BRIEF MINUTES. August 19, :30 A.M. 940 W. Main Street County Administration Center, Second Floor El Centro, CA OPEN SESSION

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1 KATHLEEN L. KUBLER Clerk of the Board Tel. (760) Fax (760) State Street El Centro, CA BRIEF MINUTES REGULAR MEETING OF THE IMPERIAL COUNTY BOARD OF RETIREMENT August 19, :30 A.M. 940 W. Main Street County Administration Center, Second Floor El Centro, CA OPEN SESSION 1. The meeting was called to order by Chairman Holbrook at 8:30 a.m. A. Roll Call: MEMBERS PRESENT: VOGEL, LIZARRAGA, HOLBROOK, JAUREGUI, WILLIAMS, GARCIA, JERNIGAN, RHODES MEMBERS ABSENT: TERRAZAS, BUMGART MEMBERS ARRIVING AFTER ROLL CALL: NONE ALTERNATES PRESENT: NONE LEGAL REPRESENTATIVES: Ryan D. Childers, Board Counsel CLERK: Kathleen L. Kubler, Retirement Specialist STAFF: Regina Rodrigues, Assistant Retirement Administrator, Scott W. Jarvis, Accountant/Auditor OTHERS PRESENT: Vivian W. Shultz, Esquire B. Pledge of Allegiance: The Pledge of Allegiance was led by Board Chairman, Holbrook. 2. Discussion of the Agenda: A. Items to be pulled from the Action Calendar: None B. Items to be pulled from the Discussion Calendar: None

2 August 19, 2015 BRIEF MINUTES PAGE 2 C. Items to be pulled from the Consent Agenda: None D. Emergency Items to be added: None E. Approval of the Agenda: MOTION by Jauregui, Second by Jernigan and carried by a unanimous vote of members present, the Board approved the Agenda. F. Approval of the Consent Agenda: MOTION by Jauregui, Second by Lizarraga and carried by a unanimous vote of members present, the Board approved the Consent Agenda. 3. Public comments on items that are NOT on the Action or Discussion Calendars. (Public comments on items that are on the Action or Discussion Calendars shall only be made during the Board s discussion of these items): ACTION CALENDAR 4. Approval of the Minutes of the June 17, 2015, adjourned regularly scheduled meeting: MOTION by Williams, Second by Vogel and carried by a unanimous vote of members present, the board approved the Minutes of the regularly scheduled meeting of June 17, Approval of the Minutes of the June 24, 2015, adjourned special meeting: Chairman Holbrook noted that the Motion to convene to Closed Session was omitted from the subject Minutes, and that they should be amended to reflect the action. MOTION by Vogel, Second by Jernigan and carried with one abstention from Williams, due to absence from subject meeting, the board approved the Minutes of the special meeting of June 24, 2015 as amended. 6. Approval of the Minutes of the July 8, 2015, adjourned special meeting: MOTION by Vogel, Second by Lizarraga and carried by a unanimous vote of members present, the board approved the Minutes of the special meeting of July 8, 2015.

3 August 19, 2015 BRIEF MINUTES PAGE 3 7. Investment Managers Presentations: A. HarbourVest Partners: Aris Hatch, Principal, and Greg Stento, Managing Director: Mrs. Hatch started the presentation with an updated overview of the firm s 30+ year history and operations as an established team focused on the global private equity markets platform, its management structure, transparency, and client relations. The firm enjoys one of the longest performance tract records in the industry, and employs over 80 investment professionals based across sectors in the United States (U.S.), Europe, Asia Pacific, and South America. Mr. Stento addressed the portfolio s construction and diversification. He discussed the investments individual funds, which performed with increasing returns overall, as of March 31, B. Clarion Partners Lion Properties Fund: Doug Wolski, Director, Assistant Portfolio Manager and Kerrisha Jenkins, CFA, Senior Vice President Client Capital Management: Ms. Jenkins delivered to the board a summary of the firm s administrative and personnel management experience, which participate across all major real estate sectors. Mr. Wolski s presentation reviewed the firm s assertive management platform and successful global investment format, with regional offices positioning asset management and property type specialists in the U.S., Europe, South America and Mexico. Mr. Wolski emphasized the firm s capacity for investment performance and retention as well as ownership structure and value appreciation, while it weathers the volatility cycles in the real estate market. He discussed various property type acquisitions and development strategies which continue the firm s and the portfolio s long-term, above-benchmark performances. BREAK AT 9:45 A.M. RECONVENED AT 10:00 A.M. 8. Investment Consultant Presentation: Scott J. Whalen, Senior Consultant, Verus Advisory, LLC: A. Investment Managers Performance Review: Mr. Whalen discussed the economic environment and its challenges. He also compared global economies, market volatility, and the impacts of low and flat inflation on investments. Board concerns over investment performance and the affects of management fees on the portfolio were also discussed.

