AGENDA BOARD OF PUBLIC WORKS MONDAY, APRIL 8, :00 AM

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AGENDA BOARD OF PUBLIC WORKS MONDAY, APRIL 8, 2019 10:00 AM Edward R.

1 AGENDA BOARD OF PUBLIC WORKS MONDAY, APRIL 8, :00 AM Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California Members: Kevin James, President Cecilia Cabello, Vice President Dr. Michael R. Davis, Pres. Pro-Tem Aura Garcia Jessica Caloza (Dr. Fernando Campos, Executive Officer ) Click here for the entire agenda packet / documents Agenda, related board reports and attachments are available on-line at the BPW website at: or via link below. BPW meetings can be listened to by dialing: CITY (Metro), (Valley), CITY (Westside), CITY (San Pedro Area); or Live audio on-line at As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at TDD available at Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between the hours of 8:00 a.m. and 4:00 p.m. Board of Public Works Meeting - April 8, PAGE 1

2 PUBLIC INPUT AT BOARD MEETINGS: An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the Public Comment period. The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to two (2) minutes per person for a cumulative total of up to ten (10) minutes. Members of the public who wish to speak under Public Comments or on any agenda item are required to submit a speaker card to the Executive Officer prior to the time the item is announced by the Chair for each item they wish to address. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period. VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval. Any member of the Board may move to "reconsider" any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to "reconsider" shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board. The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the adjournment of the regular Board meeting following the date of the Board action. A motion to send an item "forthwith", if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay. Board of Public Works Meeting - April 8, PAGE 2

3 PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC , Ordinance ). APPROVAL OF THE MINUTES FROM FRIDAY, MARCH 1, 2019 COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS BUREAU OF STREET SERVICES AGENDA ITEMS BPW (1) BSS+BSL+BCA CD 12 CONTRACT AWARD - TREE TRIMMING FOR STREET LIGHTING ILLUMINATION IN THE PARKWAYS OF RINALDI STREET Recommending the Board: 1. FIND Thrifty Tree Service, to be the lowest responsive, responsible bidder, and award Thrifty the contract for the trimming of 2,500 trees in the parkways of Rinaldi Street from Corbin Avenue to Reseda Boulevard and certain other streets in the amount of $422,375.00; 2. AUTHORIZE the President or two Board of Public Works Members to execute the contract for this project after approval as to form by the City Attorney has been obtained; 3. INSTRUCT the Executive Officer of the Board to immediately advise Thrifty to submit their bonds and insurance documents within five (5) working days after the date of notification of award of this contract by the Board; and 4. INSTRUCT the Executive Officer of the Board to immediately advise Thrifty that work on this project must start within five (5) Board of Public Works Meeting - April 8, PAGE 3

4 MOTION(S) working days from the date of issuance of the Notice to Proceed. BPW (2) SUBCONTRACTOR SUBSTITUTION - OHL USA, INC. Recommending the Board concur with the action of Commissioner Davis approving the request of OHL USA, Inc., for the subcontractor substitution Integrity Rebar Placers (Integrity), with Stantru Resources, Inc. dba Stantru Reinforcing Steel (Stantru) to perform reinforcing steel work on the Argo Drain Sub-Basin Facility Project. (W.O. EW40067F) ADMINISTRATIVE ITEM(S) BPW (3) Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids: CD # 5 For the Westwood Neighborhood Greenway Project Work Order No.: EW40071F Estimate: $2,909,795 Bid Receipt Date: May 15, 2019 BPW - April 8, 2019 *** END *** Board of Public Works Meeting - April 8, PAGE 4

