JOLIET DRAMA GUILD Board of Directors Meeting Sunday, January 9, :00 P.M. Bicentennial Park

Transcription

1 JOLIET DRAMA GUILD Board of Directors Meeting Sunday, January 9, :00 P.M. Bicentennial Park I. CALL TO ORDER The January 9, 2011 Meeting was called to order by President Al Pindell at 5:15pm. Directors Present were: Al Pindell, President Sue Martin, Vice President Marty Kaspar, Vice President Jan Novotny, Treasurer Luke Pascale Tom Novotny Directors Absent were: Laura Griffith, Secretary Frank Hattula Helen Levy Bill Griffith Christina Spiros Guild Member Tom Csepregi was also present. Quorum was established. II. MINUTES Vice President Martin mentioned that it might be clearer if the school referred to in possible space was St. Joseph Academy. A MOTION was made by Luke Pascale to approve the minutes from January 9, 2011 as amended. Tom Novotny seconded. Motion carried unanimously. III. ADDITIONS TO AGENDA For Old Business, Vice President Martin wanted to add the issue of talking to the Joliet Area Historical Museum regarding the dedication. She also said that the director selection process had been brought up at the last meeting. For New Business, Treasurer Novotny wanted to discuss wedding dresses owned by the Guild which had been donated by the Rialto Theater. IV. IV. PRESIDENT S REPORT President Pindell wanted to say Happy New Year. VICE PRESIDENTS REPORT Vice President Martin mentioned the Joliet Photography Society had brought up that they might be interested in models from JDG. She talked to the person who brought it up, but they had not moved on the date yet. Vice President Kaspar just wondered if anyone had any issues for his committee. V. SECRETARY S REPORT - None VI. TREASURER S REPORT Treasurer Novotny reported that the balance in the treasury was $1, Luke Pascale asked about the AT&T bill. Treasurer Novotny explained that this was the balance due, and another bill had been received. Treasurer Novotny would check on whether any 1

2 credit was due. Vice President Martin asked about the amount paid for 12 Angry Jurors, which was unusually high ($750). Based on the bill received for shipping and handling ($11.30), Treasurer Novotny learned that 20 scripts had been paid for for each show (12 Angry Men and 12 Angry Women) totaling $150 a piece. VII. Current Show 12 Angry Jurors (Producers Laura Griffith/Tina Matriciano) President Pindell read Secretary Griffith s written report. The cast list was announced and on the website, and rehearsals had begun. The rehearsal schedule was posted in the Dropbox. Maurice Williams is the stage manager, and she would find out if help backstage was needed. Mike Manolakes had the poster design drawn up and would be getting those printed. Secretary Griffith would look into getting postcards too as those seemed to have gone over well for a low cost. The budget had been reviewed, and costs on the show were well within budget as the set pieces and costumes were pretty basic. The budget spreadsheet in the Dropbox would be updated, and Secretary Griffith would be attempting to stop in to rehearsals once a week after Apartment 3A opens. Regarding publicity, Secretary Griffith asked if the Board should invite reviewers to the show as had been done for the past few shows. She also asked if coupons could be put in the paper. She would looking into setting up a dinner/theater partnership with Truth Restaurant. She listed the cast and said to feel free to with any questions or suggestions. VIII. IX. Upcoming Show Meet My Husbands (Producers Helen Levy/Frank Hattula) Report would be forthcoming as both producers were ill. Current Christmas Show Christmas Show (Producer Allen Pindell) The Christmas play benefitting Guardian Angel Community Services was very successful. A lot of interest was expressed by those in attendance; perhaps a committee should be organized to formalize what is done for the holidays next year. Some people seemed disappointed that they had not had the opportunity to audition. Perhaps the Guild should get on the calendar for next year. There was some discussion on the Christmas event; a committee could sort that all out and determine where to go from here. It would be a good committee to incorporate other members. A MOTION was made by Luke Pascale to table the formation of a Christmas event committee to the next meeting. Vice President Kaspar seconded. Motion carried unanimously. Treasurer Novotny mentioned that the check had not been given to Guardian Angel as she had not received the money from House yet. This would be taken care of as soon as possible. Coats and mittens collected were given to Morning Star Mission. Vice President Martin mentioned that there was an article about Vice President Kaspar s singing group, which also mentioned JDG, in the Herald just before Christmas. 2

