CLARKSVILLE CITY COUNCIL REGULAR SESSION JANUARY 2, 2014, 7:00 P.M. AGENDA

Transcription

1 CLARKSVILLE CITY COUNCIL REGULAR SESSION JANUARY 2, 2014, 7:00 P.M. COUNCIL CHAMBERS 106 PUBLIC SQUARE CLARKSVILLE, TENNESSEE AGENDA 1) CALL TO ORDER 2) PRAYER AND PLEDGE OF ALLEGIANCE 3) ATTENDANCE 4) PLANNING COMMISSION PUBLIC HEARING 1. ORDINANCE (First Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of the Regional Planning Commission for zone change on portions of Miller Estates Subdivision and Cross Point Subdivision from R-4 Multiple Family Residential District to R-2 Single Family Residential District (RPC: Approval/Approval) 5) CONSENT AGENDA All items in this portion of the agenda are considered to be routine and non-controversial by the Council and may be approved by one motion; however, a member of the Council may request that an item be removed for separate consideration under the appropriate committee report: 1. ORDINANCE (Second Reading) Authorizing transfer of funds to create a new capital project for a new police north precinct 2. ORDINANCE (Second Reading) Amending the Official Code relative to backflow prevention testing fees and grease management inspection fees 3. ORDINANCE (Second Reading) Authorizing exercise of right of eminent domain for acquisition of easements for the Main Lift Station Gravity Sewer Upgrade Project

2 4. ORDINANCE (Second Reading) Accepting donation of property from Gordon Seay for Fire Station #11 5. ORDINANCE (Second Reading) Amending the FY14 Information Technology budget for a video playback system and additional servers 6. ORDINANCE (Second Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of Regional Planning Commission for zone change at Highway 75 & Highway 41-A South, portions of Bellgar Subdivision and Bellshire Subdivision from R-4 Multiple Family Residential District to R-1A Single Family Residential District and R-2D Two Family Residential District 7. ORDINANCE (Second Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of Jimmy Randolph for zone change on property at S.R. 374 & Evans Road from RM-1 Single Family Mobile Home Residential District to C-5 Highway & Arterial Commercial District 8. ORDINANCE (Second Reading) Amending the FY14 Garage Operating Budget to transfer funds for purchase of a welder, air compressor motor, and oil separators 9. Approval of Minutes: December 5 th 10. Approval of Board Appointments: Economic & Community Development Board: Jeff Burkhart January 2014 through December 2016; Melinda Shepard January 2014 through June 2017; Douglas Heimbeck January 2014 through June 2015 Parking Authority: Wallace Redd January 2014 through December 2014; Mitch Robinson January 2014 through December ) COMMUNITY DEVELOPMENT COMMITTEE David Allen, Chair 7) FINANCE COMMITTEE Joel Wallace, Chair 1. ORDINANCE (First Reading; Postponed November 7 th ) Amending the Official Code relative to Director of Finance Performance Bond (Finance Committee: Approval) 2. ORDINANCE (First Reading) Amending the FY14 Capital Projects Budget for Sango Road Improvements (Finance Committee: Approval)

3 3. ORDINANCE (First Reading) Amending the FY14 Parks Special Revenue Budget for purchase of a mobility cart for Liberty Park (Finance Committee: Approval) 8) GAS & WATER COMMITTEE Jeff Burkhart, Chair 9) PARKS, RECREATION, GENERAL SERVICES Wallace Redd, Chair 10) PUBLIC SAFETY COMMITTEE (Building & Codes, Fire, Police) Geno Grubbs, Chair 11)STREET COMMITTEE James Lewis, Chair 12)TRANSPORTATION COMMITTEE Marc Harris, Chair 13) MAYOR AND STAFF REPORTS 14) ADJOURNMENT

4 ORDINANCE AMENDING THE ZONING ORDINANCE AND MAP OF THE CITY OF CLARKSVILLE, APPLICATION OF THE REGIONAL PLANNING COMMISSION FOR ZONE CHANGE ON PORTIONS OF MILLER ESTATES SUBDIVISION AND CROSS POINTE SUBDIVISION BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the Zoning Ordinance and Map of the City of Clarksville, Tennessee are hereby amended by designating the zone classification of the property described in Exhibit A, currently zoned R-4 Multiple Family Residential District, as R-2 Single Family Residential District. PUBLIC HEARING: FIRST READING: SECOND READING: EFFECTIVE DATE: EXHIBIT A Property located south and west of Jack Miller Boulevard, further identified as County Tax Map (see below), parcels (see below), /- acres: 019 J-A 12-29, , 20.01, 21.01, 22.01, 23.01, G-A G-B 1-48, H-E 1-21

