Integrated Planning for School & Community Timeline
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1 Integrated Planning for School & Community Timeline Date Contacts Action/Recommendation August, 2016 Contacted school districts in North Carolina for recommendations for school planning Recommended NC State Institute for Transportation Research & Education/OREd consulting September 1, 2016 Conference Call with DecisionInsite Contacted Kelly Stevens, Business Development September 9, 2016 Conference Call with Davis Demographics Contacted Ken Ward, Director of Business Development September 15, 2016 Attended a meeting with Piedmont Triad Education Consortium (PTEC) Auxiliary Service Leaders Auxiliary Service Leaders in the Piedmont area discussed redistricting recommendations for districts. The leaders recommended NC State Institute for Transportation Research & Education. ORED Operations Research and Education Laboratory September 23, 2016 September 27, 2016 Scheduled a meeting with Rockingham County Government Shawn Gorman, Deputy Director Eric Belton, GIS Tonya Caddle, Planning and Inspections Kerry Taylor-Pinnix, Project Management Specialist--Demographic Data Tina Cardwell, Elections Director Conference Call with the Institute for Transportation Research and Education Met with Rockingham County Economic Development Team to discuss redistricting and the resources the county can provide during this process. Contacted Thomas Dudley, Researcher Associate Discussed Integrated Planning for School and Community Study OREd October 5, 2016 Conference Call with Thomas Dudley Discussed student data needed for study. October 10, 2016 Board of Education Meeting Presentation: Our Road Map-Vision 2020
2 November 14, 2016 Board of Education Meeting The Rockingham County Board of Education approved the Agreement with ITRE s Operations Research and Education Laboratory (OREd) to participate in school planning for RCS that is based on data and driven by school policy. November 15, 2016 Conference Call with Thomas Dudley Completed contract agreements December, 2016 Collection of Data Sent student data information from TIMS (bus routing and scheduling) to OREd January 3, 2017 Letter to RCS Families Superintendent communicated to families about school and community planning January 2-13, 2017 Schedule Interviews for Land Use Study Contacted city, county and town planners, mangers, mayors, economic development, commissioners, board members, NCDOT, realtor etc. January 20, 2017 Meeting with Jim Copeland, Moseley Verified School Capacity information Architects January 23, 2017 Board of Education Meeting Integrated Planning for School and Community Study (First Update) January 24-26, 2017 Land Use Study Interviews Interviewed 40+ Community Members January 30, 2017 Alert Now Message Communicated to RCS Families about letter and school boundary planning January 30, 2017 Conference Call with OREd Summarized of Land Use Interviews with Superintendent and Assistant Superintendent February 6-10, 2017 Land Use Study Conference Calls with Interviewed with Reidsville and Mayodan Community February 6-17 Develop Parent Advisory Council Contacted parents to serve on committee and sent letter to committee on February 17. February 13, 2017 Board of Education Meeting Integrated Planning for School and Community Study (Second Update) February 16, 2017 Conference Call with OREd Discussed Board of Education presentation on February 13 and started planning Parent Council
3 Integrated Planning for School & Community Timeline Meeting February 17, 2017 Finalized Parent Advisory Council Contacted by phone all members of the council and send letter by or mail. February 21, 2017 Conference Call with OREd Discussed Parent Council Meeting February 28, 2017 Parent Advisory Council Meeting #1 First Parent Council Meeting at Central Office at 6:00 pm March 10, 2017 Conference Call with OREd Discuss First Findings Report March 13, 2017 Board of Education Meeting First Findings Meeting presented by OREd March 20, 2017 Conference Call with OREd Discuss Second Findings Report March 27, 2017 Conference Call with OREd Plan Parent Council Meeting March 28, 2017 Conference Call with OREd Discuss Second Findings Report March 28, 2017 Parent Advisory Council