5 BPW Meeting - Item FRIDAY, MARCH 1, 2019 Board of Public Works Meeting - April 8, PAGE 5

6 BPW Meeting - Item (1) BPW CD 12 CONTRACT AWARD - TREE TRIMMING FOR STREET LIGHTING ILLUMINATION IN THE PARKWAYS OF RINALDI STREET Recommending the Board: 1. FIND Thrifty Tree Service, to be the lowest responsive, responsible bidder, and award Thrifty the contract for the trimming of 2,500 trees in the parkways of Rinaldi Street from Corbin Avenue to Reseda Boulevard and certain other streets in the amount of $422,375.00; 2. AUTHORIZE the President or two Board of Public Works Members to execute the contract for this project after approval as to form by the City Attorney has been obtained; 3. INSTRUCT the Executive Officer of the Board to immediately advise Thrifty to submit their bonds and insurance documents within five (5) working days after the date of notification of award of this contract by the Board; and 4. INSTRUCT the Executive Officer of the Board to immediately advise Thrifty that work on this project must start within five (5) working days from the date of issuance of the Notice to Proceed. ATTACHMENTS: Description BSS_BSL_BCA_1 BSS_BSL_BCA_1_TR1 Board of Public Works Meeting - April 8, PAGE 6

7 DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT NO. 1 April 8, 2019 CD# 12 TREE TRIMMING FOR STREET LIGHTING ILLUMINATION IN THE PARKWAYS OF RINALDI STREET FROM CORBIN AVENUE TO RESEDA BOULEVARD AND CERTAIN OTHER STREETS (W.O. # ) RECOMMENDATIONS: 1. Find Thrifty Tree Service (Thrifty), to be the lowest responsive, responsible bidder, and award Thrifty the contract for the trimming of 2,500 trees in the parkways of the streets listed above in the amount of $422, Authorize the President or two Board of Public Works (Board) Members to execute the contract for this project after approval as to form by the City Attorney has been obtained. 3. Instruct the Executive Officer of the Board to immediately advise Thrifty to submit their bonds and insurance documents within five (5) working days after the date of notification of award of this contract by the Board. 4. Instruct the Executive Officer of the Board to immediately advise Thrifty that work on this project must start within five (5) working days from the date of issuance of the Notice to Proceed. TRANSMITTAL: Summary of bids received December 19, RECITAL: This tree trimming contract will provide for the trimming of approximately 2,500 trees in the parkways of the subject streets for a total bid amount of $422, The estimated project cost was $490, The lowest of the six bids received on December 19, 2018 (Transmittal) compared with the Urban Forestry Division's estimate is: Board of Public Works Meeting - April 8, PAGE 7

8 DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT NO. 1 April 8, 2019 Page 2 Business Codes: MBE = Minority Business Enterprise WBE =Women Business Enterprise SBE = Small Business Enterprise LBE = Local Business Enterprise EBE = Emerging Business Enterprise DVBE = Disabled Veteran Business Enterprise OBE = Other Business Enterprise Bid Contractor's Bid Amount No. Name (%) High/ Low (%)Pledged MBE WBE SBE EBE DVBE OBE Low Bid Thrifty (SBE/EBE/LBE) $422, % Low 4.00% 0.00% 0.00% 0.00% 0.00% 0.00% Mariposa Landscapes, Inc. (Mariposa), the 4th low bidder, listed their Total Bid Amount incorrectly. Staff corrected Mariposa's Total Bid Amount in accordance with the procedures set forth in the General Instructions and Information for Bidders. Mariposa was contacted and notified of the correction. The Correction did not change the order of the bids. An evaluation of the bids indicates that this bid is reasonable. The Bureau of Street Services (BSS) recommends that this project be awarded to Thrifty, first low bidder, subject to verification of all other bidding requirements. Local Business Preference (LBP) Program The City passed Ordinance No , which adopted the LBP Program. The Program is designed to increase local employment and expenditures in the local private sector. Businesses that qualify as a Local Business Enterprise (LBE) may be granted an eight percent reduction oftheir Bid amount solely for Bid evaluation purposes. Additionally, all non-lbe bidders may be granted a one percent reduction, up to a maximum of five percent, of their Bid amount for Bid evaluation purposes, for every ten percent of their bid that is to be performed by an LBE subcontractor. For this project, the Bureau of Contract Administration (BCA) staff verified that the first low bidder, Thrifty, is a certified LBE. Business Inclusion Program (BIP) Board of Public Works Meeting - April 8, PAGE 8

