EDMOND CITY COUNCIL MEETING EDMOND PUBLIC WORKS AUTHORITY MEETING 20 S. Littler, Edmond, Oklahoma 5:30 p.m., Monday, December 12, 2016

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1 City of Edmond NOTICE OF PUBLIC MEETING The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: , TDD: , or ADAcoordinator@edmondok.com. Notice: The Mayor and members of the City Council will gather prior to the regular meeting in the Planning and Public Works Building, Room #104 beginning at 4:45 p.m. this time for dinner. No City Council business will be discussed or acted upon at this time. This is an informal gathering and members of the public and press are welcome to attend. Meals will only be provided to the City Council and staff. EDMOND CITY COUNCIL MEETING EDMOND PUBLIC WORKS AUTHORITY MEETING 20 S. Littler, Edmond, Oklahoma 5:30 p.m., Monday, December 12, Call to Order by Mayor Lamb. 2. Approval of City Council Meeting Minutes: November 28, City Council Presentations: A. City Manager's Progress Report. 4. City Council Nominations to Boards and Commissions: A. Chamber Representative: 1. Nomination of Brian Blundell to the Central Edmond Urban District Board to replace Ralph Armstrong; no max term. 5. General Consent Items: A. Consideration of Approval of Administrative Items: 1. Acceptance of City Manager's Financial Report. a. Month ending October 31, 2016.

2 2. Acceptance of the Federal Fiscal Year 2015 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). 3. Acceptance of the donated Utility Easement from LaVerna Browning to serve Trinity Plaza, located at 329 E. Covell. 4. Acceptance of donated Sidewalk Easement from Silver Stone Homes LLC, for Astoria Office Park, located at 3009 Astoria Court. 5. Consideration of Acceptance of Final Plat, Improvements and Maintenance Bonds for Gardens II at Kelly Lakes. 6. Acceptance of Public Improvements and Maintenance Bonds: Outlet structure for FAA Credit Union, 2350 W. Danforth Curb, storm sewer, street bore, fire line, fire hydrant, tap and riser to serve CVS Pharmacy No.6233, 1308 N. Bryant City of Edmond FY Street Overlay Project Paving repair at 27 W. Thatcher Paving repair at N. Broadway Paving repair at N. Fretz and Promise Road Paving repair at 606 Timber Lane Paving repair at 10 and 18 E. Ayers Paving repair at 529 W. Edmond Road Bore for access to water line at 2120 E. Campbell Road B. Consideration of Ordinances and Resolutions: 1. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. AMENDING TITLE 16 BUILDING AND CONSTRUCTION BY AMENDING SECTION INTERNATIONAL BUILDING CODE; REPEALING SECTION DEFINITIONS; REPEALING SECTION FIRE WALLS; REPEALING SECTION MEANS OF EGRESS; AMENDING CHAPTER RESIDENTIAL CODE; BY AMENDING INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS; AMENDING SECTION INTERNATIONAL RESIDENTIAL CODE APPENDICES; AMENDING SECTION FEE SCHEDULE; AMENDING DESIGN CRITERIA; REPEALING SECTION EXHAUST SYSTEMS; REPEALING SECTION WHIRLPOOL BATH TUBS; AMENDING SECTION INTERNATIONAL EXISTING BUILDING CODE; AMENDING SECTION INTERNATIONAL PLUMBING CODE; AMENDING SECTION INTERNATIONAL FUEL GAS CODE; AMENDING SECTION APPLIANCE LOCATION; REPEALING SECTION TRACER FOR PLASTIC PIPING; AMENDING SECTION INTERNATIONAL MECHANICAL CODE; REPEALING SECTION COPPER TUBING; AMENDING SECTION NFPA 70, NATIONAL ELECTRICAL CODE; AMENDING SECTION EXCEPTIONS TO THE NEC; AND PROVIDING FOR REPEALER AND

3 SEVERABILITY. 2. Consideration of Resolution No. to assign wireless 911 fees paid to the Oklahoma State 911 Management Authority from wireless carriers to 911 Association of Central Oklahoma Governments (ACOG). 3. Discussion and Consideration of Resolution No. of The City Of Edmond, Oklahoma (the City ) approving action taken by The Edmond Public Works Authority (the Authority ) authorizing issuance, sale and delivery of a Promissory Note of the Authority to the Oklahoma Water Resources Board; Ratifying and confirming a Lease, as amended, pertaining to the leasing of the City s water, sanitary sewer, garbage, and electric systems to the Authority; Approving and authorizing a Subordinate Lien Sales Tax Agreement; Approving documentation modifying the collateral position with respect to the Authority s Existing Obligations; And containing other provisions related thereto. C. Approval of Purchases: 1. Acceptance of Bid to Furnish/Install Fuel Oil Piping Solenoid Valves, Fuel Oil Return Pumps and Check Valves for the Public Safety Center Generators; $96, Approval of Three (3) Year Enterprise License Agreement (ELA) with Environmental Systems Research Institute, Inc. (ESRI) for the Geographic Information System (GIS) Software; $150, Approval of Amendment to existing Standard Software License and Maintenance Agreements with Tyler Technologies, Inc and Approval of Services with Emergency Medical Services (EMSA) for a Computer-Aided Design (CAD) to (CAD) interface; $76, Acceptance of Proposal from SunLife for Stop Loss Health Insurance Coverage for 2017; $714, <Recess City Council Meeting and Convene Public Works Meeting> 6. Approval of EPWA Meeting Minutes: November 28, EPWA General Consent Items: A. Consideration of Approval of Administrative Items:

4 1. Discussion and Consideration of Resolution No. of The Edmond Public Works Authority (The Borrower ) Approving and authorizing a Drinking Water SRF Loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $2,500,000.00; Approving the issuance of its Drinking Water SRF Promissory Note in the total aggregate principal amount of $2,500,000.00, Secured by a pledge of revenues and authorizing its execution; Approving and authorizing the execution of a Loan Agreement for Drinking Water SRF Loan; Designating a Local Trustee and approving and authorizing the execution of a Trust Agreement; Approving and authorizing the execution of a Security Agreement; Approving and authorizing the execution of a Subordinate Lien Sales Tax Agreement by and between The City Of Edmond, Oklahoma (the City ) and the Borrower; Ratifying and confirming a Lease, as amended, Pertaining to the leasing of the water, sanitary sewer, garbage and electric systems of the City; Approving documentation modifying the collateral position with respect to the Borrower s Existing Obligations; Approving various covenants; Approving and authorizing execution of Professional Services Agreements; Approving and authorizing payment of Fees and Expenses; And containing other provisions relating thereto. <Adjourn Public Works Authority Meeting and Reconvene City Council Meeting> 8. Planning Discussion Items: 9. Case #Z Public Hearing and Consideration of Ordinance No. amending the Edmond Plan from Single-Family Dwelling Usage to Commercial Planned Unit Development and Multi-Family Planned Unit Development Mixed Use Development generally located south of Danforth Road, east I-35, and north of Arbor Creek at the Summit Addition. (Happy Land, LLC) Emergency Approval Required. 10. Case #Z Public Hearing and Consideration of Ordinance No. Rezoning from G-A General Agricultural to a Mixed Use Planned Unit Development including Restricted Commercial Planned Unit Development and Residential Planned Unit Development District allowing for apartments, townhomes and single family units. Generally located south of Danforth Road, east I-35, and north of Arbor Creek at the Summit. (Happy Land, LLC) 11. Case #Z Public Hearing and Consideration of Ordinance No. Rezoning from R-2 Urban Estate Dwelling to Commercial Planned Unit Development, known as Phocas Farms, generally located east of High Street and approximately one-quarter mile north of Danforth Road. (Steve and Lisa Hill). This item was continued from the November 14 & November 28, 2016 City Council meetings. 12. Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.) 13. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)

5 14. Adjournment.

6 City Council Item # 2. Meeting Date: 12/12/2016 Submitted For: Kory Atcuson, City Clerk's Office Information Item Approval of City Council Meeting Minutes: November 28, Minutes Attachments

7 Edmond City Council Minutes November 28, 2016, Book 41, Page Call to Order by Mayor Lamb EDMOND CITY COUNCIL MINUTES November 28, 2016 Mayor Lamb called the regular meeting of the Edmond City Council to order at 5:30PM, Monday, November 28, 2016, in the City Council Chambers, 20 S. Littler, Edmond, Oklahoma. The agenda for this meeting was posted in the City First Administration Building on November 22, 2016 at 11:53AM. PRESENT: ABSENT: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None 2. Approval of City Council Meeting Minutes: November 14, 2016 Motion by Caldwell, seconded by Massey, to approve Minutes. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None 3. City Council Presentations A. Character Council of Edmond Presentation by Emoly Walters for Orderliness and Initiative 4. City Council Nominations to Boards and Commissions A. Semi-Annual Reappointments 1. Ward 3 Edmond Public Transportation Committee; term expires October 2019 David Hansen Motion by Waner, seconded by Davis, to approve agenda item 4.A.1.. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None 5. General Consent Items A. Consideration of Approval of Administrative Items

8 Edmond City Council Minutes November 28, 2016, Book 41, Page Approval of Memorandum of Understanding with the University of Central Oklahoma regarding the development of a Needs Assessment for a Performing Arts Center 2. Consideration of Acceptance of Final Plat, Improvements and Maintenance Bonds for TCG Independent Living, 2709 E. Danforth Road 3. Acceptance of donated Street Right of Way from Connect UMC for Connect United Methodist Church located on the southeast corner of Coltrane and Sorghum Mill Road 4. Acceptance of donated land at 100 West 15th from Glenn and Arlene Ashmore 5. Acceptance of donated Utility Easement from the Winding Creek Owners Association 6. Consideration of a Supplemental Appropriation to restore funding of the Designated ADA Bus Stop Project; $400, Consideration of a Supplemental Appropriation for a new restroom building for Stephenson Park; $200,000 Motion by Massey, seconded by Caldwell, to approve agenda item 5.A. (1-7). Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None B. Consideration of Ordinances and Resolutions 1. Consideration and Approval of Resolution No Authorizing Application for Financial Assistance from the Association of Central Oklahoma Governments Public Fleet Conversion Grants Fund 2. Consideration and Approval of Resolution No Modifying the Edmond Electric Rates and Changing Certain Rate Schedule Language Motion by Waner, seconded by Davis, to approve agenda item 5.B. (1-2). Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None C. Approval of Purchases

9 Edmond City Council Minutes November 28, 2016, Book 41, Page Acceptance of Bid and Approval of Contract for the Stephenson Park Restroom Project and Resolution No Appointing Purchasing Agent for Engineering; $182, Approval of Grant and Purchase Contract with the Oklahoma Department of Human Services (OKDHS) to purchase Two (2) Dodge Mini Vans to assist the elderly and people with disabilities for the Citylink Transit System at a matching cost of $11, Approval of budgeted funds for Capital and Operating Expenditures for the Guthrie/Edmond Regional Airport (August 2016); $7, Consideration of Agreement with Dr. Sally Walker Doctor of Veterinary Medicine (DVM) to provide veterinary services at the Edmond Animal Shelter; $9, Acceptance of Bid and Approval of Contract for the Designated Americans with Disabilities Act(ADA) Bus Stop Project and Resolution No Appointing Purchasing Agent for the Engineering Department; $226,362 Motion by Davis, seconded by Massey, to approve agenda item 5.C. (1-5). Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None Motion by Massey, seconded by Waner, to recess the City Council Meeting and convene the Edmond Public Works Authority Meeting. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None Mayor Lamb reconvened the City Council Meeting. 8. Planning Consent Items A. Case #PR Consideration of Final Plat of Fairfax Commercial located north of Covell and west of Sooner Road. (Fairfax Joint Venture LLC) B. Case #PR Consideration of Final Plat for Oakridge Park located on the west side of Sooner Road, north of Covell Road. (Oakridge Park) C. Case #PR Consideration of Final Plat of the Menzel Energetic Wellness Center located on the north side of Edmond Road, 1,850 feet west of Santa Fe. (Neal McGee Homes Inc.) D. Case #PR Consideration of Re-plat of the north half of Kelly Lakes Business Park North located east of Kelly Avenue, a quarter of a mile south of Sorghum Mill Road. (Don Terrell)

