KERALA STATE CIVIL SUPLIES CORPORATION LIMITED MAVELI BHAVAN, GANDHI NAGAR- COCHIN 20. No.M /12 Dated: 23/8/12

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1 KERALA STATE CIVIL SUPLIES CORPORATION LIMITED MAVELI BHAVAN, GANDHI NAGAR- COCHIN 20 No.M /12 Dated: 23/8/12 INVITATION OF TENDER & INSTRUCTIONS TO TENDERERS FOR SUPPLY OF RACKS INCLUDING FURNISHINGS OF OUTLETS ( MAVELI STORES, SUPER MARKETS, HYPER MARKETS, PEOPLE S BAZAARS, MEDICAL STORES ETC..) OF KERALA STATE CIVIL SUPPLIES CORPORATION LTD. Dear Sirs, (TO BE RETURNED DULY SIGNED ON ALL PAGES) Sub: KSCSC Tender for Supply of Racks including furnishing of Maveli Stores, Super Markets, People s Bazaars, Hyper Markets & Medical Stores -Tender invited reg. The Kerala State Civil Supplies Corporation Ltd. (hereinafter called the Corporation) invites tenders from Contractors, Suppliers, and Manufactures for the supply of Racks including furnishing work of Maveli Stores, Super Markets, People s Bazaars, Hyper Markets, Apna Bazaars, Premium outlets and Medical Stores under the Corporation; under the following terms and conditions. TERMS & CONDITIONS 1. Sealed competitive tenders should reach at this office addressed to the Manager (Marketing), Kerala State Civil Supplies Corporation Ltd., HO, Maveli Bhavan, Gandhi Nagar, Kochi-20 on or before AM on 14/9/2012 and tenders thus received will be opened at AM on 14/9/2012 (Same day) at Head Office in Kochi. If the date fixed for receiving/opening the tender is subsequently declared as a holiday, the tender will be opened on the next working day at the same time and place. 2. The rate quoted will be valid for acceptance for 90 days from the date of opening the tender. 3. EARNEST MONEY DEPOSOT: Each tender must be accompanied by Earnest Money Deposit of Rs 50000/-. (Rupees Fifty thousand only) in the form of Demand Draft drawn in favour of the Kerala State Civil Supplies Corporation Ltd., Kochi-20, issued by any Scheduled Bank, payable at Ernakulam. Tender not accompanied by Earnest Money Deposit will summarily be rejected. The Earnest Money Deposit shall be liable to forfeiture if the Tendered after submitting his tender resiles from or modifies his offer

2 and/or the terms and conditions thereof in any manner. The Earnest Money Deposit will be returned to all unsuccessful tenders, after decision on tenderers is taken or 90 days after the tender date whichever is earlier. No interest shall be payable on the amount of earnest money deposit in any case. 4. SECURITY DEPOSIT: In the case of successful tenderers, the Earnest Money Deposit will be adjusted towards Security Deposit. In case the successful tenderer fails to abide by any of the conditions stipulated in this tender, the tender awarded to him will be cancelled, the security deposit will be forfeited and the contract will be awarded to any other contractor in full or part. The loss sustained to Supplyco in this regard in excess of Security deposit will be recovered from the contractor by any means including revenue recovery proceedings. 5. INFORMATION ABOUT TENDERERS: The Tenderers should furnish full precise and accurate details in respect of information asked for in Schedule I (Technical Bid) attached to this tender form as Annexure I and any inaccurate or misleading information given may lead to non-acceptance of tender. 6. SUBMISSION OF TENDER The tenderer should submit the tender documents including invitation to tender, all pages duly filled in, completed and signed on each page of tender forms, schedule I, DD (EMD) in a separate sealed cover super scribing - Technical Bid. The tender documents will serve as an agreement also. Tenders not accompanied by all the schedule/annexure intact and fully filled in and signed will be rejected. The tenderer should quote rates in Schedule II (Commercial Bid) in a separate sealed envelope super scribing Commercial Bid. These two sealed covers be submitted in a common bigger sealed envelope addressed to the Manager Additional (Marketing), Kerala State Civil Supplies Corporation Ltd., HO, Gandhi Nagar, Kochi-20 so as to reach in time. The detailed list of districts in each region of Supplyco is attached in annexure III. 7. OPENING OF TENDERS: The tenders will be opened in the office of The Kerala State Civil Supplies Corporation Ltd., HO, Kochi-20, on 14/9/2012 at A.M. The Tenderers are advised to be present, either in person or through an authorized representative at the time of opening of tenders. 8. ACCEPTANCE OF TENDERS: (a)the Kerala State Civil Supplies Corporation normally will accept the lowest tender provided all technical and administrative conditions are fully satisfied by the selection

