In Regards to the Zoning Application of Advanced Disposal Services, Inc.

Transcription

1 State of Minnesota County of Wright ZONING CODE FILE NO.: PR In Regards to the Zoning Application of Advanced Disposal Services, Inc. Volume 1 Table of Contents Rezoning Application of Advanced Disposal, Inc Preliminary Staff Report, Planning Commission, May 25, Location Map.2436 Wright County Board Agenda, March 14, Request for Board Action, March 14, Wright County Board Minutes, March 14, Committee of the Whole Agenda, March 20, Committee of the Whole Minutes, March 20, Wright County Board Agenda, March 28, Wright County Board Minutes, March 28, Planning Commission Site Inspection Agenda, April 25, Notice of Public Hearing, Planning Commission, May 25, Affidavit of Mailing, May 10, Affidavit of Publication, May 15, Planning Commission Agenda, May 25, Blank Township Response Form 2472 Maple Lake Township Response and Minutes Monticello Township Response, May 17, Buffalo Township Response, May 18, Citizen Comment Letter, May 16, Property Tax Statements 2478 Receipt of Payment, May 1,

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32 WRIGHT COUNTY BOARD AGENDA MARCH 14, 2017 Interpreter Services for the hearing impaired will be provided upon written request. I. 9:00 A.M. PLEDGE OF ALLEGIANCE II. MINUTES - DISPENSE WITH READING. APPROVE AS WRITTEN/REVISED. A. COUNTY BOARD MINUTES Documents: WRIGHT COUNTY BOARD MINUTES.PDF III. IV. REVIEW & APPROVAL OF AGENDA CONSENT AGENDA A. ADMINISTRATION 1. Approve Labor Contract Agreement And Authorize Signatures On Communications And Corrections Non-Licensed Essential Sheriff Staff, Local 320 For Documents: NON LIC ESSENTIAL SHERIFF STAFF FINAL AND APPENDICES.PDF B. ADMINISTRATION 1. Refer The Public Works Flat EPDM Roof To 3/22/17 Building Committee Documents: REFER PUBLIC WORKS EPDM ROOF TO BUILDING COMMITTEE.PDF C. ASSESSOR 1. Refer To Personnel Committee 3/22/17: Amend Property Appraiser Job Description Documents: BA - AMEND PROPERTY APPRAISER - LICENSING.DOC.PDF D. AUDITOR/TREASURER 1. Set Ditch Committee Meeting For At 2:30 P.M., Auditor/Treasurer's Conference Room. Agenda Items: A. Weed Spraying/Maintenance Bid B. Ditch 10 C. Rinke-Noonen Update Documents:

33 AGENDA 3-14 SET DITCH COMMITTEE.PDF AGENDA 3-14 DITCH MEETING NOTICE.PDF E. AUDITOR/TREASURER 1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $402, With 158 Vendors And 246 Transactions Documents: AGENDA 3-14 CONSENT CLAIMS.PDF F. HEALTH & HUMAN SERVICES 1. Position Replacements: A. Case Aide B. Case Aide Documents: WC REQUEST FOR BOARD ACTION - CA (1 OR 2).PDF WC REQUEST FOR BOARD ACTION (2 OF 2).PDF G. INFORMATION TECHNOLOGY 1. Refer To The Technology Committee: A. RightFax Update B. Social Media Policy Revision C. InfoTech Business Vision Survey Results D. Requested Projects * E. PCI Compliance & Authorize.Net (Vetsch) * F. Discussion Of Enforcement Of Technology Governance Policy (Vetsch) Documents: BOARD ACTION IT REQUEST TECH COMMITTEE MAR PDF H. SHERIFF'S OFFICE 1. Position Replacement: A. Deputy Documents: REQUEST POSITION REPLACEMENT FOR 1 DEPUTY - JORDAN BERG RESIGNATION.PDF I. SHERIFF'S OFFICE 1. Refer Sheriff's Office Reorganization Plan To Personnel Committee Documents: REQUEST TO REFER WCSO REORGANIZATION PLAN TO PERSONNEL COMMITTEE.PDF J. SHERIFF'S OFFICE 1. Approve Appointments To The Central Minnesota Emergency Services Board Radio/Communications Committees:

34 A. Appoint Jeremy Wirkkula As Representative To The Regional Logger Committee, Next Generation 911 Committee, Owner And Operators Committee, Users Committee, And As An Alternate Representative To The Regional Advisory Committee, Effective March 14, 2017 With No Expiration To Term. B. Appoint Richard Nevala As An Alternate Representative To The Regional Logger Committee And Next Generation 911 Committee Effective March 14th, 2017 With No Expiration To Term. C. Appoint Seth Hansen As The Representative To The Regional Advisory Committee And As An Alternate Representative To The Owners And Operators Committee, And Users Committee, Effective March 14th, 2017 With No Expiration To Term. Documents: REQUEST FOR BOARD ACTION APPOINTMENTS TO RADIO BOARD COMMITTEES.PDF APPOINT LETTERS FOR CM RADIO GROUPS.PDF K. * AUDITOR/TREASURER (HIIVALA) 1. Approve Renewal Of Seasonal On Sale Liquor License For Whispering Pines Golf Club. Documents: AGENDA 3-14 CONSENT SEASONAL LIQUOR - WHISPERING PINES.PDF V. TIMED AGENDA ITEMS A. 9:03 A.M. BOB HIIVALA, AUDITOR/TREASURER 1. Approve A Plat "Deer Haven Second Addition (Silver Creek Twp) 2. Approve Contract With CliftonLarsonAllen Documents: AGENDA 3-14 APPROVE DEER HAVEN SECOND ADDITION PLAT.PDF AGENDA 3-14 DEER HAVEN 2ND ADD PLAT.PDF AGENDA 3-14 APPROVE CONTRACT WITH CLA.PDF AGENDA 3-14 CLA CONTRACT.PDF B. 9:08 A.M. GREG KRYZER, ASSISTANT COUNTY ATTORNEY 1. Schedule Site Inspection And Tour Of Rolling Hills Landfill, 175 County Highway 37 N.E., Buffalo, MN Documents: MARCH 14, 2017.PDF C. 9:10 A.M. ** KELLY STREI, TINA HOLTY, CHLOE LILLISTON - U OF M EXTENSION SERVICE 1. Introduction Of Interim 4-H Program Coordinator, Tina Holty By Kelly Strei 2. Citizen Washington Focus - Presidential Inauguration Trip By Chloe Lilliston, 4-H Member

35 Documents: REQUEST FOR BOARD ACTION.PDF D. 9:30 A.M. PUBLIC HEARING - INTENT TO MODIFY AND IMPLEMENT CHARGES FOR COUNTY SERVICES Documents: AFFIDAVIT OF PUBLIC HEARING.PDF VI. ITEMS FOR CONSIDERATION A. COMMITTEE MINUTES 1. Building, Personnel, Ways & Means Documents: BUILDING COMMITTEE MINUTES.PDF PERSONNEL COMMITTEE MINUTES.PDF WAYS AND MEANS COMMITTEE MINUTES AND ATTACHMENTS.PDF B. LOCAL OPTION SALES TAX C. Documents: LOST.PDF LOCAL OPTION SALES TAX AMC 6-14.PDF LOST MAP PDF DRAFT.PROPOSED.PROJECTS.PDF SALES.TAX.MAP.DRAFT.PDF * SCHEDULE CLOSED SESSION RE: PROPERTY ID (KELLY) VII. VIII. IX. X. XI. ADVISORY COMMITTEE / ADVISORY BOARD UPDATES ADJOURNMENT NOTE: 10:30 A.M., COMMITTEE OF THE WHOLE MEETING RE: COUNTY BONDING NOTE: * Petitioned Onto The Agenda ** Removed From The Agenda CLAIMS LISTING Documents: AUDIT LIST FOR BOARD PDF

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37 WRIGHT COUNTY REQUEST FOR BOARD ACTION REQ. AGENDA TIME: X BOARD MEETING DATE: March 14, 2017, CONSENT AGENDA: AMT. OF TIME REQUIRED: 3 min. ITEM FOR CONSIDERATION: County Attorney. ORIGINATING DEPARTMENT/SERVICE x Greg Kryzer REQUESTOR S SIGNATURE BOARD ACTION REQUESTED: Schedule Site Inspection and Tour of Rolling Hills Landfill, 175 County Highway 37 N.E., Buffalo, MN REVIEWED BY/DATE BACKGROUND/JUSTIFICATION: The manager of the Rolling Hills Landfill has requested that a meeting be scheduled to tour and discuss the current operating facility of the Rolling Hills Landfill. If the Board is interested, staff would suggest the tour be schedule during the week of March 20 th. COUNTY COORDINATOR/DATE: COUNTY ATTORNEY REVIEW DATE: ADMINISTRATIVE RECOMMENDATION: APPROVAL DENIAL NO RECOMMENDATION FINANCIAL IMPLICATIONS: $ BUDGETED: YES NO FUNDING: LEVY OTHER COMMENTS: COMMENTS:

