THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE. Committee of the Whole Agenda Town Hall, 56 Queen St

Transcription

1 THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE Committee of the Whole Agenda Town Hall, 56 Queen St DATE: Tuesday, July 15, 2008 Supplementary Page Delegations 1. Brad Mills regarding the Sale of Surplus Lands Proposed disposal of Municipal Holdings (Freeman Drive and Victoria Street). 2. General Government and Finance New Business Heritage Business Improvement Area (HBIA) request for approval to place two port a potties on Lent's Land during the HBIA Summer Sidewalk Sale and Street Celebration. Recommend that a Resolution be prepared for presentation to Council on July 22, 2008 to authorize placement of two port apotties in the vicinity of Lent's Lane and Walton Street, subject to Health Unit requirements and the Heritage Business Improvement Area (HBIA) assuming full responsibility for placement, maintenance, removal and required clean up associated with the HBIA Summer Sidewalk Sale and Street Celebration being held July 25th and 26th, Port Hope Development Company Limited regarding Declaration of Municipal Lands as Surplus Victoria Street and Freeman Drive. Receive as information. 3. Planning and Development Staff Reports R. Warne, Director of Planning Services regarding an amending Site Plan Agreement with Mutual Development (Port Hope) Corporation 50 Mill Street North (Rivers Edge condominiums). Recommend that Council enter into an amending Site Plan Agreement with Mutual Development (Port Hope) Corporation to allow for a change in the schedule to the original Site Plan Agreement. Page 1 of 15

2 Page 4. Public Works New Business K. Martin, Development Services Technician regarding Drinking Water Quality Management System (DWQMS) Operational Plan. Recommend that a Resolution be prepared for presentation to Council on July 22, 2008 to approve the award for Consulting Services for a Drinking Water Quality Management Standard (DWQMS) Operational Plan to Genivar in the amount of $85, excluding GST to be funded from the approved 2008 Capital Budget. Page 2 of 15

3 1.4.2 July Page 3 of 15

4 1.4.2 July Page 4 of 15

5 MUNICIPALITY OF PORT HOPE 56 Queen Street Port Hope, ON L1A 3V9 (905) TO: FROM: SUBJECT: General Government and Finance S.C.Dawe, Director of Corporate Services Heritage Business Improvement Area (HBIA) request for temporary placement of port-a-potties in the vicinity of Lent Lane and Walton Street for the HBIA Summer Sidewalk Sale and Street Celebration DATE: July 11, 2008 RECOMMENDATION: That a resolution be prepared for presentation to Council on July 22, 2008 to authorize placement of two port-a-potties in the vicinity of Lent Lane and Walton Street, subject to Health Unit requirements and the Heritage Business Improvement Area (HBIA) assuming full responsibility for placement, maintenance, removal and required clean-up associated with the HBIA Summer Sidewalk Sale and Street Celebration being held July 15 th and 26 th, BACKGROUND: The Municipality received a letter of request from the Heritage Business Area (HBIA) on July 11, 2008 requesting approval to place two port-a-potties on Lent during their Summer Sidewalk Sale and Street Celebration, as per their attached sketch. CONCLUSION: Staff support the placement of temporary port-a-potties by the HBIA for their Summer events. Original signed by: Sue Dawe, Director of Corporate Services Report to General Government and Finance, July 15, 2008 Page 1 of 1 HBIA Request for temporary placement of port--a-potties Page 5 of 15