10 Edmond City Council Minutes November 28, 2016, Book 41, Page 40 E. Case #PR Consideration of Final Plat of Thomas Center II located at Covell Road and east of Thomas Drive (MGO Partners, LLC) Motion by Waner, seconded by Davis, to approve agenda items 8.A. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None Motion by Caldwell, seconded by Massey, to approve agenda items 8. (B-D). Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None Bryan Coon, representing the applicant on agenda item 8.E., stated that it was the applicant s intent to complete the loop road from the current project to Sonic Road in the future. Motion by Waner, seconded by Massey, to approve agenda items 8.E. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None 9. Planning Discussion Items A. Case #Z Public Hearing and Consideration of Ordinance No. Rezoning from R-2 Urban Estate Dwelling to Commercial Planned Unit Development, known as Phocas Farms, generally located east of High Street and approximately one-quarter mile north of Danforth Road. (Steve and Lisa Hill) This item was continued from the November 14, 2016 City Council Meeting Bob Schiermeyer, City Planner, provided general information regarding the agenda item and stated that the Planning Commission recommended approval by a vote of 5 0. Bud Scott, representing the applicant, provided additional information regarding the applicant s request. Kelley Work, Attorney representing opposed local residents, provided additional information regarding local residents objections to the project. Councilmember Caldwell suggested the following items be included in the PUD Design Statement, from the local residents list of recommendations: Restrict the hours of operation to Monday through Saturday between 9AM and 6PM. Require the gate to be closed and locked outside of the hours of operation, so that any time outside of Monday through Saturday, 9AM to 6PM the gate would be kept closed and locked. Specifically exclude the hoop house business from the list of uses that will be

11 Edmond City Council Minutes November 28, 2016, Book 41, Page 41 allowed under the PUD. Restrict the signage to a farm identification sign limited in size and with no sign lighting. Require the sign to include in legible print Do not park outside the gate and please do not honk your horn. Require a landscaping buffer along the west boundary of the PUD property adjacent to the Ketch Acres neighborhood, including minimum size and minimum separation of plantings in order to establish, in a reasonable time, a six foot tall visual screen. The width of the planting screen to be maintained at five feet. Restrict the location of the proposed kitchen and bathrooms to the eastern half of the PUD property. Prohibit permanent portable or mobile toilets. Restrict tour group visits (twenty (20) or more persons) to a maximum number of ten (10) visits each year. Restrict deliveries to or from the PUD property to the permitted hours of operation. Motions were made and withdrawn regarding the project. Mayor Lamb stated that he could not agree to all the suggestions proposed by the local residents for the property. General City Council discussion directed the applicant and local residents to come to some agreement, in writing, by the next council meeting regarding the various issues discussed, or the City Council would move forward on identifying restrictions. Motion by Caldwell, seconded by Massey, to continue agenda item 9.A. to the December City Council Meeting. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None B. Case #Z Public Hearing and Consideration of Ordinance No Rezoning from A Single-Family Dwelling District to Commercial Planned Unit Development on.75 acres, located on the northeast corner of Rhode Island Avenue and Memorial Road, at 201 East Memorial Road. (Wayne Frost) This item was continued from the October 24, 2016 City Council meeting Bob Schiermeyer, City Planner, provided general information regarding the applicant s request and stated that the Planning Commission recommended approval by a vote of 5-0. Dan O Neil, representing the Edmond Neighborhood Alliance, suggested that a condition be applied to the request that the lot be vacated from the neighborhood plat. Wayne Frost, applicant, provided additional information regarding the request. In response to Mayor Lamb's question that the gate on the drive connection to Rhode Island was only needed to provide for access to maneuver trailers into the shop and did not need to be open otherwise Mr. Frost said "correct." Tim McCormick, local resident, spoke in opposition to the applicant s request stating his concerns about additional traffic on Rhode Island. Motion by Davis, seconded by Caldwell, to approve agenda item 9.B. Motion carried as follows: AYES: Mayor Lamb, Councilmembers Caldwell, Davis, and Massey

12 Edmond City Council Minutes November 28, 2016, Book 41, Page 42 NAYS: Councilmember Waner C. Case #VA Consideration of Request for Sign Variance at 2709 E. Danforth for TCG/The Veraden to allow monument signs to extend into the right-of-way. (TCG Development, LLC) Steve Manek, City Engineer, provided general information regarding the applicant s request. Motion by Massey, seconded by Caldwell, to approve agenda item 9.C. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None D. Case #SP Public Hearing and Consideration of Commercial Site Plan for a new office/retail building to be located at 125 N. Broadway (Larry Lambrecht) Bob Schiermeyer, City Planner, provided general information regarding the applicant s request and stated that the Central Edmond Urban Development Board recommended approval unanimously. Motion by Massey, seconded by Caldwell, to approve agenda item 9.D. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None 10. Executive Session to discuss pending claim: Covell Creek, LLC vs. City. (Executive Session authorized pursuant to 25 Okla. Stat. Section 307 (B)(4). Motion by Waner, seconded by Davis, to go into Executive Session based upon the advice of the City Attorney who has determined that disclosure will seriously impair the ability of the City Council to process the claim or conduct a pending investigation, litigation or proceeding in the public interest. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, and Waner None Motion by Caldwell, seconded by Massey, to leave Executive Session. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, and Waner None 11. Consideration of action with regard to the claim of Covell Creek, LLC vs. City Motion by Davis, seconded by Massey, to authorize the City Attorney to proceed with filing an appeal in the pending case, Covell Creek, LLC vs. the City of Edmond and the Asheforde Oaks Homeowners Association. Motion carried as follows:

13 Edmond City Council Minutes November 28, 2016, Book 41, Page 43 AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, and Waner None 12. Citizens Comments Dan O Neil addressed the City Council and stated that petitions have been filed with the City Clerk to initiate the collection of signatures to hold a referendum election on Ordinances 3569 and 3570 regarding the plan amendment and rezoning of a property generally located north of 15 th Street, east of Bryant Avenue. 13. New Business None 14. Adjournment Motion by Waner, seconded by Caldwell, to adjourn the City Council Meeting. Motion carried as follows: AYES: NAYS: Mayor Lamb, Councilmembers Caldwell, Davis, Massey, and Waner None City Clerk Mayor

14 City Council Item # 5. A. 1. a. Meeting Date: 12/12/2016 Submitted For: Larry Stevens, City Manager's Office Item Month ending October 31, Information CM October Financial Report Attachments

15 City of Edmond Monthly Financial Report FY 2016/17 Through the Month Ended October, 2016 Unaudited - Intended for Management Purposes Only The following is a summary of the City's financial results for operating funds. This information is summarized from financial statements for the monthly period that ended October 31, GENERAL FUND AT A GLANCE Category Budget YTD Actual % % Year Passed Resources 33.33% Revenues $51,550,664 $16,722, % Other Resources-Reserves $9,038,999 $9,038, % Uses 33.33% Operating Uses $51,942,914 $14,431, % Other Uses-Reserves $8,646,749 $8,646, % Resources Over (Under) Uses $0 $2,683,726 UTILITY FUNDS AT A GLANCE Category Budget YTD Actual % % Year Passed Resources 33.33% Revenues $143,522,017 $67,055, % Other Resources-Reserves/Loan Proceeds $128,866,815 $128,866, % Uses 33.33% Operating Uses $207,737,063 $44,791, % Other Uses-Reserves $64,651,769 $64,651, % Resources Over (Under) Uses $0 $86,479,645 OTHER MAJOR FUNDS AT A GLANCE Category Budget YTD Actual % % Year Passed Resources 33.33% Revenues $10,019,084 $3,404, % Other Resources-Reserves/Loan Proceeds $22,877,465 $22,877, % Uses 33.33% Operating Uses $17,953,044 $7,690, % Other Uses-Reserves $14,943,505 $14,943, % Resources Over (Under) Uses $0 $3,647,837 The latest General Fund sales tax check received in November 2016 totaled $2,807,417 and was ($289,436) under year to date projections. This amount was $47,915 less than the check received in November 2015, and $4,671 less than the check received in November Use tax revenue received in the month of November 2016 totaled $282,079. This amount was $57,586 less than the check received in November 2015.

16 GENERAL FUND FINANCIAL SUMMARY October, 2016 CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Taxes $3,330,480 $13,435, % Intergovernmental $170,553 $611, % Licenses & Permits $106,010 $422, % Fines & Forfeitures $223,080 $784, % Charges for Service $11,467 $1,365, % Interest $2,557 $19, % Miscellaneous Revenue $20,981 $84, % Total - Revenues $3,865,129 $16,722, % Other Financing Sources Restricted Prior Year Reserves $0 $3,069, % Assigned Prior Year Reserves (Council Projects) $0 $100, % Unrestricted Prior Year Reserves $0 $5,869, % Total Other Financing Sources $0 $9,038, % USES General Government $889 $1, % City Council $6,923 $39, % Parks & Recreation $177,514 $695, % Street & Alley $452,696 $1,005, % Municipal Court $64,117 $253, % Senior Citizens Center $31,429 $133, % Outside Agencies $48,624 $274, % Emergency Management $17,100 $77, % Cemetery $15,402 $65, % Community Image $116,789 $393, % Planning & Zoning $48,248 $208, % Festival Marketplace $1,171 $9, % Building Services $96,121 $425, % Downtown Community Center $9,561 $41, % Historical Society $21,204 $83, % TOTAL COSTS $1,107,788 $3,708, % TRANSFERS Transfers In $0 $1,222, % Transfers Out ($389,325) ($11,944,727) 25.77% NET TRANSFERS IN(OUT) ($389,325) ($10,722,704) 25.74% OTHER USES Assigned for Council Special Projects $0 $100, % Reserve for Other Restricted Purposes $0 $2,669, % Unassigned for Emergencies & Shortfalls $0 $5,876, % TOTAL OTHER USES $0 $8,646, % TOTAL USES $1,497,113 $23,077,963 RESOURCES OVER (UNDER) USES $2,368,016 $2,683,726

17 SALES TAX COLLECTIONS DATA GENERAL FUND FY Actuals NOVEMBER, 2016 ACTUALS FY Actuals $ Diff from FY15-16 Actuals % Diff from FY15-16 Actuals 2,855,332 2,807,417 (47,915) -1.68% FY16-17 Budget BUDGET FY Actuals $ Diff from Budget % Diff from Budget 2,828,042 2,807,417 (20,625) -0.73% Year-to-Date Comparison FY FY15-16 FY14-15 Budget Actuals Actuals Actuals JULY 2,845,078 2,850,337 2,808,970 2,889,355 AUGUST 2,964,333 2,797,317 3,107,144 2,844,510 SEPTEMBER 2,930,260 2,878,584 2,875,008 2,866,251 OCTOBER 2,964,333 2,908,956 2,992,822 2,963,817 NOVEMBER 2,828,042 2,807,417 2,855,332 2,802,746 DECEMBER 2,793,969 2,801,446 2,718,693 JANUARY 2,828,042 2,873,586 2,845,138 FEBRUARY 2,896,187 2,926,667 2,999,571 MARCH 2,776,933 2,608,237 2,637,741 APRIL 2,725,824 2,627,420 2,421,622 MAY 2,725,824 2,831,419 2,792,188 JUNE 2,793,969 2,699,764 2,808,101 TOTAL 34,072,793 14,242,610 34,007,815 33,589,732 COMMENTS: The amount received in September 2016 represents sales tax collections from the last half of the month of July and the first half of August. Year-to-date collections are over (under) budget: ($289,436) 3,000,000 2,950,000 2,900,000 2,850,000 2,800,000 2,750,000 2,700,000 FY Budget FY Actuals 2,650,000 2,600,000 City of Edmond's Economic Engine References: 2011 Population based on 2010 Census of 81,405

18 PUBLIC WORKS AUTHORITY FINANCIAL SUMMARY October, 2016 CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Licenses & Permits 146,735 $499, % Charges for Service 14,313,902 $66,159, % Interest 12,136 $219, % Miscellaneous Revenue 13,441 $178, % Subtotal - Revenues $14,486,214 $67,055, % Other Financing Sources $0 $0 0.00% Unrestricted Prior Year Reserves $0 $128,866, % Total Other Financing Sources $0 $128,866, % USES Electric Utility $4,936,533 $27,701, % Water Utility $343,377 $3,662, % Solid Waste Utility $421,194 $1,756, % Wastewater Utility $760,468 $4,063, % Arcadia $78,840 $388, % Drainage $34,835 $166, % TOTAL COSTS $6,575,247 $37,739, % TRANSFERS Transfers In $193,227 $314, % Transfers Out ($1,278,215) ($7,366,530) 29.84% NET TRANSFERS IN(OUT) ($1,084,987) ($7,051,954) 29.15% OTHER USES Unassigned for Emergencies & Shortfalls $0 $64,651, % TOTAL OTHER USES $0 $64,651, % TOTAL USES $7,660,235 $109,442,921 RESOURCES OVER (UNDER) USES $6,825,979 $86,479,645

