MINUTES OF MEETING OF BOARD OF TRUSTEES OF THE MUNICIPAL ELECTRIC UTILITY, CITY OF CEDAR FALLS, IOWA. August 13, 2014

Transcription

1 MINUTES OF MEETING OF BOARD OF TRUSTEES OF THE MUNICIPAL ELECTRIC UTILITY, CITY OF CEDAR FALLS, IOWA August 13, 2014 The Board of Trustees of the Municipal Electric Utility of the City of Cedar Falls, Iowa, met on the above date in regular session, pursuant to law and the rules of said Board. The meeting was called to order at 2:00 p.m. by Chair Roger A. Kueter. Upon call of the roll, present were: Trustees: Roger A. Kueter, MaraBeth K. Soneson, Pamela L. Taylor, Vilas L. Morris, Jr., and Jeffrey J. Engel. Absent: None. Others present: James R. Krieg, General Manager/CEO, and John Larsen, Board Counsel. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the agenda as printed and distributed. Upon call for the vote for agenda approval, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Betty Zeman, Marketing Manager, was recognized for her recent Cable FAX Independent Marketer of the Year award which was announced at the National Cable Television Cooperative (NCTC) Independent Show. Trustee Morris presented information on the proposed expansion of Veterans Memorial Park in Cedar Falls. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the minutes of the July 9, 2014, regular meeting as printed and distributed; and to approve the Schedule of Bills for the month of July 2014 that by reference is made a part hereof and placed in permanent files of said Board of Trustees. Said schedule covers the dates of July 1, 2014, through July 31, 2014; check numbers ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ;

2 Municipal Electric Utility Page 2 of 3 August 13, ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; a detailed itemized copy of which has been submitted previously to the Board of Trustees. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Moved by Trustee Morris, seconded by Trustee Taylor to adopt the following Resolutions by one motion: No Resolution naming and reorganizing the officers of the Boards of Trustees such that MaraBeth Soneson is Chair, Pamela Taylor is Vice Chair, and Jeffrey Engel is Secretary beginning September 1, 2014, and continuing through August 31, No Resolution adopting a revised policy for the designation of cash reserve funds. Said policy calls for a cash reserve requirement for the Capital Improvement Program (CIP) be determined on the basis of a five year rolling average comprised of the current and next four years of budgeted CIP. No Resolution rescinding Resolution No which established an Electric Generation Reserve Fund and restricted certain designated funds. All funds currently in the Electric Generation Reserve Fund shall be released from this restricted asset account and placed into the General Fund; all future Tax Increment Financing reimbursement funds shall be placed in the fund from which moneys were expended on projects that qualified for Tax Increment Financing (TIF). No Resolution establishing an Electric Generation Acquisition Fund for the purposes of setting aside funds to be used in the future purchase of additional baseload electric generation upon the determination by the Board of Trustees of the generation resource. No Resolution approving and adopting a Cyber Security Policy. No Resolution approving and authorizing execution of Change Order No. 1 to the original contract dated May 14, 2014, with Karian Peterson Power Line Contracting, LLC; and accepting as final the strengthening of electrical distribution lines (12.5 kv Distribution Line Improvements) and authorizing the release of retainage funds in the amount of $7, to Karian Peterson Power Line Contracting, LLC to be paid 30 days after the date of this resolution. Said Change Order provides for a decrease in the contract amount of $4, to account for changes in actual quantities; making the total contract price $150, No Resolution approving and accepting as final the construction and installation of exhaust silencers for gas turbine #2; and authorizing the release of retainage funds in the amount of $29, to Universal Acoustic & Emission Technologies to be paid 30 days after the date of this resolution. No Resolution approving and authorizing execution of a Side Letter Agreement with MidAmerican Energy Company relating to the construction and joint ownership applicable to the Blackhawk-Hazelton 345 kv transmission facilities project.

3 Municipal Electric Utility Page 3 of 3 August 13, 2014 Upon call of the roll, the following Trustees voted aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. Moved by Trustee Soneson, seconded by Trustee Taylor to adopt Resolution No approving and authorizing execution of an agreement with Panther Sports Properties, LLC for a three-year financial commitment of $65,000 in year one, $67,500 in year two, and $70,000 in year three for promotional marketing. Upon call of the roll, Trustees voting aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. A public hearing was held on the proposition of entering into a Joint Ownership Agreement for Blackhawk-Hazleton 345 kv project between and among MidAmerican Energy Company and the Municipal Electric Utility of the City of Cedar Falls, Iowa. Moved by Trustee Taylor, seconded by Trustee Soneson to receive and file proof of publication of the Notice of Hearing. Upon call of the roll, the following Trustees voted aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. There were no written objections filed with the General Manger of Utilities. No oral objections were heard at the hearing. Chair Kueter declared the hearing closed. Moved by Trustee Taylor, seconded by Trustee Soneson to adopt Resolution No finally adopting and approving the form of a Joint Ownership Agreement for Blackhawk- Hazleton 345 kv project between and among MidAmerican Energy Company and the Municipal Electric Utility of the City of Cedar Falls, Iowa. Upon call of the roll, the following Trustees voted aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. The following item was presented for information purposes only: a Board planning retreat has been scheduled for September 8, 2014, at 1:00 p.m. The Board requested a summary of expenses related to the baghouse litigation. Moved by Trustee Morris, seconded by Trustee Taylor to adjourn the meeting. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. The meeting adjourned at 2:53 p.m. Roger A. Kueter Chair Pamela L. Taylor Secretary

