceptual architecture installation could generate revenue to support the activity. The design team will include an artist and/or public art/conceptual architecture curator to help to define the rotating exhibition component. The park design shall have the ability to accommodate rotating public art installations. This could be a single area that AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Recyclable and made from recycled Board of Public Works Meeting - May 8, PAGE 13

14 TOS 1 st & Broadway Park Page 3 of 5 prominently displays the temporary, rotating public installation, or other locations set aside in the design for the rotating installation. D. The Project will seek a variance for reduction or a waiver for the on-site parking requirements associated with the restaurant use. The Project design shall provide vehicular access and parking for ADA drop-off, and loading/unloading for park maintenance and restaurant service/delivery. The Project design may incorporate optional limited on-site parking for patrons. E. The Project s total construction budget, including the restaurant core and shell and associated infrastructure, is estimated at $10-12 million. F. Topographic survey, geotechnical investigation report and CEQA documents will be prepared and provided by the City. G. All plans shall be prepared in BIM/Autodesk Revit All documents shall be prepared in Microsoft Office applications. The consultant shall furnish any documents in Adobe PDF format upon request. H. The consultant to include an allowance line item in the fee proposal in the amount of $15,000 for reimbursable expenses. All eligible expenses are reimbursed by the City at cost, no mark-up is allowed. 6. SCOPE OF DESIGN SERVICES AND DELIVERABLES The consultant shall provide full, professional design and engineering services for the entire duration of the Project, including sub-consultants of all disciplines necessary to complete the Project. A. Pre-Design Phase: Research on zoning/planning, building, and other applicable codes and regulations to establish design envelops/parameters, identify/maximize development potentials, and avoid fatal flaws. Meet with Department of City Planning (DCP) and Department of Building and Safety (LADBS) for preliminary comments on proposed design concept. Identify required utilities and services, coordinate with applicable utility companies and service providers to explore service availabilities and points of connection. Meetings and coordination with stakeholders, policy makers and community to finalize Project scope and conceptual design. Attend up to three (3) meetings with stakeholders and policy makers. Conduct up to three (3) community meeting and design workshops. Prepare and provide up to three (3) interim conceptual design renderings and one (1) final conceptual design rendering, including probable construction cost estimates Present the final conceptual design to the Board of Recreation and Park Commissioners (RAP Board). B. Schematic Design (SD) Phase: Further refine/develop design, begin preliminary design approval process. AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Recyclable and made from recycled Board of Public Works Meeting - May 8, PAGE 14

15 TOS 1 st & Broadway Park Page 4 of 5 Meet with DCP and LADBS for preliminary plan check and confirmation of proposed design including land use, building envelop/footprint, etc. If necessary, prepare and submit applications for conditional use permits and variances, etc. Obtain official confirmation letters from all applicable utility companies and service providers for service availabilities and points of connection. Submit design package to the Cultural Affairs Commission for conceptual design approval. Meet with RAP Capital Project Review Committee for conceptual design comments and/or approval. Attend up to two (2) meetings with stakeholders and policy makers. Prepare and submit 50% SD and 100% SD packages for approval, including probable construction cost estimates. C. Design Development (DD) Phase: Further refine/develop design, and continue with design approval process. Continued coordination with DCP and LADBS on approval of variances. Submit design package to the Cultural Affairs Commission for final design approval. Meet with RAP Capital Project Review Committee for final design comments and/or approval. Meet with RAP Board Commission Task Force for design comments and/or approval. Attend one (1) peer review meeting. Attend up to two (2) meetings with stakeholders and policy makers. Prepare and submit 50% DD and 100% DD packages for approval, including probable construction cost estimates D. Construction Document (CD) Phase: Submit plans to LADBS at 75% CD complete. Obtain all plan check approvals and Ready to Issue (RTI) status for all necessary permits. Meet with RAP Board Commission Task Force for approval of final design prior to issuing for bids. Attend up to two (2) meetings with stakeholders and policy makers. Prepare and submit 25% CD, 50% CD, 75% CD, and 100% CD packages for approval, including probable construction cost estimates E. Bid & Award Phase: Attend pre-bid job walk with bidders. Respond to bidders Requests for Information (RFIs) if necessary. Assist BOE to issue plan clarifications and bid addendums if necessary. F. Construction Phase: Attend pre-construction meeting. Attend weekly construction meetings at the job site. Review and respond to RFIs. Review submittals and shop drawings. Review proposed substitutions, alternates, and change orders. Provide Structural Observation Reports as required by LADBS. Attend Pre-Final and Final inspections, and compile punch lists. AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Recyclable and made from recycled Board of Public Works Meeting - May 8, PAGE 15

