2018 SUMMER SHORT COURSE CLERK ELECTION TRAINING

Transcription

1 2018 SUMMER SHORT COURSE CLERK ELECTION TRAINING

2 Important Dates Required Notices Candidate filing Administering absentee voting Precincts Polling places Ballots TODAY S AGENDA Election judges Election day After polls close After election Record Retention Training Materials

3 IMPORTANT DATES

4 Required Notices Candidate filing period 2 weeks published notice 10 days posted notice Notice of Election to County Auditor 74 days before every municipal or school district election Notice of cancellation to County Auditor 74 days before every municipal or school district election (M.S ; ;205.16;205A.06;205A.07)

5 Required Notices Electronic Voting System Public Accuracy Test At least 2 pays published notice Sample Ballot Municipalities Publish at least 14 days before the election Post at least 14 days before the election Towns, Cities of the 4 th class not in the metro area exempt from publication requirement but then must post

6 Required Notices Bad weather postponement of Election Not state primary or general Municipal or school Decision no later than 6p.m day before election By jurisdiction with largest geographic area Contact election judges Notify local media outlets If possible, post on website Must be rescheduled for the following Tuesday (M.S ; 205A.055)

7 Candidate Filings Candidate Eligibility Eligible voter No other affidavit on file At least 21 years old Maintained residence in district for 30 days before the general election Charter cities may have additional requirements (M.S. 123B.09; 204B.06, subd. 1 & 4a)

8 Candidate Filings Two-week filing period days before primary, or days before Nov. general if no primary before March Township elections Municipal Clerk must be open from 1-5pm on the last day 2 day withdrawal period, no refund

9 Candidate Filings Accept Affidavit of Candidacy and filing fee(or Petition in Place of Filing Fee) Filing fee dependent on city class or charter Electronic filing for absent candidates does not apply to municipal or school district offices Separate filing to fill terms for vacancies

10

11 Absentee Voting Administration For stand alone elections, (March Township)administered by: Municipal clerk County auditor can agree to administer absentees County Auditor always administers UOCAVA

12 Absentee Voting Administration All AB period 46 days, except March Township 30 days Clerk administering absentee voting Town office open 10am to 12pm Sat before March elections County auditor acting on behalf of clerk Auditor office open from 10am-3pm Saturday before election Until 5 pm day before the election

13 Absentee Voting Administration Regular absentee applications No excuse for absentee ballot Processed by county auditor or clerk AB board to accept or reject, if delegated FPCA(Federal Postcard Application) for uniformed and overseas citizens Processed by county auditor Clerk forwards application to county auditor County AB board to accept or reject If regular AB board delegated, county auditor forward accepted ballots to municipal ballot board for counting

14 Absentee Voting Administration If AB board delegated, authorize the absentee ballot board: By ordinance or resolution Election judges or deputy clerks Trained in handling and processing of absentees

15 Absentee Voting Administration Processing absentee ballots Receive all regular absentees during 45 days before election (30 days for March Election) Accept or reject Rejected at least 5 days before election day, send replacement ballot County auditor sends accepted UOCAVAs to ballot board for counting Count ballots starting close of business on 7 th day before elections Mark rosters AB

16 Municipality Any City or Town Municipality Metropolitan area 11 counties Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington, and Wright (M.S , subd. 9: , subd. 24)

17 Precincts Municipality determines precinct boundaries Each city must have at least one (M.S. 204B.14)

18 Polling Places Municipality determines polling locations City Council or town board designate: By ordinance or resolution Large enough to accommodate election activities Free of non-election activities Smoke Free Liquor free and no liquor in adjoining room Consider # of booths, election judges needed for short wait times Consider turnout for questions, presidential elections Fully accessible (M.S. 204B.16, subd.5 (a) to (f))

19 Polling Places Polling place located outside of boundary: For a city in whole or in part in the metro area: Within 1 mile of the precinct boundary For Towns and School Districts outside metro: Within 5 miles of the town or school district boundary (M.S. 204B.16,subd.1)

20 Polling Places Minimum accessibility requirements Paved parking, wide reserved spaces Curb cuts or temporary ramps No barrier in polling place impeding path of person with disabilities to the voting booth Paved main routes free of stairs or elevator bypasses Doorways/entrances minimum 32 inches wide Walkways/hallways minimum 36 inches wide

21 Polling Places Minimum accessibility requirements (continued) Hallways free of protrusions overhanging floor Handrails on stairs Signs showing accessible routes into location Signs outlining assistance available At lease one 34 inch high accessible voting station

22 Polling Places Designations need to be made every year Changes cannot be made Less than 90 days before next election Anytime between state primary and general elections Clerk must notify auditor of change Voters must be notified of change at least 25 days before the next election Letter sent by clerk or Auditor (M.S. 204B.16)

23 Polling Places Recommend polling place visits early to verify that locations are accessible Municipality using school district buildings Contact school district annually to verify security requirements have not changed

