AGENDA KEIZER CITY COUNCIL REGULAR SESSION Monday, February 5, :00 p.m. Robert L. Simon Council Chambers Keizer, Oregon

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1 CITY OF KEIZER MISSION STATEMENT KEEP CITY GOVERNMENT COSTS AND SERVICES TO A MINIMUM BY PROVIDING CITY SERVICES TO THE COMMUNITY IN A COORDINATED, EFFICIENT, AND LEAST COST FASHION AGENDA KEIZER CITY COUNCIL REGULAR SESSION Monday, February 5, :00 p.m. Robert L. Simon Council Chambers Keizer, Oregon 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. SPECIAL ORDERS OF BUSINESS a. Salem Keizer School District Bond Measure Presentation b. Greater Gubser Neighborhood Association Annual Report 5. COMMITTEE REPORTS a. Appointments to the Keizer Parks Advisory Board and the Keizer Traffic Safety/Bikeways/Pedestrian Committee 6. PUBLIC TESTIMONY This time is provided for citizens to address the Council on any matters other than those on the agenda scheduled for public hearing. 7. PUBLIC HEARINGS a. Liquor License Change of Ownership/Trade Name for Neighborhood Market 8. ADMINISTRATIVE ACTION 9. CONSENT CALENDAR a. RESOLUTION Authorizing the City Manager to Award and Enter Into an Agreement with BRX, Inc for Construction of Keizer Station Area B Access Project b. RESOLUTION Approving Extension of the Cable Television Franchise Agreement with Comcast of Oregon, Inc. (Formerly Known as Far-West Communications, Inc., DBA AT&T Cable Services)

2 c. RESOLUTION Adopting Policies for Placement of Informational Signs at the Focal Point d. RESOLUTION Authorizing the City Manager to Purchase 2018 Ford F-350 and Two Ford F-250 Vehicles for the Parks Division of the Public Works Department and Authorizing Disposition of Surplus Property e. RESOLUTION Exercising the Power of Eminent Domain Right of Way Services f. Approval of January 16, 2018 City Council Regular Session Minutes 10. COUNCIL LIAISON REPORTS 11. OTHER BUSINESS This time is provided to allow the Mayor, City Council members, or staff an opportunity to bring new or old matters before the Council that are not on tonight s agenda. 12. WRITTEN COMMUNICATIONS To inform the Council of significant written communications. 13. AGENDA INPUT February 5, :00 p.m. City Council Regular Session February 12, :45 p.m. City Council Work Session February 20, 2018 (Tuesday) 7:00 p.m. City Council Regular Session 14. ADJOURNMENT The City of Keizer is committed to providing equal access to all public meetings and information per the requirements of the ADA and Oregon Revised Statutes (ORS). The Keizer Civic Center is wheelchair accessible. If you require any service that furthers inclusivity to participate, please contact the Office of the City Recorder at least 48 business hours prior to the meeting by at davist@keizer.org or phone at (503) or (503) Most regular City Council meetings are streamed live through the City s website and cablecast on Comcast Channel 23 within the Keizer City limits. Thank you for your interest in the City of Keizer.

3 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: THROUGH: FROM: SUBJECT: MAYOR CLARK AND CITY COUNCIL MEMBERS CHRIS C. EPPLEY CITY MANAGER TRACY L. DAVIS, MMC CITY RECORDER SALEM KEIZER SCHOOL DISTRICT BOND MEASURE PRESENTATION Salem-Keizer School Board Vice Chairperson Chuck Lee and Salem Keizer School District Chief Operations Officer Mike Wolfe will give a brief overview of the upcoming District Bond measure and the specific plans for the various Keizer schools.