16 TOS 1 st & Broadway Park Page 5 of 5 G. Post-Construction Phase: Prepare as-built record drawings. 7. PROJECT SCHEDULE The projected timeline below is approximate. The City and the project team will seek every opportunity to further accelerate and expedite project completion. Pre-Design (4 months) 7/1/ /30/2016 Design and Permits (15 months) 11/1/2016 1/31/2018 Bid and Award (4 months) 2/1/2018 6/30/2018 Construction (17 months) 7/1/ /30/2019 Dedication and Opening December SUB-CONSULTANT BUSINESS OUTREACH The consultant shall provide business certifications for each of the proposed subconsultants. In the event that the consultant is including in the proposal new subconsultants not previously listed on the Schedule A of the contract, the consultant shall first conduct outreach in accordance with the contract s Article 17 Minority, Women and Other Business Enterprise Outreach Program. The consultant is expected to meet their contractual sub-consultant participation goals, and to conduct mini good faith outreach efforts to potential sub-consultants, in consideration of the sub-consultant participation goals. Per Article 9 - Sub-Consultant Approval of the consultant contract, all prime consultants selected to participate in the design competition shall submit list of all proposed sub-consultants, including the MBE/WBE/DBE/OBE Utilization Profile (Exhibit C of your contract). The consultant shall submit documentation supporting any outreach efforts undertaken to potential sub-consultants and evaluation of selected subconsultants, for all proposed sub-consultants for the Project not listed in the Schedule A of the prime consultant s contract. For clarification on the sub-consultant outreach efforts, please contact the Project Manager, or Mark Nakata, Senior Management Analyst, at (213) or mark.nakata@lacity.org. 9. CONTACT INFORMATION All questions and written notices shall be directed to the Project Manager: Paul Tseng, Project Manager Bureau of Engineering, Architectural Division 1149 S. Broadway, Suite 830, Los Angeles, CA Telephone: (213) paul.tseng@lacity.org Sincerely, Mahmood Karimzadeh, A.I.A. Principal Architect Architectural Division AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Recyclable and made from recycled Board of Public Works Meeting - May 8, PAGE 16

17 BOARD OF PUBLIC WORKS MEMBERS KEVIN JAMES PRESIDENT MONICA RODRIGUEZ VICE PRESIDENT HEATHER MARIE REPENNING PRESIDENT PRO TEMPORE MICHAEL R- DAVIS COMMISSIONER JOEL F. JACINTO COMMISSIONER FERNANDO CAMPOS EXECUTIVE OFFICER CITY OF Los ANGELES CALIFORNIA ERIC GARCETTI MAYOR DEPARTMENT OF PUBLIC WORKS BUREAU OF ENGINEERING GARY LEE MOORE, PE, ENV SP CITY ENGINEER 1149 S. BROADWAY, SUITE 700 LOS ANGELES, CA org June 17, 2016 Mr_ Benjamin Feldmann, ASLA, Principal Mia Lehrer+ Associates 185 S. Myers Street Los Angeles, CA NOTICE TO PROCEED WITH DESIGN SERVICES FOR THE FIRST AND BROADWAY CIVIC CENTER PARK PROJECT CONTRACT NO. C TOS NO WORK ORDER NO. E Dear Mr. Feldmann : This letter serves as your Notice to Proceed (NTP) with the design services for the above referenced project. The scope of work shall be performed in accordance with Contract No. C and your proposal dated January 21, 2016 received in response to TOS No The total authorized amount for this NTP is $95,000. You are not allowed to exceed this amount unless additional written authorization is received from this office. It is understood that the total fee for this TOS is still under negotiation and will require approval by the Board of Public Works. Due to the urgency to meet the project's schedule, it is necessary to issue this first NTP to authorize design services up to $95,000. A separate NTP will be issued to authorize the remaining services. If you need additional information, please contact Paul Tseng, Project Manager, at (213) or via to paul.tseng@lacity.org. Reviewed by: ~,2t9o~ ~Julie K. Sauter, PE Division Engineer Project Award and Control Division Mahmood Karimzadeh, AlA Principal Architect Architectural Division AN EQUAL EMPLOYMENT OPPORTUNITY- AFFIRMATIVE ACTION EMPLOYER Recytlabloandmad&frQmoocy<ledwaora 0 Board of Public Works Meeting - May 8, PAGE 17

