SHOCK All-Star Cheer Booster Club By-Laws

Transcription

1 SHOCK All-Star Cheer Booster Club By-Laws Article I- Name This organization shall be known as SHOCK All-Star Cheer Booster Club. Article II- Mission Statement The SHOCK All-Star Cheer Booster Club is committed to fostering a positive atmosphere and interaction between the athletes, coaches, gym proprietors, and the parents. The Club will encourage parent participation in raising funds to enhance and expand the All-Star Cheer Program. The Club will exemplify and encourage good sportsmanship, foster athletic confidence, pride and encourage the dreams of our athletes to succeed, not only in competitive cheer, but also in all areas of their lives. Article III- Membership Section I- Eligibility 1. I believe that we want to accept members regardless of these eligibility requirements; however in order to vote there be requirements for voting criteria as discussed at previous meetings. Section II- Participation 1. Membership will consist of two member types: (1) Voting Members and (2) Non-Voting Members. The Secretary shall maintain the roll of all members. a. Voting Members are defined as the parents or legal guardians of any youth participating in programs, and pay membership dues on a per family unit basis. i. Voting Member dues are $20.00 per family allowing one vote per family. ii. Voting Members must attend 50% of monthly booster club meetings to stay active for voting purposes in which board has discretion. iii. Voting Members are only permitted ONE vote per family. Members with multiple athletes only receive ONE vote per family. b. Non-Voting Members are defined as any other adult or business entity wishing to support Shock All-Star Cheer Booster Club. i. Non-Voting Members dues are $20.00 per adult or entity. ii. Non-Voting members have no authority to vote on issues presented by the board. iii. Examples of non-voting members are grandparents, aunts, uncles, friends of the family and business entities. 2. Both Voting and Non-Voting Members are strongly encouraged to: a. Attend all general membership meetings and to vote on all matters and participate in discussions properly before the Booster membership. b. Support the Boosters in its financial responsibilities by making voluntary donations. Page 1 of 5

2 c. Participate in Booster Club activities supporting the Shock All-Star Cheer Booster Club. 3. No Members shall have any rights or interest in the property of the Shock All-Star Booster Club. 4. Membership Suspension or Termination. Members may be terminated by resignation, or action of the Board of Directors by a two thirds vote of those present at any duly constituted Board meeting. The Board shall have the authority to discipline, suspend, or terminate the membership of any Member, when the conduct of such person is considered detrimental to the best interests and objectives of the Boosters. The Member shall be notified of such meeting, informed of the general nature of the reasons, and given an opportunity to appear at the meeting to show evidence that the reasons are not correct or true. Article IV- Board of Directors 1. The Board of Directors shall be the governing body of the Boosters and shall be charged with the full responsibility for the conduct of all phases of the program, and shall be empowered to take all action necessary to discharge this responsibility subject only to the limitations contained in the Articles of Incorporation or By-laws. 2. The SHOCK All-Star Cheer Booster Club will have the following elected Board of Directors to serve as the Officers of the Board: a. President b. Vice President c. Secretary d. Treasurer e. Fundraising Coordinator 3. Non-Elected, ex-officio voting members a. Gym Owner 4. The term of office or any Officer of the Board will begin the first month (June) of the new season and will be for two year terms, ending at the end of the second cheer season (April). Article V- Duties of the Officers 1. President: a. Helps coaches, owners and all team members to coordinate and run all booster club meetings b. Helps (but does not have unilateral authority) make decisions concerning spending of booster club money c. Handles all parents concerns and situations during the process of practices and competitions 2. Vice President: Page 2 of 5