5

6

7

8

9

10

11 ORDINANCE AN ORDINANCE AUTHORIZING A BUDGET TRANSFER OF $250, IN THE CAPITAL PROJECTS FUND TO CREATE A NEW CAPITAL PROJECT FOR A NEW NORTH POLICE PRECINCT funding for the construction of Fire Station 11 has been authorized pursuant to the FY13 capital projects budget (Ord ) to include funding for purchase of land; and a parcel of land has been identified and the property is being donated to the City of Clarksville for Fire Station 11; and the Clarksville Police Department has identified the need for a new Police Precinct in North Clarksville; and the Clarksville-Montgomery County School System has recently identified and approved a long-term lease to the City of Clarksville for a parcel of land at their Minglewood Elementary School Campus for a new Police Precinct. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the Clarksville City Council hereby authorizes the creation of a new capital project for a North Police Precinct and transfer $250, for the Design Phase of the new project. FIRST READING: December 5, 2013 SECOND READING: EFFECTIVE DATE:

12 Minutes Clarksville Montgomery County Board of Education August 13, 2013 The Clarksville Montgomery County Board of Education met Tuesday, August 13, 2013, in the Board room, central administration offices, 621 Gracey Avenue, Clarksville, TN. The meeting was called to order at 7:00 p.m. Members present were: Horace Murphy, Jr., Josh Baggett, Jimmie Garland, George Giles, Stephanie Lobdell, and Anne Murtha. Also present were: Dr. B. J. Worthington, Director of Schools; Sean Impeartrice, Chief Academic Officer; Danny Grant, Chief Financial Officer; Jeanine Chester, Chief Human Resources Officer; David Holman, Chief Technology Officer; Jill Ayers, Board Attorney; and Teresa Rawls, Secretary, who kept the minutes of the meeting. The following members of the County Commission School Liaison Committee were present: Robert Gibbs, Ron Sokol, Tommy Vallejos, Joe Creek, and John Gannon. Director of Schools Annual Evaluation Board Attorney Jill Ayers reminded Board members that the Director s evaluation is comprised of policy monitoring reports, strategic goal reports, ends policy reports, and information from the End of Year review. An Annual Evaluation concluded that the Director is in compliance with Board expectations and that his focus should continue with the next steps as outlined in the End of Year Review. Mr. Baggett made a motion for the Board to approve the Director s Annual Evaluation for the year. The motion was seconded by Mr. Garland and passed 6 0. Consideration of Director of Schools Contract Ms. Ayers noted that the Director s original contract was for a three year period and one year had passed. Ms. Ayers noted that the Board needed to decide whether or not to renew the contract which would then be for a term through July 31, Mr. Garland made a motion to renew the contract through Mr. Baggett seconded the motion which carried unanimously. Point of Pride Middle School Director Mary Gist presented Whitney Joyner, PASS teacher at Northeast Middle School, for a Point of Pride award. Ms. Joyner was named as one of two Patricia Behring Teachers of the Year from Tennessee. This award recognizes outstanding history teachers nationally. Instructor Polly Kopp was recognized as well for her work with Ms. Joyner. High School Director Rosalyn Evans recognized NEHS students Lily Joiner, Katelyn Mitchell, and Keya Patel from CHS. These students participated in a national competition sponsored by the World War II Museum. They were awarded Best Entry on a World War II topic for their drama, From Frills and Frocks to Zoot Suits and Parachutes: The WASPs of WWII. This was one of 36 entries based on the theme: Turning Points in History: People, Ideas, Events. West Creek High School student Emily Reeve was recognized with a Point of Pride Award for placing second in the nation in the HOSA Future Health Professionals competition. Her teacher is Lisa Heflin.