38 APPROVED WRIGHT COUNTY BOARD MINUTES MARCH 14, 2017 The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter, and Borrell present COUNTY BOARD MINUTES Vetsch moved to approve the Minutes, seconded by Husom. The motion carried 5-0. AGENDA On a motion by Husom, second by Daleiden, all voted to amend the Agenda as follows: -Modify Consent Item G, referring the following additional items to the Technology Committee: (Vetsch) PCI Compliance & Authorize.Net Discussion Of Enforcement Of Technology Governance Policy -Add Consent Item K, Renewal Of Liquor License For Whispering Pines Golf Course, Eff (Hiivala) -Remove 9:10 A.M. Agenda Item, U Of M Extension Service (Kelly) -Add Items For Consideration C, Schedule Closed Session RE: Property ID (Kelly) CONSENT AGENDA Vetsch moved to approve the Consent Agenda as amended, seconded by Potter, and carried 5-0: A. ADMINISTRATION 1. Approve Labor Contract Agreement and Authorize Signatures on Communications and Corrections Non- Licensed Essential Sheriff Staff, Local 320 for B. ADMINISTRATION 1. Refer the Public Works flat EPDM roof to Building Committee C. ASSESSOR 1. Refer to Personnel Committee : Amend Property Appraiser Job Description D. AUDITOR/TREASURER 1. Set Ditch Committee Meeting For at 2:30 P.M., Auditor/Treasurer's Conference Room. Agenda Items: A. Weed Spraying/Maintenance Bid B. Ditch 10 C. Rinke-Noonen Update E. AUDITOR/TREASURER 1. Approve Claims as Listed in the Abstract, Subject to Audit, for a Total of $402, with 158 Vendors and 246 Transactions F. HEALTH & HUMAN SERVICES 1. Position Replacements: A. Case Aide B. Case Aide G. INFORMATION TECHNOLOGY 1. Refer to the Technology Committee: A. RightFax Update B. Social Media Policy Revision C. InfoTech Business Vision Survey Results D. Requested Projects E. PCI Compliance & Authorize.Net (Vetsch) F. Discussion Of Enforcement Of Technology Governance Policy (Vetsch) H. SHERIFF'S OFFICE

39 Wright County Board Minutes Page 2 of 9 1. Position Replacement: A. Deputy I. SHERIFF'S OFFICE 1. Refer Sheriff's Office Reorganization Plan To Personnel Committee J. SHERIFF'S OFFICE 1. Approve Appointments to the Central Minnesota Emergency Services Board radio/communications committees: A. Appoint Jeremy Wirkkula as representative to the Regional Logger Committee, Next Generation 911 Committee, Owner and Operators Committee, Users Committee, and as an alternate representative to the Regional Advisory committee, Effective March 14, 2017 with no expiration to term. B. Appoint Richard Nevala as an alternate representative to the Regional Logger Committee and Next Generation 911 Committee effective March 14th, 2017 with no expiration to term. C. Appoint Seth Hansen as the representative to the Regional Advisory Committee and as an alternate representative to the Owners and Operators Committee, and Users Committee, effective March 14th, 2017 with no expiration to term. K. AUDITOR/TREASURER (HIIVALA) 1. Approve Renewal of Seasonal On Sale Liquor License for Whispering Pines Golf Club. TIMED AGENDA ITEMS BOB HIIVALA, AUDITOR/TREASURER Approve a Plat "Deer Haven Second Addition (Silver Creek Twp) On a motion by Daleiden, second by Potter, all voted to approve the Plat as requested. Approve Contract with CliftonLarsonAllen The current contract is for the audit years at a cost of $61,900, $61,700, and $63,000. Hiivala presented a four-year contract for approval ( ) at a cost of $53,000, $54,000, $55,000 and $56,000, which would be for the balance of the current contract (less the two years when the County was required to have the audit performed by the OSA). CliftonLarsonAllen (CLA) was able to adjust the fees for the new contract based on the working knowledge with Wright County. The rates include CLA drafting the financial statements ($4,000 annually). That amount can be reduced based on Wright County staff taking over this responsibility. The contract has been reviewed by the County Attorney s Office. Hiivala stated the County can opt out if the Office of the State Auditor (OSA) requires audit services through them. Hiivala estimated the audit through the OSA was about $58,000 last year, plus the amount paid to CLA for financial statements. Potter made a motion to approve the Contract with CLA for , seconded by Husom. Brian Asleson, Chief Deputy Attorney, recommended the County obtain language from Doug Host, CLA, indicating the County can opt out of the Contract if the OSA prevails in litigation. Potter and Husom amended the motion to include that recommendation. The motion carried 5-0. GREG KRYZER, ASSISTANT COUNTY ATTORNEY Schedule Site Inspection and Tour of Rolling Hills Landfill, 175 County Highway 37 N.E., Buffalo, MN Kryzer said a meeting has been requested by Rolling Hills Landfill. Potter moved to schedule a Committee Of The Whole Meeting on at 9:00 A.M. at the Rolling Hills Landfill. The motion was seconded by Husom and carried 5-0. ITEMS FOR CONSIDERATION

40 Wright County Board Minutes Page 3 of BUILDING COMMITTEE MINUTES Potter made a motion to approve the Minutes and recommendation, seconded by Daleiden, and carried 5-0. The Minutes follow: I. Pavement Preservation at Compost Facility Wilczek presented the costs to repave the Compost / Recycling facility site and to pave the Sheriff Support / Impound Lot (SSIL) entrance & parking area (not the impound lot itself). Compost / Recycling was $170, and the SSIL was $46, The proposals were received by the Highway Department as alternates included in their 2017 road paving project bids. Borrell stated it is a lot of money and asked the group if the project could hold off any further while continuing to use the site for training. Potter indicated the project has already been pushed off from when previously discussed. Although the future Sheriff Department training location may be on another site, the timing is further out than would be acceptable to continue driving exercises on the current asphalt. Stephens stated it would be good for the public safety when dropping off materials at the site. Borrell asked Hoffman if there were other options for training sites or if Wright County could use a different location. Hoffman responded that the Department previously utilized a location in St. Cloud, but the cost was expensive when factoring in the drive time & distance, the scheduling challenges, and the cost of using the provided trainer. Borrell asked if Wright County could bring their own trainers and Hoffman indicated no. Potter asked Stephens if he was aware of other available funding sources and Stephens indicated he would have to check further into it. Dahl asked if other departments could use the site for vehicle training as well. Potter indicated the site will be long term and supports the project. Hoffman asked about the SSIL and it was clarified to Borrell the pricing included only the front entry and parking area, not to include the impound lot itself (small pad into the gate). Potter indicated the original intent of the delay in paving from construction was to allow the site and soils to settle. Recommendation: Potter & Borrell recommended completing the paving projects at both the Recycling Center and the Sheriff Support / Impound Lot. II. Recycling Center Tipping Floor Demolition Wilczek provided updates on new structure budgets. Three options were presented, all with 16 clear height. 1) Metal framed clear span across the existing footprint with no center columns. 2) Metal framed on current footprint with center columns. 3) Wood / Post framed on current footprint with center columns. Option 1 was not viable as the structure with a lower height would put too much horizontal pressure on the existing concrete walls and would need to be reworked. Option 2 was proposed at a cost of $199k. Option 3 was at a cost of $222k. An engineer would need to test and certify that the existing concrete walls are sound for construction, however an engineering firm that had previously reviewed the site has indicated they are likely sufficient in strength. Stephens stated they would make good use of a new structure, similar to what the old one was used for before it was damaged. Some operations and staging would be located back to that part of the building. Recommendation: Potter and Borrell recommended moving forward with creating an RFP to competitively bid the design and construction of a new metal framed building with center columns on the existing footprint. (End of Building Committee Minutes) PERSONNEL COMMITTEE MINUTES

41 Wright County Board Minutes Page 4 of 9 Daleiden moved to approve the Minutes and recommendation, seconded by Husom. The motion carried 5-0. The Minutes follow: I. Modify Child Foster Care Recruitment Contract Item tabled from February 22, 2017 Personnel Committee meeting to gather more information regarding insurance. Independent Contractor has purchased insurance to fulfill the necessary coverage to provide consulting services. The contract has been reviewed and vetted by the Attorney s Office and Risk Management. RECOMMENDATION: Approve modified Child Foster Care Recruitment Contract. (End of Personnel Committee Minutes) WAYS & MEANS COMMITTEE MINUTES Husom moved to approve the Minutes and recommendations, seconded by Daleiden. Discussion included a possibility of a rebuild/update of the 4H Food Building. It is anticipated this will be discussed at budget sessions. With regard to the Ag Society Fairgrounds Lease, Daleiden has requested from the Risk Manager a breakdown of insurance costs for the Fairground. The County provides $76,000/year in funding to the Fair Board, as well as insurance and assistance by the Highway Department. Daleiden would like a more true cost of what the County provides. The motion to approve the Minutes carried 5-0: 1. AG SOCIETY FAIRGROUNDS LEASE Borrell said the Wright County Fair Board is investigating whether to form a 501c3 organization so that donations may be tax deductible. If they did so, Borrell thought the lease would be between the County Fair Board and the Wright County Board. Currently, the Fairgrounds lease is with the Ag Society. Asleson said the Ag Society was established under State Statute, and is not a 501c3 nonprofit organization. He said an entity may incorporate as a nonprofit prior to getting Internal Revenue Service approval. Asleson said the Ag Society is a quasi-public entity. The annual rent is $1.00 per year. Borrell asked when they last paid. Kelly referenced a 2005 check from the Ag Society for $121 as payment for twenty years of back rent and 99 years of future rent. He said he believes the County is operating under a lease dated He distributed copies (see attached). The TERM AND RENT sections of this lease have blanks that were never filled in. Discussions took place in 2005 regarding potential revisions to the lease agreement. Asleson said originally the plan was for him to contact the Surveyor in 2005 and have the legal description developed. Otherwise, the lease could reference parcel numbers. Husom asked why the rent was so low. Kelly said he believes the County Board at the time meant it as a goodwill gesture. Borrell said if the County raised the rent, they would also have to increase the amount of money given to the Fair Board. Husom said the County Fair should sustain itself. She asked about the level of revenue the County Fair generated through admissions, food, amusements and events. Borrell said the County Fair has returned a good profit in the last three or four years. However, some years may not be good if the weather is bad. He said the Ag Society needs a reserve fund for lean years. Husom said they should at least break even. Borrell said the goal is to come out ahead. Regarding SECTION THREE, ALTERATIONS, ADDITIONS, AND IMPROVEMENTS, Asleson said previous discussions suggested changing the improvement threshold from $1,000 to $10,000. The County Board is supposed to approve any work the Ag Society proposes over the specified threshold. The buildings are fixed to the real estate and belong to the County Ways & Means Committee Minutes (cont.):