24 Polling Places AutoMARK availability Federal, county, municipal, and school elections. In-person absentee or mail voting for these elections Standalone town elections exempt if Fewer than 500 registered voters on June 1st Unless preceding year town meeting decided to use AutoMARK, or Compliance determined to be less than $150 Jurisdictions must make AutoMARK(s) available to other jurisdictions holding standalone elections Pay direct costs and prorate maintenance/storage costs (M.S. 204B.18, subd. 1;206.57)

25 ELECTION JUDGES OVERVIEW PREPARING FOR ELECTION DAY SETTING UP THE POLLING PLACE ELECTION JUDGE DUTIES GREETER ROSTER JUDGE REGISTRATION JUDGE DEMONSTRATION JUDGE BALLOT JUDGE BALLOT COUNTER JUDGE POLLING PLACE CONDUCT PROVIDING ASSISTANCE TO VOTERS CHALLENGERS HEAD JUDGE DUTIES CLOSING THE POLLS

26 Election Judges Clerk assigns election judge duties Party lists from county auditor by May 15 th Minimum of 4 judges per precinct in state general Except minimum of 3 if precinct less than 500 registered voters At least 2 judges in each precinct with different major party affiliation Remaining judges can serve without party affiliation Information regarding appointing election judges is on page 22 & 23 of the clerk election guide

27 Election Judges (continued) Members of the same family can not serve at the same time Trainee judges serve without political affiliation No more than half the judges in each precinct may belong to same major party Party balance doesn t apply to standalone township elections Compensation is set by appointing authority At least minimum wage (2/3 minimum for student trainees)

28 Election Judges (continued) Who can not be an election judge? A candidate on the ballot (including an individual actively campaigning as a write-in candidate) The husband, wife, parent(including stepparent), child (including stepchild), brother, sister(including stepsibling)of or domiciled with (permanently or temporarily) a candidate. A challenger

29 Election Judge Training County Auditor may delegate to municipal clerk Required Judge Training Election Judge Head Election Judge Absentee Ballot Board (if applicable)

30 CODE OF CONDUCT BE IMPARTIAL, COURTEOUS AND PROFESSIONAL DO NOT INFLUENCE HOW A PERSON VOTES DO NOT UNDERESTIMATE INDIVIDUALS WITH DISABILITIES MAKE EVERY VOTER S EXPERIENCE A GOOD ONE PAY ATTENTION TO DETAILS AND RECORD KEEPING ALWAYS PROTECT A VOTER S PRIVACY

31 CODE OF CONDUCT YOU WILL TAKE AND SIGN THIS OATH: I SOLEMNLY SWEAR (OR AFFIRM) THAT I WILL PERFORM THE DUTIES OF ELECTION JUDGE ACCORDING TO LAW AND THE BEST OF MY ABILITY AND WILL DILIGENTLY ENDEAVOR TO PREVENT FRAUD, DECEIT AND ABUSE IN CONDUCTING THIS ELECTION. I WILL PERFORM MY DUTIES IN A FAIR AND IMPARTIAL MANNER AND NOT ATTEMPT TO CREATE AN ADVANTAGE FOR MY PARTY OR MY CANDIDATE.

32 Election Day Election judge vacancies on election day Clerk may fill election judge vacancies if appointed alternates If appointed at the precinct, Head Judge provides emergency training No lingering within 100 ft of building, except exit pollers Challengers must prove residence in MN Show same proof of residence accepted for Election Day Registration

33 INCIDENT LOG LETS OFFICIAL KNOW WHAT OCCURRED IN THE PRECINCT RECORD ANY UNUSUAL EVENTS OR PROBLEMS RECORD HOW PROBLEMS WERE RESOLVED RETURNED TO CLERK WITH PRECINCT SUPPLIES

34 TIME OFF FROM WORK M.S. 204B.195 NOTIFY EMPLOYER IN WRITING 20 DAYS IN ADVANCE PROVIDE APPOINTMENT LETTER EMPLOYER CAN REDUCE WAGES BY AMOUNT PAID YOU CAN CHOOSE TO TAKE VACATION DAY

35 ELECTION DAY LOGISTICS DRESS COMFORTABLY BRING FOOD REMEMBER TO VOTE PLAN AHEAD (CARE OF PETS OR LOVED ONES, RIDE HOME, ETC.)

36 GENERAL GUIDELINES ACCESS CAN VOTERS OF DIFFERING PHYSICAL ABILITIES MOVE ABOUT THE POLLING PLACE? TRAFFIC FLOW SET UP THE ROOM TO REDUCE BOTTLENECKS IN THE WAITING LINE PRIVACY ARRANGE THE VOTING STATIONS WITH PRIVACY IN MIND, INCLUDING THE BALLOT MARKER.