4 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: THROUGH: FROM: SUBJECT: MAYOR CLARK AND CITY COUNCIL MEMBERS CHRIS EPPLEY CITY MANAGER TRACY L. DAVIS, MMC CITY RECORDER/COMMUNITY CENTER MANAGER GREATER GUBSER NEIGHBORHOOD ASSOCIATION ANNUAL REPORT BACKGROUND: In June, 1993 the City Council adopted Ordinance outlining the purpose and guidelines for recognition of neighborhood associations. The Ordinance states in order to maintain recognition, the neighborhood association shall make an annual report to the City Council. The report may be submitted in writing or made orally at a City Council meeting. Greater Gubser Neighborhood Association President Suzanne McConnell and Vice- President Mark Caillier will be in attendance to present the annual report. RECOMMENDATION: It is recommended the Council accept the report and by motion extend recognition to the Greater Gubser Neighborhood Association for an additional year.

5 CITY COUNCIL MEETING: AGENDA ITEM NUMBER: TO: MAYOR CLARK AND CITY COUNCIL MEMBERS THROUGH: CHRIS EPPLEY CITY MANAGER FROM: TRACY L. DAVIS, MMC CITY RECORDER SUBJECT: VOLUNTEER COORDINATING COMMITTEE RECOMMENDATIONS FOR APPOINTMENT ISSUE: The Volunteer Coordinating Committee met on January 18th to review applications and interview candidates for openings on several City committees. The Committee is recommending the following applicants for appointments: Parks Advisory Board Zaira Flores Marin and Donna Bradley to positions 1 and 4 respectively. Traffic Safety/Bikeways/Pedestrian Committee Michael DeBlasi to position 3. RECOMMENDATION: It is recommended the City Council accept the Volunteer Coordinating Committee recommended appointments.

6 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: THROUGH: FROM: SUBJECT: MAYOR CLARK AND CITY COUNCIL MEMBERS CHRIS C. EPPLEY CITY MANAGER TRACY L. DAVIS, MMC CITY RECORDER NEIGHBORHOOD MINI MART FORMERLY NEIGHBORHOOD MARKET LIQUOR LICENSE APPLICATION FOR CHANGE OF OWNERSHIP AND TRADE NAME BACKGROUND: On January 4, 2018 the City received an application for a change of ownership and trade name for the liquor license at the Neighborhood Market, located 711 Chemawa Rd N, Keizer, Oregon. The application is for a off-premises license and the applicant is Gurpreet Kaur. As required by Keizer Ordinance a public hearing was scheduled; notice was published and mailed to all property owners within 200 feet of the establishment. The Keizer Police Department reports a clear background check on the applicant and has no reason to recommend denial of the application. In addition, the Keizer Community Development Department finds the location of the establishment to be properly zoned and has no additional comment on the application. RECOMMENDATION: It is recommended the public hearing be opened to allow testimony from the applicant or other interested individuals and upon completion, the hearing be closed. It is further recommended the Council recommend approval of the application for the Neighborhood Mini Mart under the guidelines as established by ORS and the Ordinances of the City of Keizer. This recommendation shall then be forwarded to the Oregon Liquor Control Commission for final approval.

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9 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: MAYOR CLARK AND CITY COUNCIL MEMBERS THROUGH: CHRIS EPPLEY CITY MANAGER FROM: SUBJECT: BILL LAWYER PUBLIC WORKS DIRECTOR KEIZER STATION AREA B STREET ACCESS IMPROVEMENTS DATE: January 30, 2018 BACKGROUND: The approved Master Plan for Keizer Station Area B includes a condition that a widening of Lockhaven Drive NE be constructed to provide a new right in/right out access to the Area B property between Keizer Station Boulevard and McLeod Lane. Through the lease negotiations with Cinemagic the city is responsible to construct these improvements along with a new driveway drop onto McLeod Lane that will serve both the Cinemagic parcel and the parcel on the corner of McLeod Lane and Lockhaven Drive. The project was advertised for bids with bids being received and opened on Tuesday January 23, 2018 at 2:00pm. A total of thirteen bids were received ranging from a high of $268, to a low of $151, with BRX Inc. submitting the lowest bid. FISCAL IMPACT: Funds for this project are available in the Fiscal Year 2017/2018 Street Fund Budget line 69. RECOMMENDATION: Staff recommends the City Council adopt the attached Resolution authorizing the City Manager to award the contract with BRX Inc. in the amount of $151, for the construction of the Keizer Station Area B Access Improvements. Please contact me if you have questions.