9 DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT NO. 1 April 8, 2019 Page3 On January 12, 2011, the Mayor issued Executive Directive No. 14 which created the BIP. This Program provides MBE, WBE, SBE, EBE, DVBE, and OBE firms an equal opportunity to compete for and participate in City Contracts. Additionally, the BIP requires bidders to perform and document a BIP Outreach via the internet utilizing the Los Angeles Business Assistance Virtual Network service. This project was advertised with anticipated participation levels of percent MBE, 4.00 percent WBE, 4.00 percent SBE, 4.00 percent EBE, 4.00 percent DVBE, and with mandatory BIP documentation requirements. The BSS, based on a review of the documents submitted by Thrifty reported that the contractor pledged participation levels of 4.00 percent MBE, 0.00 percent WBE, 0.00 percent SBE, 0.00 percent EBE, 0.00 percent DVBE, 0.00 percent OBE, and complied with the BIP outreach requirements of the bid. The Mandatory Subcontracting Minimum requirement for this project is 4.00 percent and the contractor has complied by pledging a subcontractor participation level of 4.00 percent. Thrifty pledged the following subcontractor utilization: Gender/Ethnicity Codes: AA = African American APA =Asian Pacific American NA = Native American M = Male HA SAA c F = Hispanic American = Subcontinent Asian American =Caucasian =Female Subcontractors Discount Tree Care, Inc. MBE/WBE/SBE/ EBE/DVBE/OBE MBE Gender/Ethnicity %of Bid M/HA 4.00% Dollar($} Amount $16, Compliance with the City's Non-Discrimination Policies Thrifty is subject to compliance with the following Non-Discrimination Policies: Non-Discrimination, Equal Employment Practices, and Affirmative Action Provisions Equal Benefits Ordinance Worker Retention Ordinance Living Wage Ordinance Slavery Disclosure Ordinance Contractors' Use of Criminal History for Consideration of Employment Applications First Source Hiring Ordinance Disclosure of Boarder Wall Contracting Ordinance Disclosure of Contracting Sponsorship of National Rifle Association Ordinance Failure to comply with all requirements will render the Contract subject to termination pursuant to the Board of Public Works Meeting - April 8, PAGE 9

DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT N0.1 April8, 2019 Page4 conditions therein.

10 DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT N0.1 April8, 2019 Page4 conditions therein. Previous Work Record Thrifty Tree Service has worked on numerous contracts issued by the Board of Public Works. No significant or unresolved problems in inspection, contract compliance, or bidder responsibility have been experienced by the Bureau of Contract Administration. The following table summarizes the previous MBE/WBE/SBE/EBE/DVBE/OBE participation levels pledged by Thrifty in the past five years under the BIP: Pledged Utilization Table No. of Contracts Awarded 10 Total Dollar Value of Business Inclusion Program: $3,980, Contracts Pledged Pledged Pledged Pledged Pledged Pledged MBE WBE SBE EBE DVBE OBE/LBE $Amount $Amount $Amount $Amount $Amount $Amount $149, $0.00 $60, $60, $52, $25, Total MBE Total WBE Total SBE Total EBE Total DVBE Total OBE (%) i%j (%}+ (%) (%} (%} 3.77% 0.00% 1.53% 1.53% 1.32% 0.64% PEAK HOUR CONSTRUCTION AND RIGHT-OF-WAY OBSTRUCTION REGULATIONS All contractors are to comply with the requirements specified in the Los Angeles Municipal Code (LAM. C.) Section related to peak hour traffic restrictions, unless an Exemption from the Peak Traffic Hours Prohibition is approved. CONTRACTOR RESPONSIBILITY ORDINANCE All contractors participating in this bid process are subject to compliance with the requirements specified in the City of Los Angeles' Contractor Responsibility Ordinance #173677, [Article 14, Chapter 1, Division 10, L.A.A.C.]. Failure to comply with all requirements specified in the Ordinance will render the bidder's contract subject to termination pursuant to the conditions expressed therein. Board of Public Works Meeting - April 8, PAGE 10

