CAROLINE COUNTY PUBLIC SCHOOLS MEETING MINUTES January 14, 2008

Transcription

1 CAROLINE COUNTY PUBLIC SCHOOLS MEETING MINUTES January 14, 2008 Mr. William A. Anderson, Member Mr. Frederick W. Peatross, Member Mrs. Tami Redding, Member Mr. Wendell N. Sims, Member Ms. Margaret O. Watkins, Member Mr. Stanley O. Jones, Division Superintendent Dr. Anita Wallace, Assistant Superintendent Mrs. Maureen Hijar, Director of Instruction Dr. Rebecca Beale Broaddus, Clerk of the Board The meeting was called to order at 6:30 p.m. Dr. Rebecca Beale Broaddus, Clerk of~he Board, introduced each board member in attendance. Rev. Arthur Werts gave the invocation and Bowling Green Elementary SCA officers led the Pledge of Allegiance : Reore:anization A motion was made by Mr. Anderson, seconded by Mr. Peatross, and unanimously approved by the Board to appoint Mr. Wendell N. Sims as Chairperson of the Caroline County School Board. A motion was made by Mr. Anderson, seconded by Mr. Peatross, and unanimously approve~ by the Board to appoint Mrs. Tami Redding as Vice-Chairperson of the Caroline County I School Board.! A motion was made by Ms. Watkins, seconded by Mrs. Redding and unanimously approved! by the Board to reappoint Dr. Rebecca Beale Broaddus as Clerk of the Caroline County School Board and designee to attend meetings of the School Board in the absence of the superintendent; to reappoint Dr. Anita Wallace as Deputy Clerk of the Caroline County Sch~ol Board and designee to attend meetings of the School Board in the absence of the superintendent; and to set School Board meeting dates on the second Monday of each mont~ at 6:30 p.m. at Caroline Middle School. 6Q.I.

2 \.~q.',.:l The 2008 meeting dates are as follows Monday, January 14,2008 Monday, February 11,2008 Monday, March 10, 2008 Monday, April 14, 2008 Monday, May 12, 2008 Monday, June 9, 2008 Monday, July 14, 2008 Monday, August 11, 2008 Monday, September 8, 2008 Monday, October 13,2008 Monday, November 10, 2008 Monday, December 8, 2008 The Board recognized the following: a~ Seniors accepted to college: Allison Broughton Sabrina Brown Brittany Carter Keyara Fleece Megan Howard Emily James Kerianne Manipole Sabrina Washington Randolph Macon College; Longwood University Virginia University of Richmond Bridgewater College Bridgewater College Virginia Tech Virginia Tech; Christopher Newport University Bridgewater College Christopher Newport College b, CHS Competition Cheerleading Team for their outstanding season and making it to..le state finals in their region: 11 Kelsi Allen Tierra Arrington Markeitra Brown Elexis Clemons Kelsey Clemons Amber F eggans Brittany Fortune Alison Greci Kiersten Johnson Preshel McDowney Kelsey Meador Jasmine Moore Brandi Niel Lexi Palmer Maddy Pitts Cynthia Smith Jamie Studvent Chandler Thomas Jessica Whitley Kayla Woolfolk Brittany Wright Coaches: Pat Douglas Teresa Satterwhite Kristen Booth

3 c. Joshua Samuel Alex Jones Tory Smith J am1ar Samuel Matt Schenemann Scott Lilly Gerome Azemar Davonta Byrd Austin Morris Martaze Brown Roger Dalton Tyler Tingler Corey Anderson Lucas Catlett Casey Patterson Miguel Anderson Prentiss Twiggs Clarence Covington Quinton Broaddus Malachi Dorsey Malik Jameson Coaches: Robert Jenkins, Sr. Tracey Smithers Steve Smith Mike Jenkins Dan Dickey David Kitzmiller Lavada Rollins Marcus Dorsey Jabrel Mines Claudell Fells Keith Brown Ryan Owens Joshua Brewer Andre Bennett Mike Smith Chris Smith Nick Howard Trey Woolfolk Michael Lee Travis Redmond Darius Washington Matt Craft Anthony Morris Louis Delgado David Powers Desmond Wingfield Thomas Glass Steve Swanton Darren Schenemann Steve Jenkins Robbie Jenkins Ken Wakefield Steve Tuck d. Debra Holt- Bowling Green Primary School Dolly Lindsay- Bowling Green Elementary School Michelle Hinegardner- Ladysmith Primary School Cynthia Sanford- Ladysmith Elementary School Harold Pellegreen- Caroline Middle School Jeff Wick- Caroline High School D : Citizen Comment~ Beth Dougher of Ruther Glen addressed the Board regarding her concerns about the plan to 1- move second grade students to Ladysmith Elementary and the moving of the fifth graders to tre new school. Her concerns included the cafeteria not being ready at the new school and that I