18 Mr. Benjamin Feldmann, ASLA, Principal June 17, 2016 Page 2 of 2 MKIPT/:pt cc: Cathie Santo Domingo, Department of Recreation and Parks Reza Bagherzadeh, Bureau of Engineering Paul Tseng, Bureau of Engineering Mark Nakata, Bureau of Engineering AN EQUAL EMPLOYMENT OPPORTUNITY. AFFIRMATIVE ACTION EMPLOYER Racytl..,.eandmadof m"""fdedwssle. 0 Board of Public Works Meeting - May 8, PAGE 18

19 AGENDA ITEM (3) BPW CD ALL The Mayor and City Council approved and authorized the President or two members of the Board of Public Works, to execute Amendment No. 2 to contract No. C between the City and Turner/Jenkins, Martinez, Gale, a Joint Venture to extend the contract term for three years through February 18, 2020, in an amount not to exceed $18,000,000, subject to the approval of the City Attorney. ATTACHMENTS: Description REPORT Board of Public Works Meeting - May 8, PAGE 19

20 HOLLY L. WOLCOTT CITY CLERK SHANNON D. HOPPES EXECUTIVE OFFICER When making inquiries relative to this matter, please refer to the Council File No.: City of Los Angeles CALIFORNIA ERIC GARCETTI MAYOR OFFICE OF THE CITY CLERK Council and Public Services Division 200 N. SPRING STREET, ROOM 395 LOS ANGELES, CA GENERAL INFORMATION (213) FAX: (213) BRIAN E. WALTERS DIVISION CHIEF CLERK.LACITY.ORG April 28, 2017 FFI E Council File No.: Council Meeting Date: Agenda Item No.: Agenda Description: April 26, COMMUNICATION FROM THE CITY ADMINISTRATIVE OFFICER relative to authorization to execute a Second Amendment to the contract with Turner/Jenkins, Gale, Martinez for services on various Proposition Q projects. Council Action: COMMUNICATION FROM THE CITY ADMINISTRATIVE OFFICER - ADOPTED Council Vote: ABSENT BOB BLUMENFIELD MIKE BONIN JOE BUSCAINO GILBERT A. CEDILLO MITCHELL ENGLANDER MARQUEECE HARRIS-DAWSON JOSE HUIZAR PAUL KORETZ PAUL KREKORIAN NURY MARTINEZ MITCH O'FARRELL CURREN D. PRICE DAVID RYU HERB WESSON ~~~ HOLLY L. WOLCOTT CITY CLERK AN EQUAL EMPLOYMENT OPPORTUNITY- AFFIRMATIVE ACTION EMPLOYER Board of Public Works Meeting - May 8, PAGE 20