42 Wright County Board Minutes Page 5 of 9 Dahl said a process is needed, as the County insures the buildings. If the Ag Society is going to improve a building by $50,000, for example, the County needs to know and make sure that coverage is adequate. Borrell said the purpose of today s meeting is to discuss how changing the Fair Board to a 501c3 nonprofit organization will affect the lease agreement. Asleson said if the Fair Board already had articles of incorporation as a nonprofit, they would be a legal entity, and the County could sign a lease with them. Since they were not organized in that way, the lease has always been with the Ag Society. According to the lease, they may use the Fairgrounds for the County Fair, limited storage, and livestock shows. Asleson suggested that the County expand the language to include large assemblies such as a recent request by a church group for a weekend this summer. Husom said this type of event may need additional insurance coverage. The Committee discussed potential insurance issues that could arise with large assemblies or events not specified in the current lease. There was discussion regarding whether the lease would have to change from the Ag Society to the County Fair Board if the Fair Board formed a 501c3 nonprofit organization. Asleson asked whether the Committee wanted to draft a list of allowable activities that may be held on the Fairgrounds. He said most leases turn the property over to the Lessee. Dahl said if the County decides to do that, he would like the lease structured to minimize County exposure to their activities. If something happened, it would be the responsibility of the Lessee. Asleson said he has no problem with the 99-year concept. Borrell suggested adding a clause that says the lease will terminate in the event the County Fair closes. Asleson said the Ag Society rents storage space to people with boats and recreational vehicles. Dahl said there is no hold harmless mechanism for the rental of storage space. Asleson said boat owners sign a hold harmless statement. Asleson said he will draft revisions to the lease, and he and Dahl can work on indemnity language. Asleson will touch base with the Fair Board Chair for an update on the formation of a nonprofit. Dahl said the language inserted will depend on the County Board s level of risk tolerance. The County owns the buildings. Dahl said the lease should address who manages the building, and whether they will clean and maintain them as well. Borrell said it should state that the Fair Board will indemnify and hold the County harmless. Asleson asked whether the Committee thought the lease should specify a $10,000 threshold above which improvement costs should be presented to the County Board. Husom said that was a fair amount. Borrell asked whether the County Board would have to make a motion to approve any such improvements. Kelly said that was the mechanism so that everyone is notified. Husom said if the improvements cost less than $10,000, the Fair Board would simply inform the County Board. Dahl said improvements that cost well over $10,000, if proposed, could necessitate the need for the County to obtain higher insurance coverage. He said sometimes the Fair Board has to go outside Minnesota Counties Intergovernmental Trust (MCIT) for insurance coverage of certain events. Large assemblies may require the Fair Board to get a city permit as well. Recommendation: 1. Asleson will revise the lease agreement and work with Dahl on indemnity language. 2. Asleson will follow up with the Fair Board regarding the status of the formation of a nonprofit organization, and will report back to the Committee at a later date. (End of Ways & Means Committee Minutes cont.): PUBLIC HEARING - INTENT TO MODIFY AND IMPLEMENT CHARGES FOR COUNTY SERVICES

43 Wright County Board Minutes Page 6 of 9 Lee Kelly, County Coordinator, said changes to the Fees-For-Service Schedule must be approved by the County Board. The County Board normally holds one Public Hearing annually to address changes in the fall. However, there were several changes that came up in the early part of the year. At 9:38 A.M., Borrell opened the Public Hearing for public comment. As no comment was received, the Public Hearing closed at 9:38 A.M. Vetsch moved to approve the following revisions to the Fees-For-Service Schedule, seconded by Daleiden. The motion carried unanimously. SECTION I. GENERAL REVENUE ASSESSOR Item Current 2016 Rate Proposed 2017 Rate Property Inquiries - Faxed or ed $5.00 per service + $1.00/page REMOVE (cover/invoice no charge) Property Inquiries - Mailed $2.00 per service/parcel REMOVE Property Inquiries - Telephone Service $3.00 per service/parcel REMOVE (first 3 parcels are free per call) Tax Estimates $5.00 per service/parcel REMOVE (discretionary) Assessment Services $ per parcel REMOVE Assessment Services* Assessment Services* $ for each new construction residential or commercial/industrial building permit with an estimated construction cost of $499, or less. REMOVE $ for each new construction commercial/industrial building permit with an estimated construction cost of $500, or more. REMOVE *These new construction fees shall only be applicable in those cities or townships which issue their own building permits. REMOVE (language) Local Assessor Setup Fee $0 $50.00 per district (Security Setup) (one time/new user) Local Assessor Citrix Fee $0 $ (one time/new user) Site Inspection Review Fee $0 $50.00 per hour (non-contract jurisdictions) Special Project Assistance $0 $50.00 per hour (non-contract jurisdictions) SECTION I. GENERAL REVENUE

44 Wright County Board Minutes Page 7 of 9 PARKS AND RECREATION Item Current 2016 Rate Proposed 2017 Rate Reservation Modifications N/A $5.00 Cancelation Fees N/A $10.00 Plus $5.00 Reservation Fee Four or More Days Prior To Arrival Less Than Four Days First Night s Camping Fee is Forfeited Plus $10 and the Reservation Fee Firewood Bundles / Bundle $5.00/Bundle Remove from Fee Schedule Base on Market Value Picnic Shelters Rentals Weekend/Holidays -Bertram Lake Side Shelter (Year 2018) N/A $75/Day - Bertram Four Season Chalet N/A $175/Day Picnic Shelter Rentals Weekday - Bertram Lake Side Shelter (Year 2018) N/A $35/Day - Bertram Amphitheater s $85/5-Hour Time Slot $75/Day (typo in minutes, suggested rate of $75) - Bertram Four Season Chalet N/A $175/Day Department Lead/Hosted Recreation Programs N/A Based on Program Expenses, Fees Set By Department Head SECTION I. GENERAL REVENUE PLANNING & ZONING Item Current 2016 Rate Proposed 2017 Rate Fixed Fees Fences over 6 7 ft. in height (Statutory change) Residential Construction Building Permit Dwellings, additions, decks, storage structures, etc. (Language change only) Foundation Repair $50 Item Current 2016 Rate Proposed 2017 Rate

45 Wright County Board Minutes Page 8 of 9 Accessory Structures Non-Commercial Solar/Cell Towers/Windmills $100 (Previously charged under $100 Miscellaneous Permit ) (Language change only) Commercial Construction Building Permit Commercial building/construction (Language change only) Other fees/services Land use/zoning review $50 $50 per hour (1 hour minimum) Miscellaneous services/research $50 $50 per hour (1 hour minimum) (Language change only) (End of approved changes to the Fees-For-Service Schedule) LOCAL OPTION SALES TAX Kelly stated the topic has come up at Board Meetings and budget sessions, given the challenge with transportation funding. Counties may, after a public hearing, enact a local option sales tax for the purpose of funding transportation projects. He asked to revisit this prior to 2018 budget sessions. Hawkins provided background information. The local option sales tax and the wheelage tax are tools the legislature gave to outstate counties in Many counties have taken advantage of these options to raise funding for transportation. Wright County is one of the fastest growing counties in the State. There are upcoming needs that are unfunded, including expansion of highways from two to four lanes. Hawkins said these options could be used to fund future projects to address transportation needs. Other options include bonding or raising the local levy tax. Hawkins reported 77% of MN counties have adopted the wheelage tax or the sales tax to help fund transportation needs; 30% have adopted the local option sales tax. The Transportation Alliance has provided figures of how much the local option sales tax will raise. For Wright County, this amounts to over $5 million for a half percent tax and is anticipated to increase as sales go up in the future. A quarter percent tax would raise about $2.5 million. Projects must be identified. He referenced a list of projects in Wright County that will need to be funded in the next years. The Local Option Sales Tax could be used to fund the County s share of such projects as CSAH 9 near Waverly Lake. Potter stated Wright County has 551 miles of county roads that require $12 million annually just to maintain. About $10 million is being funded annually so the County is behind. There is about $78 million in potential projects, not including what will be identified in the study being completed on northeastern Wright County. Roadways will need to be expanded to meet needs. The State Legislature has questioned why this tool is not being used. Potter stated that 30%-50% of travelers in Wright County are pass-through traffic. Hawkins added that many people come to Wright County to shop, so the tax could generate money from outside of Wright County. Vetsch questioned whether there is the possibility of joint ventures with cities in hopes of funding more city level projects. Hawkins was unsure. He stated that projects must be identified in the County s plan. After further discussion, Potter moved to schedule a Transportation Committee Of The Whole Meeting on at 1:00 P.M. at the Highway Building. The motion was seconded by Vetsch. Potter said the County has already committed $1.1 million to the CSAH 9 project. The purpose of the meeting will be to discuss whether to approve the concept of the Local Option Sales Tax with a decision made prior to budget sessions. Other projects can be identified at future meetings. He said it will either be a sales tax option or ad valorem tax. Potter said fixing roads is a core function of government and this is something that needs to be addressed. Husom agreed, stating the goal of the meeting is transparency and input from the communities. It will not be to identify specific projects.