4 MINUTES OF MEETING OF BOARD OF TRUSTEES OF THE MUNICIPAL GAS UTILITY, CITY OF CEDAR FALLS, IOWA August 13, 2014 The Board of Trustees of the Municipal Gas Utility of the City of Cedar Falls, Iowa, met on the above date in regular session, pursuant to law and the rules of said Board. The meeting was called to order at 2:00 p.m. by Chair Roger A. Kueter. Upon call of the roll, present were: Trustees: Roger A. Kueter, MaraBeth K. Soneson, Pamela L. Taylor, Vilas L. Morris, Jr., and Jeffrey J. Engel. Absent: None. Others present: James R. Krieg, General Manager/CEO, and John Larsen, Board Counsel. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the agenda as printed and distributed. Upon call for the vote for agenda approval, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Betty Zeman, Marketing Manager, was recognized for her recent Cable FAX Independent Marketer of the Year award which was announced at the National Cable Television Cooperative (NCTC) Independent Show. Trustee Morris presented information on the proposed expansion of Veterans Memorial Park in Cedar Falls. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the minutes of the July 9, 2014, regular meeting as printed and distributed; and to approve the Schedule of Bills for the month of July 2014 that by reference is made a part hereof and placed in permanent files of said Board of Trustees. Said schedule covers the dates of July 1, 2014, through July 31, 2014; check numbers ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ;

5 Municipal Gas Utility Page 2 of 2 August 13, ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; a detailed itemized copy of which has been submitted previously to the Board of Trustees. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Moved by Trustee Morris, seconded by Trustee Taylor to adopt the following Resolutions by one motion: No Resolution naming and reorganizing the officers of the Boards of Trustees such that MaraBeth Soneson is Chair, Pamela Taylor is Vice Chair, and Jeffrey Engel is Secretary beginning September 1, 2014, and continuing through August 31, No Resolution adopting a revised policy for the designation of cash reserve funds. Said policy calls for a cash reserve requirement for the Capital Improvement Program (CIP) be determined on the basis of a five year rolling average comprised of the current and next four years of budgeted CIP. No Resolution approving and adopting a Cyber Security Policy. Upon call of the roll, the following Trustees voted aye: Kueter, Soneson, Taylor, Morris and Engel. Nay: None. Absent: None. Motion carried. Moved by Trustee Soneson, seconded by Trustee Taylor to adopt Resolution No approving and authorizing execution of an agreement with Panther Sports Properties, LLC for a three-year financial commitment of $65,000 in year one, $67,500 in year two, and $70,000 in year three for promotional marketing. Upon call of the roll, Trustees voting aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. The following item was presented for information purposes only: a Board planning retreat has been scheduled for September 8, 2014, at 1:00 p.m. There were no Board requests to staff. Moved by Trustee Morris, seconded by Trustee Taylor to adjourn the meeting. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. The meeting adjourned at 2:53 p.m. Roger A. Kueter Chair Pamela L. Taylor Secretary

6 MINUTES OF MEETING OF BOARD OF TRUSTEES OF THE MUNICIPAL WATER UTILITY, CITY OF CEDAR FALLS, IOWA August 13, 2014 The Board of Trustees of the Municipal Water Utility of the City of Cedar Falls, Iowa, met on the above date in regular session, pursuant to law and the rules of said Board. The meeting was called to order at 2:00 p.m. by Chair Roger A. Kueter. Upon call of the roll, present were: Trustees: Roger A. Kueter, MaraBeth K. Soneson, Pamela L. Taylor, Vilas L. Morris, Jr., and Jeffrey J. Engel. Absent: None. Others present: James R. Krieg, General Manager/CEO, and John Larsen, Board Counsel. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the agenda as printed and distributed. Upon call for the vote for agenda approval, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Betty Zeman, Marketing Manager, was recognized for her recent Cable FAX Independent Marketer of the Year award which was announced at the National Cable Television Cooperative (NCTC) Independent Show. Trustee Morris presented information on the proposed expansion of Veterans Memorial Park in Cedar Falls. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the minutes of the July 9, 2014, regular meeting as printed and distributed; and to approve the Schedule of Bills for the month of July 2014 that by reference is made a part hereof and placed in permanent files of said Board of Trustees. Said schedule covers the dates of July 1, 2014, through July 31, 2014; check numbers ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ;