37

38 DON T FORGET A STABLE, FLAT SURFACE FOR COMPLETING FORMS. CHAIRS FOR THOSE WAITING AT LEAST ONE VOTING BOOTH THAT IS WHEELCHAIR ACCESSIBLE AND INCLUDES A CHAIR

39 ADDITIONAL SET UP TASKS DESIGNATE DISABILITY PARKING SPACE(S) MARK ROUTE TO ACCESSIBLE ENTRANCE MARK ROUTE TO VOTING ROOM POST INFORMATIONAL POSTERS M.S. 204C.08, SUBD. 2 POST FLAG AT ENTRANCE M.S. 204C.08

40 BALLOT MARKING DEVICE MAKE STATION PRIVATE AND WHEELCHAIR ACCESSIBLE TEST DEVICE COMPARE PAPER BALLOT TO OFFICES AND CANDIDATES DISPLAYED ON SCREEN

41 BALLOT COUNTER AND BOX VERIFY BOX IS EMPTY BEFORE VOTING BEGINS LOCK OR SEAL BALLOT BOX LOCATE 6-FT BOUNDARY AROUND BALLOT BOX FOLLOW HEAD JUDGE INSTRUCTIONS FOR PRINTING ZERO TAPE AND VERIFYING OFFICES AND CANDIDATES ARE CORRECTLY DISPLAYED

42 PREPARE BALLOTS RECORD THE TOTAL NUMBER OF BALLOTS PROVIDED IN PACKETS M.S. 204C.09, SUBD. 1(A) OPEN AN INITIAL SUPPLY OF PACKETS AND VERIFY QUANTITY TWO JUDGES INITIAL EACH BALLOT M.S. 204C.09, SUBD. 1(B) GET OUT A SUPPLY OF SECRECY COVERS

43 OPENING THE POLLS POLLING PLACE OPENING AND VOTING MUST BEGIN ON TIME IF BALLOT COUNTER IS NOT FUNCTIONING PROPERLY, USE AUXILIARY SLOT ON BALLOT BOX AND CONTACT OFFICIAL

44 GREETER JUDGE WELCOMES VOTERS EXPLAINS ELECTION DAY REGISTRATION PROCESS MONITORS ACTIVITY IN AND AROUND POLLING PLACE CHECKS THEY ARE IN CORRECT POLLING PLACE

45 ASK FOR NAME AND ADDRESS ROSTER JUDGE A VOTER MAY HAND YOU AN ID TO ASSIST WITH LOCATING THEIR NAME THIS IS THE VOTER S CHOICE AND IS NOT REQUIRED. CLARIFY VERBALLY AN ID IS NOT NECESSARY SO THAT THOSE NEARBY ARE NOT CONFUSED. CHECK FOR A ROSTER NOTATION POINT TO THE OATH AND HAVE THEM SIGN GIVE VOTER RECEIPT AND DIRECT TO BALLOT JUDGE STATION NOTE: IF THE PRECINCT CONTAINS MORE THAN ONE SCHOOL DISTRICT, NOTE THE CORRECT DISTRICT ON THE RECEIPT.

46 GO TO REGISTRATION TABLE IF SUBMITTED REGISTRATION APPLICATION LESS THAN 20 DAYS BEFORE ELECTION HAS NOT VOTED IN PAST 4 YEARS ON ROSTER BUT HAD LEGAL NAME CHANGE CHANGED ADDRESSES WITHIN THE PRECINCT EVEN IF THEY HAVE MOVED TO A NEW APARTMENT WITHIN THE SAME BUILDING

47 CAN T FIND A VOTER S NAME? IS VOTER AT THE WRONG PRECINCT? DID VOTER MOVE OUT OF THE PRECINCT? WAS NAME WAS LEFT OFF DUE TO CLERICAL ERROR? SEE EMERGENCY VOTING PROCEDURES AS PER M.R DOES VOTER S NAME, ADDRESS OR DATE OF BIRTH ON THE ROSTER CONTAIN A CLERICAL ERROR?

48 ROSTER TIPS THE ROSTER IS A LEGAL DOCUMENT THAT INDICATES A VOTER RECEIVED AND CAST A BALLOT MAINTAIN IT CAREFULLY KEEP THE ROSTER FREE OF UNNECESSARY HANDWRITING AVOID USING AN X TO IDENTIFY WHERE A PERSON SHOULD PROVIDE THEIR SIGNATURE USE ROSTER CORRECTION FORMS OR CERTIFICATION STATEMENT OF DECEASED VOTER TO NOTE CHANGES/CORRECTIONS TO ROSTER

49 ROSTER NOTATIONS Voter may need to take extra steps prior to voting

50 COMMON ROSTER NOTATIONS A.B. OR ABSENTEE BALLOT VOTER HAS ALREADY CAST AN ABSENTEE BALLOT AND CANNOT VOTE AGAIN IN PERSON SEE ID MUST SHOW EDR DOCUMENT CHALLENGED POSTAL RETURN CHALLENGED VOTED OUT OF PRECINCT CHALLENGED FELONY CHALLENGED GUARDIANSHIP

51 ROSTER CHALLENGE PROCEDURE M.S. 204C.12 HAVE THE VOTER SWEAR OR AFFIRM AN OATH ASK APPROPRIATE QUESTIONS TO DETERMINE IF THEY ARE ELIGIBLE EXAMPLE: FELONY: ARE YOU ON PROBATION OR PAROLE FOR A FELONY CONVICTION? IF THEY ARE ELIGIBLE, VOTER CAN VOTE MAKE A NOTE IN THE INCIDENT LOG

