Phone: (0491) (4 Lines) Palakkad Plant, Kanjikode West PALAKKAD (0491)

Transcription

1 ITI LIMITED Phone: (0491) (4 Lines) Palakkad Plant, Kanjikode West PALAKKAD (0491) KERALA -INDIA pur1_pkd@itiltd.co.in Enquiry ref:pg195b003 Date:31/03/2015 Dear Sir, Sub: Request for quotation 12V, 65Ah, SMF VRLA Battery for 60KVA UPS ITI Limited, Palakkad, invites quotations from reputed Suppliers / Manufacturers for the supply, installation, testing and commissioning, of 64 Nos. of each have 12V, 65Ah SMF VRLA batteries for UPS with standard accessories like stack box, mounting channels, inter cell connectors etc. The RFQ document consists of : 1. Section A General Terms & Conditions 2. Section B Price Bid Format 3. Section C Performance Bank Guarantee Format Time Schedule : 1. RFQ Release date 31 /03/ Last date for receipt of Quote 16/04/2015, 2.00 PM 3 Tender opening 16 /04/2015, 2.30 PM. quotes are also acceptable. You may please send it to tender_pkd@itiltd.co.in. For general correspondence / queries you are requested to send communication to pur1_pkd@itiltd.co.in For all other terms and conditions please visit our website Please acknowledge the receipt of this RFQ and submit your quotation before the due date. Thanking you Yours faithfully For ITI Limited A.T. JOSE Chief Manager( MM ) ITI Limited Kanjikode West, Palakkad Kerala, India Ph.No ,

2 INDEX Section A General Terms and Conditions 1. Introduction Page 3/9 2. Specifications Page 3/9 3. Eligible Bidders Page 4/9 4. Bid Submission and Period of Validity of Bids Page 4/9 5. Bid Price and Opening Page 5/9 6. Placement of Purchase Order (PO) Page 5/9 7. Performance Bank Guarantee (PBG) Page 5/9 8. Delivery and Commissioning Page 6/9 9. Warranty Page 6/9 10. Payment Terms Page 6/9 11. Liquidated Damages Page 7/9 12. Language Page 7/9 13. Force Majeure Page 7/9 14. Arbitration Page 7/9 Section B Price Bid Format Page 8/9 Section C Performance Bank Guarantee Format Page 9//9 Page 2 of 9

3 SECTION A GENERAL TERMS & CONDITIONS 1 Introduction ITI Limited, Palakkad, in Kerala State, India, is one of the India s leading Telecom manufacturers. We require 64 Nos. of 12V, 65Ah, SMF VRLA Battery for existing 60 KVA UPS. The quote should be for 64 Nos. of 12V, 65Ah, SMF VRLA Battery, with all Standard accessories like stack box, mounting channels, inter cell connectors, materials required for fabrication of cable tray etc. The scope of the tender covers supply, installation and commissioning of the Battery. 2 Specification SMF VRLA Battery of 12 volts 65 Ah for 60KVA UPS 1. The scope of work includes the supply, installation, testing and commissioning of 64 Nos. with 12V, 65Ah SMF batteries suitable for the existing 60KVA UPS System with standard accessories like stack box, mounting channels, inter cell connectors etc. 2. The supplier shall arrange for the buyback of old batteries 64 Nos of 12V, 65 Ah HBL make VRLA (Model No. HBL TP 65). 3. The Battery have the following features. ٠Nominal Voltage 12V ٠Rated Capacity C 20 Hour rate. ٠Diamension: Length-351mm, Width- 167mm, Hieght-175mm(with terminals). ٠Weight 20Kgs. ٠CAPACITY AT 81 F (27 C): 20HR, 3.25A, UPTO 10.5 V-65AH ٠CAPACITY AT 81 F (27 C): 10HR, 5.59A, UPTO 10.5 V-56.9AH ٠CAPACITY AT 81 F (27 C): 5HR, 10.29A, UPTO 10.2 V-51.46AH ٠CAPACITY AT 81 F (27 C): 1HR, 36.36A, UPTO 9.6 V-36.36AH ٠CAPACITY AT 81 F (27 C): 15MIN, A, UPTO 7.8 V-26.92AH ٠INTERNAL RESISTANCE: FULLY CHARGED BATTERY AT 81 F(27 C)-9.6 mω ٠CAPACITY EFFECTED (TEMP AT C20 HOUR RATE ), 104 F(40 C-110%) ٠CAPACITY EFFECTED (TEMP AT C20 HOUR RATE ), 81 F(27 C-100%) ٠SELF DISCHARGE 81 F (27 C): CAPACITY AFTER 3 MONTHS STORAGE-88% ٠SELF DISCHARGE 81 F (27 C): CAPACITY AFTER 6 MONTHS STORAGE-78% ٠SHORT CIRCUIT CURRENT: 1382A 4. The supplier shall quote separately for 2 Nos of battery stands (each stand consist of 32 Nos., 12V, 65Ah) with height 1.35Mtr and square in cross section with top cover. The battery stand shall be strong enough to withstand the weight of battery bank and painted with Acid proof paint. Also provide the drawing of the stand along with the bid. 5. Battery shall be fully in charged condition. All the required charge / discharge tests have to be carried out at ITI premises by the supplier. 6. Warranty warranty shall be provided for 2 years after commissioning and acceptance. Page 3 of 9