19 PUBLIC WORKS AUTHORITY FINANCIAL SUMMARY, CONTINUED October, 2016 FY16-17 Electric Projected vs Actual Revenue July Sept Nov Jan March May FY16-17 Budget Revenue FY16-17 Actual Revenue FY16-17 Water Projected vs Actual Revenue July Sept Nov Jan March May FY16-17 Budget Revenue FY16-17 Actual Revenue FY16-17 Waste Water Projected vs Actual Revenue July Sept Nov Jan March May FY16-17 Budget Revenue FY16-17 Actual Revenue

20 PUBLIC WORKS AUTHORITY FINANCIAL SUMMARY, CONTINUED October, 2016 FY16-17 Solid Waste Projected vs Actual Revenue July Sept Nov Jan March May FY16-17 Budget Revenue FY16-17 Actual Revenue FY16-17 Arcadia Lake Projected vs Actual Revenue July Sept Nov Jan Mar May FY16-17 Budget Revenue FY16-17 Actual Revenue FY16-17 Drainage Projected vs Actual Revenue FY16-17 Budget Revenue FY16-17 Actual Revenue July Sept Nov Jan March May

21 PUBLIC WORKS AUTHORITY FINANCIAL SUMMARY, CONTINUED October, 2016 An electricity and water consumption comparison is shown below: Oct-16 Oct-15 % OF CHANGE Total All Accounts: Total KwH Consumed 79,946,181 78,638, % Number of Accounts-Electric 41,029 40, % Total Gallons of Water 346,698, ,391, % Number of Accounts-Water 29,592 29, %

22 OTHER MAJOR OPERATING FUNDS October, 2016 Fire Public Safety Limited Tax Fund CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Revenues: Taxes $363,619 $1,429, % Inter-governmental $0 $194, % Licenses & Permits $0 $0 0.00% Fines & Forfeitures $0 $0 0.00% Charges for Services $0 $0 0.00% Interest $285 $20, % Miscellaneous Revenue $5,063 $19, % Subtotal - Revenues $368,968 $1,663, % Other Resources: Restricted Prior Year Reserves $0 $11,213, % Unrestricted Prior Year Reserves $0 $0 0.00% Subtotal - Reserves $0 $11,213, % TOTAL RESOURCES $368,968 $12,876, % USES: Direct Costs by Function: Personal Services $1,069,816 $4,834, % Materials & Supplies $22,428 $150, % Other Services & Charges $46,430 $184, % Capital Outlay $87,453 $363, % Debt Service $0 $0 0.00% Subtotal - Direct Costs $1,226,126 $5,533, % TRANSFERS: Transfers In $0 $3,902, % Transfers Out ($253,552) ($1,024,675) 32.66% Net Transfers In (Out) ($253,552) $2,877, % OTHER USES: Reserve for Other Restricted Purposes $0 $0 0.00% Reserve for Specific Fund Purposes $0 $9,400, % Subtotal - Reserves $0 $9,400, % TOTAL USES $1,479,678 $12,056, % RESOURCES OVER (UNDER) USES ($1,110,710) $820,892

23 OTHER MAJOR OPERATING FUNDS October, 2016 Police Public Safety Limited Tax Fund CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Revenues: Taxes $181,810 $714, % Inter-governmental $20,067 $60, % Licenses & Permits $0 $0 0.00% Fines & Forfeitures $0 $0 0.00% Charges for Services $0 $0 0.00% Interest $143 $12, % Miscellaneous Revenue $3,910 $13, % Subtotal - Revenues $205,929 $801, % Other Resources: Restricted Prior Year Reserves $0 $350, % Committed Prior Year Reserves $0 $7,013, % Subtotal - Reserves $0 $7,363, % TOTAL RESOURCES $205,929 $8,164, % USES: Direct Costs by Function: Personal Services $1,272,572 $5,680, % Materials & Supplies $43,759 $468, % Other Services & Charges $76,255 $178, % Capital Outlay $12,501 $12, % Debt Service $0 $0 0.00% Subtotal - Direct Costs $1,405,087 $6,340, % TRANSFERS: Transfers In $0 $4,786, % Transfers Out ($316,958) ($1,349,590) 31.72% Net Transfers In (Out) ($316,958) $3,437, % OTHER USES: Reserve for Other Restricted Purposes $0 $425, % Restricted for Specific Fund Purposes $0 $4,721, % Subtotal - Reserves $0 $5,146, % TOTAL USES $1,722,046 $8,049, % RESOURCES OVER (UNDER) USES ($1,516,116) $114,981

24 OTHER MAJOR OPERATING FUNDS October, 2016 Administrative Support Services Fund CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Taxes $0 $0 0.00% Intergovernmental $0 $0 0.00% Licenses & Permits $540 $4, % Fines & Forfeitures $0 $0 0.00% Charges for Service $918 $3, % Interest $0 $6, % Miscellaneous Revenue $135 $ % Total - Revenues $1,593 $15, % Other Financing Sources Restricted Prior Year Reserves $0 $0 0.00% Unrestricted Prior Year Reserves $0 $2,961, % Total Other Financing Sources $0 $2,961, % TOTAL RESOURCES $1,593 $2,976, % USES: General Government $30,093 $104, % City Treasurer $4,750 $23, % City Manager $77,251 $458, % Central Communications $189,844 $825, % Information Technology $240,687 $1,118, % Financial Services $29,191 $278, % Human Resources $59,347 $265, % City Clerk/Government Relations $17,539 $72, % Facility Maintenance $91,897 $544, % Legal Services $47,448 $210, % Engineering $127,968 $571, % Marketing $59,663 $245, % Operations Central Warehouse $17,247 $78, % Public Works - Administration $65,084 $326, % Utility Customer Service $207,615 $1,114, % TOTAL COSTS $1,265,623 $6,238, % TRANSFERS Transfers In $3,077,519 $6,155, % Transfers Out ($30,093) ($104,952) 29.61% NET TRANSFERS IN(OUT) $3,047,426 $6,050, % OTHER USES Reserve for Other Restricted Purposes $0 $0 0.00% Reserve for Emergencies & Shortfalls $0 $0 0.00% TOTAL OTHER USES $0 $0 0.00% TOTAL USES ($1,781,803) $188, % RESOURCES OVER (UNDER) USES $1,783,396 $2,787,703

25 OTHER MAJOR OPERATING FUNDS October, 2016 Kickingbird Golf Course Fund CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Revenues: Charges for Services $175,861 $728, % Interest $0 $ % Miscellaneous Revenue $2,536 $12, % Subtotal - Revenues $178,397 $742, % Other Resources: Restricted Prior Year Reserves $0 $0 0.00% Unrestricted Prior Year Reserves $0 $464, % Subtotal - Reserves $0 $464, % TOTAL RESOURCES $178,397 $1,207, % USES: Direct Costs by Function: Personal Services $83,743 $398, % Materials & Supplies $24,273 $143, % Other Services & Charges $11,798 $55, % Capital Outlay $0 $55, % Debt Service $0 $0 0.00% Subtotal - Direct Costs $119,813 $653, % TRANSFERS: Transfers In $0 $0 0.00% Transfers Out ($35,290) ($141,111) 33.37% Net Transfers In (Out) ($35,290) ($141,111) 33.37% OTHER USES: Reserve for Other Restricted Purposes $0 $0 0.00% Reserve for Specific Fund Purposes $0 $357, % Subtotal - Reserves $0 $357, % TOTAL USES $155,103 $1,152, % RESOURCES OVER (UNDER) USES $23,293 $54,721

26 OTHER MAJOR OPERATING FUNDS October, 2016 Field Services Fund CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Revenues: Charges for Services $0 $45, % Inter-governmental $0 $0 0.00% Interest $0 $1, % Miscellaneous Revenue $600 $1, % Subtotal - Revenues $600 $48, % Other Resources: Restricted Prior Year Reserves $0 $667, % Unrestricted Prior Year Reserves $0 $0 0.00% Subtotal - Reserves $0 $667, % TOTAL RESOURCES $600 $715, % USES: Direct Costs by Function: Personal Services $335,739 $1,488, % Materials & Supplies $62,233 $360, % Other Services & Charges $102,836 $458, % Capital Outlay $0 $0 0.00% Debt Service $0 $0 0.00% Subtotal - Direct Costs $500,807 $2,307, % TRANSFERS: Transfers In $0 $2,457, % Transfers Out ($254,674) ($1,024,840) 34.40% Net Transfers In (Out) ($254,674) $1,432, % OTHER USES: Reserve for Other Restricted Purposes $0 $0 0.00% Reserve for Specific Fund Purposes $0 $0 0.00% Subtotal - Reserves $0 $0 0.00% TOTAL USES $755,480 $875, % RESOURCES OVER (UNDER) USES ($754,880) -$159,688

27 OTHER MAJOR OPERATING FUNDS October, 2016 CityLink CURRENT YEAR TO YEAR TO DATE MONTH DATE % OF BUDGET RESOURCES Revenues: Charges for Services $0 $0 0.00% Inter-governmental $0 $128, % Interest $0 $ % Miscellaneous Revenue $1,725 $4, % Subtotal - Revenues $1,725 $133, % Other Resources: Restricted Prior Year Reserves $0 $0 0.00% Unrestricted Prior Year Reserves $0 $207, % Subtotal - Reserves $0 $207, % TOTAL RESOURCES $1,725 $340, % USES: Direct Costs by Function: Personal Services $0 $8, % Materials & Supplies $0 $24, % Other Services & Charges $83,032 $330, % Capital Outlay $0 $0 0.00% Debt Service $0 $0 0.00% Subtotal - Direct Costs $83,032 $363, % TRANSFERS: Transfers In $0 $225, % Transfers Out ($52,152) ($134,950) 40.54% Net Transfers In (Out) ($52,152) $90, % OTHER USES: Reserve for Other Restricted Purposes $0 $0 0.00% Unassigned for Emergencies & Shortfalls $0 $38, % Subtotal - Reserves $0 $38, % TOTAL USES $135,183 $311, % RESOURCES OVER (UNDER) USES ($133,458) $29,228

28 City Council Item # 5. A. 2. Meeting Date: 12/12/2016 Submitted For: Susan Miller, Planning/Zoning Submitted By: Susan Miller, CDBG Supervisor Information Item Acceptance of the Federal Fiscal Year 2015 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). Background The City of Edmond receives Federal Funds from the U.S. Department of Housing and Urban Development (HUD) to support the Community Development Block Grant (CDBG) program. The Federal Fiscal Year 2015 CAPER is a document required by HUD at the end of each project year. The 2015 project year was from October 1, 2015 to September 30, The CAPER contains the description and goals for each activity and project, as proposed in the Fiscal Year 2015 CDBG Action Plan. It also contains the expenditures, accomplishments and racial beneficiary data. The CAPER provides citizens, the City of Edmond and HUD an opportunity to assess all aspects of the CDBG program. Time Frame The activities, expenditures and accomplishments in this report were within the Federal Fiscal Year which was from October 1, 2015 to September 30, Issue For the 2015 Federal Fiscal Year, the first year of the most recent 5-Year Consolidated Plan , Edmond was awarded $386,354 in CDBG funds. By the end of the fiscal year $366,318 was expended: $220,942 on housing activities (rehabilitation and rehabilitation administration) $9,850 on non-housing activities. $57,950 with the Public Services $10,040 on Homebuyers Assistance Program (HBA) $67,536 on General Program Administration, Fair Housing and the Impediment for Fair Housing Choice Report. 100% of the CDBG funds expended in 2015 assisted 2,854 very low, low/moderate income persons and households either directly or through the public services

29 Recommendations The Citizens Participations Committee (CPC) and Staff recommendations acceptance of the 2015 Community Development Block Grant s (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). Action Needed Motion to accept the 2015 Community Development Block Grant s (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). Public Notification The Public Notice for the comment period and public hearings were published and posted as required by HUD. It will also be posted with the City Council Agenda. No file(s) attached. Fiscal Impact Attachments

30 City Council Item # 5. A. 3. Meeting Date: 12/12/2016 Submitted For: Steve Manek, Engineering Submitted By: Steve Spain Information Item Acceptance of the donated Utility Easement from LaVerna Browning to serve Trinity Plaza, located at 329 E. Covell. Background This easement document is needed to construct public utilities along the north side of Covell to serve Trinity Plaza, located at 329 E. Covell and to serve future development on a parcel located at 2861 N. Broadway. Time Frame Effective immediately. Issue N/A Recommendations N/A Action Needed Motion to approve Public Notification N/A No file(s) attached. Fiscal Impact Attachments