3 committee. (b) The tenders received from parties/firms who were convicted or against whom any kind of criminal cases are pending on complaint or FIR filed by the Corporation, will not be considered for acceptance. (c) The Corporation reserves the right to award contract to one or more Tenderers for any or all types of the work. (d)the Corporation reserves the right to terminate any accepted tender/contract during the currency of the contract, if it is satisfied that any discrepancy has crept in while finalizing the tender, that the work was awarded by mistake, by giving ten days notice in writing to the contractors at their last known place or residence, business and the contractors shall not be entitled to any compensation by reason of such termination. (e)the successful tenderer will be informed of the acceptance of the tender by a telefax/ or by a formal acceptance letter and both the tender documents and acceptance together form the essence of the contract. No separate agreement will be necessary in this regard. 10. SIGNING OF TENDER: Person or persons signing the tender shall state in what capacity he/they is/are signing the tender, for example, as proprietor of a firm or as Secretary/Managing Director etc. of a limited company. In the case of partnership firm the person signing the tender should have duly constituted authority to bind all the partners in all matters pertaining to the contract. Documents to this effect along with an attested copy of the partnership deed should be furnished along with the tender. In the case of a limited company the names of the Directors shall be mentioned and it shall be certified that the person signing the tender is empowered to do so on behalf of the Company. Resolution of the Company to this effect along with a copy of the Memorandum and Articles of Association of the Company shall be attached with the tender. In the case of Hindu undivided family the names of the family members should be disclosed and indicate his status below the signature. The person signing the tender form or any document forming part of the tender on behalf of another or on behalf of a firm should produce a power of attorney duly executed in his favour stating that he has authority to bind such other person or the firm, as the case may be in all matters pertaining to the contract. If the person signing the tender fails to produce the said power of attorney, his tender shall be liable for summary rejection without prejudice to other rights of the Corporation under the law.

4 Power of attorney should be signed by all the partners in the case of partnership Firm, the proprietor in the case of proprietary concern by the person who by his signature can bind his company in the case of limited concern, in the case of Hindu undivided family the power of attorney should be signed by Kartha who by his signature can bind the firm. 11. PERIOD OF CONTRACT: The contract will be for a period of two year from the date of agreement. The Corporation reserves the right to extend the period of contract at the existing rates or revised rates, terms & conditions for a further period of one year on mutual consent. The Corporation shall have absolute right to terminate the contract at any time during its currency on reasonable grounds and the tenderer is not entitled to any compensation on this ground of such termination. The Corporation does not guarantee any quantum of work during the currency of the contract. 12. RATES: The rate quoted should be for the racks and other settings as per the specification in Annexure II. The rate quoted should consist of all the charges for furnishing work of Outlet/Offices of the Corporation district wise at the specification mentioned in Annexure II. The details covered in each region are given in Annexure III. 13. NEGOTIATION The Corporation reserves the right to conduct negotiations with the short listed tenderers or all of the tenderers, if necessary, immediately after opening the tender on the same day which will be declared while opening the tender or on any other day before finalizing the contract. No tenderers shall have the right to insist on negotiation by the Corporation or challenging it for resorting to negotiation. 14. INSPECTION The Corporation shall have the right to inspect the quality of the material /work by its officials or by any hands with specialization in this field from time to time. The Corporation reserves the right to reject the racks and other materials, settings or work and the tenderer shall be deemed to have neglected to deliver the materials according to the contract if it is not as per the specifications specified while inspecting the site. In such event the Corporation reserves the right to cancel the contract and forfeit the Security Deposit and to black listed the Tenderer.