52 REGISTRATION STEPS USE PRECINCT FINDER TO VERIFY VOTER IS AT RIGHT POLLING PLACE CONFIRM THE VOTER HAS NOT ALREADY VOTED ABSENTEE A LIST OF AB VOTERS WILL BE WITH YOUR MATERIALS COMPLETE A REGISTRATION APPLICATION CONFIRM PROOF OF RESIDENCE

53 REGISTRATION STEPS COMPLETE THE ELECTION JUDGE S SECTION ON BOTTOM HAVE THE VOTER READ THE OATH ON THE ELECTION DAY REGISTRATION ROSTER PAGE HAVE THE VOTER COMPLETE AND SIGN THE ELECTION DAY REGISTRATION ROSTER HAND THEM A VOTER RECEIPT

54 ELECTION DAY REGISTRATION APPLICATION

55 OFFICIAL USE ONLY SECTION OLD FORMS CAN STILL BE USED MAKE EDITS AS APPROPRIATE NEW FORM

56 ELIGIBILITY A U.S. CITIZEN AT LEAST 18 YEARS OLD ON ELECTION DAY A RESIDENT OF MINNESOTA (NOT A SPECIFIC PRECINCT) FOR 20 DAYS FINISHED WITH ALL PARTS OF ANY FELONY SENTENCE

57 ELIGIBILITY A PERSON CAN VOTE WHILE UNDER GUARDIANSHIP UNLESS A JUDGE SPECIFICALLY HAS REVOKED THEIR RIGHT TO VOTE. A PERSON CANNOT VOTE IF A COURT HAS RULED THAT THEY ARE LEGALLY INCOMPETENT

58 ID WITH CURRENT NAME AND ADDRESS CURRENT MINNESOTA DRIVER S LICENSE, LEARNER S PERMIT OR ID CARD YELLOW RECEIPT FOR A MINNESOTA DRIVER S LICENSE, LEARNER S PERMIT OR ID CARD NOT REQUIRED TO SHOW PHOTO ID, YELLOW RECEIPT ALONE IS SUFFICIENT TRIBAL ID WITH NAME, CURRENT ADDRESS, SIGNATURE AND PICTURE FROM FEDERALLY RECOGNIZED TRIBAL GOVERNMENT NOT REQUIRED TO LIVE ON AN INDIAN RESERVATION

59 PROOF OF RESIDENCE: ID AND A DOCUMENT WITH ADDRESS THE ID CAN BE EXPIRED THE DOCUMENT CAN BE A BILL, ACCOUNT OR START-OF SERVICE STATEMENT, AND MUST BE DUE OR DATED WITHIN 30 DAYS OF THE ELECTION. STUDENT FEE STATEMENT MUST BE FOR CURRENT OR NEXT SEMESTER YOU CAN ALSO SHOW THE DOCUMENT ON A PHONE OR OTHER ELECTRONIC DEVICE

60 APPROVED OLD OR EXPIRED PHOTO ID DRIVER S LICENSE, STATE ID OR LEARNER S PERMIT ISSUED BY ANY STATE U.S. PASSPORT U.S. MILITARY OR VETERAN ID TRIBAL ID WITH NAME, SIGNATURE AND PHOTO MINNESOTA UNIVERSITY OR COLLEGE ID MINNESOTA HIGH SCHOOL ID

61 APPROVED BILLS, ACCOUNT STATEMENTS AND START- OF-SERVICE NOTIFICATIONS PHONE (LAND LINE, CELL, VOIP, ETC.) TV (CABLE, SATELLITE, ETC.) INTERNET SOLID WASTE OR SEWER ELECTRIC, GAS OR WATER BANKING OR CREDIT CARD RENT OR MORTGAGE PAYMENTS RESIDENTIAL LEASE OR RENT AGREEMENT VALID THROUGH ELECTION DAY CURRENT STUDENT FEE STATEMENT

62 VOUCHING VOTER REGISTERED IN SAME PRECINCT CAN SIGN AN OATH ATTESTING TO UP TO 8 NEW REGISTRANTS RESIDENCE MUST PERSONALLY KNOW THEY LIVE IN THE PRECINCT. VOUCHER CAN ALSO REGISTER ON ELECTION DAY, EXCEPT BY VOUCHING ONCE A VOTER REGISTERS BY BEING VOUCHED FOR, THAT PERSON CANNOT TURN AROUND AND VOUCH FOR OTHERS.