3 a. Assists the President as needed b. In charge of creating volunteer sign up sheets c. In charge of contacting volunteers the week they are scheduled to work an event and find replacements if necessary d. In charge of all volunteers during the fundraising event e. Helps with fundraising setup of tables, President, or anything else needed to make the event successful 3. Secretary: a. Takes minutes from the meetings b. Updates the Booster Club binder monthly c. Maintain records of attendance of each member to include meetings and event participation volunteer records. d. Maintain a current directory of each member and officers. 4. Treasurer: a. In charge of financial resources of the booster club b. Pays the bills (county, apparel, spending, etc.) c. Keeps owners, coaches and boosters aware of account balances d. Inserts all deposits and provides receipts e. Helps (but does not have unilateral authority) make decisions concerning spending of booster club money f. Updates the Booster Club binder with an up to date ledger g. All funds will be counted by the Treasurer President or Vice President immediately following the event or fundraiser. 5. Fundraising Coordinator a. Presides over all booster club fundraising activities. b. Obtains and completes necessary paperwork for events i.e. insurance, permits, city event application, etc. c. Works in conjunction with the Vice President to coordinate event volunteers. d. Communicate with and solicit corporate and private sponsors. e. Keep records of business sponsors. 6. No Director, Officer, or Member shall receive, directly or indirectly, compensation from the Boosters. Article VI- Meetings 1. Regular meetings will be held monthly on the second Tuesday of the month; however, the date and times are subject to change and are based on schedule availability. 2. All meetings will be held at SHOCK Athletics unless otherwise announced. Meetings will be open to all members of the SHOCK All-Star Cheer Booster Club members. 3. Meeting Agenda s will be distributed at each monthly meeting. 4. Meeting Minutes will be posted electronica SHOCK All-Star Cheer Booster Club Facebook page and the SHOCK All-Star Booster Club page. Page 3 of 5

4 5. Members will be asked to sign-in prior to the start of each meeting. 6. If a board member if unable to attend a meeting in person, they may participate in the meeting via virtual means i.e. FaceTime, Google Chat, etc. This exception only applies to officers of the board of directors. Article VII- Voting 1. Only Voting Members in good standing shall have the right to make motions at General Membership meetings. 2. Voting members must have dues paid in full. 3. Voting members only receive ONE vote per family. Members with multiple athletes only receive ONE vote per family. 4. The Officers of Board will count votes. Article VIII- Financial and Accounting 1. The distributions from the general fund will be for the benefit SHOCK All-Star Cheer athletes. 2. Fiscal year of the Booster Club is June 1 through May 31 of each year. 3. All monies collected through fund raising, merchandise and social activities shall be deposited in the Booster Club s banking account. 4. All distribution of monies will be through the Booster Club Treasurer. 5. In the event Voting Members in good standing solicits and receives donations on behalf of their athlete for the booster club; the funds will be passed through to Shock Athletics to be applied to the athletes account on a split of 70% to the athlete and 30% to the booster club. a. Voting Members dues must be paid in full b. Voting Members must have attended Voting Members must attend 50% of monthly booster club meetings to date of the fiscal year. 6. The Booster Club s financial report will be updated monthly at each meeting by the treasurer and included in the meeting minutes by the Secretary. 7. The Officers of the Board of Directors and shall decide all matters pertaining to the distribution of funds other than fundraising expenses, and shall place all income in the Booster Club s bank account, directing expenditure of funds other than fundraising expenses in such manner as the Officers of Board of Directors and Gym Owner of the Booster Club agree. 8. The Treasurer or the President shall sign checks and be authorized signors on Booster Club s bank account. 9. The Board of Directors shall adopt an annual budget of income and expenses under the direction of the President and the Treasurer. a. The Board shall make the budget available to Members at the Membership meeting. 10. Only by a majority vote of the Board of Directors may any individual be authorized to spend money for fundraising expenses. Page 4 of 5

5 Article IX- Dissolution of the SHOCK All-Star Cheer Booster Club 1. In the event of the dissolution of the SHOCK All-Star Cheer Booster Club, all assets, monies and properties will be turned over to Shock Athletics. Article X- Amendments to Bylaws 1. The bylaws may be amended, modified or replaced at any regular or special meeting of the general membership, at which there is quorum, by a majority vote of those present. 2. Quorum defined as at least 50% of Voting Members in attendance. Article XI Non-Discrimination 1. It is the policy of the Boosters that all the parties involved in the operation of the Boosters will provide an operational environment that is free of all forms of discrimination. Article XII Conflict of Interest 1. Officers of the Board of Directors shall not engage in any activity which gives rise to, or could give rise to, an appearance or claim of self-dealing loyalty or conflict of interest by reason of such person's position with the Booster Club. In the event that such person has reason to believe his or her activities or anticipated activities could give rise to any such claim, he or she shall have a duty to disclose such activities or anticipated activities to the Board of Directors. Article XIII Indemnification 1. The Booster Club shall indemnify and hold harmless every Director, Officer, and Member of the Boosters to the fullest extent allowed by law at the time of indemnification. By-Laws Approved Date: Board Signature: Page 5 of 5