13 Clarksville High School freshman Preston Albertia has been elected Civitan s Valley District Junior Governor. The Valley District consists of 24 middle and high schools in Tennessee, Kentucky, and Mississippi. The Clarksville High School Girls Softball Team was recognized for being in the final four teams competing in the State tournament. The CHS team had a 38 win school record; won a second consecutive district title; and finished number three in the state. Team members include Audreyanne Guthrie, Brooke Knight, Rachael Mann, Keke Patterson, Alyssa Reed, Tiffany Freeman, Clare Grade, Tiana Gray, Demi McKernan, Heather Norris, Brianna Soden, Haley Bearden, Mary Megan Miller, Morgan Sheppard, Bailey Smith, Hannah Thompson, Haley Yawn, Katelyn Devers, Isabel Langlois, and Rebecca Mann. The CHS Varsity Skeet Team won the state championship. Team members were Noah King, Richard Hansrote, Nicholson McGaha, Wade Vickery, Tyler Raikes, Chance Wilson, Nicholas Cunningham, and Hayden Welch. Coaches are Bruce McGaha and John Waddle, school sponsor is Rick Barnes. Public Conversation There were no requests to address the Board at this session. Approval of Consent Agenda Mr. Giles made a motion to approve the Consent Agenda items. The motion was seconded by Mr. Garland. Board members Mr. Giles and Mrs. Lobdell stated their votes were representative of the best interests of the school system while noting they each have relatives employed by the district. The Consent Agenda was approved 6 0. Items on the Consent Agenda were: July 9, 2013 regular session minutes July 23, 2013 special session minutes Form for Director s Evaluations, first reading July 23, 2013 Insurance Option for 2017 Retirees, first reading August 6, 2013 Request by Clarksville Police Department to establish a precinct at Minglewood Elementary School, first reading August 6, 2013 Reports Goal 6 Pilot individualized learning plans for teachers Dr. Susan Jones presented the report for this goal. She commented that the district is committed to meeting teachers growth and professional development needs by providing a broad continuum of professional learning activities. Activities are designed to meet teachers where they are and help them improve in order to support student achievement. This goal allows teachers to align their professional activities with their growth needs. Administrators and teachers work together to design an ILP (individualized learning plan). Administrator feedback and teacher evaluations will be used to determine the effectiveness of the plans. One school at each level is piloting the program and developing the process and procedures to be used in the future. At the end of this year, pilot results will be reviewed to determine if the program will be implemented further.

14 Goal 13 Share district success stories with stakeholders Chief Communications Officer Elise Shelton presented this report. Ms. Shelton noted that an NSPRA Communications Audit had been conducted at the beginning of last school year and the audit finding noted CMCSS needed to do a better job of sharing its stories. After receiving the NSPRA audit results, the district began working on how to better communicate successes and determining what important facts about the district need to be shared with the community. Department leaders began to identify the successes for their departments. These highlights were shared with various communication groups and were used to develop several videos. These videos, along with other information, have been shared in various community organization meetings. Dr. Worthington and others have met with civic organizations and the community consortium group. Information has been shared with local media. The parent calendar was developed which highlights twelve stories about the school system. Back toschool presentations were held at feeder locations for all employees. Plans for this year are to keep telling a consistent story through Focus videos, communication groups, community meetings, and via website. Board Member Comments Mr. Giles commented that the year appears to be off to a great start. The only complaint he had received had to do with the lack of sidewalks. Mr. Baggett thanked Dr. Worthington and congratulated him on a great first year as Director and noted he is looking forward to what is next. Mr. Murphy also congratulated Dr. Worthington on his first successful year. Mr. Murphy noted that Pisgah Elementary Open House was coming up on August 25. Mr. Murphy shared his concerns about emergency vehicle access on Needmore Road, the need for the fence to be replaced around the baseball field at NWHS, and the need for the city to maintain Stokes Field properly and enforce City codes. He commended the work that had been done at NWHS on the tennis courts. Director of Schools Report Dr. Worthington reported that school opening had gone smoothly. As of today, we had 30,909 students. Kindergarten opened with 72 students less than the previous year. Dr. Worthington presented to the Board an NSPRA Award of Excellence for the school calendar. The district has received this recognition seventeen times in previous years. Dr. Worthington commented that the AMO data would be released by the State and the Board would be hearing a report at the next Board meeting. He thanked the County Commission for approving the budget amendments. He thanked the Board for their confidence in him. The agenda having been concluded, the meeting adjourned at 7:46 p.m. Horace Murphy, Jr. Board Chair B. J. Worthington Director of Schools Teresa A. Rawls Board Secretary