63 VOUCHING COMPLETE VOUCHER FORM ON BACKSIDE OF APPLICATION NOTE ON TRACKING SHEET (PRECINCT LIST OF PERSONS VOUCHING FORM)

64 NOTICE OF LATE REGISTRATION IF YOU REGISTERED TO VOTE WITHIN 20 DAYS OF THE ELECTION, YOU MAY GET A NOTICE OF LATE REGISTRATION IN THE MAIL IT CAN BE USED AS A PROOF OF RESIDENCE

65 PREVIOUS REGISTRATION IF YOU WERE PREVIOUSLY REGISTERED IN THE SAME PRECINCT BUT CHANGED NAMES OR MOVED WITHIN THE SAME PRECINCT, YOU DO NOT NEED TO SHOW ADDITIONAL DOCUMENTATION FIND THE VOTER S NAME ON THE ROSTER AND COPY THEIR VOTER ID NUMBER IN THE OTHER SECTION ON THE BOTTOM OF THE REGISTRATION APPLICATION

66 STUDENT ID WITH COLLEGE LIST PRECINCT MAY BE PROVIDED WITH A LIST OF STUDENTS HOUSED AT A MINNESOTA COLLEGE OR UNIVERSITY STUDENTS ON LIST CAN REGISTER BY SHOWING A CURRENT, VALID STUDENT PHOTO ID

67 DON T FORGET TO DOCUMENT PROOF OF RESIDENCE PROVIDED ON BOTTOM OF VOTER REGISTRATION APPLICATION HAVE VOTER COMPLETE AND SIGN NEW REGISTRANT ROSTER PAGE PROVIDE VOTER RECEIPT AND DIRECT TO DEMONSTRATION OR BALLOT JUDGE KEEP RUNNING TOTAL OF PERSONS UNABLE TO PROVIDE PROOF OF RESIDENCE

68 DEMONSTRATION JUDGE GENERAL INSTRUCTIONS FILL IN THE OVAL (OR SIMILAR TARGET) NEXT TO THE CANDIDATE OR QUESTION ON THE BALLOT PLACE YOUR BALLOT INTO THE SECRECY COVER INSERT BALLOT INTO THE BALLOT COUNTER YOU CAN GET A REPLACEMENT BALLOT IF YOU MAKE A MISTAKE

69 ADDITIONAL INSTRUCTIONS FOR PRIMARY ELECTIONS NO WRITE-IN VOTES ON PARTISAN RACES, ONLY VOTE FOR CANDIDATES FROM ONE POLITICAL PARTY. IF YOU VOTE FOR CANDIDATES FROM BOTH POLITICAL PARTIES, YOUR VOTES WILL NOT COUNT.

70 BALLOT QUESTIONS DO NOT INTERPRET WHAT A BALLOT QUESTION MEANS OR WHAT IMPACT THERE WOULD BE IF IT PASSED OR FAILED

71 BALLOT JUDGE COUNTS AND TRACKS PACKS OF BALLOTS COLLECTS REGISTERED VOTER RECEIPTS ISSUES BALLOTS BE SURE TO GIVE CORRECT BALLOT IN SPLIT SCHOOL DISTRICT PRECINCTS

72 ISSUING BALLOTS BALLOT MUST BE INITIALED BY TWO ELECTION JUDGES DO NOT ISSUE BALLOT UNLESS YOU RECEIVE A VOTER RECEIPT OFFER A SECRECY COVER DIRECT TO AN UNOCCUPIED VOTING BOOTH OR BALLOT MARKER STATION THE VOTER MAY USE ANOTHER WRITING SURFACE AT THEIR DISCRETION

73 BALLOT MARKING DEVICE PROVIDES PRIVACY AND INDEPENDENCE TO VOTERS WHO CANNOT, OR CHOOSE NOT, TO VOTE USING A PEN DISPLAYS THE BALLOT IN LARGE PRINT OR WITH A HIGH-CONTRAST BACKGROUND CAN READ THE BALLOT TO THE VOTER THROUGH HEADPHONES ALLOWS VOTER TO SELECT CANDIDATES WITH A KEYPAD, TOUCHSCREEN (IF APPLICABLE), OR SIP-AND-PUFF DEVICE TRY USING IT TO MARK YOUR OWN BALLOT TO FAMILIARIZE YOURSELF WITH THE SYSTEM

74 SPOILED AND FOUND BALLOTS SPOILED BALLOT EXCHANGE FOR NEW BALLOT AND PUT INTO SPOILED BALLOT ENVELOPE FOUND BALLOT (BALLOT FOUND ABANDONED SOMEWHERE) MARK FOUND IN BOOTH ON BALLOT AND PUT IN SPOILED BALLOT ENVELOPE RECORD ON INCIDENT LOG

75 BALLOT COUNTER JUDGE MONITOR OPERATION OF THE BALLOT COUNTER DISTRIBUTE I VOTED STICKERS HAND THE VOTER A STICKER DO NOT PLACE IT ON THEIR PERSON OR BELONGINGS

76 BALLOT COUNTER JUDGE ONLY JUDGES CAN APPROACH WITHIN 6 FT. OF BALLOT COUNTER TO MONITOR EQUIPMENT DO NOT EXAMINE VOTER S BALLOT UNLESS VOTER ASKS LISTEN FOR WARNING SOUND OF AN ERROR AND OFFER ASSISTANCE