46 Wright County Board Minutes Page 9 of 9 Hawkins stated that a 90-day notice to the State is required with implementation the first day of each quarter. The motion carried 5-0. SCHEDULE CLOSED SESSION RE: PROPERTY ID Kelly said the Board met previously to discuss an offer on the property which is located by the Law Enforcement Center. He requested a Closed Session to discuss a counter offer received. Husom moved to schedule a Committee Of The Whole Meeting on at 8:00 A.M. in the Commissioners Conference Room. The motion was seconded by Daleiden and carried 5-0. ADVISORY COMMITTEE / ADVISORY BOARD UPDATES 1. MN Chamber Day at the Capital, The event was attended by Potter and Vetsch. Potter said the I-94 Coalition met as a group with legislators. There is support to fund Corridors of Commerce. The Chamber of Commerce hosted a question/answer session on transportation funding. He said the Chamber has softened its stance on the gas tax issue and is open to discussion. 2. I-94 Coalition. Potter attended a meeting where discussion included what transpired at the meeting at the Capital. The section of I-94 between St. Michael and Albertville has received a second round of funding to complete the environmental study and road modeling. The project is shovel ready and should be at the top of the list if funding is received through Corridors of Commerce. 3. Public Works Labor Management. Husom attended a meeting on Park cleanup has started. Asphalt pricing appears to be favorable this year so it is anticipated that extra projects may be completed. A safety day is being planned for An open house for the new Highway Building is planned for Safe Schools, Annandale. Husom stated the Annandale High School holds 60-minute lunches for students. Staff are available in classrooms to assist students during that time. The School does not utilize substitute teachers. Students work on assignments for the day. These processes have worked well. Annandale High School also has a partnership with Village Ranch to assist students with mental health needs. 5. Law Library. Husom said the annual report was received reflecting that 4,763 issues were handled in the Law Library in 2016 (compared to 4,163 in 2015). On Thursdays from 12:00-1:00 PM, residents can visit the Law Library to receive legal advice from attorneys. Potter stated that Colleen Norgren, Wright County Law Librarian, testified at the Capital last week. Sherburne County is looking into whether fees collected in their Law Library can be used to offset construction costs. Husom said discussion included using funding toward such things as furniture but will pose that question at a future meeting. 6. Safe Communities of Wright County. Husom said Law Enforcement will focus on distracted driving during the period of April 10-23, There is a large amount of legislation on traffic safety related bills coming before the House and Senate, including distracted driving and banning any cell phone use. Three mock crashes will be held (Delano, Buffalo, and Howard Lake). Ridership in the sober cab has declined. Possible reasons are groups planning for a designated driver and the use of Uber. Total ridership over the past 5 years is 23,411. DWI arrests have declined. In 2016, there were 7 crashes resulting in 7 deaths, compared to 17 fatalities in Mass Emergency Mass Sheltering Exercise. Husom said this was held at Zion Lutheran Church in Buffalo. Public Health partnered with the Red Cross and Wright County Emergency Management. There are 14 evacuation shelters located in the County. 8. Central MN Jobs & Training. Husom attended a meeting on Discussion included the clean audit that was received. 9. Polar Plunge Sponsored By Law Enforcement For Special Olympics Minnesota. Husom attended the event which took place on at Sturges Park in Buffalo. 10. St. Cloud V.A. Event, Buffalo Legion. Husom attended the event on honoring 98 Vietnam Vets and included a health care forum. Greg Pickard, Wright County Veteran Services Officer, and staff had an information table at the event. The meeting adjourned at 10:23 A.M.

47 MEETING NOTICE COMMITTEE OF THE WHOLE MARCH 20, :00 A.M. MEETING LOCATION: ROLLING HILLS LANDFILL 175 COUNTY HIGHWAY 37 N.E. BUFFALO MN AGENDA: I. SITE INSPECTION AND TOUR OF ROLLING HILLS LANDFILL cc: County Board Department Heads Brian Asleson Sue Vergin Sunny Hesse Tim Dahl Alan Wilczek Greg Kryzer POST

48 WRIGHT COUNTY COMMITTEE OF THE WHOLE TOUR OF ROLLING HILLS LANDFILL 175 County Rd 37 N.E., Buffalo, MN Meeting Minutes APPROVED March 20, :00 a.m. Members in Attendance: Charlie Borrell, Commissioner District 5 Christine Husom, Commissioner District 1 Darek Vetsch, Commissioner District 2 Michael Potter, Commissioner District 4 Staff in Attendance Greg T. Kryzer, Assistant County Attorney Facility Managers in Attendance Mike Niewind, General Manager Timothy D. Curry, Regional Landfill Manager Drew Emmer Public in Attendance Jeff Young Mark Rise The meeting started with a presentation by Mr. Niewind and Mr. Curry about the construction of a lined landfill system. Mr. Niewind and Mr. Curry reviewed how the clay layers and liners are installed. The construction and operation of the leachate collection, gas extraction, and flare systems were also reviewed. Mr. Niewind indicated Advanced Disposal intends to file a rezoning application with the Office of Planning and Zoning within the next month. After the presentation the committee then toured the grounds of the active landfill area. The committee was shown how the flare/gas and leachate collection systems work. The gas and water test wells were also identified during the tour. The committee then toured the active face of the landfill and observed the staging areas used by Advance Disposal. No action required. Informational only. Meeting adjourned at 10:10 a.m. Respectfully submitted, Greg T. Kryzer Assistant Wright County Attorney

49 WRIGHT COUNTY BOARD AGENDA MARCH 28, 2017 Interpreter Services for the hearing impaired will be provided upon written request. I. II. 9:00 A.M. PLEDGE OF ALLEGIANCE MINUTES - DISPENSE WITH READING. APPROVE AS WRITTEN/REVISED. A. COUNTY BOARD MINUTES Documents: WRIGHT COUNTY BOARD MINUTES.PDF III. REVIEW & APPROVAL OF AGENDA IV. CONSENT AGENDA A. ADMINISTRATION 1. Schedule Finance/CIP Committee Meeting For With The Following Agenda Items: A. Budget Process B. Funding Sources C. Capital Improvement Projects Documents: RFBA CALL FINANCE-CIP COMMITTEE MTG PDF B. C. D. ADMINISTRATION 1. Schedule Owners Committee Courts Facility Meeting For , 12:30 PM, Meeting Location Rm 120. Agenda Items: A. Updated Site Plan / Landscape Plan B. Updated Overview Of Floor Plans C. Exterior Design Based On 3/20 Comments D. Overview Of Mechanical & Electrical Systems E. Preliminary Project Estimate F. Schedule Review ADMINISTRATION 1. Schedule Owners Committee Courts Facility Meeting For Construction Manager Interviews, 12:30 PM., Meeting Location C118. Agenda: A. 12:30-1:15 Adolfson And Peterson B. 1:30-2:15 Wenck C. 2:30-3:15 Contegrity Group D. 3:30-4:15 Kraus Anderson COUNTY ATTORNEY'S OFFICE 1. Position Replacement: A. Assistant County Attorney, Eff Documents: POSITION REPLACEMENT ATTORNEYS OFFICE.PDF E. AUDITOR/TREASURER 1. Confirm Date, Time And Location Of Regional Joint Ditch Meeting: Thursday, April 13, 2017 At 9:30 A.m. At North Complex, 2391 Hennepin Ave N, Glencoe, MN Refer To Building Committee: Elections And Absentee Voting Documents: AGENDA 3-28 CONSENT - CONFIRM REGIONAL JOINT DITCH MEETING.PDF AGENDA 3-28 CONSENT - REFER TO BUILDING COMMITTEE - ELECTIONS AND AB VOTING.PDF F. AUDITOR/TREASURER 1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $195, With 179 Vendors And 412 Transactions Documents: AGENDA 3-28 CONSENT CLAIMS.PDF G. HEALTH & HUMAN SERVICES 1. Position Replacement A. Financial Assistance Supervisor Documents: WC REQUEST FOR BOARD ACTION - FAS.PDF H. PLANNING & ZONING 1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings: A. JANIS J. OLSON - (Buffalo Twp.) Planning Commission Unanimously Recommends Approval To Rezone Approximately 33 Acres From AG General Agricultural To A/R Agricultural-Residential B. GARY B. FORSBERG - (French Lake Twp.) - Planning Commission Unanimously Recommends Approval To Rezone Approximately 40 Acres From AG General Agricultural To A/R Agricultural-Residential Documents:

50 I AGENDA.PDF OLSON FORSBERG MINUTES.PDF SHERIFF'S OFFICE 1. Position Replacement: A. Sergeant Documents: REQUEST POSITION REPLACEMENT FOR 1 SERGEANT - SGT HOWELL RESIGNATION.PDF V. TIMED AGENDA ITEMS A. 9:03 A.M. VIRGIL HAWKINS, HIGHWAY ENGINEER 1. Approve MSAS Designation On Portion Of CR 119 In St. Michael 2. Approve Annual Maintenance Agreements With Six Cities In Wright County Documents: A CR 119 MSAS DESIGNATION.PDF B MNTNC AGREE WITH CONTRACTS.PDF B. 9:06 A.M. ** CHIEF DEPUTY TODD HOFFMAN, SHERIFF'S OFFICE 1. Request Approval Of The 2017 Safe And Secure Courthouse Initiative Grant Documents: REQUEST FOR BOARD ACTION - COURTHOUSE SECURITY GRANT.PDF _COURTHOUSE GRANT - FULL.PDF _COURTHOUSE GRANT - PARTIAL.PDF C. 9:10 A.M. MARC MATTICE, PARKS & RECREATION 1. Authorize Signatures On The First Amendment To The Operating Agreement Between YMCA Camp Manitou, Wright County, And The City Of Monticello, Related To The Construction And Use Of The Bertram Beach House Documents: AGENDA ITEM.PDF YMCA - WRIGHT COUNTY AMENDMENT TO OPERATING AGREEMENT.PDF D. 9:15 A.M. BRIAN ASLESON, CHIEF DEPUTY ATTORNEY 1. Approve Of Retaining Dwight Dahlen To Perform Appraisal For Purposes Of Tax Court. Documents: AGENDA REQ.PDF E. 9:18 A.M. ** BOB HIIVALA, AUDITOR/TREASURER 1. Approve Budget Committee Of The Whole Minutes - Audit Entrance Meeting 2. Approve February Revenue/Expenditure Budget Report 3. Accept Professional Services Agreement With Ehlers As Municipal Advisors 4. Approve Resolution Authorizing The Refunding Of The 2007A Jail Bonds Documents: AGENDA 3-28 APPROVE AUDIT ENTRANCE MINUTES.PDF AGENDA 3-28 MINUTES OF AUDIT ENTRANCE MTG - DRAFT.PDF AGENDA 3-28 APPROVE FEBRUARY REV-EXP REPORT.PDF AGENDA 3-28 FEB BUDGET MN DOT-RIVER RIDER.PDF AGENDA 3-28 ACCEPT EHLERS AS MUNICIPAL ADVISORS.PDF AGENDA 3-28 EHLERS WRIGHT COUNTY AGREEMENT.PDF AGENDA 3-28 APPROVE RESOLUTION REFUNDING 2007A JAIL BONDS.PDF AGENDA 3-28 RESOLUTION JAIL REFUNDING.PDF AGENDA 3-28 PRE SALE REPORT.PDF AGENDA 3-28 JAIL-COURTS BONDS.PDF AGENDA 3-28 CIP BONDS SERIES 2017.PDF AGENDA 3-28 DRAFT SCHEDULE OF EVENTS.PDF VI. ITEMS FOR CONSIDERATION A. COMMITTEE MINUTES 1. Building, Committee Of The Whole, Personnel, Ways & Means Documents: BUILDING COMMITTEE MINUTES.PDF COMMITTEE OF THE WHOLE MINUTES.PDF PERSONNEL COMMITTEE MINUTES AND ATTACHMENTS.PDF WAYS AND MEANS COMMITTEE MINUTES.PDF B. AUTHORIZE ATTENDANCE, ORIENTATION TO THE MN DEPARTMENT OF HEALTH (MDH), JUNE 15-16, 2017 Documents: MDH ORIENTATION INVITATION.PDF MDH_ORIENTATION_AGENDA_ PDF C. LETTER OF SUPPORT FOR GRRL Documents: LETTER OF SUPPORT LEGISLATIVE INITIATIVE - WRIGHT.PDF D. SCHEDULE COMMITTEE OF THE WHOLE RE: COURTS FACILITY VII. ADVISORY COMMITTEE / ADVISORY BOARD UPDATES

51 VIII. ADJOURNMENT IX. X. XI. NOTE: 1. 10:30 AM, Committee Of The Whole Meeting RE: Strategic Planning 2. 1:00 PM, Transportation Committee Of The Whole Meeting NOTE: * Petitioned Onto The Agenda ** Attachments Added/Amended CLAIMS LISTING Documents: AUDIT LIST FOR BOARD PDF

52 APPROVED WRIGHT COUNTY BOARD MINUTES MARCH 28, 2017 The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter, and Borrell present COUNTY BOARD MINUTES On a motion by Husom, second by Vetsch, all voted to approve the Minutes as presented. AGENDA Petitions were accepted to the Agenda as follows: Items For Consideration E, Schedule Closed Session RE: Property ID # (Potter). On a motion by Potter, second by Husom, all voted to approve the Agenda as amended. CONSENT AGENDA Daleiden moved to approve the Consent Agenda. The motion was seconded by Vetsch and carried unanimously. A. ADMINISTRATION 1. Schedule Finance/CIP Committee Meeting For With The Following Agenda Items: A. Budget Process B. Funding Sources C. Capital Improvement Projects B. ADMINISTRATION 1. Schedule Owners Committee Courts Facility Meeting For , 12:30 PM, Meeting Location Rm 120. Agenda Items: A. Updated Site Plan / Landscape Plan B. Updated Overview Of Floor Plans C. Exterior Design Based On 3/20 Comments D. Overview Of Mechanical & Electrical Systems E. Preliminary Project Estimate F. Schedule Review C. ADMINISTRATION 1. Schedule Owners Committee Courts Facility Meeting For Construction Manager Interviews, 12:30 PM., Meeting Location C118. Agenda: A. 12:30-1:15 Adolfson and Peterson B. 1:30-2:15 Wenck C. 2:30-3:15 Contegrity Group D. 3:30-4:15 Kraus Anderson D. COUNTY ATTORNEY'S OFFICE 1. Position Replacement: A. Assistant County Attorney, Eff E. AUDITOR/TREASURER 1. Confirm date, time and location of Regional Joint Ditch Meeting: Thursday, April 13, 2017 at 9:30 a.m. at North Complex, 2391 Hennepin Ave N, Glencoe, MN Refer to Building Committee: Elections and Absentee Voting F. AUDITOR/TREASURER 1. Approve Claims As Listed In The Abstract, Subject To Audit, For A Total Of $195, With 179 Vendors And 412 Transactions G. HEALTH & HUMAN SERVICES 1. Position Replacement A. Financial Assistance Supervisor H. PLANNING & ZONING 1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezonings:

53 Wright County Board Minutes Page 2 of 10 A. JANIS J. OLSON - (Buffalo Twp.) Planning Commission Unanimously Recommends Approval To Rezone Approximately 33 Acres From AG General Agricultural To A/R Agricultural-Residential B. GARY B. FORSBERG - (French Lake Twp.) - Planning Commission Unanimously Recommends Approval To Rezone Approximately 40 Acres From AG General Agricultural To A/R Agricultural-Residential I. SHERIFF'S OFFICE 1. Position Replacement: A. Sergeant TIMED AGENDA ITEMS VIRGIL HAWKINS, HIGHWAY ENGINEER Approve MSAS Designation On Portion Of CR 119 In St. Michael Potter moved to adopt Resolution #17-18, seconded by Daleiden. The motion carried 5-0 on a roll call vote. Approve Annual Maintenance Agreements With Six Cities In Wright County Vetsch moved to approve the Agreements, seconded by Husom. The motion carried 5-0. The Agreements are with the Cities of Delano, Elk River, Maple Lake, Monticello, Montrose and Waverly. CHIEF DEPUTY TODD HOFFMAN, SHERIFF'S OFFICE Request Approval Of The 2017 Safe And Secure Courthouse Initiative Grant Hoffman explained the State Court Administrator s Office has set aside approximately $1 million to improve courthouse security in Minnesota. Two versions of the grant application were distributed. One is for $37,580 with a County match of $37,580. The other is for $576, with a County match of $576, Hoffman worked with Administration and the Owners Committee identifying security features desired in the new Courts Facility. An from the Architect for that project reflects security features of $1.1 million. The grant has a requirement that the project be completed the fall of The Court Facility project is not anticipated to be completed until the spring of A grant extension is being requested. Vetsch moved to proceed with the grant application for $576, with a County match of $576, (total of $1,152,078.00). The motion was seconded by Daleiden and carried 5-0. MARC MATTICE, PARKS ADMINISTRATOR Authorize Signatures On The First Amendment To The Operating Agreement Between YMCA Camp Manitou, Wright County, And The City of Monticello, Related To The Construction And Use Of The Bertram Beach House The Amendment to the Operating Agreement was approved by the Monticello City Council. The YMCA will review the Amendment at their meeting on Daleiden moved to approve the Amendment to the Operating Agreement, seconded by Vetsch. Husom questioned whether the City will participate in the funding equation, as the Agreement reflects 64% County and 36% YMCA. Mattice explained the Beach House is located in the passive area of Bertram Park so the City does not participate financially. Grant funding will make up a portion of the 64%. Insurance will be the County s responsibility. The motion carried 5-0. BRIAN ASLESON, CHIEF DEPUTY ATTORNEY Approve Of Retaining Dwight Dahlen To Perform Appraisal For Purposes Of Tax Court Dahlen would be retained to provide an appraisal for PID # , the Kentucky Fried Chicken Restaurant property in Monticello. Asleson stated there is a possibility that the case will be dismissed by the petitioner (landowner) but action must be taken to proceed to meet tax court schedules. Potter moved to approve retaining Dwight Dahlen, seconded by Daleiden. The motion carried 5-0.