4 August 19, 2015 BRIEF MINUTES PAGE 4 Investment Managers Performance Review: (continued) The board directed staff to consult with Mr. Whalen before the regularly scheduled meeting on September 16, 2015, to prepare a special meeting agendized proposal for the board s consideration to move the investment assets portfolio management from an active to a passive strategy. B. KKR Mezzanine Partners Update: KKR SEC Settlement: Mr. Whalen assured the board that the KKR settlement with the Securities Exchange Commission will have no impact to ICERS allocation to the KKR Mezzanine investment. 9. Appointment of ICERS Interim Retirement Administrator: Mr. Childers advised the board that a meeting with the county Human Resources Department had been scheduled for that afternoon. He planned to discuss mutual concerns regarding the appointment by the retirement board of Mrs. Rodrigues as Interim Retirement Administrator, or as another option, assigning Working Out of Class pay differential to her until a permanent Administrator can be hired. He would also stress to the county the importance of protecting Mrs. Rodrigues benefits and status as a county employee for the duration of the appointment. MOTION by Jernigan, Second by Garcia and carried by a roll call vote of 6-2 (Yes: Vogel, Holbrook, Jauregui, Garcia, Jernigan, Rhodes; No: Lizarraga, Williams; Absent: Terrazas, Bumgart), the board directed staff to prepare the documents necessary to compensate Mrs. Rodrigues with the best option available as discussed by Mr. Childers. DISCUSSION CALENDAR 10. Reports/Correspondence/Announcements: A. Retirement Administrator: 1. Market Value Graph of the Retirement System s Assets for June 30, 2015 and July 31, 2015: Mrs. Rodrigues advised the board that until a Retirement Administrator is hired, the assets graphs reports would be presented by Scott W. Jarvis, Accountant/Auditor. Mr. Jarvis discussed with the board the individual assets value gains and losses, which yielded to allocation and dollar movement activity for the period. Twelve month losses will be smoothed across the next five year period. 2. Book vs. Market Graph compares the Market Value of the system s assets to the Book Value of Assets for June 30, 2015 and July 31, 2015: Mr. Jarvis also summarized the period s funded value of system assets as compared to the market.

5 August 19, 2015 BRIEF MINUTES PAGE 5 3. State Association of County Retirement Systems (SACRS) Year 2016 Legislative Timelines: Mrs. Rodrigues reviewed the legislative timelines with the board and reminded the board that the deadline for submissions is September 4, SACRS Notice of Strategic Planning and Goal Setting: Mrs. Rodrigues also reviewed the memo with the board, and discussed the noted priorities with the board. 5. Retirement Administrator Salaries, Select California Counties, 7/9/2015: B. Board Members: Mrs. Rodrigues discussed the salaries surveys comparisons of other 1937 Act Counties. Board Member Vogel commented on the valuable instruction of the course, and the benefits of continued training. C. ICERS Legal Counsel: Mr. Childers reviewed the updates with the board and highlighted those of interest to retirement, especially AB992, which amends Section of the Government Code, specifying that a member who applies for Disability Retirement, and is granted a Service Retirement pending the determination of the disability, may change the type of allowance he or she elected at the time of service retirement, as specified. 11. Convene to Closed Session: MOTION by Jauregui, Second by Lizarraga and carried by the unanimous vote of members present, the board convened in to Closed Session. CLOSED SESSION A. Conference with Legal Counsel Existing Litigation (Government Code (a).) disability retirement applications relating to the following: Geneva Matus Mary Lou Ramirez Jaime Ordonez Angela Moreno Nidia Quidachay Pompeyo Tabarez, Jr. Frank Cerda Ann McNay Emma Asuncion B. Conference with Legal Counsel Personnel Matter (Government Code to consider the appointment or employment to the position(s) of Retirement Administrator.

6 August 19, 2015 BRIEF MINUTES PAGE 6 C. Conference with Legal Counsel Anticipated Litigation (Government Code (c) Based on existing facts and circumstances, the board has decided to initiate or is deciding to initiate litigation. 12. Announcement of Closed Session Action: OPEN SESSION Mr. Childers announced the action regarding the following items: A. Conference with Legal Counsel Existing Litigation (Government Code (a).) disability retirement applications relating to the following: Geneva Matus Mary Lou Ramirez Jaime Ordonez Angela Moreno Nidia Quidachay Pompeyo Tabarez, Jr. Frank Cerda Ann McNay Emma Asuncion The board discussed but took no action regarding the disability retirement applications of Angela Moreno, Nidia Quidachay, Pompeyo Tabarez, Jr., Frank Cerda, Ann McNay and Emma Asuncion. MOTION by Williams, Second by Vogel and carried by a unanimous roll-call of members present, the board voted to follow staff recommendation to grant a Service-Connected Disability Retirement to Geneva Matus. MOTION by Williams, Second by Rhodes and carried by a roll-call vote of 7-1, with two absent (Yes: Vogel, Lizarraga, Holbrook, Jauregui, Williams, Jernigan, Rhodes; No: Garcia; Absent: Terrazas, Bumgart), the board followed staff recommendation to grant a Service-Connected Disability Retirement to Jaime Ordonez. BOARD MEMBER LIZARRAGA RECUSED HERSELF AND LEFT THE ROOM IN THE MATTER OF THE FOLLOWING APPLICATION: MOTION by Jauregui, Second by Garcia and carried by a roll-call vote of 7, with one abstention, and two absent (Yes: Vogel, Holbrook, Jauregui, Williams, Garcia, Jernigan, Rhodes; Abstain: Lizarraga; Absent: Terrazas, Bumgart) the board followed staff recommendation to grant a Service-Connected Disability Retirement to Mary Lou Ramirez. B. Conference with Legal Counsel Personnel Matter (Government Code to consider the appointment or employment to the position(s) of Retirement Administrator. The board discussed and gave direction to staff.