4 7. The supplier may visit the site between 10 Am and 4 Pm on any working day for assessing the work. 3 Eligible bidders 1.1. The Bidder should be an Original Equipment Manufacturer (OEM) or their authorized dealer for the tendered items. The authorised dealer should have a relationship with OEM and a track record of supplying and maintaining batteries of the OEM for at least 3 years If the bidder is not the OEM, letter from the OEM authorizing the bidder to represent the OEM shall be submitted along with the bid The OEM should have supplied at least 2 nos. or more of 12V, 65Ah SMF VRLA Battery along with standard accessories. The address and the contact details of at least 2 customers shall be given in the bid document. Certificates by at least two customers for the satisfactory working of the Battery for three years shall also be submitted along with the bid Bidder or the OEM should have a technical support group operating in India for the last three years for the maintenance of the type of battery called for in this tender. The group can be a division of the OEM or an external agency authorized by the OEM for the technical support in India. The Technical Support group should have qualified technical personnel and it should be possible to extend on-site support within 24 hours of the call from the Purchaser. Bidder shall submit a document on the organization of the technical support group in India along with the bid. If the support is through an external agency, the bidder shall also submit a documentary proof on the contract with the agency for the technical support. 4 Bid Submission and Period of Validity 4.1 The bidder shall quote for supplying, installing and commissioning of 12V, 65Ah SMF VRLA Battery 64 cells with Standard accessories like stack box mounting channels, inter cell connectors, etc per set and comprehensive warranty support for a minimum period of two years should be provided. 4.2 The bid shall be submitted in a sealed envelopes superscribing our tender reference PG195B003 with our due date 16/04/2015, shall be submitted to the following address: Chief Manager(MM) ITI Limited Kanjikode West Palakkad, Kerala, India - PIN Phone: , , FAX: pur1_pkd@itiltd.co.in. 4.3 The bid will be processed on a SINGLE BID SYSTEM 4.4 The sealed envelope should contain the following documents Documents to prove eligibility conditions as per clause 3 above Technical manual for the item covered in the tender The Price Bid in the format at Section B. 4.5 The bids shall be submitted before 2.00 PM on due date. If this day is declared as holiday on account of any reason, the bid submission period is extended up to 2.00 PM on the next Page 4 of 9