77 ERRORS MACHINE WILL BEEP AND RETURN THE BALLOT IF: VOTED FOR MORE CANDIDATES THAN IS ALLOWED FOR AN OFFICE VOTED FOR CANDIDATES FROM MORE THAN ONE PARTY IN A PRIMARY VOTER MAY GET NEW BALLOT, OR YOU CAN OVERRIDE THE ERROR TO VOTE BALLOT AS IS

78 FULL BALLOT BOX TWO JUDGES OF DIFFERENT POLITICAL PARTIES OPEN BALLOT BOX TO STRAIGHTEN OR EMPTY BALLOTS IF REMOVING BALLOTS, KEEP BALLOTS WITH WRITE-INS IN SEPARATE CONTAINER RECORD TIME, INITIALS OF JUDGES AND ANY SEAL NUMBERS USED TO SECURE BALLOTS IN INCIDENT LOG

79 IF COUNTER STOPS WORKING OPEN AUXILIARY SLOT ON BALLOT BOX AND CONTACT CLERK M.R VOTING CONTINUES WITHOUT INTERRUPTION WHEN COUNTER IS WORKING AGAIN, PUT BALLOTS IN AUXILIARY SLOT INTO BALLOT COUNTER

80 POLLING PLACE CONDUCT PERSONS ALLOWED IN OR NEAR THE POLLING PLACE M.S. 204C.06 ONLY ELECTION JUDGES, PEOPLE DIRECTLY ENGAGED IN VOTING, AND AUTHORIZED PERSONS CAN BE PRESENT

81 AUTHORIZED PERSONS PERSONS HELPING A VOTER CHILDREN ACCOMPANYING VOTERS VOUCHERS OBSERVERS WITH WRITTEN AUTHORIZATION FROM THE SECRETARY OF STATE, COUNTY AUDITOR OR CLERK PEACE OFFICERS, IF JUDGES REQUEST THEIR PRESENCE TO KEEP ORDER CHALLENGERS APPOINTED IN WRITING BY A POLITICAL PARTY OR NONPARTISAN CANDIDATE TEACHERS AND ELEMENTARY/HIGH SCHOOL STUDENTS, IF PARTICIPATING IN A MOCK ELECTION THAT HAS BEEN AUTHORIZED BY THE SECRETARY OF STATE PERSONS MAKING A WRITTEN COMPLAINT MEDIA PEOPLE CONDUCTING EXIT POLLS CAN BE ON THE PREMISES, BUT NOT IN THE ROOM WHERE VOTING OCCURS

82 MEDIA MUST PRESENT PHOTO ID TO THE HEAD JUDGE AND EITHER: MEDIA CREDENTIAL WRITTEN STATEMENT FROM A LOCAL ELECTION OFFICIAL CANNOT: APPROACH WITHIN 6 FT. OF SOMEONE VOTING CONVERSE WITH VOTER WHILE IN THE POLL PLACE MAKE A LIST OF PERSONS VOTING OR NOT VOTING INTERFERE WITH THE VOTING PROCESS

83 PROHIBITION ON CAMPAIGNING NO CAMPAIGNING OR LINGERING IN OR WITHIN 100 FEET OF THE BUILDING IF THE POLLING PLACE IS ON PUBLIC PROPERTY, CAMPAIGNING NOT ALLOWED ANYWHERE ON THE PROPERTY, EVEN BEYOND 100 FEET DOES NOT APPLY TO ADJACENT PRIVATE PROPERTY

84 INTERPRETERS AND ASSISTANCE FROM OTHERS VOTER MAY CHOOSE SOMEONE OTHER THAN ELECTION JUDGES FOR HELP EXCEPT AN AGENT OF THEIR EMPLOYER, THEIR UNION OR A CANDIDATE ASSISTANTS CAN HELP AN UNLIMITED NUMBER OF VOTERS IN ALL ASPECTS OF THE VOTING PROCESS, EXCEPT FOR MARKING BALLOTS AN ASSISTANT CAN ONLY MARK BALLOTS FOR UP TO 3 VOTERS PER ELECTION

85 CURBSIDE VOTING VOTER UNABLE TO ENTER POLLING PLACE MAY VOTE FROM THEIR VEHICLE TWO ELECTION JUDGES OF DIFFERENT MAJOR PARTIES BRING VOTING MATERIALS TO VEHICLE. DO NOT BRING THE ACTUAL ROSTER OR E-POLLBOOKS OUTSIDE USE THE CERTIFICATE OF REGISTERED VOTER FORM

86 SERVING VOTERS WHO HAVE A DISABILITY HELP EVERY VOTER PARTICIPATE EQUALLY IN THE PROCESS ELECTION JUDGES CANNOT CHALLENGE THE ELIGIBILITY OF A VOTER ON ACCOUNT OF THAT PERSON S PERCEIVED COGNITIVE CAPABILITY.