31 City Council Item # 5. A. 4. Meeting Date: 12/12/2016 Submitted For: Steve Manek, Engineering Information Item Acceptance of donated Sidewalk Easement from Silver Stone Homes LLC, for Astoria Office Park, located at 3009 Astoria Court. Background Silver Stone Homes LLC is dedicating a Sidewalk Easement along a portion of the north property line at 3009 Astoria Court per the Site Plan Application approved by the Planning Commission on January 5th, 2016 (SP ). The new public sidewalk was constructed around existing utilities on Willowood Road and the dedicated easement will allow the maintenance of the public sidewalk at this location. Time Frame Immediate upon filing at the County. Issue The acceptance of the easement is necessary in order for the document to be filed of record. Recommendations Staff recommends acceptance. Action Needed Motion to accept. Public Notification Posted City Council Agenda. Funding/Cost: N/A Budgeted Item Y/N or N/A: N/A Account: N/A Fiscal Impact

32 Attachments Silver Stone Homes Astoria Ct Esmt Exhibit

33

34 City Council Item # 5. A. 5. Meeting Date: 12/12/2016 Submitted For: Steve Manek, Engineering Submitted By: Kay Northcutt Information Item Consideration of Acceptance of Final Plat, Improvements and Maintenance Bonds for Gardens II at Kelly Lakes. Background Water and sanitary sewer have been completed and are ready for acceptance with the required maintenance bonds. Time Frame Acceptance of the Plat at City Council meeting to allow for recording of Plat at Oklahoma County Courthouse. Issue Acceptance of improvements built to City standards allowing the plat to be recorded. Recommendations Staff recommends approval. Action Needed Motion to approve. Public Notification Posted City Council Agenda. Funding/Cost: N/A Budgeted Item Y/N or N/A: N/A Account: N/A Fiscal Impact

35 No file(s) attached. Attachments

36 City Council Item # 5. A. 6. Meeting Date: 12/12/2016 Submitted For: Steve Manek, Engineering Submitted By: Kay Northcutt Information Item Acceptance of Public Improvements and Maintenance Bonds: Outlet structure for FAA Credit Union, 2350 W. Danforth Curb, storm sewer, street bore, fire line, fire hydrant, tap and riser to serve CVS Pharmacy No.6233, 1308 N. Bryant City of Edmond FY Street Overlay Project Paving repair at 27 W. Thatcher Paving repair at N. Broadway Paving repair at N. Fretz and Promise Road Paving repair at 606 Timber Lane Paving repair at 10 and 18 E. Ayers Paving repair at 529 W. Edmond Road Bore for access to water line at 2120 E. Campbell Road Background The maintenance bonds represent completion of public infrastructure. These projects are now complete. Time Frame N/A Issue Proper execution of maintenance bonds. Recommendations Staff recommends approval. Action Needed Motion to approve. Public Notification None.

37 Funding/Cost: N/A Budgeted Item Y/N or N/A: N/A Account: N/A Fiscal Impact No file(s) attached. Attachments

38 City Council Item # 5. B. 1. Meeting Date: 12/12/2016 Submitted For: Jennifer Harrell Submitted By: Jennifer Harrell, City Attorney's Office Information Item PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. AMENDING TITLE 16 BUILDING AND CONSTRUCTION BY AMENDING SECTION INTERNATIONAL BUILDING CODE; REPEALING SECTION DEFINITIONS; REPEALING SECTION FIRE WALLS; REPEALING SECTION MEANS OF EGRESS; AMENDING CHAPTER RESIDENTIAL CODE; BY AMENDING INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS; AMENDING SECTION INTERNATIONAL RESIDENTIAL CODE APPENDICES; AMENDING SECTION FEE SCHEDULE; AMENDING DESIGN CRITERIA; REPEALING SECTION EXHAUST SYSTEMS; REPEALING SECTION WHIRLPOOL BATH TUBS; AMENDING SECTION INTERNATIONAL EXISTING BUILDING CODE; AMENDING SECTION INTERNATIONAL PLUMBING CODE; AMENDING SECTION INTERNATIONAL FUEL GAS CODE; AMENDING SECTION APPLIANCE LOCATION; REPEALING SECTION TRACER FOR PLASTIC PIPING; AMENDING SECTION INTERNATIONAL MECHANICAL CODE; REPEALING SECTION COPPER TUBING; AMENDING SECTION NFPA 70, NATIONAL ELECTRICAL CODE; AMENDING SECTION EXCEPTIONS TO THE NEC; AND PROVIDING FOR REPEALER AND SEVERABILITY. Background The City of Edmond s current building code and was last updated in Although building codes are updated annually, new editions are printed and distributed every three years. The Insurance Services Office (ISO) organization reviews the status of Edmond s building codes each year awarding only 25% of the code points available to cities whose codes are more than two editions older than the latest update. Therefore, keeping Edmond s building code up-to-date is an important component of its ISO rating, as well as, an excellent way to insure contractors and tradesmen use the most current construction methods and technology available. These changes will also keep us current with the OUBCC s state code recently put in effect. The proposed updates include the 2015 edition of the following ICC codes: Building Code, Mechanical Code, Plumbing Code,

39 Residential Building Code, Fuel Gas Code, and Existing Building Code. Also proposed is the adoption of the 2014 edition of the National Fire Protection Association s National Electric Code which is referenced in the ICC codes. Time Frame Upon Approval Issue Update of Building Construction Codes Recommendations Staff Recommends Approval Action Needed Motion to Approve Public Notification Agenda/Publication Ordinance re: Title 16 changes Fiscal Impact Attachments

40 ORDINANCE NO. AN ORDINANCE AMENDING TITLE 16 BUILDING AND CONSTRUCTION BY AMENDING SECTION INTERNATIONAL BUILDING CODE; REPEALING SECTION DEFINITIONS; REPEALING SECTION FIRE WALLS; REPEALING SECTION MEANS OF EGRESS; AMENDING CHAPTER RESIDENTIAL CODE; BY AMENDING INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS; AMENDING SECTION INTERNATIONAL RESIDENTIAL CODE APPENDICES; AMENDING SECTION FEE SCHEDULE; AMENDING DESIGN CRITERIA; REPEALING SECTION EXHAUST SYSTEMS; REPEALING SECTION WHIRLPOOL BATH TUBS; AMENDING SECTION INTERNATIONAL EXISTING BUILDING CODE; AMENDING SECTION INTERNATIONAL PLUMBING CODE; AMENDING SECTION INTERNATIONAL FUEL GAS CODE; AMENDING SECTION APPLIANCE LOCATION; REPEALING SECTION TRACER FOR PLASTIC PIPING; AMENDING SECTION INTERNATIONAL MECHANICAL CODE; REPEALING SECTION COPPER TUBING; AMENDING SECTION NFPA 70, NATIONAL ELECTRICAL CODE; AMENDING SECTION EXCEPTIONS TO THE NEC; AND PROVIDING FOR REPEALER AND SEVERABILITY. BE IT ORDAINED EDMOND, OKLAHOMA: BY THE MAYOR AND COUNCIL OF THE CITY OF SECTION 1. Section of the Edmond Municipal Code is hereby amended to read as follows: International Building Code. The International Building Code, 2015 Edition, as published by the International Code Council, Inc., hereinafter referred to as IBC in this chapter, is hereby adopted by the City of Edmond as governing law controlling all matters concerning the construction, alteration, addition, repair, removal, demolition, use, location, occupancy and maintenance of all buildings and structures in the City of Edmond, as if fully set forth herein, except as to such portions as are specifically amended or deleted in this chapter, and except as to such matters as

41 may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. SECTION 2. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 3. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 4. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 5. Section of the Edmond Municipal Code is hereby amended to read as follows: International Residential Code for One- and Two- Family Dwellings. The International Residential Code for Oneand Two-family Dwellings, 2015 Edition, as published by the International Code Council, Inc., hereinafter referred to as IRC in this chapter, is hereby adopted by the City of Edmond as governing law controlling all matters concerning the construction, alteration, addition, repair, removal, demolition, use, location, occupancy and maintenance of all residential one- and two-family dwellings and structures and multiple single-family dwellings (townhouses) not more than three stories in height with separate means of egress in the City of Edmond, as if fully set forth herein, except as to such portions as are specifically amended or deleted in this chapter, and except as to such matters as may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. SECTION 6. Section of the Edmond Municipal Code is hereby amended to read as follows: International Residential Code Appendices. IRC Appendix E is hereby adopted by the City of Edmond as governing law controlling all matters concerning a manufactured home used as a single dwelling unit installed on private property located in the City of Edmond, as if fully set forth herein, except as to such portions as are specifically amended or deleted in this chapter, and except as to such matters as may be provided for in other ordinances or 2

42 in the rules and regulations authorized under provision of this code. SECTION 7. Section of the Edmond Municipal Code is hereby amended to read as follows: Fee Schedule. IRC Section R108.2 is hereby amended to read as follows: R108.2 Fee Schedule. A fee for each plan examination, building permit, and/or inspection shall be paid for any construction of new buildings, additions, alterations, or accessory structures and for the demolition of any building or structure in accordance with the following schedule: A. Residential Permit Fee... $90.00 Permit - $35.00/Plan Review - $55.00 For each building permit except storm shelters and/or for each dwelling unit B. Building Inspection Fee... $.04/sf For each dwelling unit C. Plan Re-Reviews... 1/2 Plan Review Fee D. Re-Stamping of Plans... 1/2 Permit Fee E. Partial Inspections (All types)... $30.00 F. Address Not Posted... $25.00 G. Re-inspection Fees: (For same item) For defective or incomplete work 1. First re-inspection... $ Subsequent re-inspections... $ H. Furniture Stocking Permit... $.02/sf I. Temporary Certificate of Occupancy...$75.00 (30 days) J. Swimming Pool Permit Fee...$

43 In ground or above ground Diameter of 12 or more and water depth of 2 or more K. Residential Demolition Permit... $ Demolition, raising or removal of any building or structure. (No charge if new construction begins within 30 days on same site) L. Drive approach, curb cut or sidewalk section...$30.00 M. Residential Retaining Wall(s) Permit Fee...$55.00 N. Safe Room or Storm Shelter Permit Fee...$35.00 (No charge for safe room or storm shelter submitted at the same time as new construction permit.) O. Construction Started Without Appropriate Permit(s)...3 X (fee + plan review fee) P. Tower Permit Fee... $35.00 Structure erected to support equipment (i.e., alternate power generation) but not to include cellular tower. SECTION 8. Section of the Edmond Municipal Code is hereby amended to read as follows: Design Criteria. IRC Table R301.2(1) is hereby amended to read as follows: Ground Snow Load psf Wind Design - Speed mph Wind Design - Topographic Effects... No Seismic Design Category... B Weathering... Moderate to Heavy Frost Line Depth... Yes 18 Termite... Moderate Winter Design Temperature degrees Ice Barrier Underlayment Required... No Air Freezing Index Mean Annual Temp degrees 4

44 SECTION 9. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 10. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 11. Section of the Edmond Municipal Code is hereby amended to read as follows: International Existing Building Code. The International Existing Building Code, 2015 Edition, as published by the International Code Council, Inc., hereinafter referred to as IEBC in this chapter, is hereby adopted by the City of Edmond as governing law controlling all matters concerning the alteration, addition, repair, change of occupancy, and relocation of all existing buildings and structures, including historic buildings, in the City of Edmond, as if fully set forth herein, except as to such portions as are specifically amended or deleted in this chapter, and except as to such matters as may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. SECTION 12. Section of the Edmond Municipal Code is hereby amended to read as follows: International Plumbing Code. The International Plumbing Code, 2015 Edition, as published by the International Code Council, Inc., hereinafter referred to as IPC in this chapter, is hereby adopted by the City of Edmond as the governing law controlling all matters concerning the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of plumbing systems in the City of Edmond, as if fully set forth herein, except as to such provisions as are specifically amended or deleted in this chapter, and except as to such matters as may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. The International Private Sewage Disposal Code which is included as part of the International Plumbing Code is specifically excluded and deleted and not applicable in the City of Edmond. 5

45 SECTION 13. Section of the Edmond Municipal Code is hereby amended to read as follows: International Fuel Gas Code. The International Fuel Gas Code, 2015 Edition, as published by the International Code Council, Inc., hereinafter referred to as IFGC in this chapter, is hereby adopted by the City of Edmond as governing law controlling all matters concerning the design and installation of gas piping and fuel fired appliances in the City of Edmond, as if fully set forth herein, except as to such provisions as are specifically amended or deleted in this chapter, and except as to such matters as may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. SECTION 14. Section of the Edmond Municipal Code is hereby amended to read as follows: Appliance Location. IFGC Section is hereby amended to read as follows: Prohibited Locations. Appliances shall not be located under stairways used as a required means of egress. Appliances shall not be located in sleeping rooms, bathrooms, toilet rooms, storage closets or surgical rooms, or in any space that opens only into such rooms or spaces, except where the installation complies with one of the following: 1. The appliance is a direct-vent appliance installed in accordance with the conditions of the listing and the manufacturer s instructions. 2. Vented room heaters, wall furnaces, vented decorative appliances, vented gas fireplaces, vented gas fireplace heaters and decorative appliances for installation in vented solid fuel-burning fireplaces are installed in rooms that meet the required volume criteria of Section A single wall-mounted unvented room heater is installed in a bathroom and such unvented room heater is equipped as specified in Section and has an input rating not greater than 6,000 Btu/h (1.76kW). The bathroom shall meet the required volume criteria of Section A single wall-mounted unvented room heater is installed in a bedroom and such unvented room heater is equipped 6