54 Wright County Board Minutes Page 3 of 10 BOB HIIVALA, AUDITOR/TREASURER Approve Budget Committee Of The Whole Minutes - Audit Entrance Meeting Potter moved to approve the Budget Committee Of The Whole Minutes, seconded by Daleiden. The motion carried 5-0: I. Reviewed Audit Entrance letter (presented at the January 10, 2017 County Board Meeting) II. Discussed Audit Objectives III. Discussed Management Responsibilities IV. Discussed the following aspects of Audit Procedures a. General b. Internal Controls c. Compliance V. Discussed Audit Administration (End of Budget Committee Of The Whole Minutes) Approve February Revenue/Expenditure Budget Report Hiivala stated that funds were received from River Rider and placed in Fund , Miscellaneous Revenues. That line item appears to be way over budget. Hiivala received information from MnDOT recommending what should be done with the funds. He alerted the Board that prior to year-end, a decision will need to be made whether to restrict or commit those funds for public transit. Borrell stated with the state of flux in the transit system, it may be wise to hold off at this time. Daleiden moved to approve the February Revenue/Expenditure Report, seconded by Husom. The motion carried unanimously. Accept Professional Services Agreement With Ehlers As Municipal Advisors Bruce Kimmel, Senior Municipal Advisor/Director, Ehlers, explained the Agreement outlines the scope of services provided as part of the bond issuance process including structuring of the bonds, issuance, and closing. It includes a not-to-exceed fee of $50,000 for the refunding, including all staff and out-of-pocket costs. Kimmel stated this is a significant reduction from the standard fee, as Ehlers is motivated to regain a relationship with Wright County. Potter moved to approve the Agreement with Ehlers, seconded by Husom. Daleiden questioned whether Ehlers will receive compensation as part of the sale. Kimmel stated that as an independent advisor, Ehlers is compensated on a fixed fee basis. The underwriter buying the bonds would get compensated through the underwriters discount or choosing an amount through the allowance. They can also sell bonds at a higher price than they are purchased, providing additional compensation. Kimmel stated that is separate from Ehlers goal in this process. The motion carried 5-0. Approve Resolution Authorizing The Refunding Of The 2007A Jail Bonds Kimmel provided an overview of the Pre-Sale Report for Wright County, for $40,960,000 in General Obligation Jail Refunding Bonds, Series 2017A. The refinancing of the 2007A Bonds will result in a savings of $6.74 million. Interest rates on the Series 2007A Bonds proposed to be refunded are 4.00% to 4.75%, whereas the estimated refunding interest rates are 0.80% to 2.90%. The refunding is expected to reduce the County s future interest expense for this obligation by approximately $6.74 million over the next 12.5 years. The net present value benefit of the refunding is estimated to be $5.84 million, equal to 12.5% of the refunded debt service. This refunding transaction is considered an Advance Refunding as the new Bonds will be issued more than 90 days prior to the December 1, 2017 first optional redemption date (call date) of the Series 2007A Bonds. Daleiden asked that Kimmel provide information for the public on why $40 million is owing on a $50 million debt after 10 years. Kimmel said much like home mortgages, the first number of years payments are predominantly interest. The amount applied to principal increases over time, and will continue to accelerate over the next years. Daleiden asked whether the County can pay additionally on principal, such as done with home mortgages. Kimmel said the County does not have that option. Funds can be set aside for the next prepayment date. Once the County decides on a debt structure, it is set. The County has the option to front load a refunding, taking the

55 Wright County Board Minutes Page 4 of 10 approach of paying off the debt earlier. He said the $6.74 million saved on the refunding of the 2007A Jail Bonds will help to offset the future costs of the Courts Facility. The term is that of the existing bonds, through The last three bonds maturing on and after 2027 will be callable for refinancing at that time for $10 million, or the County will have the option to prepay some of the funds. Kimmel reviewed the proposed debt issuance schedule for the period of through The $6.75 million in savings is net all costs. If there were no costs of issuance, the total would be just over $7 million. Kimmel referenced the Courts Facility. Updated information has been received from the Architect, contemplating a fall bond issuance for the Courts Facility. He referenced discussions with the Board two weeks ago where it was decided it did not make sense to do a combined bond issuance (bond refunding and the Courts Facility bonding) in the spring of Doing so would require a longer timeline and going through the Capital Improvement Plan process. Another option discussed at that time was to wait until 2018 to bond for the Courts Facility. The third option would be to issue bonds in the fall after obtaining information on the project and analyzing cash versus debt. Kimmel provided information on a fall issuance scenario. Potter said it is premature to combine the Jail refunding bonds and the bonds for the Courts Facility, as the cost of the Courts Facility needs to be defined. A space study of the Government Center will include additional costs that could be included in the bonding. Potter stated it makes more sense to proceed separately, and Husom agreed. Tammi Vaith, Chief Deputy Auditor/Treasurer, presented information on a tax impact comparison of properties. The comparison is based on a Courts Facility Project cost of $40 million. Vaith explained that the tax capacity outlined in the documentation is the same for 2018, 2019, and Potter said the Assessor s Office also provided information on the tax value increase for next year of $223 million and the comparison did not include that. Daleiden moved to adopt Resolution #17-19 providing for the sale of $40,960,000 of GO Jail Refunding Bonds, Series 2017A. The motion was seconded by Potter and carried 5-0 on a roll call vote. ITEMS FOR CONSIDERATION BUILDING COMMITTEE MINUTES Potter moved to approve the Minutes and recommendations. The motion was seconded by Vetsch and carried unanimously. The Minutes follow: I. Public Works Flat EPDM Roof Wilczek presented a summary of the storm damage to the Public Works building that occurred on 3/8/17. The high winds over the building created a vacuum condition and tore loose the fully adhered EPDM surface. In doing so, seams opened, flashing bent, and vents tore from their connections below. B&B Roofing provided tires for weight on the membrane and also repaired the tears to create a watertight system until replaced. The interior overhead radiant heating unit on the west side of the shop also fell as a result of the hangers being bent open. Climate Air will be replacing the heating unit. Wilczek presented a proposal from Inspec (the firm working on the sloped roof replacement project) to design, bid, and oversee construction on the flat roof system. As a result of the storm damage, the existing system is not salvageable. The proposal for the complete scope of services totaled $40,700 and it is estimated the project will be at a replacement cost of approximately $300,000. Tim Dahl is working with MCIT to coordinate the insurance coverage of the day-of emergency services, repairs, and replacements. The deductible is $5000. Recommendation: Potter & Vetsch recommended moving forward with Inspec for their design and oversight services as they were recently vetted and are engaged in the site with the upcoming sloped roof replacement. Also recommended was to engage bidders early in the process as to keep the project moving forward given the risk with the current roof condition. (End of Building Committee Minutes)

56 Wright County Board Minutes Page 5 of 10 A Committee Of The Whole Meeting was held on At today s County Board Meeting, Potter moved to approve the Minutes. The motion was seconded by Husom and carried 5-0. The Minutes follow: The meeting started with a presentation by Mr. Niewind and Mr. Curry about the construction of a lined landfill system. Mr. Niewind and Mr. Curry reviewed how the clay layers and liners are installed. The construction and operation of the leachate collection, gas extraction, and flare systems were also reviewed. Mr. Niewind indicated Advanced Disposal intends to file a rezoning application with the Office of Planning and Zoning within the next month. After the presentation the committee then toured the grounds of the active landfill area. The committee was shown how the flare/gas and leachate collection systems work. The gas and water test wells were also identified during the tour. The committee then toured the active face of the landfill and observed the staging areas used by Advance Disposal. No action required. Informational only. (End of Committee Of The Whole Minutes) PERSONNEL COMMITTEE MINUTES A Personnel Committee Meeting was held on At today s County Board Meeting, discussion occurred on Item II, Sheriff s Office Reorganization Plan. Borrell started by applauding Sheriff Hagerty for the effort to make government more efficient. He questioned the ability of the employees in the two Office Supervisory positions that are proposed to be eliminated to apply for two positions that are proposed to be added to the Department. Sunny Hesse, HR Director, said the two positions being eliminated are non-union and follow the Personnel Policy. The two positions being added are union positions so union contract language must be followed, requiring posting internally at a minimum. Vetsch said the reorganization also includes positions being reclassified from Office Technician II to positions at higher pay grades. Under the County s reclassification policy, filling of those positions do not need to be posted. Hesse responded that the reorganization would reclassify the positions to appropriately reflect the duties those employees are currently performing. Vetsch asked for further discussion as a group, so that action taken will foster a good work environment. Vetsch would like to find out if there is a different option with the reclassifications and positions. Another option would be the feasibility of a managerial audit from the top down. As a Commissioner, Vetsch does not want to get into the Sheriff s Office business; however, he wants to make sure good working relations are being built and fostered with the employees at the County. Borrell said with change and streamlining, things may not be smooth and someone may not like it. Hesse stated that situations like this are not easy. It is part of her job and the Sheriff s to look at how to run more efficiently as a County. She relayed to Vetsch that she understands his concern regarding reclassification. The other perspective is that they have employees performing duties outside of their classification now. Vetsch said the department should have looked at this prior to giving the employees those job duties. Hesse said there have been situations where reclassifications occur due to changes in process, responsibility, and technology. Decisions like this are never easy. Vetsch agreed. He has reviewed this from various standpoints and he feels there are no good answers on this entire situation. He wants to make sure that the pertinent questions are asked and the situation is vetted to the best possible option. Daleiden said in the business world, elimination of positions happens frequently. Vetsch agreed but stated that this is a public entity, and it is about managing employees and funds for everyone. Daleiden replied if things can be done more efficiently, then it should be done.