15 ORDINANCE AN ORDINANCE AMENDING PART II (CODE OF ORDINANCES), TITLE 13 (UTILITIES AND SERVICES), CHAPTER 3 (GAS WATER AND SEWER SERVICE) OF THE OFFICIAL CODE OF THE CITY OF CLARKSVILLE RELATIVE TO BACKFLOW PREVENTION TESTING FEES AND GREASE MANAGEMENT INSPECTION FEES the City Council has determined that is appropriate to amend the Official Code of Ordinances of the City of Clarksville relative to backflow prevention testing fees and grease management inspection fees. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: (1) That Sec (8) Water and sewer rates; basis for charges; surcharges is hereby amended as follows: Delete the paragraph in its entirety and substitute the following: (8) Backflow prevention testing fee. Each commercial, industrial and residential customer who is required under section to install and maintain a backflow prevention device shall be charged a backflow prevention testing fee per device that recovers the costs incurred by the department in conducting the tests. This fee will apply to new and annual backflow prevention tests. The first re-inspection of failed backflow tests will be at no charge to the customer. Fees incurred will be added to the customer's water and sewer bill. (2) That Sec (9) Water and sewer rates; basis for charges; surcharges is hereby amended as follows: Delete the paragraph in its entirety and substitute the following: (9) Grease management inspection fee. Each customer who is required under section to install and maintain a grease trap and/or inceptor shall be charged a grease management inspection fee per device that recovers the costs incurred by the department in conducting the tests. This fee will apply to new, semi-annual and annual inspection. The first re-inspection of a failed inspection will be at no charge to the customer. Fees incurred will be added to the customer's water and sewer bill. FIRST READING: December 5, 2013 SECOND READING: EFFECTIVE DATE:

16 ORDINANCE AN ORDINANCE AUTHORIZING EXERCISE OF RIGHT OF EMINENT DOMAIN FOR ACQUISITION OF EASEMENTS FOR THE MAIN LIFT STATION GRAVITY SEWER UPGRADE PROJECT the Clarksville City Council finds it to be in the public interest to acquire easements affecting certain real properties as described in Collective Exhibit A attached hereto (hereinafter, the Properties ) for the purpose of construction of the Main Lift Station Gravity Sewer Upgrade Project. it may not be possible to effectively negotiate timely easement acquisitions with the affected owners of the Properties for the required construction of the Main Lift Station Gravity Sewer Upgrade Project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That, if negotiation efforts are not timely or effective, the City of Clarksville, Tennessee is hereby authorized to exercise the right of eminent domain and institute condemnation actions in the appropriate court for acquisition of any and all necessary property rights from affected owners of the Properties described specifically in Collective Exhibit A attached hereto for construction of the Main Lift Station Gravity Sewer Upgrade Project. FIRST READING: December 5, 2013 SECOND READING: EFFECTIVE DATE:

17 ORDINANCE AN ORDINANCE AUTHORIZING ACCEPTANCE OF LAND DONATION OF PORTION OF GORDON SEAY PROPERTY FOR FIRE STATION 11 funding for the construction of Fire Station 11 has been authorized pursuant to the FY13 Capital Projects Budget (Ord ); and a portion of certain real property known as the Gordon Seay Property and identified more particularly in Exhibit A attached hereto (hereinafter, the Property ) is suitable for construction and in the general vicinity of the much needed Fire Station 11; and the City of Clarksville recently amended the Zoning Ordinance and Map of the City of Clarksville, Tennessee pursuant to Ordinance ; and Gordon Seay has agreed to donate the Property to the City of Clarksville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the Clarksville City Council hereby authorizes the acquisition of the Property, more fully described in Exhibit A attached hereto, from donor/grantor Gordon Seay. FIRST READING: SECOND READING: EFFECTIVE DATE:

18

19 ORDINANCE AN ORDINANCE AMENDING THE OPERATING BUDGET (ORDINANCE ) AUTHORIZING THE CITY OF CLARKSVILLE INFORMATION TECHNOLOGY DEPARTMENT TO TRANSFER FUNDING IN THE AMOUNT OF $15,000 FOR A VIDEO PLAYBACK SYSTEM AND ADDITIONAL SERVERS the IT Department has savings from the purchase of the SAN Storage system in the FY budget in the amount of $15,371 the current video playback system used in the council chambers is no longer functioning properly after numerous repairs the estimated cost to replace the current system with a new video playback system and software shall not exceed $9,000 the IT Department is in need of three additional servers for General Fund data storage the estimated cost for three new servers shall not exceed $6,000 the savings from the SAN Storage system will be used to purchase the video playback system/software and additional servers needed at this time NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the following Budget Amendments be made: Information Technology Expenditures: Machinery & Equipment Decrease: $15,371 Machinery & Equipment Increase: $15,000 BE IT FURTHER ORDAINED that the General Fund FY expenditures be decreased in the amount of $371. FIRST READING: December 5, 2013 SECOND READING: EFFECTIVE DATE:

20 ORDINANCE AMENDING THE ZONING ORDINANCE AND MAP OF THE CITY OF CLARKSVILLE, APPLICATION OF THE CLARKSVILLE-MONTGOMERY COUNTY REGIONAL PLANNING COMMISSION FOR ZONE CHANGE ON PROPERTY IN BELLGAR SUBDIVISION AND BELLSHIRE SUBDIVISION BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the Zoning Ordinance and Map of the City of Clarksville, Tennessee are hereby amended by designating the zone classification of the property described in Exhibit A, currently zoned R-4 Multiple Family Residential District, to R-1A Single Family Residential District and R-2D Two Family Residential District. PUBLIC HEARING: December 5, 2013 FIRST READING: December 5, 2013 SECOND READING: EFFECTIVE DATE: EXHIBIT A Case Number Z A Application of the Regional Planning Commission for a zone change from R-4 (Multiple Family Residential District) to R-1A (Single Family Residential District) on properties located south of Highway 76 and north of Highway 41-A South (portions of Bellgar and Bellshire Subdivisions), /- acres, further identified as County Tax Map and Parcel (s): 081B-A B-B B-C C-A C-B G-C G-F G-G G-H Case Number Z B Application of the Regional Planning Commission for a zone change from R-4 (Multiple Family Residential District) to R-2D (Two Family Residential District) on properties located in the southwest corner of Ballygar Street and Ellsworth Drive intersection (portion of Bellgar Subdivision), /- acres, further identified as County Tax Map 081B-C, Parcels and

21 ORDINANCE AMENDING THE ZONING ORDINANCE AND MAP OF THE CITY OF CLARKSVILLE, APPLICATION OF JIMMY RANDOLPH FOR ZONE CHANGE ON PROPERTY AT SR 374 & EVANS ROAD BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the Zoning Ordinance and Map of the City of Clarksville, Tennessee are hereby amended by designating the zone classification of the property described in Exhibit A, currently zoned RM-1 Single Family Mobile Home Residential District to C-5 Highway & Arterial Commercial District. PUBLIC HEARING: December 5, 2013 FIRST READING: December 5, 2013 SECOND READING: EFFECTIVE DATE: EXHIBIT A Beginning at an iron pin in the western margin of Evans Rd., said iron pin being at the point where the proposed State Route 374 intersects Evans Rd, thence with the western margin of Evans Rd. South 14 degrees 42 minutes 35 seconds west feet to an iron pin in the western margin of Evans Rd.; thence leaving the western margin of Evans Rd., north 78 degrees 29 minutes 11 seconds west feet to an iron pin; thence north 07 degrees 35 minutes 54 seconds east feet to an iron pin; thence south 86 degrees 16 minutes 00 seconds east feet to an iron pin; thence south 75 degrees o8 minutes o3 seconds east feet to the point of beginning, containing /- acres. (Tax Map 029-M-A Parcel 27.00)

22 ORDINANCE AN ORDINANCE AMENDING THE OPERATING BUDGET (ORDINANCE ) AUTHORIZING THE CITY OF CLARKSVILLE GARAGE DEPARTMENT TO TRANSFER FUNDING IN THE AMOUNT OF $5, FOR PURCHASE OF A WELDER, AIR COMPRESSOR MOTOR, AND OIL SEPARATORS the Garage Department has savings in the FY budget from Curbing for the Fuel Center in the amount of $6,595; and certain equipment is reaching the end of its useful life causing equipment failures; and the wire feed motor burned out on the current welder. It has been in operation for over twelve years and internal parts are not available. The cost to replace the current Mig Welder is $2,152.13; and the air compressor motor has failed. This item was an emergency purchase. The cost to replace the motor is $1,264.21; and Safety Kleen separators are necessary to keep tank oil from entering the storm water drains. The cost to purchase is $1, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the following Budget Amendments be made: Garage Expenditures: Improvements Non-Buildings Decrease: $6, Other Equipment Purchases Increase: $5, BE IT FURTHER ORDAINED that the General Fund FY expenditures be decreased in the amount of $1, FIRST READING: December 5, 2013 SECOND READING: December 5, 2013 EFFECTIVE DATE:

23 CLARKSVILLE CITY COUNCIL REGULAR SESSION DECEMBER 5, 2013 MINUTES CALL TO ORDER The regular session of the Clarksville City Council was called to order by Mayor Kim McMillan on Thursday, December 5, 2013, at 7:04 p.m. in City Council Chambers, 106 Public Square, Clarksville, Tennessee. A prayer was offered by Councilwoman Kaye Jones; the Pledge of Allegiance was led by Councilwoman Valerie Guzman. ATTENDANCE PRESENT: Kip McNeill (1), Deanna McLaughlin (2), James Lewis, Mayor Pro Tem (3), Wallace Redd (4), Valerie Guzman (5), Marc Harris (6), Geno Grubbs (7), David Allen (8), Joel Wallace (9), Bill Summers (10), Kaye Jones (11), Jeff Burkhart (12) PUBLIC HEARING Councilman Grubbs made a motion to conduct a public hearing to receive comments regarding requests for zone change. The motion was seconded by Councilman Redd. A voice vote was taken; the motion passed without objection. ORDINANCE (First Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of Regional Planning Commission for zone change at Highway 75 & Highway 41-A South, portions of Bellgar Subdivision and Bellshire Subdivision from R-4 Multiple Family Residential District to R-1A Single Family Residential District and R-2D Two Family Residential District There were no comments in support of or in opposition to this request. ORDINANCE (First Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of David L. Merrill for zone change on property at Tiny Town Road & Tobacco Road from R-1A Single Family Residential District to C-2 General Commercial District

24 ZONING There were no comments in support of or in opposition to this request. ORDINANCE (First Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of Jimmy Randolph for zone change on property at S.R. 374 & Evans Road from RM-1 Single Family Mobile Home Residential District to C-5 Highway & Arterial Commercial District Jimmy Randolph expressed his desire to improve the property for future commercial expansion. No one voiced opposition to this request. Councilman Grubbs made a motion to revert to regular session. The motion was seconded by Councilman Lewis. A voice vote was taken; the motion passed without objection. The recommendations of the Regional Planning Staff and Commission were for approval of ORDINANCE Councilman Grubbs made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Lewis. The following vote was recorded: AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace The motion to adopt this ordinance on first reading passed. The recommendation of the Regional Planning Staff was for disapproval of ORDINANCE ; the recommendation of the Regional Planning Commission was for approval. Councilman Grubbs made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Burkhart. Councilwoman Jones said area residents opposed this change. The following vote was recorded: AYE: Burkhart, Redd NAY: Allen, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Summers, Wallace The motion to adopt this ordinance on first reading failed. The recommendations of the Regional Planning Staff and Commission were for approval of ORDINANCE Councilman Grubbs made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Redd. The following vote was recorded: AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace The motion to adopt this ordinance on first reading passed.

25 CONSENT AGENDA All items in this portion of the agenda are considered to be routine and non-controversial by the Council and may be approved by one motion; however, a member of the Council may request that an item be removed for separate consideration under the appropriate committee report: 1. ORDINANCE (Second Reading) Amending the Official Code relative to waiver of Gas-Water-Sewer fees 2. ORDINANCE (Second Reading) Amending the FY14 Clarksville Fire & Rescue budget for Station 1 concrete repair 3. ORDINANCE (Second Reading) Amending the FY14 Clarksville Fire & Rescue budget for generators 4. ORDINANCE (Second Reading) Amending the Zoning Ordinance and Map of the City of Clarksville, application of Jannette Schutz for zone change on property at East Old Ashland City Road & Windham Drive from R-5 Residential District to R-1 Single Family Residential District 5. Approval of Minutes: November 7 th 6. Approval of board appointments: Adjustments & Appeals: Fulton Wilson (replace Coy Baggett-term expired) December 2013 through June 2017 Audit Committee: Tim Hurst, Al Irby (reappointments) January 2014 through December 2015 Gas & Plumbing Board: Danny Alford (replace Bruce McGaha-term expired), Ted Roberts (replace Jeff Ransdell-term expired) December 2013 through March 2016 Board of Zoning Appeals: Mark Kelly January 2014 through December 2014; Patty Kelly January 2014 through December 2015; Reid Poland January 2014 through December 2016; Bobby Powers January 2014 through December 2017; Bill Powers January 2014 through December 2018 Councilman Wallace made a motion to adopt the Consent Agenda as presented. The motion was seconded by Councilman Redd. The following vote was recorded: AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace

26 COMMUNITY DEVELOPMENT COMMITTEE David Allen, Chair Councilman Allen said two Housing & Community Development staff members had been selected to participate in the National Development Council financial certification program. He announced the department recently received a positive annual HUD review of performances of grant recipients. FINANCE COMMITTEE Joel Wallace, Chair ORDINANCE (First Reading) Authorizing transfer of funds to create a new capital project for a new police north precinct The recommendation of the Finance Committee was for approval of this ordinance. Councilman Wallace made a motion to adopt this ordinance on first reading. The motion was seconded by Councilwoman McLaughlin. Councilwoman Jones and Councilman McNeill felt other locations should be considered. The following vote was recorded: AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, Redd, Summers, Wallace NAY: McNeill The motion to adopt this ordinance on first reading passed. ORDINANCE (First Reading) Accepting donation of property from Gordon Seay for Fire Station #11 The recommendation of the Finance Committee was for approval of this ordinance. Councilman Wallace made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Lewis. Councilman Burkhart objected to building a new station at his location. The following vote was recorded: AYE: Allen, Grubbs, Guzman, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace NAY: Burkhart, Harris The motion to adopt this ordinance on first reading passed. ORDINANCE (First Reading) Amending the FY14 Information Technology budget for a video playback system and additional servers The recommendation of the Finance Committee was for approval of this ordinance. Councilman Wallace made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Lewis. City Attorney Lance Baker said the current system was not designed to serve the purpose and intent of the department in providing efficient video streaming. The following vote was recorded:

27 AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace The motion to adopt this ordinance on first reading passed. GAS & WATER COMMITTEE Jeff Burkhart, Chair ORDINANCE (First Reading) Amending the Official Code relative to backflow prevention testing fees and grease management inspection fees The recommendation of the Gas & Water Committee was for approval of this ordinance. Councilman Burkhart made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Lewis. The following vote was recorded: AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace The motion to adopt this ordinance on first reading passed. ORDINANCE (First Reading) Authorizing exercise of right of eminent domain for acquisition of easements for the Main Lift Station Gravity Sewer Upgrade Project The recommendations of the Gas & Water Committee and Finance Committee were for approval of this ordinance. Councilman Burkhart made a motion to adopt this ordinance on first reading. The motion was seconded by Councilwoman Guzman. Councilwoman Jones felt attempts for successful negotiations should be made prior to approval of use of eminent domain. AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Leis, McLaughlin, McNeill, Redd, Summers, Wallace NAY: Jones The motion to adopt this ordinance on first reading passed. PARKS, RECREATION, GENERAL SERVICES Wallace Redd, Chair Councilman Redd invited the public to the annual Christmas Parade scheduled for December 7 th. PUBLIC SAFETY COMMITTEE (Building & Codes, Fire, Police) Geno Grubbs, Chair Councilman Grubbs offered the monthly department statistics: Clarksville Fire & Rescue emergency responses; Clarksville Police - 12,039 calls; Building & Codes Construction Division - 1,776 inspections; Building & Codes Enforcement Division 167 cases; Building & Codes Abatement Program 33 work orders.

28 STREET COMMITTEE James Lewis, Chair Councilman Lewis reported 171 work orders completed by the Street Department in November. TRANSPORTATION COMMITTEE Marc Harris, Chair Councilman Harris said 61,111 passengers were transported by Clarksville Transit System and 4,177 were transported by Clarksville-Nashville Express in November. The City Garage completed 286 work orders with unleaded fuel at a cost of $2.95 per gallon and diesel fuel at a cost of $3.05 per gallon. Councilman Harris announced the unveiling of the 101 st Tribute Bus sponsored by Clarksville Transit System, City of Clarksville, Gas & Water Department, and Clarksville Department of Electricity. NEW BUSINESS GARAGE BUDGET AMENDMENT ORDINANCE (First Reading) Amending the FY14 Garage Operating Budget to transfer funds for purchase of a welder, air compressor motor, and oil separators Councilman Wallace made a motion to adopt this ordinance on first reading. The motion was seconded by Councilman Redd. The following vote was recorded: AYE: Allen, Burkhart, Grubbs, Guzman, Harris, Jones, Lewis, McLaughlin, McNeill, Redd, Summers, Wallace The motion to adopt this ordinance on first reading passed. BOARD APPOINTMENTS Councilman Redd made a motion to consider approval of additional board appointments. The motion was seconded by Councilman Lewis. Councilwoman McLaughlin objected to consideration of board appointments that were not presented during executive session. The following vote was recorded: AYE: Grubbs, Guzman, Harris, Lewis, McMillan, McNeill, Redd, Wallace NAY: Allen, Jones, McLaughlin, Summers ABSTAIN: Burkhart The motion failed due to lack of ¾ majority approval. No action was taken on appointments to the Economic & Community Development Board (Jeff Burkhart, Melinda Shepard, David B. Smith).