46 as specified in Section and has an input rating not greater than 10,000 Btu/h (2.93kW). The bedroom shall meet the required volume criteria of Section The appliance is installed in a room or space that opens only into a bedroom or bathroom, and such room or space is used for no other purpose and is provided with a solid weather-stripped door equipped with an approved self-closing device. All combustion air shall be taken directly from the outdoors in accordance with Section SECTION 15. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 16. Section of the Edmond Municipal Code is hereby amended to read as follows: International Mechanical Code. The International Mechanical Code, 2015 Edition, as published by the International Code Council, Inc., hereinafter referred to as IMC in this chapter, is hereby adopted by the City of Edmond as the governing law controlling all matters concerning the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance and inspection of mechanical systems in the City of Edmond, as if fully set forth herein, except as to such provisions as are specifically amended or deleted in this chapter and except as to such matters as may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. SECTION 17. Section of the Edmond Municipal Code is hereby repealed in its entirety. SECTION 18. Section of the Edmond Municipal Code is hereby amended to read as follows: NFPA 70, National Electrical Code. The NFPA 70, National Electrical Code, 2014 Edition, sponsored by the National Fire Protection Association, hereinafter referred to as NEC in this chapter, is hereby adopted by the City of Edmond as governing law controlling all matters concerning electrical installations made, maintained and operated in the City of Edmond, as if fully set forth herein, except as to 7

47 such portions as are specifically amended or deleted in this chapter, and except as to such matters as may be provided for in other ordinances or in the rules and regulations authorized under provision of this code. Electrical installations, under the exclusive control of the electric utility department, prior to the service point, as defined in the NEC, shall be subject to the requirements of IEEE C2 (National Electric Safety Code). SECTION 19. Section of the Edmond Municipal Code is hereby amended to read as follows: Exceptions to the NEC. The NEC is hereby modified by adding the following language: All installations hereafter installed within the corporate limits of the City of Edmond shall be done in accordance with the NEC with the following deviations there from: 1. No conductors smaller than No. 12 shall be permitted on 120 volt, 15 and 20 Amp circuits. 2. All wiring hereinafter installed in the City of Edmond shall be installed in metal or plastic raceways with the following exceptions: 2.1 All N.M.C. (Romex) installed in dwellings shall be grounding type as approved by the NEC. 2.2 When less than 25 percent of a one-family residence is converted to a commercial occupancy; then, and in that event only, that portion of the building in which the occupancy has changed, shall be rewired in metal raceway to comply with the standards of this ordinance. When such a conversion exceeds 25 percent, the entire structure shall be rewired in metal raceway to comply with the standards of this ordinance; unless the electrical inspector determines that the existing wiring meets the current NEC residential requirements and this would be the more stringent of the two. 2.3 All new circuit wiring installations shall have an equipment grounding conductor in the form of a wire either solid or stranded; insulated, covered, or bare. Circuit conductor enclosures, whether rigid metal conduit, intermediate metal conduit, electrical metallic tubing, flexible metal conduit, or other metallic enclosures shall not be accepted as an equipment grounding conductor. 8

48 3. All lights in bathrooms, kitchens, clothes closets or laundry rooms shall be controlled by wall switches. 4. If additions and expansions are made that enclose the meter installations which exist on the outside of buildings prior to the expansions, it shall be the responsibility of the owner to relocate meter to a point, to be determined by the electric utility department, that will be outside the expanded building and readily accessible to public utility personnel for purposes of reading or repair. 5. Conductors less than No. 12 copper AWG will be permitted for special circuits, such as controls, public address systems, annunciators and signal wiring. 6. Heaters: All bathroom element type heaters must be wired on a separate circuit from all other wiring and provided with proper overcurrent protection. 7. Service Entrance: 7.1 In the event a mast-type riser is required to attain the required height for service drop conductors above finish grade, it shall be of rigid galvanized conduit, minimum size of one and one-half inches (1-1/2) and shall be continuous from weatherhead to meter base. Electrical metal tubing shall be allowed only in approved locations per the current NEC requirements. 7.2 Space shall be provided to accommodate meters and associated equipment at the point of delivery as designated by the electric utility department. The location shall be readily accessible. 7.3 The capacity and type of meter installation shall be determined by the electric utility department to accommodate the load and type of service supplied. 7.4 The electric meter must be installed in a cabinet or socket provided by the electric utility department. Meters shall not be installed inside of buildings without special permission from the electric utility department. 7.5 No electrical equipment, such as electrical conduit, meters, etc., shall be installed on an electric utility department pole without special permission from the electric utility department. 7.6 The electrical contractor shall furnish approved cabinets for instrument transformers. The electrical contractor shall install this 9

49 equipment, including a raceway from instrument transformers, to meters. 7.7 At the service point, all clearance requirements shall be increased as required by the electric utility department to ensure service drop (overhead) and service lateral (underground) conductors meet IEEE C2 (National Electric Safety Code) requirements. 8. Electric Ranges: Where oven and cooking tops are installed in separate installations, they shall be considered as two separate appliances and wired and fused separately according to load requirements. 9. All electrical conductors installed within the corporate limits of the City of Edmond after January 1, 1980 must be copper conductors except that aluminum and copper-clad aluminum conductors may be used for direct earth burial or exposed in free air not inside of buildings. Such aluminum and copper-clad aluminum must be terminated outside of the outside walls of buildings. Exceptions: Aluminum wire shall only be allowed inside commercial buildings and under the following restrictions and limitations: 1. Aluminum wire shall be approved by the building official prior to the installation to verify it meets or exceeds the requirements of copper conductors of equal amperage applications. 2. Aluminum wire shall be limited to not less than size 2/0. 3. Aluminum wire size 2/0 and larger shall only be allowed to penetrate inside the building up to the first point of connection to the main distribution electrical equipment for the purpose of supplying power to the building. Aluminum wire cannot be used for any other purposes. 10. Gas fired central heating appliances shall be allowed to be plug and cord connected as the disconnecting means at the heating unit. Under the current adopted electrical code they will be considered to be a cord and plug connected appliance such as the disposal, dishwasher, and trash compactor for ease and safety of maintenance and replacement. The maximum length of the cord shall not exceed six feet. 11. Ducts or Plenums in dwelling units: All Nonmetallicsheathed cable (Types NM, NMC and NMS) that pass through ducts or plenums in dwelling units shall be 10

50 enclosed in electrical metal tubing, flexible metal conduit, or rigid metal conduit so that it will be considered outside of the duct or plenum. All penetrations through ducts or plenums shall be sealed with an approved sealant. 12. Meter bases installed for sprinkler systems and similar equipment for the entrances to housing additions and similar areas shall be permitted to be installed no lower than 24 inches from the bottom of the meter base to the ground. 13. Meter bases installed on temporary poles shall be mounted 4-0 minimum from the bottom of the meter base to the ground. 14. Electric and gas shall not be installed in the same underground trench. Exceptions: 1. For customer owned facilities, past the service point, where it is technically infeasible to separate the gas and electric, burial in the same trench will be allowed under all of the following conditions: 1.1. Provide identification tape specifying gas in same trench and located above the electrical conductors Provide minimum 2 inches of concrete separation between gas and electric located in the same trench with a minimum six inches of vertical and horizontal clearance between gas and electric Electric must also be located a minimum of 24 inches below final grade and gas a minimum 18 inches below final grade or to minimum code and or electric utility department requirements, whichever is more stringent. 2. For installations, under the exclusive control of the electric utility department, prior to the service point, as defined in the NEC, shall be subject to the requirements of IEEE C2 (National Electric Safety Code). 15. E110.26(c) (3) (a) Spaces about Electrical Equipment Personnel Doors: Where equipment rated less than 800 amp that contains overcurrent devices, switching devices or control devices is installed and there is a personnel door(s) intended for entrance to and egress from the working space less than 7.6m (25ft) from the 11

51 nearest edge of the working space, the door(s) shall open in the direction of egress. SECTION 20. REPEALER. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 21. SEVERABILITY. If any section, sub-section, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion of this Ordinance. PASSED AND APPROVED the day of, Attest: MAYOR City Clerk APPROVED as to form and legality this the day of, 2016 CITY ATTORNEY 12

52 City Council Item # 5. B. 2. Meeting Date: 12/12/2016 Submitted For: Matt Stillwell, PS Communications/Emergency Mgmt Submitted By: Matt Stillwell Information Item Consideration of Resolution No. to assign wireless 911 fees paid to the Oklahoma State 911 Management Authority from wireless carriers to 911 Association of Central Oklahoma Governments (ACOG). Background Governor Fallin has signed into law HB 3126 which creates the 911 Management Authority. The Management Authority replaces what was formerly known as the State 911 Advisory Board. One of the duties of the Authority is to collect 911 wireless fees (75 cents per month per device) and distribute them to all 911 operations known as PSAPs (Public Safety Answering Points) in the State of Oklahoma. 911 ACOG (Association of Central Oklahoma Governments) is currently collecting both wireless and wireline fees for the City of Edmond in order to provide the equipment and applications necessary for the 911 operation we manage from the Public Safety Center. This resolution allows for these fees to be collected under the new legislation and its processes. A letter is also being signed to certify the City boundaries in which 911 calls are answered to ensure the 911 Management Authority distributes funds accurately. Time Frame This authorizes collection of fees from January 1-June 30, Issue Ensuring 911 fee collection processes align with the new 911 legislation and that Edmond boundaries are clear to the 911 Management Authority. Recommendations City Council approval of the resolution and the Mayor signing the certification letter. Action Needed City Council approval.

53 Public Notification City Council Meeting Minutes. Fiscal Impact Funding/Cost: N/A Budgeted Item Y/N or N/A: N/A Account: 911 Fee Assignment Resolutiuon Certification Letter City of Edmond Boundary Map Attachments

54 Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THECITY OF EDMOND ESTABLISHING THE ASSIGNMENT OF FEES TO ACOG WHEREAS the City of Edmond Oklahoma, is and has been a voluntary Member of the Association of Central Oklahoma Governments (hereinafter ACOG), created pursuant to the Interlocal Cooperation Act, Title 74 O.S., section 1001et seq, for the purpose of creating an association of entities to more efficiently and effectively use their powers by cooperating and provisioning emergency communication procedures, services and facilities for residents of the cities, towns and counties located in the ACOG Central Oklahoma area. WHEREAS each of the Members of ACOG understand and acknowledge that the primary function of ACOG is to administer the planning, design, procurement, installation and operation on behalf of the Members of the procedures, equipment and facilities of every sort pertaining to the operation of the emergency telephone system in Central Oklahoma. Further, that the function of ACOG is to receive, administer and monitor the receipt and dispersal of such portions of the taxes and fees levied for purposes for support and maintenance of the system as is required and determined by the Members. WHEREAS it is necessary for the financing of the operations and functioning of ACOG that all of the fees and taxes, which are to be received by the local government authority, shall be assigned and directed to ACOG to be utilized to support the respective portion of each Member s obligations for contractual, administrative, equipment and service of the regional system. All of said fees and taxes include those as authorized by Title 63 O. S. section 2811 and following; and the newly enacted Act as authorized by Title 63 O.S. sections 2861 and following,

55 which include 1) a seventy-five cents monthly fee on each wireless telephone connection; 2) a seventy-five cents monthly fee on each service that is enabled by Voice over Internet Protocol (VoIP) or Internet Protocol (IP); and seventy-five cents on each prepaid wireless retail transaction occurring in this state. NOW THEREFORE, the City of Edmond, Oklahoma, pursuant to its police powers and authority as a local governmental unit and as the authorized recipient of any and all fees and taxes under Oklahoma law, does hereby, for good and valuable consideration, grant and convey unto the ACOG all of its right, title, interest, estate and every claim and demand, both at law and in equity, in and to all of the following property: 100% of all fees and taxes for the provisioning of emergency telephone service, to which it may be entitled from any telephone service provider, or the Oklahoma Tax Commission of the State of Oklahoma, as authorized under the statutory authority of Title 63, Oklahoma statutes, or any other legal authority; together with all the singular rights thereunto belonging, for the duration and balance of the entire fiscal year ending June 30, IN WITNESS WHEREOF, this Assignment of fees to ACOG is executed on behalf of the City of Edmond, Oklahoma, pursuant to a duly adopted Resolution of its City council, this 12th day of December, Charles Lamb, Mayor ATTEST: City Clerk

56 DATE: December 12, 2016 TO: Oklahoma Management Authority Mr. Chairman: The attached map accurately reflects the population and the call-taking boundaries of the City of Edmond, Oklahoma, for the public safety answering point for this jurisdiction. I represent the governing authority for the public safety answering point, and am authorized to certify this information to you. Name of the agency that answers calls: City of Edmond Public Safety Communications Contact person: Matt Stillwell, Director matt.stillwell@edmondok.com Further, as a voluntary member of the Association of Central Oklahoma Governments for the Central Oklahoma region I hereby represent and direct that all fees under Oklahoma law due to this jurisdiction shall be paid to: ACOG, 4205 North Lincoln, Oklahoma City, Oklahoma, 73105, Attn: John G. Johnson, Executive Director. Sincerely, Charles Lamb Mayor

57 GUTHRIE LOGAN COUNTY OKLAHOMA COUNTY LUTHER EDMOND ARCADIA THE VILLAGE OKLAHOMA CITY JONES NICHOLS HILLS LAKE ALUMA FOREST PARK SPENCER CHOCTAW CITY OF EDMOND POPULATION 2010 CENSUS 81, Miles ± 21 E. Main, Suite 100 Oklahoma City, OK Telephone: (405) FAX : (405) This map/data was created and assembled by ACOG for your informational, planning reference and guidance only. None of these materials should be utilized by you or other parties without the benefit of advice and instruction from appropriate professional services. These materials are not verified by a Registered Professional Land Surveyor for the State of Oklahoma and are not intended to be used as such. ACOG makes no warranty, express or implied, related to the accuracy or content of these materials and map/data.