87 VOTERS WHO ARE BLIND OR HAVE LOW-VISION OFFER YOUR ARM FOR THEM TO HOLD, THEN PAINT A VERBAL PICTURE OF THE PATHWAY TELL THE VOTER WHEN YOU'RE LEAVING OR WHEN ANOTHER JUDGE WILL BE TAKING OVER TO ASSIST THEM IF YOU'RE A ROSTER JUDGE, HAVE A SIGNATURE GUIDE TO MAKE IT EASIER FOR THE BLIND VOTER TO SIGN THE ROSTER HAVE A MAGNIFYING GLASS AT THE ROSTER TABLE FOR VOTERS WITH PARTIAL VISION

88 VOTERS WHO ARE DEAF SPEAK CALMLY AND DIRECTLY TO THE VOTER AVOID IMPULSE TO TALK LOUDER TO PEOPLE WITH HEARING IMPAIRMENTS POINTING TO APPROPRIATE OBJECTS OR USING VISUAL AIDS CAN BE VERY HELPFUL SOMETIMES WRITTEN COMMUNICATIONS WORK BEST

89 CONTESTING A VOTER S ELIGIBILITY AN ELECTION JUDGE, ANY ELIGIBLE VOTER IN THE PRECINCT OR AN APPOINTED CHALLENGER MAY CONTEST A VOTER S ELIGIBILITY MUST HAVE PERSONAL KNOWLEDGE THAT THE PERSON IS NOT ELIGIBLE TO VOTE SUSPICION IS NOT A BASIS FOR MAKING A CHALLENGE.

90 APPOINTED CHALLENGERS APPOINTED BY NONPARTISAN CANDIDATES, POLITICAL PARTIES, OR BY JURISDICTION HOLDING ELECTION ON A QUESTION PRESENT LETTER OF APPOINTMENT AND PROOF OF RESIDENCE USED FOR ELECTION DAY REGISTRATION

91 CHALLENGER CODE OF CONDUCT MUST COMPLETE OATH OF CHALLENGE FORM CANNOT CONVERSE WITH VOTERS CANNOT MAKE LIST OF WHO VOTED CANNOT HANDLE ELECTION MATERIALS

92 CHALLENGE PROCEDURE CHALLENGED VOTER SWEARS OATH ELECTION JUDGE QUESTIONS VOTER REGARDING CHALLENGE IF VOTER ANSWERS INDICATE THEY ARE ELIGIBLE, VOTER SIGNS ROSTER AND VOTES IF THE VOTER REFUSES TO ANSWER QUESTIONS OR SIGN THE ROSTER, THEY CANNOT VOTE CANNOT COME BACK LATER IN THE DAY AND VOTE MAKE NOTES ON INCIDENT LOG

93 HEAD JUDGE DUTIES LEAD OFFICIAL IN THE POLLING PLACE PICKS UP THE PRECINCT SUPPLIES BEFORE THE ELECTION ENSURES SUPPLIES ARE READY BEFORE OPENING OVERSEES POLLING PLACE SETUP ADMINISTERS THE ELECTION JUDGE OATH CONDUCTS EMERGENCY JUDGE TRAINING FOR REPLACEMENT JUDGES

94 HEAD JUDGE DUTIES REVIEWS NEWS MEDIA CREDENTIALS M.S. 204C.06, SUBD. 9 CONDUCTS THE CHALLENGE PROCESS RESOLVES QUESTIONS AND PROBLEMS DURING COMPLETES ELECTION RETURNS AND OTHER FORMS CLOSES THE POLLING PLACE AND RETURNS MATERIALS

95 CLOSE OF VOTING VOTERS IN LINE AT 8 PM MUST BE ALLOWED TO VOTE POLLING PLACE OPEN TO THE PUBLIC AFTER ALL VOTING IS FINISHED MEMBERS OF THE PUBLIC OBSERVING CLOSING DO NOT HAVE TO PROVIDE LETTER LIKE CHALLENGERS

96 CLOSING THE POLLS OVERVIEW PROCESS BALLOTS COMPLETE SUMMARY STATEMENTS # OF JUDGES WHEN COMBINED PRECINCT: DIVIDE NUMBER OF ELECTION JUDGES BY NUMBER OF PRECINCTS AND ROUND TO THE NEAREST WHOLE NUMBER.

97 CLOSING THE POLLS OVERVIEW PACK SUPPLIES AND UNUSED BALLOTS SEAL ALL USED BALLOTS, ENSURE BALLOT BOX IS EMPTY DELIVER ELECTION MATERIALS AND RESULTS TO LOCAL OFFICIALS

98 After Polls Close Summary Statements Returned to Clerk or County Auditor ASAP No later than 24 hours after election day Must be sealed and signed over seal Check summary statements/math Fail to deliver, clerk must send special messenger (M.S. 204C.24, 204C.25, 204C.27, 204C.28, 204C.29)

99 After the Election Clerk Certifies local results to county auditor Clerk issues certificate of election to candidates All financial reports and/or Cerficate of Filing received and After 7 days of canvass if no recount requested or contest is filed

100 Record Retention Clerk is responsible for custody of ballots and returns in local elections County is responsible for custody of ballots and returns in state primary and general elections Secure all materials used in the local election (including voted ballots) for 22 months following the election (M.S. 204B.40)

101 BALLOT SELFIES There is no law that strictly prohibits taking photos or videos in the polling place to record your own voting experience. However, the Office of the Minnesota Secretary of State discourages this activity for the following reasons:

102 BALLOT SELFIES Voters have a right to privacy, both as to how an individual has voted as well as whether or not an individual has voted. When voter turnout is high there may be lines and polling places may be crowded. Voters have a right to take the time they need to vote, but should not take extra time to take pictures. In addition, Minnesota Statutes 204C.17 and Minnesota Statutes 204C.18 prohibit voters from showing their marked ballot to others. Taking photographs or video of your own marked ballot could violate this statute.