5 15. PAYMENT Payment will be made from the Regional Offices concerned of the Corporation situated in Trivandrum, Kottayam, Ernakulam, Palakkad and Kozhikodu by way of account payee check or DD (DD commission on account of the contractor) on the receipt of the bill from the Contractor and report from the Depot Managers towards proof of satisfactory completion of the work. Tax if any, applicable will be deducted. 16. DISPUTE AND JURISDICTION: Courts in Ernakulam within the City of Kochi alone shall have the jurisdiction in respect of the dispute that arises out of or in relation to this contract between the Contractor and the Corporation. 17. Set Off: Any sum of money due and payable to the tenderer (including security deposit refundable) under this contract may be appropriated by the Corporation and adjusted against any claim of this corporation for the payment of any sum or money arising out of or under this or any other contract made by the tenderer with the Corporation 18. FORCE MAJEURE: Neither party hereto shall be considered in breach of its failure to perform observe any or all of the terms and conditions and stipulations herein contained shall be caused to any extent by war, warlike operations, acts of states, fire, floods, earthquakes, riots, Tsunami and civil commotion. Provided however, that such occurrence or consequences thereof, which have not continued beyond a continuous period of 15 days, shall not be regard as a state of force majeure for the purpose of this clause. The party claiming occurrence of any event under force majeure shall due immediate notice to the other in writing with full proof of such reasons. In case the performance is delayed by any reasons including force majuere reasons acceptance of the belated finishing of the work will be only at the discretion of the Supplyco and the cost payable shall be the cost prevailing during the scheduled time of supply or work any subsequent lower price accepted by the Supplyco with the same contractor at the actual time of supply/work, whichever is lower. Published by: Manager (Marketing)

6 ANNEXURE I (Technical Bid) SCHEDULE I (To be submitted with the Demand Draft for the required EMD in separate cover super scribing Technical Bid) I. Name and Postal Address of the Tenderer with Telegraphic address & Telephone No. : Mobile No., Fax No. and address II. It should be stated whether it is a Proprietorship Firm or a registered Partnership firm or a limited : Company or a registered Co-operative Society (a) In the case of a Partnership firm 1. Name of seal under which it is registered : 2. Place & Date of Registration : 3. Name & address of all partners and extent of : their shares 4. Attach copy of the partnership deed duly attested : (b) In the case of a limited Company : 1. No. and date of registration : 2. Name of Directors : 3. Attach a copy of the Articles of Association & Board resolution authorizing the transaction : (c) In the case of a Co-operative Society : 1. No. & date of registration certificate duly Attested by a Gazetted Officer having jurisdiction : In the department of Registrar of Co-operative Societies 2. Attach a copy of the resolution of Society authorizing transaction : (d) In the case of a Proprietary Concern : 1. Identity of person 2. A certificate from a Chartered Accountant on his financial statement for last one year.

7 III. Profit & Loss/Balance sheet/audit report etc. IV. Annual Turnover : V. C.S.T.No. : K.G.S.T. No./K.VAT No. : VI. The Tenderer s Bank : VIII. PAN of the Tenderer : IX. Past experience of similar contracts : X. EMD Details : Place: Date: Name & Signature of the Tenderer.

8 ANNEXCURE II (COMMERCIAL BID) SCHEDULE-II (To be submitted in a separate sealed cover super scribing Commercial Bid ) SPECIFICATION FOR FURNISHING WORK Sl No Description Unit Rate 1. Single side, Powder coated, cold rolled steel shelf of 2000 mm height, 510mm wide and 1200 mm long with six trays (450 mm-1no, 375mm -2 nos, 300mm-3 nos) using 60x40x2.mm angles for post and 0.9mm sheets with additional beams, flat back panel, plastic price panel, tray end stopper, top and bottom cover, detachable leg base with level adjustable nuts etc. as per approved designs and drawings. The holding capacity per tray per length is not less than 100kg. 2. Double sided, powder coated, cold rolled shelf of 1500mm height, 960mm wide and 1200mm long with 10 trays (450mm-2 Nos, 375mm-4 Nos, 300mm-4Nos) using 60x40x2mm angles for posts and 0.9mm sheets with additional beams, flat back panel, plastic price panel, tray end stopper, top and bottom cover detachable leg base with level adjustable nuts etc. as per approved designs and drawings. The holding capacity per tray per length is not less than 100kg 3. End cap, powder coated, cold rolled shelf of 1500 mm height, 435 mm wide and 900mm long with 5 trays (375mm- 1 no, 300 mm-4nos) using 60x40x2 mm angles for post and 0.9mm sheets with additional beam, flat back panel, plastic price panel, tray end stopper, top and bottom cover detachable leg base with level adjustable nuts etc. as per approved designs and drawings. The holding capacity per tray per length is not less than 100kg 4 Slotted Angle Rack of 4 ft (W)x 1.5ft (D) x7ft(h), capacity per level-150 kgs, No of levels -5 Nos (2 Pillar concept), Specification: pillar -40 x 40 x 2.0 mm thick, shelf -1.2 mm thick Per Running Per Running Per Running Per Running