3 X. Current Studio J Show Apartment 3A (Producers Anthony Roach/Jonah Stachura-Schneider / Director Luke Pascale) Luke Pascale reported that Annie Alleman (a freelance writer for the Herald) wrote a story about Apartment 3A which would be in Friday s paper. Business cards and post cards had been passed around for the past month or so. Christina Spiros, House Manager, was ill. She had asked Tom Novotny (co-chair for House) to line up house volunteers. A discussion followed regarding this as well as inviting reviewers. IX. OLD BUSINESS A. Joliet Area Historical Museum Tom Csepregi reported on ideas for the dedication at the Joliet Area Historical Museum, including pictures for the website, invitations, etc. He was writing a historical play regarding the Joliet Drama Guild. Vice President Martin furnished him with a copy of Sandy Martin s thesis on the history of the Guild. A MOTION was made by Tom Novotny to table discussion of the dedication at the Joliet Area Historical Museum. Luke Pascale seconded. Motion carried unanimously. B. Revisions of Studio J Structure and Procedures Studio J business would be attended to by Luke Pascale after his play had been produced. A MOTION was made by Vice President Martin to table the Studio J Structure and Procedures to February. Vice President Kaspar seconded. Motion carried unanimously. C. Director Selection Process A MOTION was made by Tom Novotny to table director selection (committee to be headed by Bill Griffith). Luke Pascale seconded. Motion carried unanimously. X. NEW BUSINESS A. Fundraiser President Pindell shared a proposal submitted by Luke Pascale to hold a 50/50 raffle beginning at 12 Angry Jurors in which 200 tickets would be sold. Each Board member would be responsible for selling 18 tickets at the cost of $10 each (the President would be responsible for 20). The winner and the JDG would each get $1,000. Vice President Kaspar said that there were other organizations that sold tickets for $100 for bigger items, but this was a good start. Discussion followed on both this idea and other suggestions. A MOTION was made by Luke Pascale to approve the 50/50 raffle. Tom Novotny seconded. Motion carried unanimously. B. Advertisement from Tom Schmitt President Pindell reported that Tom Schmitt (from Drood) had purchased an ad for his wife s real estate business. It was misprinted, and Mike Manolakes had agreed to reproduce the ad in a future show. Since the Board was not aware of 3

4 this and the business no longer exists, he agreed to half of a refund, so the Guild would write a check for half ($45.) (At 6:45pm the Board moved into Executive Session. The meeting re-opened at 7:10pm) C. Wedding Gowns Treasurer Novotny brought up partnering with St. Joseph Academy to sell JDG s wedding gowns at the Academy flea market and split the profits. A MOTION was made by President Pindell to partner with St. Joseph Academy for the sale of the wedding gowns. Vice President Kaspar seconded. Motion carried unanimously. XI. COMMITTEE REPORTS COMMUNITY RELATIONS Vice President Kaspar said that if anyone within the Community Relations division had anything to share with him, to do so. A) Marketing None i. Advertising An interview was trying to be set up with Lynn Lichtenauer on WJOL for this Friday for Apartment 3A. Other advertising ideas were welcome. ii. Corporate Sponsors None iii. Group Sales None B) Fundraising None C) Publicity None D) CallBoard A Callboard would be going out prior to Apartment 3A, and another would be going out before 12 Angry Jurors. E) Web Presence None F) Workshop The committee was looking into a stage combat and/or make-up workshop in February, but nothing has been set yet. G) Awards None OPERATIONS A) Finance None B) Facilities None C) House None D) Membership None E) Play Selection None F) Studio J Thoughts were discussed regarding running some future Studio J productions in the back room of Bicentennial Park 4

5 G) By-Law/Constitution Review None XII. OPEN FORUM Tom Csepregi submitted a play to Too Much Light Makes the Baby Go Blind which may be produced at the Neofuturist Theatre. Vice President Martin brought up that the issues regarding the membership proposal still needed to be resolved as clarification was still needed. The next meeting was set for February 5 at 2pm at Bicentennial Park. XIII. ADJOURNMENT The meeting adjourned at 7:30pm. Respectfully submitted*, Laura Griffith Secretary Joliet Drama Guild *Notes taken by Treasurer Novotny, Luke Pascale, and Vice President Kaspar. 5