103 Frequent Q & A Filing Contact Auditor before Notice of filing Period with questions about offices Notice of Filing Period Municipalities must be open from 1pm to 5pm on the last day Use updated Affidavit of Candidacy forms Affidavits of Candidacy are public

104 Frequent Q & A Absentee Voting If Applications requested sent to voter Application must be received before ballot is sent Clerk s office open extended hour for AB in person Clerk duties (issuing Absentee) vs Election Judge duties (candidate cannot be an election judge) Ballots March Town Elections (less than 500 registered voters); One ballot contains both offices and questions and is on white paper

105 RESOURCES ON ELECTION DAY ELECTION JUDGE GUIDE OTHER ELECTION JUDGES IN PRECINCT HEAD ELECTION JUDGE CLERK COUNTY AUDITOR TRAINING ELECTION JUDGE GUIDE ELECTION JUDGE WORKBOOK ELECTION JUDGE TRAINING DVD

106

107 Presidental Nomination Primary February 2020 When voter is registering you will need to ask which political party ballot they will be voting You will have 2 ballots for this election so it is important the voter receive the correct ballot

108 Let s take a short quiz. Victor presents a photo ID and a current bank statement. However, he does not have a paper copy of the bank statement, just an electronic one on his smartphone. Can Victor register? a. No, the voter must provide a paper copy to attach to the registration application. b. It depends on whether the smartphone is made by Apple or Samsung. c. Yes, the bill can be displayed on any electronic device

109 The answer is c. Yes Victor can register as documents shown on a phone are acceptable forms for proof of residence for voter registration.

110 Question 2: Susie s Minnesota driver s license has her old address. She does not receive any bills in her name. What are Susie s options? (More than one answer may apply) a. A roommate can vouch for her, as long as her roommate is already registered or registers on Election Day with any method except vouching. b. She can update her driver s license and bring in her yellow receipt for the new license. c. She can use the welcome to the city letter she received from her city government. d. She should go vote at the precinct that is correct for her old address.

111 And the answer is Both a and b are the correct options for Susie.

112 Question 3: What events must be noted in the Incident Log when they occur? (more than one answers may apply) a. Discrepancies in ballot counts when opening ballot packets. b. Unusual events or incidents c. The names of vouchers. d. The names of people who accompany voters as assistants.

113 And the answer is: Both a & b apply There is a separate form for vouchers and you do not need to keep track of voter assistants.

114 Question 4 True or False: Political discussions between judges are okay if not within earshot of voters

115 And the answer is: FALSE Judges should not be discussing politics in the polling place.

116 Question 5: What should be in the ballot box at 7am? a. Blank ballots b. Election supplies c. Nothing.

117 And the answer is: NOTHING

118 Question 6: A voter asks you what effect a ballot question will have if it passes. What should you say? a. Provide basic information about the ballot question s effects, as long as it is fair and impartial. b. Tell the voter you cannot provide any information c. Give your opinion, but clearly state that it is opinion and there is another side to your view.

119 The answer is: B judges can not interpret a question for the voter

120 Question 7: A voter signs the roster, and then mentions they have recently married and changed their name. What should you do? a. Make the voter sign their new name on the roster. b. Arrest the voter for impersonation. c. Ask the voter to update their registration sometime in the coming weeks. d. Direct the voter to the registration table to update their registration.

121 And the answer is: D the voter will need to register under their new name. Their voter ID from the roster will be transferred to the new registration

122 Question 8: A voter comes in to sign the roster and the notation Challenge Postal Return is next to their name. When administering the roster challenge process, what question is most appropriate? a. What is your current address? b. What country were you born in? c. What is your full legal name?

123 And the answer is: A ask the voter what their current address is and make sure they are in the right precinct

124 Question 9: A voter sees that someone else has already signed next to their name. Upon inspection, you find that the voter directly above signed on the wrong line. How will you handle this situation? a. Call the voter who signed the wrong line and ask them to come back to the polls. b. Ask you head judge for guidance c. Tell the voter that unfortunately, they cannot vote.

125 And the answer is: B ask the head judge for guidance. This situation would need to be noted in the incident log including how the situation was resolved.

126 Question 10: Which of the following documents may not be used as proof of residence? a. Current electric bill and a US passport b. Property tax statement c. Receipt for a Minnesota learner s permit d. Oath of a registered voter from the same precinct.

127 And the answer is: B property tax statements are not valid documents as proof of residence

128 Thank you for attending our short courses today Have a great election!!!!