10 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2018- AUTHORIZING THE CITY MANAGER TO AWARD AND ENTER INTO AN AGREEMENT WITH BRX INC. FOR CONSTRUCTION OF KEIZER STATION AREA B ACCESS PROJECT WHEREAS, new access and street widening is required as part of the development at Keizer Station Area B; WHEREAS, the City issued a request for bids and thirteen bids for this project were received. BRX Inc. submitted the low bid for a total amount of $151, The City Engineer has reviewed and certified the bids; WHEREAS, a notice of intent to award the bids was sent to the bidders on January 29, 2018; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer that the City Manager is hereby authorized to award the contract to and enter into an agreement with BRX, Inc. for a total cost of $151, for construction of the Keizer Station Area B Access Project. Funding for this project is from the Street Fund. BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon the date of its passage. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 1 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

11 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: THROUGH: FROM: MAYOR CLARK AND COUNCIL MEMBERS CHRISTOPHER C. EPPLEY, CITY MANAGER E. SHANNON JOHNSON, CITY ATTORNEY SUBJECT: EXTENSION OF COMCAST CABLE TELEVISION FRANCHISE AGREEMENT The Comcast franchise agreement has been extended previously. The current extension expires February 28, It is my understanding that Salem timely reached agreement with Comcast. It makes sense to review Salem s agreement before moving forward so that (if appropriate) the agreements can be similar in the metro area. It is appropriate at this stage to extend the agreement to February 28, 2019 to allow time for me to review Salem s agreement and for negotiations with Comcast. Comcast has taken the position that they are not required to sign any extension agreements; therefore, we do not do a specific extension agreement. Instead, we have drafted a Resolution indicating the City is allowing them to proceed under the current regulations. RECOMMENDATION: Adopt the attached Resolution. Please let me know if you have any questions. Thank you. ESJ/tmh

12 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2018- APPROVING EXTENSION OF THE CABLE TELEVISION FRANCHISE AGREEMENT WITH COMCAST OF OREGON, INC. (FORMERLY KNOWN AS FAR-WEST COMMUNICATIONS, INC., DBA AT&T CABLE SERVICES) WHEREAS, the City of Keizer and Far-West Communications, Inc. entered into that certain cable television franchise agreement on or about August 29, 1994; WHEREAS, the agreement was extended several times; WHEREAS, Comcast of Oregon, Inc. is not willing to enter into written extension agreements, but do not object to extending the agreement; WHEREAS, the current extension expires on February 28, 2018; WHEREAS, the parties are continuing informal renewal negotiations in accordance with Section 626 of Title VI of the Communications Act of 1934, as amended, and the parties continue to reserve all rights under Section 626 of Title VI of the Communications Act of 1934, as amended, and do not waive any rights related thereto; WHEREAS, because the parties are unable to reach agreement on the renewal by February 28, 2018, it will be necessary to extend the agreement; WHEREAS, it is in the public interest to extend the agreement for an additional period of time so that cable service to the public will not be interrupted; PAGE 1 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

13 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer that the cable television franchise agreement with Comcast of Oregon, Inc. shall be extended through February 28, 2019 or until a renewed agreement is signed, whichever occurs first. BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon the date of its passage. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 2 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