6 1.4.3 July Page 6 of 15

7 MEMORANDUM July Queen St. Port Hope, ON L1A 3V9 (905) TO: FROM: RE: DATE: Planning & Development Committee Ron Warne, Director of Planning Services Amending Site Plan Agreement Mutual Development (Port Hope) Corporation 50 Mill Street North (Rivers Edge Condominiums) July 15, 2008 RECOMMENDATION: Purpose THAT Council enter into an amending Site Plan Agreement (APPENDIX 1) with Mutual Development (Port Hope) Corporation to allow for a change in the schedule to the original Site Plan Agreement. The purpose of this amending agreement is to update the existing Site Plan Agreement by replacing the existing Schedule B (list of approved drawings) with an updated Schedule B. The list of approved drawings have been altered to reflect a revised layout of the underground parking area, a slight reduction in the overall height of the building, reduction of the size of the exterior canopy and removal of brick work on areas of the elevation of the building itself. Background The subject lands are located on the west side of Mill Street, east of Ontario Street and south of Thompson Drive (see Figure 1: Subject Lands) with frontage on Mill Street, Ontario Street and Thompson Drive. A Site Plan Agreement for the subject lands was approved by the Municipality of Port Hope (By-law 66/2007) and was registered on title on January 9, 2008 (Instrument Number ND 14339). The amended plans have been circulated to various staff and agencies for their review and comment with no objections being received as this is amendment is primarily within the parameters of the original approvals with respect to setbacks, landscaping, grading and servicing. Conclusion Staff recommends that the Municipality of Port Hope enter into an amending Site Plan Agreement with Mutual Development (Port Hope) Corporation. Original signed by, Ron Warne, Director of Planning Services Amending Site Plan Agreement Mutual Development (Port Hope) Corporation Page 1 of 4 Page 7 of 15

8 APPENDIX 1: AMENDING SITE PLAN AGREEMENT THIS AGREEMENT made in sextuplicate this 9 th day of July, BETWEEN: MUTUAL DEVELOPMENT (PORT HOPE) CORPORATION hereinafter collectively called the "Owner" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WHEREAS by application (2.F.146 and AG SP 192) the Owner applied to the Municipality under Section 41 of the Planning Act, R.S.O. 1990, c. P.13, (the Act ) for site plan approval;; AND WHEREAS a Site Plan Agreement for the subject lands was approved by the Municipality of Port Hope (By-law 66/2007) and was registered on title on January 9, 2008 (Instrument Number ND 14339) which agreement is hereinafter referred to as the original Site Plan Agreement ; AND WHEREAS the proposed development of the subject lands complies with the Official Plan, as amended, and the Restricted Area Zoning By-law 2857/73 as amended; AND WHEREAS the Owner wishes to modify the original Site Plan Agreement by replacing the existing Schedule B (list of approved drawings) with an updated Schedule B ; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein contained the Parties agree as follows: 1. That the Owner hereby covenants and agrees to uphold and comply with all provisions in the original Site Plan Agreement dated October 16, 2007 unless otherwise stated herein; Amending Site Plan Agreement Mutual Development (Port Hope) Corporation Page 2 of 4 Page 8 of 15

9 2. The Parties agree to amend the original Site Plan Agreement by replacing Schedule B with a revised Schedule B as attached to this Agreement; IN WITNESS WHEREOF, the Parties have caused to be affixed their Corporate Seals attested to by the hands of their respective signing officers duly authorized in that behalf. Mutual Development (Port Hope) Corporation Per: IN WITNESS WHEREOF, the Parties have caused to be affixed their Corporate Seals attested to by the hands of their respective signing officers duly authorized in that behalf. MUNICIPALITY OF PORT HOPE Per: Linda Thompson, Mayor Per: Susan C. Dawe, Clerk Amending Site Plan Agreement Mutual Development (Port Hope) Corporation Page 3 of 4 Page 9 of 15

10 Schedule B Site Plan Drawings Approved By The Municipality of Port Hope DRAWING PREPARED BY FINAL REVISION DATE Site Plan MArchitecture Inc. May 30, 2008 Parking Plan MArchitecture Inc. May 30, 2008 Ground Floor Plan MArchitecture Inc. February 16, 2007 Second Floor Plan MArchitecture Inc. February 16, 2007 Third Floor Plan MArchitecture Inc. February 16, 2007 Penthouse Plan MArchitecture Inc. February 16, 2007 Elevations MArchitecture Inc. May 30, 2008 Elevations MArchitecture Inc. May 30, 2008 North-South Building MArchitrecture Inc. March 1, 2007 Section Site Plan Electrical ECE Group May 26, 2008 Servicing Plan Dobri Engineering Ltd. April 17, 2008 Grading Plan Dobri Engineering Ltd. April 17, 2008 Storm Sewer Profile Dobri Engineering Ltd. February 26, 2008 Removal Plan Dobri Engineering Ltd. February 26, 2008 Mill St. Plan & Profile Dobri Engineering Ltd. April 17, 2008 Landscape Plan Miriam L.R. Mutton June 8, 2008 Amending Site Plan Agreement Mutual Development (Port Hope) Corporation Page 4 of 4 Page 10 of 15