57 Wright County Board Minutes Page 6 of PERSONNEL COMMITTEE MINUTES (cont.): Hesse questioned what Vetsch viewed as the proper vetting. Sheriff Hagerty brought the reorganization to HR, and HR brought this to the Personnel Committee. Vetsch said he would have liked the newly created accounting tech position to be opened up for all to apply. Vetsch said if anyone internally could have applied for the position, it may have led to less upheaval within the Department. Potter asked whether the two employees would be able to apply for positions within the Sheriff s Office. Hesse said they will be able to apply but they cannot automatically be placed in the positions. Per contract language, the open positions must post 7 days internally at a minimum. Borrell said he spoke with Hagerty and these are two valued employees. He said Sheriff Hagerty would like to keep these people in the organization. Daleiden moved to approve the minutes and recommendations, seconded by Husom. Vetsch said he is not in favor of this action and would like discussion on how this could be handled differently. Daleiden said he has a problem with people working out of classification. It is the responsibility of the supervisors to bring this forward. Karen Davis, Office Supervisor for the Sheriff s Office since 2010, said she was also speaking on behalf of Teresa Doerr, who has been a supervisor for 30 years. One of the main questions on why their positions are being eliminated relates to Sheriff Supervisory level positions in other Divisions of the Sheriff s Office. Davis said the new Business Manager will become part of command staff, and the Sheriff has decided that the two Office Supervisory positions are not needed. Davis and Doerr supervise 17.5 positions, and 1.5 of those positions are vacant. Davis feels her Office Supervisor position is on the same hierarchy as a Sergeant. She referenced examples of Sergeants supervising employees but reporting to Lieutenants. Davis said the clerical unit is down 1.5 positions, and the reorganization will eliminate 1.5 positions. She suggested the two Office Supervisor positions be kept and not post for the open 1.5 positions. Davis stated the two Office Tech positions that are vacant could be eliminated and the result would be the same number of people as in the Plan. Davis said she has been with the Sheriff s Office for 22.5 years. Doerr has been with the Sheriff s Office for 40 years in June. They were informed the Office Supervisory positions will be eliminated Davis was informed of this on and Doerr on About a month ago, Davis said she and Doerr attended a meeting called by Sheriff Hagerty. The clerical division was discussed. Sheriff Hagerty decided the plan would be to wait to post the position until the Business Manager started. The Business Manager could review the clerical staff to see whether any workload could be redistributed. There was nothing mentioned at that time about a reorganization, job titles being changed, or about losing their jobs. Vetsch questioned whether this was about saving money. He said that is what Borrell is suggesting through the efficiencies of reorganizing. He said if that is the case, they should audit the entire Sheriff s Office. Vetsch said an audit may result in more positions being opened up in the Department. Hesse stated it is about aligning tasks to the right level. Supervision will be moved to the Business Manager. Daleiden moved to withdraw the prior motion to approve the Minutes and recommendations, seconded by Husom.

58 Wright County Board Minutes Page 7 of PERSONNEL COMMITTEE MINUTES (cont.): Daleiden moved to accept the Minutes and recommendations for Items 1 and 3. Item 2 should be placed on the County Board Agenda next week for a final decision. This will provide Commissioner Vetsch an opportunity to have further discussions. The motion carried 5-0. The Personnel Committee Minutes follow: I. Amend Property Appraiser Job Description Tony Rasmuson, County Assessor, explained recent changes in MN State Board of Assessors licensure requirements effective July 1, Accordingly, Individuals first licensed as a Minnesota assessor prior to July 1, 2015 and whom appraise or physically inspect real property for property tax purposes must obtain an Accredited Minnesota Assessor (AMA) license no later than July 1, Individuals first licensed as a Minnesota assessor after July 1, 2015 and whom appraise or physically inspect real property for property tax purposes must obtain an AMA license within four (4) years of receive the initial Minnesota assessor license. NOTE: Individuals have two (2) years from hire date to obtain the Certified Minnesota Assessor (CMA) license. Additionally, to obtain Accredited Minnesota Assessor (AMA) licensure, field experience is required. Rasmuson, Deputy Assessor Triplett, Sr. Property Appraiser Anderson and HR Director Hesse have been discussing the impact of the change in licensure requirements and how best to address the change since August The proposed request is three-part. 1. Revise the minimum qualifications of the Property Appraiser job description to reflect the new certification requirements including the AMA licensure. This revision results in an increase in overall rating of the position. Therefore, the position will be reclassified from Grade 11 to Grade 12. Additionally, the minimum qualifications of the Sr. Property Appraiser will be revised to include SAMA licensure and 5- years of experience. This revisions results in an increase in overall rating of the position. The position will be reclassified from Grade 17 to Grade Establish standard hiring criteria for applicants whom have obtained any of the required licensure levels prior to beginning employment with Wright County 3. Establish a standard increase in hourly wage, within the assigned salary grade of the classification, for employees whom obtain required certification levels while employed. *upon Board approval, the County is required to negotiate the implementation of only the standard increase in hourly wage portion of this request. This request comes before you prior to the effective date of the licensure requirements in an effort to be proactive with adjusting pay for the position based on the new requirements and to assist in future recruitment and retention efforts of qualified applicants in a specific industry of which the supply is shrinking. Hesse reviewed the information outlined in the handout and further discussion ensured. RECOMMENDATION: Approve all three (3) requests as proposed. Enter into negotiation with 320 Courthouse union to discuss implementation of standard increase in hourly wage due to certification level. II. Sheriff s Office Reorganization Plan Hagerty presented a reorganization plan for the clerical and communications divisions of the Sheriff s Office.

59 Wright County Board Minutes Page 8 of PERSONNEL COMMITTEE MINUTES (cont.): Clerical Division The recent hire of the new Business Manager at the Sheriff s Office has opened up an opportunity to review the structure of the clerical staff. Hagerty explained he has been looking at restructuring clerical staff for some time. He and Chief Deputy Hoffman have met with HR Director Hesse several times over the last month to review and discuss the proposed reorganization. The new Business Manager will start employment with Wright County on April 3, The individual brings strong supervision experience. Additionally, the clerical division has improved processes with technology specifically for transcription tasks. The division is currently down 1.5 FTEs through attrition. The proposed reorganization of the clerical division includes the following: The Business Manager will assume supervisor responsibilities of clerical division. This position will be part of the Sheriff s Office Command staff. Eliminate two (2) Office Supervisor positions. Reclassification of two (2) OTII positions to Accounting Technician. Two (2) staff in the OTII position are already performing Accounting Technician responsibilities. Reclassification of one (1) OTII to TAS. One (1) staff in the OTII position is already performing TAS responsibilities. Add one (1) Accounting Technician position Add one (1) OTII position Timeline OTII position reclassifications effective the first day of the pay period following Board approval (4/10/17) Office Supervisor position elimination effective April 28, 2017 (staff have been made aware of the reorganization plan proposed and will be notified immediately of formal Board approval) Vacant Accounting Technician and OTII position posted internally April 3-7, 2017, external posting April 10 if necessary. Communications/Corrections Division Eliminate licensed sergeant position in Communications through attrition over next several months. In the meantime, Sheriff s Office staff will work with HR to develop Civilian Communications Supervisor job description for transition. Net result of reorganization of Sheriff s Office is a reduction of 1.5 FTE. RECOMMENDATION: Approve Sheriff s Office reorganization plan as proposed. III. Performance Review Sean Riley, Planning & Zoning Administrator RECOMMENDATION: Based on five (5) performance evaluations received, the Committee recommends a rating of Meets Expectations. (End of Personnel Committee Minutes) The meeting recessed at 10:49 A.M. and reconvened at 10:57 A.M WAYS & MEANS COMMITTEE MINUTES A Ways & Means Committee Meeting was held on At today s County Board Meeting, Husom moved to approve the Minutes. The motion was seconded by Vetsch. Board members discussed the establishment of the LID for Lake Sylvia. Vetsch received feedback that the public would like more discussion on whether the Lake Sylvia Association can accomplish this without forming the LID. Borrell said the Association needs to put together