58 City Council Item # 5. B. 3. Meeting Date: 12/12/2016 Submitted For: Steve Murdock, City Attorney's Office Information Item Discussion and Consideration of Resolution No. of The City Of Edmond, Oklahoma (the City ) approving action taken by The Edmond Public Works Authority (the Authority ) authorizing issuance, sale and delivery of a Promissory Note of the Authority to the Oklahoma Water Resources Board; Ratifying and confirming a Lease, as amended, pertaining to the leasing of the City s water, sanitary sewer, garbage, and electric systems to the Authority; Approving and authorizing a Subordinate Lien Sales Tax Agreement; Approving documentation modifying the collateral position with respect to the Authority s Existing Obligations; And containing other provisions related thereto. Resolution Attachments

59 PURSUANT TO THE LEGAL NOTICE AS IS REQUIRED BY THE OKLAHOMA OPEN MEETING ACT INCLUDING THE POSTING OF NOTICE AND AGENDA AS IS REQUIRED BY THE TERMS THEREOF, THE CITY COUNCIL OF THE CITY OF EDMOND, OKLAHOMA (THE CITY ) MET IN REGULAR SESSION IN COUNCIL CHAMBERS LOCATED AT 20 S. LITTLER IN SAID CITY ON THE 12 TH DAY OF DECEMBER, 2016, AT 5:30 P.M. PRESENT: ABSENT: (OTHER PROCEEDINGS) Thereupon, the following resolution was introduced and caused to be read by the City Clerk. Councilmember moved passage of the Resolution and Councilmember seconded the motion. The motion carrying with it the approval of said Resolution was approved by the following vote: AYE: NAY: The Resolution so approved is as follows: RESOLUTION NO. A RESOLUTION OF THE CITY OF EDMOND, OKLAHOMA (THE CITY ) APPROVING ACTION TAKEN BY THE EDMOND PUBLIC WORKS AUTHORITY (THE AUTHORITY ) AUTHORIZING ISSUANCE, SALE AND DELIVERY OF A PROMISSORY NOTE OF THE AUTHORITY TO THE OKLAHOMA WATER RESOURCES BOARD; RATIFYING AND CONFIRMING A LEASE, AS AMENDED, PERTAINING TO THE LEASING OF THE CITY S WATER, SANITARY SEWER, GARBAGE, AND ELECTRIC SYSTEMS TO THE AUTHORITY; APPROVING AND AUTHORIZING A SUBORDINATE LIEN SALES TAX AGREEMENT; APPROVING DOCUMENTATION MODIFYING THE COLLATERAL POSITION WITH RESPECT TO THE AUTHORITY S EXISTING OBLIGATIONS; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Edmond Public Works Authority (the Authority ) did, by its Resolution adopted December 12, 2016, authorize the issuance, sale and delivery of its Series 2016 Drinking Water SRF Promissory Note to Oklahoma Water Resources Board; and

60 WHEREAS, the City Council of The City of Edmond, Oklahoma (the City ) hereby determines that the actions taken by the Authority should be authorized and approved; and WHEREAS, the City hereby determines that such other action necessary or attendant to accomplishment of the referenced financing should be considered by the City Council of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDMOND, OKLAHOMA: Section 1. Issuance of Note. That the issuance, sale and delivery of The Edmond Public Works Authority, Oklahoma County, Oklahoma, Series 2016 Drinking Water SRF Promissory Note to Oklahoma Water Resources Board in the principal amount of $2,500, (the 2016 DWSRF Note ), all as approved by said Authority on December 12, 2016 be and hereby is authorized, approved and ratified. Section 2. Approval. That all actions heretofore taken by the Authority in connection with the issuance, sale and delivery of the 2016 DWSRF Note and all other aspects of the transaction be and are hereby authorized, approved and ratified. Section 3. Lease. The Lease executed December 22, 1970, to be effective as of November 18, 1970, as amended by an Amendment to Lease Agreement dated December 3, 1984, an Amendment to Lease dated as of September 1, 1999, an Amendment to Lease dated as of February 1, 2005, and a Second Amendment to Lease dated October 24, 2005 (collectively, the Lease ), whereby the City leased its water, sanitary sewer, garbage, and electric systems to the Authority, is here by ratified and confirmed, and the term of said Lease shall extend until the 2016 DWSRF Note is repaid. Section 4. Subordinate Lien Sales Tax Agreement. The City hereby approves and authorizes the execution of a Subordinate Lien Sales Tax Agreement by and between the City and the Authority (the Sales Tax Agreement ), which Sales Tax Agreement pertains to a year-to-year pledge of certain sales tax revenue as security for the 2016 DWSRF Note. Section 5. Approval of Documents Modifying Collateral. The Authority desires to modify and restate the collateral position with respect to the Authority s $3,726, Series 2005C Drinking Water SRF Promissory Note to Oklahoma Water Resources Board dated August 15, 2005 (the 2005C DWSRF Note ) and the Authority s $16,085,000 General Sales Tax Revenue Note, Refunding Series 2013 dated July 31, 2013 (the 2013 Sales Tax Note ). The approval and execution by the Authority of an Amendment to Note Indenture, as it supplements and amends that certain Note Indenture dated as of July 1, 2013, both by and between the Borrower and BOKF, NA, as trustee, authorizing the issuance of the 2013 Sales Tax Note, is hereby ratified and confirmed. The Amended Sales Tax Agreement by and between the Authority and the City pertaining to the 2013 Sales Tax Note is hereby approved and the Mayor or Mayor pro tem and City Clerk or Deputy City Clerk of the City are hereby authorized to execute same for and on behalf of the City. Section 6. Necessary Action. That the Mayor or Mayor pro tem and City Clerk or Deputy City Clerk be and hereby are authorized and empowered to execute and deliver for and on behalf of 2

61 the City any and all other documents or instruments reasonably necessary to accomplish the issuance, sale and delivery of the 2016 DWSRF Note and all other aspects of the transaction. [Remainder of Page Left Blank Intentionally] 3

62 PASSED AND APPROVED THIS 12 TH DAY OF DECEMBER, THE CITY OF EDMOND, OKLAHOMA ATTEST: By Mayor By City Clerk (SEAL) 4

63 STATE OF OKLAHOMA ) )SS COUNTY OF OKLAHOMA ) I, the undersigned, City Clerk of The City of Edmond, Oklahoma, do hereby certify that the above and foregoing is a true, full and correct copy of an excerpt from the minutes of a meeting of the City Council of said City held on the date above stated, all as recorded in the official minutes of such meeting. I further certify that the Open Meeting Law was complied with for such meeting. GIVEN UNDER MY HAND THIS 12 TH DAY OF DECEMBER, (SEAL) City Clerk 5

64 City Council Item # 5. C. 1. Meeting Date: 12/12/2016 Submitted For: Brenda Mayer, Purchasing Submitted By: Brenda Mayer, Purchasing Manager Information Item Acceptance of Bid to Furnish/Install Fuel Oil Piping Solenoid Valves, Fuel Oil Return Pumps and Check Valves for the Public Safety Center Generators; $96,100. Background Staff recommends accepting the bid to Furnish/Install Fuel Oil Piping Solenoid Valves, Fuel Oil Return Pumps and Check Valves for the Public Safety Center Generators from Metropolitan A/C Service. These project includes the furnishing of all the necessary labor,tools, equipment, supplies, and miscellaneous items required for a complete and functional system. This was the only bid received. Time Frame Work to begin upon approval Issue The system is currently not automated as needed and this upgrade will correct that. Recommendations Staff recommends approval Action Needed Approval Public Notification Bid packages were picked up by four (4) prospective bidders; One (1) bid was submitted. See attached Bid Tabulation

65 Funding/Cost: $96,100 Budgeted Item Y/N or N/A: Y Account: Fiscal Impact Public Safety Capital Improvement - Public Safety Construction Bid tab Attachments

66 Bid Request Number Title Description Bid Type Open Date Close Date B17-008R Furnish and Install Fuel Tank/Generator Pumps/Connections Each bidder by making his bid represents that he has visited the site(s) and familiarized himself with all the conditions un Sealed Bid 11/3/ :05:03 AM (CT) 11/29/ :00:00 PM (CT) Line Items Furnish and Install Fuel Tank/Generator Line 1 Pumps/Connections; As specified; Name QTY UOM Price Extended Alternate Specification Metropolitan A/C Service Co 1 LS $96, $96,100.00

67 City Council Item # 5. C. 2. Meeting Date: 12/12/2016 Submitted For: Sara Cobb, Information Technology Submitted By: Sara Cobb, Information Technology Information Item Approval of Three (3) Year Enterprise License Agreement (ELA) with Environmental Systems Research Institute, Inc. (ESRI) for the Geographic Information System (GIS) Software; $150,000. Background The key software for the City s GIS comes from the vendor ESRI. We currently have an existing Small Government Enterprise License Agreement in place and it will expire in January This request is to continue operating with the ESRI s standard Small Government Enterprise License Agreement. This agreement is $150,000 for a three year period. Time Frame Upon Approval Issue This License Agreement grants the City of Edmond access to the ESRI software listed in the agreement on an unlimited basis including maintenance for the term of the agreement. The existing Enterprise License Agreement will expire and this Small Government Enterprise License Agreement (SGE) will be effective. This SGE will benefit the City of Edmond by a lower cost-per-unit for licensed software substantially reduced administrative and procurement expenses maintenance on all ESRI software deployed within the company complete flexibility to deploy software products when and where needed. Recommendations Staff recommends approval Action Needed City Council Approval

68 Public Notification Posted City Council agenda. Fiscal Impact Funding/Cost: $50,000 per year Budgeted Item Y/N or N/A: Y Account: $50,000 IT Contract Services No file(s) attached. Attachments

69 City Council Item # 5. C. 3. Meeting Date: 12/12/2016 Submitted For: Sara Cobb, Information Technology Submitted By: Sara Cobb, Information Technology Information Item Approval of Amendment to existing Standard Software License and Maintenance Agreements with Tyler Technologies, Inc and Approval of Services with Emergency Medical Services (EMSA) for a Computer-Aided Design (CAD) to (CAD) interface; $76,725. Background With the Implementation of Edmond's Tyler Technologies New World Public Safety System, the existing interface with EMSA's CAD system needed to be revised to work with Edmond's new CAD system. Tyler Technologies is a Custom CAD Interface (Two-way) for the amount of $46,800. EMSA will work with their CAD vendor to provide a reconfiguration of the previously exsiting interface for the amount of $29,925. Time Frame Upon Approval Issue The CAD to CAD interface allows for automated information sharing between the Edmond and EMSA 911 centers which results in less duplication of effort and the saving of critical time particularly in life-safety events. June of 2015, the City of Edmond implemented a new Public Safety System including CAD, Fire Records, Police Records, and Mobile applications. The City was cognizant that the existing interface with EMSA's Computer Aided Dispatch would need to be developed with the City's new system. Recommendations City Staff Recommends Approval Action Needed City Council Approval Public Notification