11 THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE BY-LAW NO. xx/2008 Being a By-law to Enter into An Amending Site Plan Agreement with the Mutual Development (Port Hope) Corporation for lands being composed of Part of Lot 5 and 6, Concession 1 and municipally known as 50 Mill Street North. WHEREAS a Site Plan Agreement for the subject lands was approved by the Municipality of Port Hope by By-law 66/2007 and was registered on title on January 9, 2008 as instrument Number ND 14339; AND WHEREAS the Owner wishes to modify the original Site Plan Agreement by replacing Schedule B being the Site Plan Drawings with an updated version; NOW THEREFORE the Municipal Council of the Corporation of the Municipality of Port Hope enacts as follows: 1. THAT the Amending Site Plan Agreement between the Corporation of the Municipality of Port Hope and Mutual Development Corporation attached hereto as Schedule A, is hereby authorized and approved. 2. THAT the Mayor and Clerk be and they are hereby authorized and directed to sign the said Agreement and any related documentation to carry out the purpose of this by-law. READ a FIRST, SECOND and THIRD time and finally passed in Open Council this 22 nd day of July, Linda Thompson, Mayor S.C. Dawe, Municipal Clerk By-law No. xx/2008 Page 1 of 3 Amending Site Plan Agreement Mutual Development (Port Hope) Corporation (Rivers Edge Condominiums 50 Mill Street North Page 11 of 15

12 Schedule A to By-law 83/2008 AMENDING SITE PLAN AGREEMENT THIS AGREEMENT made in sextuplicate this 9 th day of July, BETWEEN: MUTUAL DEVELOPMENT (PORT HOPE) CORPORATION hereinafter collectively called the "Owner" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WHEREAS by application (2.F.146 and AG SP 192) the Owner applied to the Municipality under Section 41 of the Planning Act, R.S.O. 1990, c. P.13, (the Act ) for site plan approval;; AND WHEREAS a Site Plan Agreement for the subject lands was approved by the Municipality of Port Hope (By-law 66/2007) and was registered on title on January 9, 2008 (Instrument Number ND 14339) which agreement is hereinafter referred to as the original Site Plan Agreement ; AND WHEREAS the proposed development of the subject lands complies with the Official Plan, as amended, and the Restricted Area Zoning By-law 2857/73 as amended; AND WHEREAS the Owner wishes to modify the original Site Plan Agreement by replacing the existing Schedule B (list of approved drawings) with an updated Schedule B ; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements herein contained the Parties agree as follows: 1. That the Owner hereby covenants and agrees to uphold and comply with all provisions in the original Site Plan Agreement dated October 16, 2007 unless otherwise stated herein; 2. The Parties agree to amend the original Site Plan Agreement by replacing Schedule B with a revised Schedule B as attached to this Agreement; IN WITNESS WHEREOF, the Parties have caused to be affixed their Corporate Seals attested to by the hands of their respective signing officers duly authorized in that behalf. Mutual Development (Port Hope) Corporation Per: IN WITNESS WHEREOF, the Parties have caused to be affixed their Corporate Seals attested to by the hands of their respective signing officers duly authorized in that behalf. MUNICIPALITY OF PORT HOPE Per: Linda Thompson, Mayor Per: Susan C. Dawe, Clerk By-law No. xx/2008 Page 2 of 3 Amending Site Plan Agreement Mutual Development (Port Hope) Corporation (Rivers Edge Condominiums 50 Mill Street North Page 12 of 15