5 working day of the Purchaser. 4.6 Bids shall remain valid for 120 days from the due date for submission of bids. 5 Bid Price and opening 5.1 The bidder shall quote for the item in the Price Bid format attached at Section B 5.2 The bids will be opened on the same day of the due date at 2.30 PM. The Purchaser will open the bids in the presence of the bidders or their authorized representatives who choose to attend the tender opening. The bidder s representatives, who are present, shall sign in an attendance register. Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in the bid opening. If the day of the bid opening is declared as holiday on account of any reason, the bid opening will be fixed at 2.30 PM on the next working day. 5.3 A maximum of two representatives of the bidder shall be permitted to attend the bid opening. 5.4 The non compliance of any of the terms of our RFQ will lead to the disqualification of the bid. The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the ground of Purchaser s action. 6 Placement of Purchase Order (PO) 6.1 The Purchaser will consider placement of PO for supply of Battery only on the eligible bidder whose offer has been found technically and commercially acceptable. The Purchaser reserves the right to counter offer the price(s) against the price(s) quoted by the successful bidder prior to the placement of PO. 6.2 The successful bidder shall submit Purchase Order acceptance within two weeks of PO issuance by the Purchaser along with the Performance Bank Guarantee as per clause 8 below. 6.3 The issue of Purchase order shall constitute the award of contract on the bidder. 7 Performance Bank Guarantee (PBG) 7.1 On receipt of PO for the supply of the Battery and the associated items, the Supplier shall submit Performance Bank Guarantee for an amount of 10% of the PO value, valid for 30 months from the date of PO, drawn from any Nationalized/ Scheduled Bank. 7.2 The proceeds of the Performance Bank Guarantee shall be payable to the Purchaser as compensation due to Supplier s failure to complete his obligations under the contract. 7.3 The performance security Bond shall be in the form of Bank Guarantee issued by an Indian Nationalized/ Scheduled Bank and in the form provided in this Bid Document (Section C). 7.4 The Performance Security Bond will be discharged by the Purchaser after completion of the Supplier s performance obligations including warranty obligations under the contract The PBG will be released within 90 days from the date of end of warranty period. Page 5 of 9

6 8 Delivery and Commissioning 8.1 All items as per the Purchase Order shall be delivered at the Purchaser s location (at Kanjikode West, Palakkad, Kerala, India), within 4 weeks from the date of PO. This will be excluding the time taken by the Purchaser for customs clearance, which is the responsibility of the Purchaser, for Foreign Supply. 8.2 The commissioning of the system shall be completed within 2 weeks from the date of the receipt of the item at the Purchasers Location, i.e., ITI LIMITED, Palakkad 8.3 Completion of the acceptance testing to the satisfaction of the Purchaser and issuance of a certificate in this regard by the Purchaser shall be considered as commissioning and the date of issuance of such certificate shall be considered as date of commissioning. 84 Delay by the Supplier in the performance of its delivery or commissioning obligations will result in the imposition of liquidated damages and/or termination of the contract for default. In the case of liquidated damages, the penalty shall be as per clause 12 in this section. 9 Warranty 9.1 The Supplier shall provide comprehensive warranty for the Batteries supplied for a period of two years after the system has been declared commissioned as per clause 9.3 of section A. 9.2 The supplier shall warrant that the stores supplied shall be new and free from all defects and faults in material used, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specification and drawings. The supplier shall be responsible for any defect that may develop under the conditions provided by the contract and under proper use, arising from faulty material, design or workmanship, inadequate quantity of material to meet equipment requirements. The supplier shall make good all the deficiencies free of cost. 9.3 During warranty period any failure in the Battery (including spare supplied) shall be repaired / replaced by the supplier. The supplier shall warrant 95% uptime for battery during the warranty period. The defects shall be attended within 12 hours of the call from the Purchaser and rectified within 48 hours. If the supplier fails to restore the faults within the specified time limit, a penalty of 0.1% of the total PO order value is applicable for every day of delay. The amount shall be encashed from the PBG. 10 Payment Terms 10.1 The payment for the supply of goods shall be made as per the terms and conditions given below: % of the Payment will be made by cheque after 90 days from the date of the receipt of the equipment at ITI LTD., PALAKKAD % payment by Cheque immediately after commissioning and acceptance Page 6 of 9