4 "-'c). q.i.<-i Q : Consent A!!en!!! A motion was made by Mr. Anderson seconded by Mrs. Redding, and unanimously approv by the Board to approve the Contractor's Application and Certificate for Payment No.14 for ~ the new Ladysmith school (Lewis and Clark Elementary School) in the amount of$1,125,724.4 A motion was made by Mrs. Redding, seconded by Ms. Watkins and unanimously approved; by the Board to approve the posting of the School Board meeting agendas, minutes, and agend packets (as is feasible to post) on the division website and to have a hard copy of the agenda packet available in the Bowling Green Branch of the Caroline Library and the School Board Office for public access.

5 Bill Griffith presented an infonnational briefing on the Capital Improvement Plan as recommended by the Capital Improvement Committee, approved by the School Board and presented to the County Administrator. Included in the plan are infrastructure upgrades as ell as upgrades to existing facilities at Bowling Green Elementary School, Caroline High Schoo, Caroline Middle School and the School Board Office. Sustained routine replacement of c et, furnishings, and equipment are included along with additions to or replacement of existing schools. The replacement of aging transportation and maintenance equipment was addressed in addition to equipment needed to support the new Lewis and Clark Elementary School.

6 I Pat Taylor Smith presented an update on the recruiting plan. Past visits to sites will be \ reviewed to determine the value in making an on-site visit. Some sites will be visited, anct others will be contacted electronically and provided information about teaching opportuni~ies. Recruitment agencies will be contacted, listings will be posted on Internet sites, and two jqb fairs will be held. A list of proposed sites for visits was included in the update. i : Update on Grants (Informational Item} Rebecca Broaddus presented an update on the entitlement and competitive grants that the school division receives. The grant funds are used to support instructional programs and tj fund personnel positions. The total budget impact for from entitlement grants i$ $723, I : UDdate on Bud!!et (Informational Item) Stanley Jones presented an update on the budget that reflected a projected total budget of$39,507, based on a 6% salary increase. Projected state revenue was $22,637,891.00, federal revenue was $1,086,931.00, and local revenue was $41, I Required projected county revenue was $15,741, resulting in a projected county incr~ase of $4,399, i : U date on Lewis & Clark Elementa School Pro"ect nformational Item Nathan Goodsell presented an update on the Lewis & Clark Elementary School project. He \ stated that the school would not go over budget and that there were some minor change orders still to come : Closed Session The board convened into closed session under Section (A) (1) of the Code of Virginia, 1950, as amended, to discuss appointments, resignations, a retirement, a FMLA (Family Medical Leave) request, a request for Leave without Pay, and the substitute teachers list; and for consideration of a recommendation for disciplining a student enrolled in the sch 01 division, as authorized by Section (A)(2), of the Code of Virginia, 1950, as amend - Discipline Case A motion to convene into closed session was made by Mr. I Anderson, seconded by Ms. Watkins and unanimously approved by the Board. The Board 'I convened into closed session at 8:24 p.m. I On a motion by Ms. Watkins, seconded by Mr. Anderson, and unanimously approved by the Board, the Caroline County School Board reconvened into regular session at 9:36 p.m. An approved Certification of Executive Meeting, which includes a statement concerning items discussed in closed session, is attached to the minutes. Sq.I.~ -

7 : Action on Suoerintendent's Personnel A!!enda A motion to approve the personnel agenda of the Superintendent was made by Ms. Watkins, seconded by Mrs. Redding, and was unanimously approved by the Board : Action on Superintendent's Discipline A2enda A motion to approve the discipline agenda of the Superintendent as amended was made b~ Mr. Anderson, seconded by Mrs. Redding, and was unanimously approved by the Board. :, : Adiournment A motion to adjourn was made by Mrs. Redding, seconded by Mr. Anderson, and unanimo~sly approved by the Board. This regular meeting of the Caroline County School Board for Jantiary 14, 2008, was adjourned at 10:08 p.m. \ 1~tlf~~J!j~~ Caroline County School Board...f?,,& ~ It'...,, _1/. Dr :~~~ ~~~~~~,::",p-- Clerk of the Board