13 Schedule B Site Plan Drawings Approved By The Municipality of Port Hope DRAWING PREPARED BY FINAL REVISION DATE Site Plan MArchitecture Inc. May 30, 2008 Parking Plan MArchitecture Inc. May 30, 2008 Ground Floor Plan MArchitecture Inc. February 16, 2007 Second Floor Plan MArchitecture Inc. February 16, 2007 Third Floor Plan MArchitecture Inc. February 16, 2007 Penthouse Plan MArchitecture Inc. February 16, 2007 Elevations MArchitecture Inc. May 30, 2008 Elevations MArchitecture Inc. May 30, 2008 North-South Building MArchitrecture Inc. March 1, 2007 Section Site Plan Electrical ECE Group May 26, 2008 Servicing Plan Dobri Engineering Ltd. April 17, 2008 Grading Plan Dobri Engineering Ltd. April 17, 2008 Storm Sewer Profile Dobri Engineering Ltd. February 26, 2008 Removal Plan Dobri Engineering Ltd. February 26, 2008 Mill St. Plan & Profile Dobri Engineering Ltd. April 17, 2008 Landscape Plan Miriam L.R. Mutton June 8, 2008 By-law No. xx/2008 Page 3 of 3 Amending Site Plan Agreement Mutual Development (Port Hope) Corporation (Rivers Edge Condominiums 50 Mill Street North Page 13 of 15

14 5.3.5 July REPORT TO: FROM: Public Works Committee Kiel Martin Development Services Technician SUBJECT: CONTRACT NO. 22E/2008 Drinking Water Quality Management System (DWQMS) Operational Plan DATE: July 8, 2008 RECOMMENDATION: THAT a resolution be prepared for presentation to Council July 22, 2008 to approve the award for Consulting Services for a Drinking Water Quality Management Standard (DWQMS) Operational Plan to Genivar in the amount of $85, excluding GST to be funded from the approved 2008 Capital Budget. BACKGROUND: Following a final report on the Walkerton Inquiry from the Provincial Government in May 2002, Associate Chief Justice Dennis O Connor released 14 recommendations related to all aspects of drinking water. These recommendations formed the ground work for the c. DWQMS was developed by the Canadian Standards Association (CSA) following consultation with an advisory group of water sector stakeholders. In order to comply with DWQMS each Municipality in Ontario must have a Gap Analysis and Operational Plan completed and in place by September A GAP analysis was completed last year for the Municipality of Port Hope. In June of 2008 the Public Works Department invited local Engineering Consultants to submit proposals for Consulting Services for the development of a DWQMS Operational Plan. Proposals from Genivar, R.V. Anderson and WESA were received on June 12, A Public Works Selection Committee comprised of Peter Angelo, Director of Engineering and Works, Rick Trumper, Water Treatment Superintendent, Ed Symons, Water Distribution Superintendent, and Kiel Martin, Development Page 14 of 15

15 Services Technician reviewed the proposals in accordance with the published rating criteria and the results were recorded as follows: TENDERER TOTAL TENDER AMOUNT (excl. GST) WESA $57, BMI/R.V. Anderson $74, Genivar $85, Genivar was determined to be the successful Consultant based on submission of the best proposal which met all desired deliverables. In addition, the principle staff from Genivar designed Port Hope s water treatment plant, meaning they are familiar with our system and operating procedures. Geographically, they are the nearest bidder, operating out of Markham. If additional SOPs are required as part of this process, their close proximity is anticipated to translate into reduced costs. It is also important to note that Genviar has experience developing Operational Plans for several similar sized Municipalities; and experience with Municipalities using Zenon Membrane Technology. Finally, it is noted that pricing was only 25% of the total scoring; 75% of scoring was based on other criteria. Funding in the amount of $150, was approved by Council during the 2008 Budget Deliberations, and is sufficient to complete the Consulting work. Respectfully submitted, Original signed by: Kiel Martin Development Services Technician Page 15 of 15