7 August 19, 2015 BRIEF MINUTES PAGE 7 Closed Session (continued) CHAIRMAN HOLBROOK RECUSED HIMSELF AND LEFT THE ROOM IN THE MATTER OF THE FOLLOWING ITEM, AND VICE CHAIRMAN VOGEL ASSUMED THE CHAIR. C. Conference with Legal Counsel Anticipated Litigation (Government Code (c) based on existing facts and circumstances, the board has decided to initiate or is deciding to initiate litigation. The board discussed but took no action. BOARD MEMBER RHODES LEFT AT 12:20 P.M. 13. BUDGET: CONSENT AGENDA Approval of the following Budget claims for the fiscal year, to include Board Members in attendance at the 06/24/2015 meeting, and for the fiscal year, to include Board Members in attendance at the July 8, 2015 and the 08/19/2015 meeting; an Administrative Budget Expense Summary; and a Treasurer s Cash Account Summary per Govt. Code & 31521: A. Administrative Budget B. Treasurer s Cash 14. Administrative Agenda: A. Enrollment of New Members to ICERS (43): B. Terminations (17): C. Service Retirement: 1. Nanette Conway Deferred/Inter-System Social Services Effective Date: 04/06/ Miguel Ojeda General Member Social Services Effective Date: 05/29/ George Poppic, Jr. General Member County Counsel/Deferred Effective Date: 05/31/ Warren Sherlock General Member Behavioral Health Effective Date: 6/26/2015

8 August 19, 2015 BRIEF MINUTES PAGE 8 5. Salvador Pacheco General Member Behavioral Health Effective Date: 06/26/2015 Age: D. 60% Continuance of Service Retirement Allowance per Govt. Code Section & Death Benefit: Jasper Garrie General Member Deceased: 04/16/2015 E. Final Payment of Service Retirement Allowance & Death Benefit Per Govt. Code Section : 1. John Taylor General Member Deceased: 06/13/ Marcella Strackbein General Member Deceased: 06/19/2015 F. Final Payment of Service Retirement Allowance and Return of Unused Accumulated Contributions per Govt. Code Sections and : Rose M. Lussier General Member Deceased: 05/17/2015 G. Medical Leave Buyback: 1. Martha Carrillo General Member Superior Court 2. Wellington J. Mars General Member Public Works 3. Wellington J. Mars General Member Public Works 4. Wellington J. Mars General Member Public Works H. Re-Deposit Buyback: Duke S. Tanuvasa Safety Member Sheriff I. Make-Up Buyback: 1. Fernando Fernandez General Member Public Works

9 August 19, 2015 BRIEF MINUTES PAGE Manager Reports: Make-Up Buyback: (continued) 2. Patricia Cruz General Member Purchasing 3. Diego A. Galindo Safety Member Fire Protection 4. Ada L. Esperanza General Member Public Administrator A. Dimensional Fund Advisors: Account Summary for Period Ending June 30, (1 attachment) B. Bradford & Marzec: Fixed Income Report for Period Ending June 30, 2015 (1 attachment) C. T. Rowe Price: Account Summary for period ending June 30, 2015 (1 attachment) D. T. Rowe Price: Account Summary for period ending July 31, 2015 (1 attachment) E. TimesSquare Capital Management, LLC: Portfolio Review as of June 30, 2015 (1 attachment) F. Vontobel Asset Management, Inc.: Second Quarter 2015 Portfolio Review (2 attachments) 16. Special Training: A. National Conference on Public Employee August 23-25, 2015 Public Pension Funding Forum Hotel Shattuck Plaza Retirement Systems (NCPERS) Berkeley, CA Institute on Public Pension Solutions (IPPS) Special Training (continued) B. Verus Client Summit September 1, 2015 The Westin Seattle, WA

10 August 19, 2015 BRIEF MINUTES PAGE 10 OTHER ITEMS 17. Previously Approved Seminars/Conferences (list available in Retirement office). ADJOURNMENT: Meeting was adjourned at 12:26 P.m. to September 2, 2015 at 9:00 a.m. GEOFFREY P. HOLBROOK, Chairman PATRICIA LIZARRAGA, Secretary