14 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: THROUGH: FROM: MAYOR CLARK AND COUNCIL MEMBERS CHRISTOPHER C. EPPLEY, CITY MANAGER E. SHANNON JOHNSON, CITY ATTORNEY SUBJECT: ADOPTING POLICIES FOR PLACEMENT OF INFORMATIONAL SIGNS AT THE FOCAL POINT On August 5, 2013, the Urban Renewal Agency of the City of Keizer adopted Resolution UR (Adopting Policies for Placement of Informational Signs at the Focal Point). The Focal Point is the property at the southwest corner of River Rd. and Chemawa Rd. with the fountains. This Resolution was adopted by the Urban Renewal Agency because the Focal Point was the property of the Agency. The Agency has now been terminated and the Focal Point property has been deeded to the City. At the October 16, 2017 City Council meeting, staff asked the City Council if they wanted to adopt a City of Keizer Resolution similar to UR since the Urban Renewal Agency has been terminated. Council directed that the Festivals Advisory Board look at this matter and make recommendations regarding signage at the Focal Point. The Festivals Advisory Board reviewed this matter at its January 22, 2018 meeting and made a motion to recommend that the City Council adopt a Resolution approving a policy for information signs at the Focal Point similar to UR The motion passed unanimously. Therefore, I have prepared a Resolution similar to UR for Council s consideration. RECOMMENDATION: Adopt the attached Resolution. Please contact me if you have any questions in this regard. Thank you. ESJ/tmh

15 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2018- ADOPTING POLICIES FOR PLACEMENT OF INFORMATIONAL SIGNS AT THE FOCAL POINT WHEREAS, the sign code sets forth regulations with regard to the size, placement, type of sign, and duration of temporary sign placement within the City of Keizer; WHEREAS, individuals and groups make requests to place temporary informational signs at the Focal Point located at the corner of River Road and Chemawa Road; WHEREAS, the Focal Point is now owned by the City of Keizer; WHEREAS, permanent footings have been installed at the Focal Point to support a sign structure that can be installed and removed; WHEREAS, the permanent footings have been deemed to comply with the requirement of a permanent structure so that temporary signs may be attached; WHEREAS, the City Council desires to adopt a policy that allows standards and guidance for the allowance of placement of temporary informational signs at the Focal Point; NOW, THEREFORE, 25 PAGE 1 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

16 BE IT RESOLVED that the City Council of the City of Keizer adopts the policy relating to the placement of temporary informational signs at the Focal Point as attached in Exhibit A and by this reference incorporated herein. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 2 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

17 EXHIBIT A The following applies for requests for placement of temporary signs at the Focal Point located at Chemawa Road and River Road: 1. The information should be for public event purposes and not commercial purposes. 2. Signs must be limited in duration to comply with the ordinance requirement of no more than 120 total days of display per calendar year. 3. Signs must comply with all requirements of the Keizer Development Code, including, but not limited to sign material, type and size. 4. City-partnered programming events with KRA, LLC (or successor entity) will be allowed up to sixty (60) days per calendar year for the City-partnered events. 5. The remaining sixty (60) days per calendar year shall be granted in periods of usage not to exceed one week per event, with the Community Development Director determining when the sign may be placed and when the sign must be removed. 6. Placement of signs for other than City-partnered/KRA, LLC events shall be on a first come, first served basis. City-partnered/KRA, LLC events have preference when considering placement. KRA, LLC shall provide the times of sign placement by June 1 each year. 7. Sign permission may be granted, denied, or conditioned by the Community Development Director (Director) of the City of Keizer or his designee as follows: a. A letter of request and documentation showing a public purpose is provided to Director. Such letter of request and documentation must be received by the Director no less than twenty-one (21) days prior to the date of the event. b. The Director shall grant, deny, or condition the request within five (5) days after the date of receipt of the request/documentation. c. If the request is denied, the requester may send a letter to the City Recorder requesting that the matter be set before the City Council of the City of Keizer. Such letter must be physically received by the City Recorder within five (5) days after the denial was issued. The City Recorder shall schedule a meeting of the City Council of the City of Keizer on the same day as the next City Council meeting and place the request for reconsideration of the denial before the Council. The decision of the City Council of the City of Keizer will be final. The decision concerns allowance for sign use on City-owned property and as such is not a land use decision.