Meeting #2 Second Parent Council Meeting at Central Office at 6:00 pm March 29, 2017 Conference Call OREd Discuss Second Findings Report April 2, 2017 Conference Call OREd Finalize Presentation for BOE Meeting April 3, 2017 Board of Education Meeting Second Findings Meeting presented by OREd April 4, 2017 April 5, 2017 RCS Website K-12 Principals Meeting RCS Staff Social Media Message Alert Now Message RCS Pathway to Transparency went live at 10:00 pm after Board of Education Meeting Discuss Second Findings Presentation with school principals. Provided talking points to administrators. RCS Staff at 5:00 pm with information about the study Post/Tweet Community Focus Groups and Transparency Website Send Alert Now message at 6:45 pm to RCS Families
4 April 6, 2017 April 7, 2017 Social Media Message Conference Call Friday Highlights Press Release Post/Tweet Alert Now from the Previous Night Discuss Parent Advisory Council Meeting on April 18 and Parent Feedback Form Staff message sent on 4/4/17 Send out press release to local media regarding Community Focus Groups, upcoming Public Forums and Transparency Land Use Study Report Post the Land Use Study Report to. Send report to Board of Education and Land Use Interviewees. April 13, 2017 Conference Call with OREd Prepare scenarios for Cabinet meeting on April 17, 2017 April 17, 2017 Conference Call with OREd Thomas Dudley shared scenarios with Cabinet members at 10:00 am News 14 Story Dr. Shotwell met with News 14 to discuss redistricting plans April 18, 2017 Parent Advisory Council Third Council meeting with parents at 6:00 pm April 19 WLOE Radio Story Dr. Shotwell and Dr. Parks interviewed by Dawn Charaba, Executive Director of RCEF at 8:30 am April 25, 2017 RCS Video Conference Call with OREd Community Focus Group Website Update staff video link of Dr. Shotwell discussing redistricting process Discuss scenarios and prepare for Community Focus Groups at 3:00 pm Morehead High School Auditorium at 6:00 pm Added new detailed maps to and added
5 Integrated Planning for School & Community Timeline locations of Community Focus meeting signs to April 26, 2017 Website Update Added Community Focus Group presentation to May 1, 2017 Meeting with Organizations Meet with Reidsville Area Foundation, Rockingham County Education Foundation, Rockingham County Partnership for Children May 2, 2017 Community Focus Group McMichael High School Auditorium at 6:00 pm News 2 & Fox 8 News Stories Coverage regarding possible redistricting at Community Focus meeting May 4, 2017 Website Update Posted News 2 & Fox 8 News Stories May 9, 2017 Community Focus Group Rockingham County High School Auditorium 6:00 pm May 15, 2017 Fox 8 News Story Coverage regarding the Economic Development of May 16, 2017 Community Focus Group Website Update Alert Now Message Staff County Reidsville Middle School Cafeteria 6:00 pm Posted Fox 8 News Story Posted Feedback Form on Informing parents about Feedback Form on sent to staff about Feedback Form on RCS Website May 17, 2017 Social Media Message Informing community about Feedback Form on May 18, 2017 K-12 Principals Meeting Distributed paper copies of the Feedback Forms to school principals at the K-12 Principals Meeting May 19, 2017 Friday Highlights Informing staff about Feedback Form on RCS Website
6 May 22, 2017 Conference Call with OREd Discuss scenarios May 25, 2017 Alert Now Message Informing parents about Feedback Form on until May 29, at 8:00 pm May 29, 2017 Website Feedback Form Removed from RCS Pathway to Transparency Website at 8:00 pm May 31, 2017 Feedback Survey Compile results of the Feedback Survey June 5, 2017 Conference Call with OREd Parent Advisory Council Meeting Discuss results of Feedback Form from Community Focus Groups and Website Meeting with Council to discuss the results of the feedback June 12, 2017 Board of Education Meeting Report Item on Board Agenda to discuss the results of the feedback from Community Focus Groups and RCS Website June 14, 2017 Website Place results of Feedback Form on RCS Website June 15, 2017 K-12 Principals Meeting Present feedback results to principals June 18, 2017 News Story Greensboro News & Record: Rockingham County Divided on Possible School Closures
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