7 Municipal Water Utility Page 2 of 2 August 13, ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; a detailed itemized copy of which has been submitted previously to the Board of Trustees. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Moved by Trustee Morris, seconded by Trustee Taylor to adopt the following Resolutions by one motion: No Resolution naming and reorganizing the officers of the Boards of Trustees such that MaraBeth Soneson is Chair, Pamela Taylor is Vice Chair, and Jeffrey Engel is Secretary beginning September 1, 2014, and continuing through August 31, No Resolution adopting a revised policy for the designation of cash reserve funds. Said policy calls for a cash reserve requirement for the Capital Improvement Program (CIP) be determined on the basis of a five year rolling average comprised of the current and next four years of budgeted CIP. No Resolution approving and adopting a Cyber Security Policy. Upon call of the roll, the following Trustees voted aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. Moved by Trustee Soneson, seconded by Trustee Taylor to adopt Resolution No approving and authorizing execution of an agreement with Panther Sports Properties, LLC for a three-year financial commitment of $65,000 in year one, $67,500 in year two, and $70,000 in year three for promotional marketing. Upon call of the roll, Trustees voting aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. The following item was presented for information purposes only: a Board planning retreat has been scheduled for September 8, 2014, at 1:00 p.m. There were no Board requests to staff. Moved by Trustee Morris, seconded by Trustee Taylor to adjourn the meeting. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. The meeting adjourned at 2:53 p.m. Roger A. Kueter Chair Pamela L. Taylor Secretary

8 MINUTES OF MEETING OF BOARD OF TRUSTEES OF THE MUNICIPAL COMMUNICATIONS UTILITY, CITY OF CEDAR FALLS, IOWA August 13, 2014 The Board of Trustees of the Municipal Communications Utility of the City of Cedar Falls, Iowa, met on the above date in regular session, pursuant to law and the rules of said Board. The meeting was called to order at 2:00 p.m. by Chair Roger A. Kueter. Upon call of the roll, present were: Trustees: Roger A. Kueter, MaraBeth K. Soneson, Pamela L. Taylor, Vilas L. Morris, Jr., and Jeffrey J. Engel. Absent: None. Others present: James R. Krieg, General Manager/CEO, and John Larsen, Board Counsel. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the agenda as printed and distributed. Upon call for the vote for agenda approval, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Betty Zeman, Marketing Manager, was recognized for her recent Cable FAX Independent Marketer of the Year award which was announced at the National Cable Television Cooperative (NCTC) Independent Show. Trustee Morris presented information on the proposed expansion of Veterans Memorial Park in Cedar Falls. Moved by Trustee Taylor, seconded by Trustee Soneson to approve the minutes of the July 9, 2014, regular meeting as printed and distributed; and to approve the Schedule of Bills for the month of July 2014 that by reference is made a part hereof and placed in permanent files of said Board of Trustees. Said schedule covers the dates of July 1, 2014, through July 31, 2014; check numbers ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ;

9 Municipal Communications Utility Page 2 of 3 August 13, ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; ; a detailed itemized copy of which has been submitted previously to the Board of Trustees. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. Resolutions by one motion: Moved by Trustee Morris, seconded by Trustee Taylor to adopt the following No Resolution naming and reorganizing the officers of the Boards of Trustees such that MaraBeth Soneson is Chair, Pamela Taylor is Vice Chair, and Jeffrey Engel is Secretary beginning September 1, 2014, and continuing through August 31, No Resolution adopting a revised policy for the designation of cash reserve funds. Said policy calls for a cash reserve requirement for the Capital Improvement Program (CIP) be determined on the basis of a five year rolling average comprised of the current and next four years of budgeted CIP. No Resolution approving and adopting a Cyber Security Policy. No Resolution accepting quotation and awarding the purchase of ad insertion server equipment in the amount of $32,120 from ARRIS Group, Inc. To maintain the current ARRIS ad insertion system, rather than purchasing an entirely new system at a higher cost the equipment was purchased through ARRIS. Upon call of the roll, the following Trustees voted aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. Moved by Trustee Soneson, seconded by Trustee Taylor to adopt Resolution No approving and authorizing execution of an agreement with Panther Sports Properties, LLC for a three-year financial commitment of $65,000 in year one, $67,500 in year two, and $70,000 in year three for promotional marketing. Upon call of the roll, Trustees voting aye: Kueter, Soneson, Taylor, Morris, and Engel. Nay: None. Absent: None. Motion carried. The following item was presented for information purposes only: a Board planning retreat has been scheduled for September 8, 2014, at 1:00 p.m. There were no Board requests to staff.

10 Municipal Communications Utility Page 3 of 3 August 13, 2014 Moved by Trustee Morris, seconded by Trustee Taylor to adjourn the meeting. Upon call for the vote, all Trustees voted aye. Nay: None. Absent: None. Motion carried. The meeting adjourned at 2:53 p.m. Roger A. Kueter Chair Pamela L. Taylor Secretary