21 Project (Ana Guerrero) Board of Public Works Meeting - May 8, PAGE 21

22 Report From OFFICE OF THE CITY ADMINISTRATIVE OFFICER Analysis of Proposed Contract ($25,000 or Greater and Longer than Three Months) To: The Mayor Date: C.D. No. Contracting DepartmenUBureau: Bureau of Engineering Reference: Board of Public Works action on February 15, 2017; referred by the Mayor N/A Contact: Allan Kawaguchi I f:s~o~~~1~~o2 Purpose of Cv, "' a\.,t. To continue project management/construction management (PM/CM) services for Police Facility projects - -- Type of Contract ( ) New contract ( X ) Amendment / Contract T Dates: February 18, 2017 to February 18, 2020 ContracUAmendment Amount: $18,000, Proposed amount$ o.oo + Prior award(s) $ $1B,ooo,ooo = Total$ 1(3,000,00() Source of funds: Proposition Q Citywide Public_ >afety Facilities Funds; MICLA Funds Name of Contractor: Turner/Jenkins, Martinez, Gale, A Joint Venture (Turner/JGM) Address: 555 W 5 1 h Street, Suite 3700, Los Angeles, CA Yes No N/A* 8. Contractor has complied with: Yes 1. Council has approved the purpose X a.egual Employmt. Oppty./Affirm. Action X 2. Appropriated funds are available X b. Good Faith Effort Outreach** X r{fr~p::a;e~:~~ ~~;~ ;~:~~~~e~omeleted X c. Equal Benefits Ordinance X X d. Contractor Responsibility Ordinance X 5. Risk Management review completed X e. Slavery Disclosure Ordinance 6. Star1dard Provisions!or City Contracts included X f. Bidder Certification CEC Form Workforce that resides in the City: % *r-.1/6_-not_ applicable.;omracts over$100,000 No ~-+- IN/A* -- COMMENTS In March 2002, the voters approved Proposition Q, authorizing the issuance of $600 million in General Obligation Bonds to finance the construction and renovation of public safety facilities throughout the City. The bond measure provided for the replacement of five police stations, construction of two new police stations, a new Emergency Operations/Police Operations/Fire Dispatch Center, a new metropolitan jail, two bomb squad facilities and renovation of police and fire facilities citywide. In January 2003, the City Council approved a contract with Turner/JGM to provide PM/CM services to the Police Facilities program (C.F ). Turner/JGM was selected through a competitive bid process conducted in the Fall of The initial contract term was for seven years with two one-year renewal options in a contract amount not to exceed $16,500,000. Both one-year renewal options were exercised and in August 2012, the Council authorized a five-year extension of the contract through February 17,2017 and increased maximum compensation by $1.5 million, to $18,000,000. All original projects authorized under the Proposition Q program were completed. Using program savings and interest accruals, the Mayor and Council subsequently added three new projects consisting of a new Northeast Police Station and renovations at the Police Academy and the Old Board of Public Works Meeting - May 8, PAGE 22

23 CAO File No. Page Rampart Police Station (to be the site of the Police Department Metro Division Headquarters). These three new projects are substantially completed, but the Turner/JGM's services are still needed to close out these projects. In addition, the Adopted Budget includes $9.68 million in MICLA funding to construct a parking structure at the new Northeast Police Station. The contractor's PM/CM services will be utilized for that project as well. Through December 31, 2016, BOE reports that $16,357,848 of the $18,000,000 contract ceiling has been expended. In the period covered by the contract extension, BOE expects that $1,387,265 will be expended, which will leave a savings of almost $255,000. There is a need for Council approval because the contract term, as amended, would exceed five years from the date of execution of the initial contract, and the estimated or actual payments by the City exceed $100,000, adjusted annually in accordance with the consumer price index {Los Angeles Administrative Code, Section 10.5 (c) 2). RECOMMENDATION That the Council, subject to the approval of the Mayor, approve and authorize the President or two members of the Board of Public Works, to execute Amendment No. 2 to contract No. C between the City and Turner/Jenkins, Martinez, Gale, a Joint Venture to extend the contract term for three years through February 18, 2020, in an amount not to exceed $18,000,000, subject to the approval of the City Attorney. FISCAL IMPACT STATEMENT The proposed amendment extends the term of the Program Management/Construction Management contract between the City and the above-referenced consulting term, with no fiscal impact on the General Fund. The maximum compensation of $18 million for these services are paid by the Proposition Q General Obligation Bond and MICLA Bond funds. DEBT IMPACT STATEMENT In the Adopted Budget, $9.68 million in Municipal Improvement Corporation of Los Angeles (MICLA) financing was approved for the Northeast Police Station Parking Garage project, with subsequent reauthorization in the First Construction Projects Report (C.F ). The amount of about $65,000, in this contract, from the previously established $18 million contract ceiling, will be paid from the MICLA Commercial Paper (CP) Program (Fund 298). The issuance of MICLA Bonds is a General Fund Obligation. The issuance of $9.68 million in long term, fixed rate MICLA Bonds is approximately $16.2 million in total cost. This amount includes the borrowing amount and interest of $6.52, assuming a 5.5% interest rate over 20 years. These issuances would not cause the City to exceed its 6% non-voter approved debt ceiling. Board of Public Works Meeting - May 8, PAGE 23