60 Wright County Board Minutes Page 9 of 10 a business plan that reflects costs and funding. He said he does not support changing the County s Ordinance until that time. Vetsch agreed. Greg Kryzer, Assistant County Attorney, said the procedure for establishment of a LID would include a public hearing with notice of the hearing mailed to anyone within the LID. It is proposed that would occur following the Lake Association s Annual Meeting. There is a process whereby residents could petition for a formal election by the County Auditor. Husom said residents on Lake Sylvia have spent a lot of money thus far. Residents in the Annandale area are very supportive of a regional inspection site. The motion to approve the Minutes carried 5-0. The Minutes follow: I. Regional AIS Inspection Program Update Kryzer said the purpose of this meeting is to provide an update regarding Aquatic Invasive Species (AIS) funding, and the inspection process for Lake Sylvia. He said the Lake Sylvia Association met with the County Soil and Water Conservation District (SWCD) on The Greater Lake Sylvia Association applied for a grant from the Initiative Foundation for a regional inspection program. Kryzer said they should hear within the next month whether they were approved for the grant. Once notified, Kryzer said they will ask the SWCD to set up a regional inspection program. Staff will bring an Ordinance Amendment to the County Board before Memorial Day requesting adoption of the program. He said the above series of events are contingent on whether the Initiative Foundation grant is awarded. Staff and the SWCD are not in favor of setting up regional inspections unless the sites are fully staffed. Kryzer said if the County Board adopts a resolution scheduling a public hearing regarding the establishment of a Lake Improvement District (LID) for Lake Sylvia, lakeshore owners would be notified by mail. The public hearing could be held after the Greater Lake Sylvia Association annual meeting in early June, and then the LID could be reflected in the 2018 County budget. Kelly said the Board would have to adopt the LID in September, but it would be advantageous to have the information by August. Discussion ensued regarding the spread of Starry Stonewort to other lakes, and how to raise awareness and motivate State officials and lawmakers to address the problem. Potter encouraged those present from lake associations to contact their legislators regularly. Recommendation: Informational only. (End of Ways & Means Committee Minutes) AUTHORIZE ATTENDANCE, ORIENTATION TO THE MN DEPARTMENT OF HEALTH (MDH), JUNE 15-16, 2017 The Meeting will provide an overview of the programs available through the MN Department of Health. Husom moved to authorize attendance. The motion was seconded by Potter and carried 5-0. LETTER OF SUPPORT FOR GRRL The draft letter supports the Great River Regional Library, MN Library Association, and the Council of Regional Public Library System Administrators proposal to the MN State Legislature to increase the annual appropriation for Regional Library Basic System Support. Potter made a motion to authorize sending the letter to the Governor and Legislators that represent Wright County. The motion was seconded by Husom and carried 5-0. SCHEDULE COMMITTEE OF THE WHOLE RE: COURTS FACILITY Potter made a motion to set an Owners Committee Of The Whole Meeting for at 11:00 A.M. The motion was seconded by Husom and carried unanimously. SCHEDULE COMMITTEE OF THE WHOLE MEETING, CLOSED SESSION, RE: PROPERTY Potter moved to schedule the Committee Of The Whole Meeting, Closed Session, for at 8:30 A.M. The motion was seconded by Daleiden and carried 5-0.

61 Wright County Board Minutes Page 10 of 10 ADVISORY COMMITTEE / ADVISORY BOARD UPDATES 1. Central MN Mental Health Center. Vetsch provided an update on the meeting held on Discussion at that meeting included financials, a bonding bill to construct a building in the St. Cloud area for mental health services, and the governance of the CMMHC. Vetsch anticipates a meeting with all four counties to discuss the governance piece. 2. Ditch Meeting. Daleiden and Vetsch attended a meeting last week with the SWCD. One quote was received for spraying. There is a fair amount of maintenance required on Ditch 10 which was cleaned out a few years ago. Three bids were also received for Ditch 10 to improve the quality of water flowing to Lake Ann. More clarification is being sought on the study performed prior to the cleanout. Borrell said they should also incorporate a study completed by Wenck on TMDL (total maximum daily load). He feels there have been enough studies and it is time to do something. Vetsch said the SWCD was directed to ask questions on the County s behalf based on the bids. The SWCD will work with the Ditch Inspector. 3. Census. Borrell and Kelly recently met with a representative of the U.S. Census Bureau on the 2020 Census. 4. State Community Health Services Advisory Committee. Husom attended a meeting on Discussion included health equity and policies around the State, and a SAMHSA grant related to substance abuse. In 2015, there were 583 Minnesota residents that died of opioid overdose. 5. GRRL. Potter attended a meeting where the preliminary budget was presented, reflecting a.23% decrease in the budget. A goal of the group is to revise the branch library services agreement so that it is uniform but yet meets the law. 6. AMC Transportation Sub-Committee. Potter said the group talked about the platform and the areas of focus. It appears that since the gas tax may not be up for discussion, the path may be through an adjustment on tabs. He expects more information will be presented at a later date. 7. State Senate Hearing on Finance Election. Senator Kiffmeyer s bill was discussed which included many parts. One of them was the State Auditor. Potter was in attendance when Auditor Otto provided testimony on her budget, and questions arose on discretionary money and how much Becker and Wright Counties have into this litigation. Potter said that Wright County is in the neighborhood of $50,000 and it didn t appear they had that information. Potter said he brought election information to Hiivala that he obtained while there. The meeting adjourned at 11:35 A.M.

62 WRIGHT COUNTY PLANNING COMMISSION Tuesday, April 25, 2017 S I T E I N S P E C T I O N A G E N D A Board members meet at the Government Center at 2:00 p.m. 2:15 p.m. at the site 1. TOUR OF: ADVANCED DISPOSAL SERVICES ROLLING HILLS LANDFILL LOCATION: 175 COUNTY HIGHWAY 37 N.E. BUFFALO MN :30 p.m. at the site 2. BANKWEST LOCATION: xxxx 56 th St. NW - Approximately 17 acres described as part of Gov t Lot 2, Section 4, Township 120, Range 25, Wright County, Minnesota. (Buffalo Twp.) Tax # Petitions to rezone the property from AG General Agricultural and S-2 Residential-Recreational Shorelands to A/R Agricultural-Residential and S-2 as regulated in Section , & , Chapter 155, Title XV, Land Usage & Zoning of the Wright County Code of Ordinances. Respectfully submitted, Sean Riley Planning & Zoning Administrator SR:tp cc: Planning Commission Kryzer Twp. Clerk/Chairman Applicants

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66 WRIGHT COUNTY PLANNING COMMISSION Meeting of: May 25, 2017 A G E N D A The Wright County Planning Commission will meet on Thursday, May 25, 2017 at 7:30 p.m. in the County Commissioners Board Room at the Wright County Government Center, Buffalo, Minnesota to consider the following item: ADVANCED DISPOSAL SERVICES ROLLING HILLS LANDFILL INC. LOCATION: 175 County Road 37 NE That part of the NE ¼ and the NW ¼ lying south of County Road 37, except for ; also N ½ of SE 1/4, all in Section 31, Township 121, Range 25, Wright County, Minnesota. (Monticello Twp.) Part of Tax # (133 acres) & all of Tax # (80 acres) APPLICANT: MICHAEL NIEWIND Petitions to rezone approximately 213 acres from AG General Agricultural to I-1 General Industry as regulated in Section & , Chapter 155, Title XV, Land Usage & Zoning of the Wright County Code of Ordinances. Respectfully submitted, Sean Riley Planning & Zoning Administrator SR:tp cc: Planning Commission County Board of Commissioners Kryzer Twp. Clerk SWCD

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70 Buffalo Township th Street NE Buffalo, MN To: Wright County Board of Planning & Zoning From: Buffalo Township Board of Supervisors Regarding: Advanced Disposal petitions to rezone 213 acres from AG General Agriculture to I-1 General Industry. Date: May 18, 2017 We understand that Advanced Disposal will be appearing before the Planning Commission on Thursday, May 25, 2017 at 7:30 p.m. to discuss their request to rezone approximately 213 acres from AG General Agriculture to I-1 General Industry. The Buffalo Township Board is in full agreement that granting of a zoning change is not in the best interest of the residents of Buffalo Township. Several years ago, Advanced Disposal requested to place monitoring wells in our right of way along 60 th Street NE. We understand that these wells are to monitor for contamination coming from the existing land fill. We also understand that this expansion will require the removal of over 40 acres of wood land and the possibility of accepting garbage from throughout Minnesota and Western Wisconsin. As you are aware the current facility can only accept building waste materials. We have heard many proposals regarding expansion of the landfill and the poor reasoning of Advanced Landfill group of how they consider it to be an expansion because of its connection to the existing landfill. We understand that there are many factors of this proposal including fixing what is wrong with the existing landfill i.e.; water contamination issues, traffic and odor issues. We would urge you to stand up for the local residents and the people of Wright County and deny the rezoning request. Thank you for your consideration, The Buffalo Township Board of Supervisors Donald Schmidt Colleen Ernesti Terry Weese Donald Schmidt Colleen Ernesti Terry Weese Tom Kleist Supervisor & Chair Supervisor Supervisor Clerk/Treasurer Phone: Like us on Facebook

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