8 Yes: 5 Nays: 0 January 14, 2008

9 ~~ CAROLINE COUNTY PUBLIC SCHOOLS SPECIAL MEETING MINUTES February 4, 2008 Mr. Wendell N. Sims, Chairman Mrs. Tami Redding, Vice-Chairman Mr. William A. Anderson, Member Mr. Frederick W. Peatross, Member Ms. Margaret O. Watkins, Member Mr. Stanley O. Jones, Division Superintendent Dr. Rebecca Beale Broaddus, Clerk of the Board Mr. Wendell Sims, Chairman, called the special meeting to order at 6:42 p.m. Rebecca \ Beale Broaddus, Clerk of the Board, introduced each member in attendance. The followingjoin~ meeting agenda items were discussed by the Boards:, Kevin Wrightrnan, Caroline County Building Official, reported to the Boards that a temporary! certificate of occupancy for Sections D and E might be issued on Friday, February 8,2008 pending the resolution of current outstanding issues. He reported that the kitchen was completed 360 access was close to completion, exterior weather proofing was close to completion and that walkthrough of the sprinklers and fire alarms had been completed. I, Stanley Jones, Superintendent, reported that technology vendors planned to start working on Wednesday, February 6,2008 and would need 5-8 days to complete their work. He indicated tha~ the move would not take place until the computers, telephones and other equipment were in plac. Questions were raised by Board members about the use of Durrette Road and about its narrowness in places. It was stated that it was not in the plan to be used at the present time for buses. It was I agreed that the Boards would take a look at the road at a future meeting since a second entrance! and exit from the school may be needed when the school starts in the fall. The question was raised about the reasons for moving students to the new school during the schoo~ year. Wendell Sims explained that the principal needed time to be in the school prior to the fall 1 when the school would be fully occupied. He noted that many school divisions give principals si months to one year to plan for a new building prior to students occupying the building. He stated that in order to complete the renovations on Ladysmith Primary School and have it ready to open in the fall as a K-S school, it would be necessary to move some students to make space for the \ renovations to begin. : No date was given for the move to the new school

10 : Discussion ofk-5 School Concept Wendell Sims explained the rational for moving to a K-5 concept. K-5 will eliminate the I transition from grade 2 to 3. Research has shown that students may lose 3-6 months ofprevi~us learning when they transition from one school to another. Things will be more efficient, effettive, and students will benefit from it : ComDosite Index Discussion A discussion of the increased Composite Index formula was held. The Composite Index has! increased from.3169 fours years ago, to.3495 two years ago, and is set at.3821 for the next ~o years. Members of the Board of Supervisors are scheduled to meet with Delegates in Richmo d on Thursday, February 7, to discuss the Composite Index and why Caroline County's rate is \ higher than larger surrounding counties. I : ProDosed Fiscal Year 2008/09 School Bud2et Stanley Jones reported on the proposed School Budget. It was noted that this was a presentatiqn of the requests from the schools and departments and that it was not the Superintendent's prop~sed budget and that the School Board has not approved a budget at this time. The projected budge1 was presented as $39,305,626 (6% salary increase) with projected state revenue as $23,124,481 (based on ADM of 4050 and governor's proposed funding), projected federal revenue as i $1,086,931 (based on budget), and projected local revenue as $41,000 (based on 20~ budget). Required county revenue would be $15,053,209 or projected increase of " $3,710,928., : Next New School Discussion A discussion of the ways to fund the building of another new school was held. Suggestions for the possible funding methods included the literary fund, bond referendums, increased tax rates, shot and long term borrowing, and getting General Assembly to look at the distribution of lottery proceeds. Other considerations were to look at available land (existing vs. needing to purchase) \ developing a timeline, private donations, and the use ofppea : Adiournment A motion to adjourn was made by Mrs. Redding, seconded by Ms. Watkins, and unanimously approved by the Board. This special meeting of the Caroline County School Board for February 4,2008, was adjourned at 8:56 p.m. \ ~~~~~~~~~~~ Caroline County School Board kl.-- ~..~~ Dr. Rebecca Beale Broaddus Clerk of the Board