7 11 Liquidated Damages 11.1 Should the Supplier fails to deliver or commission the system as per the delivery/ commissioning schedule, the Purchaser shall be entitled to recover from the Supplier a penalty equivalent to 0.5 % of the value of the Purchase Order of the full system per week for the first four weeks or part thereof and 0.7% per week there after for such delay or part thereof or cancel the purchase order and purchase elsewhere at the risk of the Supplier. 12 Language The language used in all communication, bid documents, technical manuals, electronic documents, commercial papers etc. shall be English only. 13 Force Majeure If, at any time, during the continuance of this contract till the date of commissioning, the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such nonperformance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist, and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may, at its option, terminate the contract, without any obligations Force Majeure clause shall be applicable during the tenure of Warranty and Annual Maintenance Contract / Lease Period and the decisions during this period shall be based on mutual agreements. 14 Arbitration 14.1 All disputes for differences of any kind, whatsoever, arising out of or in connection with this contract or in discharge of any obligation arising out of this contract, the parties to this contract shall endeavor to settle such disputes and or difference amicably. If both the parties fail to reach such amicable settlement, either party may, within 30 days of such failure, give a written notice to the other party clearly setting out therein the specific dispute and or differences, which require to be arbitrated upon. Such disputes and / or differences shall be referred to a sole arbitrator mutually agreed upon. In the absence of consensus about the single arbitrator, the dispute may be referred to joint arbitrator, one to be nominated by each party and the said arbitrators shall nominate a presiding arbitrator, before commencing the arbitrator proceedings Arbitration proceedings shall be held at Palakkad, in Kerala State, India. The arbitration shall be covered by the provision of the Arbitration and Conciliation Act, 1996 or any statutory modifications or re-enactment thereof and rules framed there under from time to time. Page 7 of 9

8 SECTION B PRICE BID FORMAT Sl No Item Quantity Brand Name/Make Unit Price Taxes Total Value a Battery with 12V, 65Ah SMF VRLA with all standard accessories inter cell connectors etc. 64 Nos b Battery stand for 32 Nos of battery of 12V, 65Ah. 2 Nos. c Buy back 12V, 65 Ah of Battery 64 Nos HBL Model TP 65 (Authorized Signatory of the bidder with date and seal) Note:- 1. L1 shall be determined by calculating the total value. 2. The taxes/duties should be indicated 3. The figure indicated above should be clearly legible. Page 8 of 9

9 SECTION C PERFORMANCE BANK GUARANTEE FORMAT In consideration of ITI Limited, Kanjikode West, Palakkad, Kerala, India (herein after called as Company) we,.. Bank executed this Performance Guarantee Bond as surety to the cost of.. to be supplied by (Hereinafter called as the Supplier) as per the Letter of Intent no.. dated,. of the Company. 1. At the instance of failure by the Supplier to perform to the satisfaction of the Company, up to.. or before the expiry of this guarantee, or within the agreed period whichever is earlier, we...bank hereby undertake to pay to.. (The Purchaser s name and address) an amount not exceeding Rs... (10% of total proposed purchase order value). 2. We..Bank agrees to pay for the value up to a limit of Rs.. and interest thereon from the date of notice till the date of payment at.. % per annum without any demur, merely on a demand notice from the Company stating that the Company has suffered loss due to non-performance of the equipment supplied by the Supplier. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. 3. We undertake to pay to the Company any money as demanded notwithstanding any dispute or disputes raised by the Supplier in any suit or proceedings pending before any court or tribunal relating thereto our liability under this guarantee being absolute and unequivocable. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Supplier shall have no claim against us for making such payment. 4. We Bank, further agree with the Company that the Company shall have the fullest liberty without our consent and without affecting in any manner, our obligation hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Supplier from time to time or to postpone for any time or from time to time any of the powers exercisable by the Company against the Supplier and to forbear or enforce of the terms and conditions relating to the said Purchase Order and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said suppler or for any forbearance act or omission on the part of the Company or any indulgence by the Company to the Supplier or by any such manner or thing whatsoever, which, under the law relating to sureties would, but for this provision, have effect of so relieving us. 5. This guarantee will not be discharged due to the change in the constitution of the Bank or the Supplier. 6. We Bank, further agrees that the guarantee herein contained shall remain in force till.. We Bank undertake not to revoke this guarantee during its currency except with the previous consent of the Company by writing. Dated the.day Witnesses For Bank Page 9 of 9