18 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: MAYOR CLARK AND CITY COUNCIL MEMBERS THROUGH: CHRIS EPPLEY CITY MANAGER FROM: SUBJECT: BILL LAWYER PUBLIC WORKS DIRECTOR PARKS VEHICLES PURCHASE DATE: January 30, 2018 BACKGROUND: The implementation of the Parks Fee provides additional funding for the Parks system to increase the level of maintenance throughout the system, replace certain amenities in the system, additional staff and replacement and additions to the vehicles and equipment used by the Parks Division. Staff worked closely with the Parks Advisory Board to establish priorities to be addressed with the additional funding and determined additional staff, vehicles and equipment were the highest priority. Staff determined that a new Ford F-350 with a service body be added to the fleet, a 1993 Ford Ranger and a 1994 Ford Ranger be replaced with Ford F-250 pickups. These vehicles will enable the 2 additional employees scheduled to start work the middle of February to perform necessary maintenance activities system wide in the most efficient manner. The F-350 vehicle with a service body has a purchase price of $45, which includes a $ trade in value for a Ranger pickup, The F-250 vehicles have a purchase price of $26, which includes a $ trade in value for a Ranger pickup and a purchase price of $27, Staff researched pricing for this vehicle and determined procurement through the Oregon Cooperative Procurement Program (ORCPP) provided the best price to the City. Purchase of these vehicles will be from Landmark Ford for a total cost of $98, FISCAL IMPACT: Funds are available in the FY 17/18 Parks Services Fund.

19 RECOMMENDATION: Staff recommends City Council adopt the attached Resolution authorizing the City Manager to purchase a 2018 Ford F350 4x4 pickup truck with service body and two 2018 Ford F-250 4x2 pickup trucks from Landmark Ford for a total of $98, and trade in a 1993 Ford Ranger pickup and a 1994 Ford Ranger pickup. Please contact me with any questions or concerns.

20 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2018- AUTHORIZING THE CITY MANAGER TO PURCHASE 2018 FORD F-350 AND TWO FORD F-250 VEHICLES FOR THE PARKS DIVISION OF THE PUBLIC WORKS DEPARTMENT AND AUTHORIZING DISPOSITION OF SURPLUS PROPERTY WHEREAS, the City of Keizer has funds budgeted in the parks services fund to purchase three new vehicles to replace a 1993 Ford Ranger and a 1994 Ford Ranger used primarily by the Parks Division; WHEREAS, the City has determined procurement through the Oregon Cooperative Procurement Program (ORCPP) provided the best price of $45, for a Ford F-350 vehicle after the trade in allowance for the 1993 Ford Ranger of $ from Landmark Ford; WHEREAS, the City has determined procurement through the Oregon Cooperative Procurement Program (ORCPP) provided the best price of $26, for a Ford F-250 vehicle after the trade in allowance for the 1994 Ford Ranger of $ from Landmark Ford; WHEREAS, the City has determined procurement through the Oregon Cooperative Procurement Program (ORCPP) provided the best price of $27, for the F-250 from Landmark Ford; WHEREAS, the 1993 Ford Ranger has been identified as having a trade-in value of approximately $500.00; PAGE 1 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

21 WHEREAS, the 1994 Ford Ranger has been identified as having a trade-in value of approximately $500.00; WHEREAS, Ordinance No allows the disposal of City-owned surplus property by several methods, including any method that in the City s discretion is in the best interests of the City; WHEREAS, staff has recommended the disposal of the 1993 Ford Ranger and 1994 Ford Ranger as surplus property because they are no longer useful or needed; WHEREAS, the City Manager approves of the disposal of the 1993 Ford Ranger and 1994 Ford Ranger as surplus property; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer that the City Manager is hereby authorized to purchase a 2018 Ford F-350 and two Ford F-250 vehicles from Landmark Ford for a net purchase price up to $98, after trade-in credits described below. BE IT FURTHER RESOLVED that the City Council of the City of Keizer declares the 1993 Ford Ranger and 1994 Ford Ranger as surplus property. BE IT FURTHER RESOLVED that the 1993 Ford Ranger and the 1994 Ford Ranger be disposed of by use as a trade-in against the 2018 F-350 and two Ford F-250 vehicles with a total value of $1, PAGE 2 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

22 BE IT FURTHER RESOLVED that the City Manager is authorized to take any and all necessary acts to effectuate the purchase of the 2018 Ford F-350 and two Ford F- 250 vehicles and the disposal of the surplus property. BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon the date of its passage. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 3 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