70 Posted City Council agenda Funding/Cost: $46,800 Budgeted Item Y/N or N/A: Y Account: Fire - Contract Services Funding/Cost: $29,925 Budgeted Item Y/N or N/A: Y Account: Fire - Contract Services Fiscal Impact No file(s) attached. Attachments

71 City Council Item # 5. C. 4. Meeting Date: 12/12/2016 Submitted For: Ammy Butler, Human Resources Submitted By: Ammy Butler, Human Resources Information Item Acceptance of Proposal from SunLife for Stop Loss Health Insurance Coverage for 2017; $714, Background The City of Edmond s Employee Health Insurance Coverage is primarily self-funded. However, each year we purchase insurance that covers the cost above a certain claim level called stop loss insurance. Proposals were accepted for coverage beginning on January 1, We received two responses. Our current provider SunLife submitted a renewal with a $150,000 coverage increase (previously $130,000 for 2016) and an 18.6% increase in premium. Aetna submitted a quote with the same $150,000 coverage increase and 38.1% increase in premium. Our premium for 2016 was $602, Time Frame This annual stop loss coverage is effective January 1, Issue Stop Loss insurance is up for renewal. Recommendations Insurance Committee recommends approval of renewal with SunLife. Action Needed Approval. Public Notification

72 RFP Fiscal Impact Funding/Cost: $714, Budgeted Item Y/N or N/A: Y Account: Insurance and Bonds Health Insurance Funds No file(s) attached. Attachments

73 City Council Item # 6. Meeting Date: 12/12/2016 Submitted For: Kory Atcuson, City Clerk's Office Information Item Approval of EPWA Meeting Minutes: November 28, Minutes Attachments

74 Edmond Public Works Authority November 28, Book 14, Page 1 EDMOND PUBLIC WORKS AUTHORITY MINUTES November 28, 2016 Chairman Lamb called the regular meeting of the Edmond Public Works Authority to order on Monday, November 28, 2016, in the City Council Chambers, 20 S. Littler, Edmond, Oklahoma. The agenda for this meeting was posted in the City First Administration Building on November 22, 2016 at 11:53AM. PRESENT: ABSENT: Chairman Lamb, Trustees Caldwell, Davis, Massey, and Waner None 6. Approval of EPWA Meeting Minutes: November 14, 2016 Motion by Waner, seconded by Caldwell, to approve Minutes. Motion carried as followed: AYES: NAYS: Chairman Lamb, Trustees Caldwell, Davis, Massey, and Waner None 7. EPWA General Consent Items A. Consideration of Approval of Administrative Items 1. Consideration and Approval of Resolution No Authorizing Application for Financial Assistance from the Association of Central Oklahoma Governments Public Fleet Conversion Grants Fund 2. Consideration and Approval of Resolution No Modifying the Edmond Electric Rates and Changing Certain Rate Schedule Language Motion by Caldwell, seconded by Waner, to approve agenda items 7.A. (1-2). Motion carried as follows: AYES: NAYS: Chairman Lamb, Trustees Caldwell, Davis, Massey, and Waner None B. Approval of Purchases 1. Approval of Professional Services Contract with Cowan Group Engineering, LLC for FY18 Sanitary Sewer Rehabilitation Project; $250, Approval of the Amended and Restated Solid Waste Transfer Agreement with the Edmond Transfer Station (ETS Enterprises) for solid waste transfer and disposal services 3. Approval of Professional Services Contract with Freese and Nichols, Inc for Water Master Plan Project TWR-2; $505,520

75 Edmond Public Works Authority November 28, Book 14, Page 2 Motion by Massey, seconded by Davis, to approve agenda items 7.B. (1-3). Motion carried as follows: AYES: NAYS: Chairman Lamb, Trustees Caldwell, Davis, Massey, and Waner None Motion by Waner, seconded by Caldwell, to adjourn the Public Works Authority meeting. Motion carried as followed: AYES: NAYS: Chairman Lamb, Trustees Caldwell, Davis, Massey, and Waner None Secretary Chairman

76 City Council Item # 7. A. 1. Meeting Date: 12/12/2016 Submitted For: Steve Murdock, City Attorney's Office Information Item Discussion and Consideration of Resolution No. of The Edmond Public Works Authority (The Borrower ) Approving and authorizing a Drinking Water SRF Loan from the Oklahoma Water Resources Board in the total aggregate principal amount of $2,500,000.00; Approving the issuance of its Drinking Water SRF Promissory Note in the total aggregate principal amount of $2,500,000.00, Secured by a pledge of revenues and authorizing its execution; Approving and authorizing the execution of a Loan Agreement for Drinking Water SRF Loan; Designating a Local Trustee and approving and authorizing the execution of a Trust Agreement; Approving and authorizing the execution of a Security Agreement; Approving and authorizing the execution of a Subordinate Lien Sales Tax Agreement by and between The City Of Edmond, Oklahoma (the City ) and the Borrower; Ratifying and confirming a Lease, as amended, Pertaining to the leasing of the water, sanitary sewer, garbage and electric systems of the City; Approving documentation modifying the collateral position with respect to the Borrower s Existing Obligations; Approving various covenants; Approving and authorizing execution of Professional Services Agreements; Approving and authorizing payment of Fees and Expenses; And containing other provisions relating thereto. Resolution Attachments

77 THE BOARD OF TRUSTEES OF THE EDMOND PUBLIC WORKS AUTHORITY, OKLAHOMA COUNTY, OKLAHOMA, MET IN REGULAR SESSION IN COUNCIL CHAMBERS, IN EDMOND, OKLAHOMA, ON THE 12 TH DAY OF DECEMBER, 2016, AT 5:30 P.M. PRESENT: ABSENT: Thereupon, the Chairman introduced a Resolution which was read by the Secretary. Trustee moved that the Resolution be adopted and Trustee seconded the motion. The motion carrying with it the adoption of the Resolution prevailed by the following vote: AYE: NAY: The Resolution as adopted is as follows: RESOLUTION NO. A RESOLUTION OF THE EDMOND PUBLIC WORKS AUTHORITY (THE BORROWER ) APPROVING AND AUTHORIZING A DRINKING WATER SRF LOAN FROM THE OKLAHOMA WATER RESOURCES BOARD IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $2,500,000.00; APPROVING THE ISSUANCE OF ITS DRINKING WATER SRF PROMISSORY NOTE IN THE TOTAL AGGREGATE PRINCIPAL AMOUNT OF $2,500,000.00, SECURED BY A PLEDGE OF REVENUES AND AUTHORIZING ITS EXECUTION; APPROVING AND AUTHORIZING THE EXECUTION OF A LOAN AGREEMENT FOR DRINKING WATER SRF LOAN; DESIGNATING A LOCAL TRUSTEE AND APPROVING AND AUTHORIZING THE EXECUTION OF A TRUST AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A SECURITY AGREEMENT; APPROVING AND AUTHORIZING THE EXECUTION OF A SUBORDINATE LIEN SALES TAX AGREEMENT BY AND BETWEEN THE CITY OF EDMOND, OKLAHOMA (THE CITY ) AND THE BORROWER; RATIFYING AND CONFIRMING A LEASE, AS AMENDED, PERTAINING TO THE LEASING OF THE WATER, SANITARY SEWER, GARBAGE AND ELECTRIC SYSTEMS OF THE CITY; APPROVING DOCUMENTATION MODIFYING THE COLLATERAL POSITION WITH RESPECT TO THE BORROWER S EXISTING OBLIGATIONS; APPROVING VARIOUS COVENANTS; APPROVING AND AUTHORIZING EXECUTION OF PROFESSIONAL SERVICES AGREEMENTS; APPROVING AND AUTHORIZING PAYMENT OF FEES

78 AND EXPENSES; AND CONTAINING OTHER PROVISIONS RELATING THERETO. WHEREAS, The Edmond Public Works Authority, Oklahoma County, Oklahoma (the Borrower ), was organized under Title 60, Oklahoma Statutes 2011, Sections , as amended, for the purpose of furthering the public functions of The City of Edmond, Oklahoma (the City ); and WHEREAS, the Borrower is authorized and has determined to construct improvements to its drinking water system, along with related costs (the Project ), and in payment of part of the cost thereof, to seek money in the form of a Drinking Water SRF Loan from the Oklahoma Water Resources Board (the Board ) in the amount of $2,500,000.00; and WHEREAS, the Board has under consideration a loan application of the Borrower and the Borrower has determined to borrow money from the Board to accomplish the Project and to evidence such loan by the issuance of the Borrower s Series 2016 Drinking Water SRF Promissory Note to Oklahoma Water Resources Board in the original principal amount of $2,500, (the 2016 DWSRF Note ), said 2016 DWSRF Note being secured by a pledge of revenue derived from the Borrower s water, sanitary sewer, garbage and electric systems (hereinafter collectively, the System ) and proceeds of a two percent (2.0%) sales tax (the Sales Tax Revenue ); and WHEREAS, the Borrower has heretofore issued its (i) $13,900,000 Sales Tax and Utility System Revenue Refunding Note, Series 2010 dated December 30, 2010; (ii) $13,255,000 Sales Tax and Utility System Revenue Refunding Bonds, Series 2012 dated August 16, 2012; (iii) $13,710,000 Sales Tax and Utility System Revenue Bonds, Series 2013 dated May 14, 2013; (iv) $22,730,000 Sales Tax and Utility System Revenue Refunding Bonds, Series 2014 dated April 3, 2014; (v) $20,755,000 Sales Tax and Utility System Revenue Refunding Bonds, Series 2014B dated December 9, 2014; (vi) $20,465,000 Sales Tax and Utility System Revenue Refunding Bonds, Series 2015 dated April 2, 2015; (vii) $41,795,000 Sales Tax and Utility System Revenue Bonds, Series 2016 dated July 5, 2016; (viii) $3,726, Series 2005C Drinking Water SRF Promissory Note to Oklahoma Water Resources Board dated August 15, 2005 (the 2005C DWSRF Note ); and (ix) $16,085,000 General Sales Tax Revenue Note, Refunding Series 2013 dated July 31, 2013 (the 2013 Sales Tax Note ); items (i) through (vii) being referred to herein as the Senior Lien Utility Indebtedness ; and WHEREAS, the 2016 DWSRF Note shall be secured on a parity with the 2005C DWSRF Note in all respects, and shall be subject and subordinate to the Senior Lien Utility Indebtedness with respect to the lien on the revenues of the System, and shall be subject and subordinate to the 2013 Sales Tax Note with respect to the lien on the Sales Tax Revenue; and WHEREAS, it is contemplated that the Borrower will receive 100% Principal Forgiveness with respect to the 2016 DWSRF Note and repayment of the 2016 DWSRF Note will not be required so long as Borrower complies with requirements directed by the OWRB and/or DEQ in accordance with the DWSRF Cap Grant (as defined in Article VI of the Drinking Water SRF Loan Agreement); and 2

79 WHEREAS, it is the desire of the Borrower to authorize the execution and delivery of any and all documents necessary or attendant to the issuance of the 2016 DWSRF Note. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE EDMOND PUBLIC WORKS AUTHORITY, OKLAHOMA COUNTY, OKLAHOMA: Section 1. Issuance of 2016 DWSRF Note. The Borrower is hereby authorized to accept said loan and issue its 2016 DWSRF Note payable to the Board and secured by a pledge of revenue derived from the operation of the System and the Sales Tax Revenue. The officers of the Borrower are hereby authorized and directed to execute said 2016 DWSRF Note and to do any and all lawful things to effect said loan and secure said loan from the Board, provided that the principal amount of the 2016 DWSRF Note shall be $2,500,000.00, and the rate of interest on the 2016 DWSRF Note shall be a fixed rate of interest of percent ( %) per annum inclusive of administrative fees of one half of one percent (1/2%). Section 2. Execution of Loan Agreement for Drinking Water SRF Loan. The Loan Agreement for Drinking Water SRF Loan by and between the Borrower and the Board (the Loan Agreement ) is hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Borrower are hereby authorized to execute same for and on behalf of the Borrower, and to do all other lawful things to carry out the terms and conditions of said Loan Agreement. Section 3. Designation of Local Trustee and Execution of Trust Agreement. The Borrower hereby designates BOKF, NA, Oklahoma City, Oklahoma, to serve as local trustee (the Local Trustee ) of certain funds in relation to the 2016 DWSRF Note. The Trust Agreement, by and between the Borrower and the Local Trustee, pertaining to the 2016 DWSRF Note (the Trust Agreement ) is hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary are hereby authorized to execute same for and on behalf of the Borrower, and to do all other lawful things to carry out the terms and conditions of said Trust Agreement. Section 4. Execution of Security Agreement. The Security Agreement by the Borrower in favor of the Board (the Security Agreement ), whereby the Borrower gives a lien on the revenues of the System to the Board to secure payment of the 2016 DWSRF Note is hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary are hereby authorized to execute same for and on behalf of the Borrower, and do all other lawful things to carry out the terms and conditions of said Security Agreement. Section 5. Subordinate Lien Sales Tax Agreement. The Authority hereby approves and authorizes the execution of a Subordinate Lien Sales Tax Agreement by and between the City and the Authority (the Sales Tax Agreement ), which Sales Tax Agreement pertains to a year-to-year pledge of certain Sales Tax Revenue as security for the 2016 DWSRF Note. Section 6. Lease. The Lease executed December 22, 1970, to be effective as of November 18, 1970, as amended by an Amendment to Lease Agreement dated December 3, 1984, an Amendment to Lease dated as of September 1, 1999, an Amendment to Lease dated as of February 1, 2005, and a Second Amendment to Lease dated October 24, 2005 (collectively, the Lease ), whereby the City leased its water, sanitary sewer, garbage and electric systems to the Borrower, is 3