11 DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT NO. 1 April 8, 2019 PageS CONTRACTOR PERFORMANCE EVALUATION In accordance with Article 13, Chapter 1, Division 10 of the City of Los Angeles Administrative Code, the project manager and the City inspector for this construction contract shall submit Contractor Performance Evaluation Reports to the BCA (Department of Public Works) upon completion of this project. CONCLUSION In view of the above findings, the BSS staff recommends that the Board declare Thrifty, first low bidder, to be the lowest responsive, responsible bidder, and award Thrifty the contract for this project. FUNDING Sufficient funds are available in the Street Lighting Maintenance Assessment Fund 347, Department No. 50, Account No. 50R900. FINANCIAL LIABILITY CLAUSE The City's liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City's liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract. SEIU Local 721 was provided a copy of the Notification of Intent to Contract prior to the Bureau of Street Services requesting approval to advertise for bids. (TT -----HC-----GS) Board of Public Works Meeting - April 8, PAGE 11

12 DEPARTMENT OF PUBLIC WORKS BUREAU OF STREET SERVICES BUREAU OF STREET LIGHTING BUREAU OF CONTRACT ADMINISTRATION JOINT REPORT NO. 1 Oate: April 8, 2019 Page6 (TT -----HC----GS) r( ADEL HAGEKHALIL, DIRECTOR BUREAU OF STREET SERVICES { V~A~r.gt N RMA ISAHAKIAN, DIRECTOR t BUREAU OF STREET LIGHTING COMPLIANCE REVIEW PERFORMED AND APPROVED BY: HANNAH CHOI, ASSISTANT DIRECTOR OFFICE OF CONTRACT COMPLIANCE Fund 347~ AZ sor9oo- $422,37s.oo Date: 7, ~ q Prepared by Anne M. Veal, Management Analyst, Urban Forestry Division (213) Board of Public Works Meeting - April 8, PAGE 12

13 City of Los Angeles - Department of Public Works - Bureau of Street Services Tree Trimming for Street Lighting Illumination in the Parkways of Rinaldi Street from Corbin Avenue to Reseda Boulevard and Certain Other Streets Work Order No.: Bid Date: 12/19/18 Council District: 12 Bids Received: 6 SUMMARY COMPANY BID AMOUNT PERCENTAGE HIGH/LOW Urban Forestry Division's Estimate $ 490, Thrifty Tree Service, Inc. $ 422, % 2 United Pacific Services, Inc. $ 448, % 3 Trimming Land Co., Inc. $ 460, % 4 Mariposa Landscapes, Inc. $ 582, * 18.88% 5 International Environmental Corporation $ 625, % 6 West Coast Arborists, Inc. $ 812, % LOW LOW LOW HIGH HIGH HIGH *Corrected Bid Amount AVERAGE (MEAN) $ 558, % MEDIAN $ 521, Board of Public Works Meeting - April 8, Page 1 of 1 PAGE 13 HIGH -l ~ z (j) s: ~ r z 0 ~

14 BPW Meeting - Item (2) BPW SUBCONTRACTOR SUBSTITUTION - OHL USA, INC. Recommending the Board concur with the action of Commissioner Davis approving the request of OHL USA, Inc., for the subcontractor substitution Integrity Rebar Placers (Integrity), with Stantru Resources, Inc. dba Stantru Reinforcing Steel (Stantru) to perform reinforcing steel work on the Argo Drain Sub-Basin Facility Project. (W.O. EW40067F) ATTACHMENTS: Description REPORT Board of Public Works Meeting - April 8, PAGE 14

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16 BPW Meeting - Item (3) BPW Specification submitted for Board adoption and authorization to advertise for the Invitation of Bids: CD # 5 For the Westwood Neighborhood Greenway Project Work Order No.: EW40071F Estimate: $2,909,795 Bid Receipt Date: May 15, 2019 ATTACHMENTS: Description REPORT Board of Public Works Meeting - April 8, PAGE 16

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AGENDA BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 16, :00 AM REVISED TO INCLUDE APPROVAL OF MINUTES

AGENDA BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 16, 2019 10:00 AM REVISED TO INCLUDE APPROVAL OF MINUTES Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California