23 CITY COUNCIL MEETING: February 5, 2018 AGENDA ITEM NUMBER: TO: THROUGH: FROM: SUBJECT: MAYOR CLARK AND COUNCIL MEMBERS CHRISTOPHER C. EPPLEY, CITY MANAGER E. SHANNON JOHNSON, CITY ATTORNEY RESOLUTION EXERCISING THE POWER OF EMINENT DOMAIN The Dearborn Bridge Replacement project has been planned in accordance with appropriate engineering standards for the construction, maintenance or improvement of the transportation infrastructure in a manner that property damage is minimized, transportation is promoted, and travel is safeguarded. To accomplish the project, a slope easement is required on property located along Dearborn. The City has the power of eminent domain pursuant to the City s Charter and the laws of the state. The attached Resolution is one of the steps in acquiring the slope easement. RECOMMENDATION: Adopt the attached Resolution. Please contact me if you have any questions in this regard. Thank you. ESJ/tmh

24 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2018- RESOLUTION EXERCISING THE POWER OF EMINENT DOMAIN RIGHT OF WAY SERVICES WHEREAS, the City may exercise the power of eminent domain pursuant to City s Charter and the laws of the State of Oregon generally, when the exercise of such power is deemed necessary by the City of Keizer s governing body to accomplish public purposes for which the City has responsibility; WHEREAS, the City has the responsibility of providing safe transportation routes for commerce, convenience and to adequately serve the traveling public; WHEREAS, the project known as the Dearborn Bridge Replacement project has been planned in accordance with appropriate engineering standards for the construction, maintenance or improvement of said transportation infrastructure such that property damage is minimized, transportation promoted, and travel safeguarded; WHEREAS, to accomplish the project set forth above it is necessary to acquire an easement in the property described in Exhibit A attached to this Resolution and, by this reference incorporated herein; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer as follows: 1. The foregoing statements of authority and need are, in fact, the case. The project for which the property is required and is being acquired are necessary in the PAGE 1 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

25 public interest, and the same has been planned, designed, located, and will be constructed in a manner which will be most compatible with the greatest public good and the least private injury. 2. The power of eminent domain is hereby exercised with respect to the interests in the property described in Exhibit A. The easement acquired on the property is subject to payment of just compensation and subject to procedural requirements of Oregon law. 3. City staff and the City Engineer are authorized and requested to attempt to agree with the owner and other persons in interest as to the compensation to be paid for the acquisition of the easement, and, in the event that no satisfactory agreement can be reached, the City Attorney or his designee is authorized to commence and prosecute such condemnation proceedings as may be necessary to finally determine just compensation or any other issue appropriate to be determined by a court in connection with the acquisition. This authorization is not intended to expand the jurisdiction of any court to decide matters determined above or determinable by the City Council of the City of Keizer. 4. The City Council of the City of Keizer expressly reserves its jurisdiction to determine the necessity or propriety of any acquisition, its quantity, quality, or locality, and to change or abandon any acquisition. 20 PAGE 2 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

26 BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon the date of its passage. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 3 - Resolution R2018- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