80 here by ratified and confirmed, and the term of said Lease shall extend until the 2016 DWSRF Note is repaid. Section 7. Approval of Documents Modifying Collateral. The Borrower desires to modify and restate the collateral position with respect to the 2005C DWSRF Note and the 2013 Sales Tax Note. The Note Indenture dated as of July 1, 2013, by and between the Borrower and BOKF, NA, as trustee, authorizing the issuance of the 2013 Sales Tax Note, shall be supplemented and amended by an Amendment to Note Indenture that provides for a senior lien in favor of the 2013 Sales Tax Note with respect to the Sales Tax Revenues, and provides for the issuance of additional obligations on a parity therewith. The 2005C DWSRF Note become subordinate in all respects to the 2013 Sales Tax Note and any future obligations issued on a parity therewith. The Amendment to Note Indenture and an Amended Sales Tax Agreement by and between the Borrower and the City are hereby approved and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Borrower are hereby authorized to execute same for and on behalf of the Borrower. Section 8. Covenants of Borrower. Until payment in full of the 2016 DWSRF Note and performance of all obligations owing to the Board under the Loan Agreement and the instruments executed pursuant hereto, unless the Board shall otherwise consent in writing, the Borrower hereby represents its intent to abide by and carry out the covenants contained in the Security Agreement and the Loan Agreement, which covenants are incorporated herein in their entirety. Section 9. Professional Services Agreements; Fees and Expenses. The Chairman or Vice Chairman and Secretary or Assistant Secretary of the Borrower are hereby authorized and directed on behalf of the Borrower to execute professional services agreements with The Public Finance Law Group PLLC, as Bond Counsel, and BOSC, Inc., a subsidiary of BOK Financial Corporation, as Financial Advisor. Upon closing of the referenced loan, the officers of the Borrower are hereby authorized to disburse (from loan proceeds or other available funds of the Borrower) those fees and expenses set forth on Exhibit A hereto, together with such other fees and expenses as will be set forth on the Borrower s Closing Order to be executed in connection with the closing of the financing referenced herein. Section 10. Necessary Action. The Chairman or Vice Chairman and Secretary or Assistant Secretary of the Borrower are hereby further authorized on behalf of the Borrower to accept, receive, execute, attest, seal and deliver the above mentioned documents and all additional documentation, certifications and instruments and to take such further actions as may be required in connection with the transactions contemplated hereby, and are further authorized to approve and make any changes to the documents approved by this Resolution, for and on behalf of the Borrower, the execution and delivery of such documents being conclusive as to the approval of any terms contained therein. [Remainder of Page Left Blank Intentionally] 4

81 ADOPTED AND APPROVED THIS 12 TH DAY OF DECEMBER, THE EDMOND PUBLIC WORKS AUTHORITY ATTEST: Chairman Secretary (SEAL) 5

82 STATE OF OKLAHOMA ) )SS COUNTY OF OKLAHOMA ) I, the undersigned, Secretary of The Edmond Public Works Authority, Oklahoma County, Oklahoma, an Oklahoma public trust, do hereby certify that the above and foregoing is a true, full and correct copy of an excerpt from the minutes of a meeting of the Board of Trustees of said public trust held on the date above stated, all as recorded in the official minutes of such meeting. I further certify that the Open Meeting Law was complied with for such meeting. GIVEN UNDER MY HAND THIS 12 TH DAY OF DECEMBER, (SEAL) Secretary 6

83 EXHIBIT A Fees and Expenses Paid at Closing The Public Finance Law Group PLLC Legal Fee and Reimbursement of Expenses $11, BOK Financial Securities, Inc. Financial Advisory Fee and Reimbursement of Expenses $12, BOKF, NA Trustee Bank Acceptance Fee $ C. H. Guernsey & Company Engineering Certificate of Debt Coverage per OMPA Contract $1, Exhibit A - 1

84 City Council Item # 9. Meeting Date: 12/12/2016 Submitted For: Bob Schiermeyer, Planning/Zoning Submitted By: Martha Rasmussen, Planning/Zoning Information Item Case #Z Public Hearing and Consideration of Ordinance No. amending the Edmond Plan from Single-Family Dwelling Usage to Commercial Planned Unit Development and Multi-Family Planned Unit Development Mixed Use Development generally located south of Danforth Road, east I-35, and north of Arbor Creek at the Summit Addition. (Happy Land, LLC) Emergency Approval Required. Background The Planning Commission considered this item on December 6, 2016 and recommended approval by a vote of 3-2. (Commissioner Hoose, Wohl and Rainey voted in favor of the item and Commissioner Moyer and Chairman Moore voted against. the item) A number of people spoke in opposition. The following general planning considerations represent some of the factors evaluated in reviewing justifications for Plan Map Amendments. 1. Infrastructure: City water is available, adjacent to the site on Danforth and along the western side of the property currently on the adjoining property owner. Grading of the property may be significant in order to prepare the site. There is sewer to the south at the Arbor Creek at the Summit Addition. There may be several different connection points to the sewer. 2. Traffic: A Traffic Study has been prepared by TEC. This location is near the I-35 off ramp. The PUD has been amended to extend Saints Boulevard offsite to the southwest to provide for a connection to Danforth. In addition a traffic signal will be installed at Sleepy Hollow and Danforth with this PUD development, at the developers cost. The new road into this project will align with Sleepy Hollow due to the traffic signal location. The developer will provide the offsite easement to the southwest to make the Saints Boulevard connection. 3. Existing zoning pattern: North E-2 and Special Use Permit for the Seventh Day Adventist Church and Single Family South Single Family

85 East Single Family West I-35 Right-of-way 4. Land Use: The proposed land use is as follows: acres for the entire mixed use development acres of D-1 Restricted Commercial PUD level uses on Danforth acres for multi-family apartment units (254 units) and 7.62 acres developed as townhouses (55 units) and 17.5 acres for single family homes (70 units). All of the 379 residential units are located on a total of acres with an overall density of about 12 units per acre. Existing: North Church and homes in Sleepy Hollow South Single Family, Arbor Creek at the Summit East Single Family, Kanaly s Collegewood Acres West I-35 right-of-way 5. Density: This mixed use PUD involves multi-story apartments, townhomes and single family detached homes. The single family detached homes are located to the west of Kanalys Collegewood Acres and north of Arbor Creek at the Summit. The overall density of the development is multi-family when all three of the residential types are considered together. 6. Land ownership pattern: North Single Family and church, 2 acre lots for residential South Single Family on urban lots East Two acre lots or larger acreage West I Physical features: Rolling terrain 8. Special conditions: the developer is installing a traffic signal at Danforth at his cost and providing an easement offsite to the southwest and providing a public street connection to Saints Boulevard. 9. Location of Schools and School Land: N/A 10. Compatibility to Edmond Plan: The 2006 Edmond Plan left the property projected for single family. This parcel is a critical location based on potential access from Danforth Road and/or Saints Boulevard. Since there are multiple ownerships it has never been determined how access might be possible. This request has now identified some options that have not been previously brought forth. The Edmond Plan was completed in 2006 and it was known that utilities were likely available to this subject property. Danforth Road is not programmed to be improved for some time and there is a unique bridge across I-35 at the Danforth Road location. Arbor Creek at the Summit is the most recently constructed. Sleepy Hollow was developed in the early 1980 s and the Kanalys Collegewood Acres was started well before that time. There are 246 lots in Arbor Creek at the Summit

86 including The Porches project. The subject development would contain 379 units. The land use layout would be appropriate for similar locations along an interstate highway. While a new Edmond Plan land use projection has been generally discussed with limited citizen groups, no new plan has been adopted. 11. Site Plan Review: Site Plan review is required for multi-family and commercial. Danforth Crossings PlAm cc Attachments

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95 City Council Item # 10. Meeting Date: 12/12/2016 Submitted For: Bob Schiermeyer, Planning/Zoning Submitted By: Martha Rasmussen, Planning/Zoning Information Item Case #Z Public Hearing and Consideration of Ordinance No. Rezoning from G-A General Agricultural to a Mixed Use Planned Unit Development including Restricted Commercial Planned Unit Development and Residential Planned Unit Development District allowing for apartments, townhomes and single family units. Generally located south of Danforth Road, east I-35, and north of Arbor Creek at the Summit. (Happy Land, LLC) Background The Planning Commission considered this item on December 6, 2016 and recommended denial by a vote of 2-3. (Commissioner Hoose and Wohl voted in favor of the item and Commissioner Rainey, Moyer and Chairman Moore voted against the item) A number of people spoke in opposition. Randel Shadid is representing Happy Land, LLC in requesting a Mixed Use Planned Unit Development including commercial and residential. The application has been amended from previous conversations as follows: This PUD now provides for the connection to Saints Boulevard to the southwest offsite and the continuation of that street to Danforth. The developer will also install a traffic signal at 100% of his cost, at Sleepy Hollow and Danforth. The PUD now contains acres including 1.54 acres of D-1 Restricted Commercial along Danforth, 254 apartment units on acres, south of the commercial parcel, 55 units of townhomes on 7.62 acres south of the apartments near where the developer will extend Saints Boulevard and 70 single family homes along the east and south sides of the development on 17.5 acres. The residential density is determined by the entire residential portion of the property excluding the commercial property for a total of acres. The development is multi-family density. There would be a total of 379 dwelling units. The Sleepy Hollow Addition is located to the north and Edmond Seventh-Adventist Church is located to the northwest. The Kanalys Collegewood Acres Addition is located to the east and the Arbor Creek at the Summit is located to the south. City water line extend along the I-35 frontage and extend through Sleepy Hollow Addition and north to the Cross Timbers Municipal Complex. The water line is adjacent to a portion of the property along Danforth Road and would have to be extended to far east property line. The sewer lines are in Arbor Creek Summit Addition to the south. The property drains in several different directions and sewer could be reached in the southeast or southwest corners of the property. The land

96 will be substantially graded with the hill on the property lowered for drainage, grading and sanitary sewer purposes. The buildings could be three stories in height. This land is in the I-35 Corridor and the additional landscaping requirements and exterior building materials would apply. A traffic study has been submitted. Two traffic signal lights are identified by the traffic impact of this request. The bridge at Danforth Road has not been scheduled for any improvements in the future. Danforth Crossings Rez cc Attachments

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125 City Council Item # 11. Meeting Date: 12/12/2016 Submitted For: Bob Schiermeyer, Planning/Zoning Submitted By: Martha Rasmussen, Planning/Zoning Information Item Case #Z Public Hearing and Consideration of Ordinance No. Rezoning from R-2 Urban Estate Dwelling to Commercial Planned Unit Development, known as Phocas Farms, generally located east of High Street and approximately one-quarter mile north of Danforth Road. (Steve and Lisa Hill). This item was continued from the November 14 & November 28, 2016 City Council meetings. Background Attorney Kelly Work representing the Ketch Acres residents and Attorney Buddy Scott representing Steve and Lisa Hill were requested to meet and to list the conditions that can be agreed to regarding the Planned Unit Development Standards. The Planning Commission considered this item on September 20, 2016 and recommended approval by a vote of 5-0. Steve Hill started a specialized vegetable farm operation on four acres that he owns, one-quarter mile north of Danforth, east of the Ketch Acres Addition. Mr. Hill owns more land to the east where he lives in an area referenced as Shore Drive. The access from Kelly Avenue for Phocas Farms, along the existing private street, does not work well for the access needed to the Phocas Farms operation. Mr. Hill described his commercial farm in his PUD Design Statement in substantial detail. He does not plan to expand the operation any further. It will be necessary that High Street be used in the Ketch Acres Addition to access the farm. The existing scale of the farm is what will continue. There has been a Community Connections meeting on this proposal, and residents in Ketch Acres have complained about the traffic. Phocas Farms Rez cc Attachments

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