9 5. Providing portable type Bill/Cash counter (length 900 mm, width 600mm and height 750mm to 900mm) including printer paper holding mechanism and storage facility and service bench 1.20m x 0.50m x 0.40m using putty finished enamel painted Marine Plywood with stainless steel table top for the service bench with capacity to carry sufficient load. 6. Bag counter of height 1950 mm length 900 mm, depth 450 mm, 18 pockets made with 0.8 mm thick MS Plate and painted with 2 coats of enamel paint 7. Chromium, plated Bread rack of size 900 mm x450mm x 1500mm (6 levels-4 slants on top and 2 level on bottom) using 3mm dia M.S. wire including 4 wheels and 2 stoppers Per set Per set Per set 8 Fruit/vegetable rack- (2100mm, length-1200mm) three Per set layers (depths- 600mm for base shelf 450mm for top shelves) fabricated fully with marine plywood and mirrors in each layers, top canopy, tube fittings, front and side mesh stopper, with plastic data strip, plastic sheet for bottom rack etc. including putty finished enamel painting 9 Powder coated impulse rack (height 1100mm, length Per set 535mm and base depth-505mm) with 6 mesh levels using fabricated 3mm dia wires and necessary supporting frames of approved quality pipes 10 Powder coated alligator stand (height-1500mm, length- Per set 600mm, base depth 380mm) with 5nos. Mesh shelves using 3mm dia MS wire including 4 wheel supports, 2 stoppers and plastic data strip etc complete 11 Chromium plated 60 litres capacity trolleys with baby seats Per Unit 12 Chromium plated 75 litres capacity trolleys with baby seats Per Unit 13 Providing and fixing glazed partition with Aluminum Powder coated sections of standard sizes(weight not less than 1.5 kg/) at 1.00m spacing and 5 mm thick glass (Modi guard),fixing properly on walls and floors etc complete as per directions of department officers 14 Providing and fixing glazed partition with Aluminum Powder coated sections 65mm x 40mm, 2mm thickness for vertical members at 1.00 m spacing and horizontal sections with 65 mm x 40mm, 2mm thick at 1.00m space and 5mm thick glass (modiguard) fixing properly on walls and floors etc complete as per direction from department officers. 15 Painting with enamel paint of approved quality, two coats after scrapping and cleaning the old surfaces and as directed by the department officers.

10 16 Painting with distemper of approved quality on the wall as directed by the department officers. 17 Light Board work with frame work MS angle 40 x 40 x 5mm and GI sheet 1mm thick as per the site requirement painting with 2 cots enamel paint and writing name boards of Supplyco as per given design and direction of department officers. a. Box type 20 mm width b. Plain type 18 Net Work Cabling Per Computer 19 Electrification with approved quality cables, Switches, Powder Sockets, holders & Cables (The make of such items should be specified. Electrical Work should be carried out by an Electrician of Class B Grade approved by Electrical Inspectorate): Electrical points required shall be as per directions. 20 Labour Charges (for fitting) electrical fittings/ equipments like Fan, Tube, Light, Exhaust Fan etc 21 Supplying and fixing front counter, height 1.2m to 0.90m width 0.60m of required length providing storage trays/drawers 0.60, 0.45, 0.30 width with 18mm thick marine plywood, putty finished, enamel painted and counter top provided with 2mm thick glass edge polished, etc with necessary locks, fixtures fittings all as per directions. a). 1.2m height counter Per Point Per Item b). 1.10m height counter For Medical Stores c). 0.90m height counter d). 0.90m height counter without drawers/trays for Maveli Stores 22 Cup Board/ Show case 30cm width made of 18mm thick marine plywood, aluminum section frame work, and sliding shutters and 5mm thick glass having 30 cm width and varying height, and length all as per directions 23 Painting and writing letters required size upto 30 cm as per requirement and as directed. Each letter Place: Date: Name & Signature of the Tenderer

11 ANNEXCURE III Sl. No. Name Of Region Districts 1 Trivandrum Trivandrum, Kollam 2 Kottayam Kottayam, Pathanamthitta, Idukki 3 Ernakulam Ernakulam, Alappuzha 4 Palakkad Palakkad, Thrissur, Malappuram 5 Kozhikodu Kozhikodu, Kannur, Kasargodu, Wayanad.