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29 CALL TO ORDER FLAG SALUTE SPECIAL ORDERS OF BUSINESS COMMITTEE REPORTS MINUTES KEIZER CITY COUNCIL Tuesday, January 16, 2018 Keizer Civic Center, Council Chambers Keizer, Oregon Mayor Clark called the meeting to order at 7:00 pm. Roll Call was taken as follows: Present: Staff: Cathy Clark, Mayor Chris Eppley, City Manager Marlene Parsons, Councilor Shannon Johnson, City Attorney Kim Freeman, Councilor Nate Brown, Community Bruce Anderson, Councilor Development Amy Ryan, Councilor Jeff Kuhns, Deputy Police Chief Laura Reid, Councilor Tim Wood, Finance Director Roland Herrera, Councilor Tracy Davis, City Recorder Absent: Youth Councilor Samuel Hernandez Mayor Clark led the pledge of allegiance. Introduction of Kobe Keizer Police Department K-9: Deputy Chief Kuhns introduced the newest member of the Police Force K-9 unit, Kobe, by reading the staff report prepared by Chief Teague. He thanked the Nordykes for their generous donations, provided information about the K- 9 bullet proof vests, and thanked Officer Keniston and his family. Appointment to the Keizer Audit Committee: Mayor Clark appointed Budget Committee member Jonathan Thompson to fill the vacant position on the Audit Committee. Crystal Wilson, Keizer, reported that the Planning Commission had received training from City Attorney Shannon Johnson and had reviewed the 2018 Work Plan at their last meeting. Matt Lawyer, Keizer, reported that the Claggett Creek Watershed Council had a new member, Miranda Coleman, an 8 th Grade student from Whiteaker Middle School. He reviewed upcoming CCWC events, reported on the process undertaken by the Parks Advisory Board in prioritizing projects which could be accomplished now that the Parks Fee is in place, and reviewed the list of prioritized projects anticipated for completion in Keizer City Council Regular Session Minutes Tuesday, January 16, Page 1

30 PUBLIC TESTIMONY the next 12 to 36 months. He provided an explanation of projects for which system development charges can be used, fielded questions regarding various projects, and provided additional information about the skate park upgrade. Mr. Lawyer also reported that the Parks Board had discussed at length the possibility of making Keizer parks non-smoking and would be holding a Public Hearing at the next meeting to receive input from citizens prior to making a recommendation to Council. Mayor Clark urged that smokers poles for disposal of cigarette butts be placed in area parks. It was noted that this might send a mixed message if smoking was not allowed in parks. There was concurrence among councilors to ask the Parks Board to entertain the poles as part of the recommendation and overall strategy. Paul Massey, Boy Scout Keizer Troop 121 leader, thanked Council for letting the troop observe the meeting and each Scout introduced himself. Mayor Clark urged the Scouts to Council with any questions and also to become a Youth Liaison or Councilor when they get into High School. Dan Heppler, Keizer, noted that the Parks and Police fees create a hardship for people on fixed incomes and urged that alternate fees be established. Mayor Clark and City Manager Chris Eppley provided clarification regarding the method of collection and discounts available. Anthony Behrens, Salem, announced that he is running for Marion County Circuit Court Judge and shared information about himself and his campaign. Ryan Walsh, McNary Youth Baseball, questioned if the financials submitted were adequate and asked if Keizer Little League had submitted theirs. Mayor Clark responded that the financials provided by both organizations were included in the packet and could be viewed on line. PUBLIC HEARINGS None ADMINISTRATIVE ACTION a. RESOLUTION Approval of Field Usage Rates for the 2018 Season at Keizer Little League City Park City Attorney Shannon Johnson summarized his staff report noting that Keizer Little League had withdrawn the request for the field increase. Discussion followed regarding the importance of detailed information regarding revenue vs. expenses and an accounting of volunteer hours. Councilor Parsons moved that the Keizer City Council adopt a Resolution - Approval of Field Usage Rates for the 2018 Season at Keizer Little League City Park. Councilor Freeman seconded. Motion passed unanimously as follows: AYES: Clark, Reid, Parsons, Ryan, Freeman, Herrera and Anderson (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Keizer City Council Regular Session Minutes Tuesday, January 16, Page 2

31 b. RESOLUTION Authorizing City Manager to Sign Ground Lease with Keizer Cinema 9, LLC, DBA Keizer Cinema 9 (Keizer Station Area B) RESOLUTION Authorizing City Manager to Enter Into Tenant Representation/ Fee Agreement with Pate Retail Properties, LLC City Attorney Shannon Johnson announced that the City has reached agreement on all the terms of the lease to the movie theater subject to Council approval. He reviewed the terms which were detailed in his staff report. Councilor Parsons moved that the Keizer City Council adopt a Resolution Authorizing City Manager to Sign Ground Lease with Keizer Cinema 9, LLC, DBA Keizer Cinema 9 (Keizer Station Area B). Councilor Freeman seconded. Motion passed unanimously as follows: AYES: Clark, Reid, Parsons, Ryan, Freeman, Herrera and Anderson (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Parsons moved that the Keizer City Council adopt a Resolution Authorizing City Manager to Enter Into Tenant Representation/Fee Agreement with Pate Retail Properties, LLC (Keizer Station Area B Ground Lease). Councilor Freeman seconded. Motion passed unanimously as follows: AYES: Clark, Reid, Parsons, Ryan, Freeman, Herrera and Anderson (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) CONSENT CALENDAR COUNCIL LIAISON REPORTS a. RESOLUTION Authorizing the City Manager and Chief of Police to Sign Memorandum of Understanding No. 8 Relating to Collective Bargaining Agreement b. RESOLUTION Authorizing Wanda Blaylock to Sign Marc Nelson Oil Products, Inc. Purchase Order for Cardlock Fuel Cards c. Approval of January 2, 2018 City Council Regular Session Minutes Councilor Parsons moved for approval of the Consent Calendar. Councilor Freeman seconded. Motion passed unanimously as follows: AYES: Clark, Parsons, Ryan, Reid, Freeman, Herrera and Anderson (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Ryan reported that the Public Arts Commission Story Pole project had received a grant for $5000; fundraising efforts will continue in order to complete the project. The Commission also approved the art to be displayed in February and March. She also reviewed upcoming events. Councilor Freeman thanked Councilor Parsons for covering for her, and Dave Wallery and the crew for their efforts in taking down Christmas decorations. She also announced that she would be out of town for the Keizer City Council Regular Session Minutes Tuesday, January 16, Page 3

32 OTHER BUSINESS WRITTEN COMMUNICATIONS None February 5 Council meeting. Councilor Reid reported on the West Keizer and Southeast Keizer Neighborhood Associations meetings, the Heritage Board and Stormwater Advisory Committee meetings and shared information regarding upcoming McNary High School events, the Heritage Center Museum Open House and the tree planting at Keizer Rapids Park. Councilor Parsons reported on the Schrader/Merkley forum and the Traffic Safety/Bikeways/Pedestrian Committee meeting. She welcomed the new Youth Liaison to that committee and announced upcoming events and meetings. She also announced that volunteers, led by Mark Caillier, had removed all the hazelnut trees at Keizer Rapids Park with the help of Randy Miller, Jerry Nuttbrock and Bob Shackelford. Councilor Herrera reported on meetings and events he had attended and those he was planning on attending. Councilor Anderson reported on meetings he had attended, thanked people who had covered the meetings he was unable to attend, and urged everyone to attend the Community Conversation on February 28 to provide input regarding River Road and the impact of expansion. He noted that Whiteaker choir would be singing at the First Citizens banquet and announced that the Legislature will convene on February 5. Mayor Clark announced changes in the Keizer Heritage Foundation Board, reviewed meetings she had attended and announced upcoming meetings. She also noted that she would not be at the February 20 Council meeting. Deputy Chief Kuhns thanked Council for their service and wished everyone a happy new year. Community Development Director Nate Brown reported that conversations had taken place with the theater architects and they anticipate submitting for a foundation permit by the end of the week. He also stressed the importance of citizens attending and providing input at the upcoming Community Conversation. AGENDA INPUT February 5, :00 p.m. City Council Regular Session February 12, :45 p.m. City Council Work Session February 20, 2018 (Tuesday) 7:00 p.m. City Council Regular Session Keizer City Council Regular Session Minutes Tuesday, January 16, Page 4

33 ADJOURNMENT MAYOR: Mayor Clark adjourned the meeting at 8:43 p.m. APPROVED: Cathy Clark Debbie Lockhart, Deputy City Recorder COUNCIL MEMBERS Councilor #1 Laura Reid Councilor #4 Roland Herrera Councilor #2 Kim Freeman Councilor #5 Amy Ryan Councilor #3 Marlene Parsons Councilor #6 Bruce Anderson Minutes approved: Keizer City Council Regular Session Minutes Tuesday, January 16, Page 5

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