29 MAYOR AND STAFF REPORTS There were no reports from Mayor McMillan or any staff member. ADJOURNMENT The meeting adjourned at 7:39 p.m.

30 ORDINANCE AN ORDINANCE AMENDING THE OFFICIAL CODE RELATIVE TO SETTING THE AMOUNT OF THE DIRECTOR OF FINANCE S PERFORMANCE BOND the City Council finds that lowering the performance bond amount for the director of finance from one million dollars ($1,000,000.00) to one hundred thousand dollars ($100,000.00) as permitted by the City Charter, will save the City a substantial sum of money; and The City Council finds that eliminating the requirement for the City to purchase performance bonds for other employees will save the City money, while insurance will adequately protect the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: 1. That the Official Code of the City of Clarksville, Tennessee, Title 1 (Administration, Officers, and Personnel), Chapter 5 (Director of Finance), Section (Bond Fixed / Fidelity Insurance) is hereby amended by deleting the current language of said Section and substituting therefore the following: Sec Bond fixed/fidelity insurance. The amount of the director of finance's faithful performance bond or a fidelity insurance policy is hereby fixed at one hundred thousandmillion dollars ($100, ,000,000.00). POSTPONED: November 7, 2013 FIRST READING: SECOND READING: EFFECTIVE DATE:

31 Sec Bond fixed/fidelity insurance. The amount of the director of finance's faithful performance bond or a fidelity insurance policy is hereby fixed at one million ($1,000,000.00) or such other amount as may be prescribed by the city council. The amount of the deputy director of finance and/or the chief accountant's faithful performance bond or a fidelity insurance policy shall be fixed at five hundred thousand dollars ($500,000.00) or such other amount as may be prescribed by the city council. Bonds/fidelity insurance limits for all persons handling cash shall not be less than twenty-five thousand dollars ($25,000.00) each. Formatted: Font color: Auto, Not Strikethrough Formatted: Font color: Auto (Ord. No , 1, )

32 ORDINANCE AN ORDINANCE AMENDING THE GENERAL FUND BUDGET AND THE CAPITAL PROJECTS BUDGET (ORDINANCE ) AUTHORIZING THE CITY OF CLARKSVILLE TO INCREASE FUNDING OF THE CAPITAL PROJECTS BUDGET IN THE AMOUNT OF $200,000 AND ACCEPTANCE OF A FEDERAL GRANT IN THE AMOUNT OF $160,000 AND PROVIDE A MATCH OF $40,000 FOR SANGO ROAD IMPROVEMENTS the construction of the Sango Road widening project cost will be greater than originally projected, and the City has been awarded a 80/20 matching Federal grant. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the following Budget Amendments be made: Capital Project Fund: Federal Grant Revenue Increase: $160,000 Transfer from General Fund Increase: $ 40,000 Engineering Cost Increase: $ 80,000 Construction Services Increase: $120,000 General Fund: Transfer to Capital Projects Increase: $ 40,000 BE IT FURTHER ORDAINED that the source of funding for this $40,000 shall be from the fund balance of the General Fund. FIRST READING: SECOND READING: EFFECTIVE DATE:

33 ORDINANCE AN ORDINANCE AMENDING THE PARKS SPECIAL REVENUE BUDGET (ORDINANCE ) AUTHORIZING THE CITY OF CLARKSVILLE PARKS AND RECREATION DEPARTMENT TO INCREASE FUNDING IN THE AMOUNT OF $15,000 FOR PURCHASE OF A MOBILITY CART FOR LIBERTY PARK the Parks & Recreation Department wishes to purchase a mobility cart for use at Liberty Park; and the mobility cart will be use to transport persons with disabilities at Liberty Park; and the cart is estimated to cost $15,000. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLARKSVILLE, TENNESSEE: That the following Budget Amendments be made: Parks Special Revenue Fund Expenditures: Equipment Purchases Increase: $15,000 BE IT FURTHER ORDAINED that the source of funding for this $15,000 shall be from the fund balance of the Parks Special Revenue Fund. FIRST READING: SECOND READING: EFFECTIVE DATE: