HOUSIN CITY. The Mission. Jaci. 4:00 pm. CITY HALL Room 408 (415) Barbara T. Smith

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1 HOUSIN NG AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Joaquin Torres, President Jaci Fong, Vice President Phil Arnold, Commissioner Leroy Lindo, Commissioner Patricia Thomas, Commissioner Ted Yamasaki, Commissioner BOARD AGENDA September 11, :00 pm CITY HALL I Dr. Goodlett Place Room 408 San Francisco, California (415) Barbara T. Smith Acting Executive Director The Mission of the San Francisco Housing Authority is to deliver safe and decent housing for low income households and integrate economicc opportunity for residents. 1

2 S AN F RANC ISCO H OUSING A UTHORITY J OAQUIN T ORRES, PRESI DENT HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Joaquin Torres, President Jaci Fong, Vice President Phil Arnold, Commissioner Leroy Lindo, Commissioner Patricia Thomas, Commissioner Ted Yamasaki, Commissioner Barbara T. Smith, Acting Executive Directorr CITY HALL 1 Dr. Goodlett Place Room 408 San Francisco, California a REGULAR MEETING NOTICE Thursday, September 11, :00 p.m. 1. The Housing Authority of the t City and County of San Francisco ( Authority ) holds its meetings in City Hall room 408, San Francisco, California Disability Access: Room 408 is wheelchair accessible. The closest accessible BART Station is Civic Center, three blocks from City Hall. Accessiblee MUNI lines serving this location are: #42 Downtown Loop, the #71 Haight/Noriega, the F Line to Market and Van Ness, and the Metro stations at Van Ness and Market and at Civic Center. For more informationn about MUNI accessible services, call (415) Disability Accommodations: To request assistive listening devices, real time captioning, sign language interpreters, readers, large print agendas or other accommodations, please contact the Commission Clerk at (415) or aghoa@sfha.org at least 72 hours in advance of the hearing to help ensure availability. 4. There is accessible parking at the following locations: two (2) designated blue curb spaces on the southwest corner of McAllister Street at Van Ness Avenue; the Performing Arts Garage (entrance on Grove Street between Franklin and Gough Streets), and at Civic Center Plaza Garage. 5. Agenda, minutes and attachments are available at org as well as the Authority s administrative office located at 1815 Egbert Avenue, San Francisco, California If any materials related to an item on this agenda have been distributed to the San Francisco Housing Authority Board of Commissionerss ( Board ) after distribution of the agenda packet, those materials are available for public inspection during normal business hours at the Authority s Administrative Offices. 6. In order to assist the Authority s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendeess may be sensitive to various chemical based products. Please help the Authority accommodate these individuals. 7. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices from the meeting room. 8. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door. When the Board considers policy, which has not been considered by a committee,, testimony is welcome during the Public Comment portion of the meeting. Testimony is not permitted when an opportunity has been given att a committee hearing for testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers whoo require an interpreter, or unless otherwise approved by the Board. The President, or the Board, may limit the total testimony to 30 minutes.. A speaker may not yield his or her time to another speaker. Board procedures do not allow for dialogue between the Board and the public. The Board may not take action on a new proposal, which is not on the agenda. 2

3 AGENDA ORDER OF BUSINESS 1. Call to order 2. Roll call 3. Approval of Minutes: a. Regular Meeting: August 28, General Communications 5. President s Report 6. General Public Comment: limited minutes Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff. Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions attention, please contact the San Francisco Housing Authority at aghoa@sfha.org. 7. Executive Director s Report Elevator Update Monthly update: Public Housing Rent Collection Analysis Monthly update: Public Housing Work Order Analysis Monthly update: Update on Public Housing Agency Recovery & Sustainability Agreement and Action Plan 8. Tenant representative report: a. City Wide Council - senior/disabled ( CCSD ) b. Public Housing Tenants Association ( PHTA ) 9. Committee Reports a. Development and Finance Committee b. Resident Services, Operations and Personnel Committee 10. Regular agenda: Public comment will be taken after staff presentation as a whole on all Agenda Items. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter. 3

4 A. Action items (1) [RESOLUTION APPROVING THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO S FISCAL YEAR 2015 OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 AND FISCAL YEAR 2016 PROJECTION FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2016] Presented by: Deputy Executive Director/Chief Operating Officer, Velma Navarro and Chief Strategic Planning and Budget Officer, Carl D. Gayden a. Public Comment(s) 11. Commissioner s Comment and Report 12. Adjournment 4

5 MINUTES HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO BOARD OF COMMISSIONERS MEETING August 28, 2014 SCHEDULED: 4:00PM City Hall, Dr. Goodlett Place, room 408, San Francisco, California COMMISSIONERS PRESENT: Joaquin Torres, President Jaci Fong, Vice President Phil Arnold, Commissioner Leroy Lindo, Commissioner arr: 4:27PM COMMISSIONERS EXCUSED: Patricia Thomas, Commissioner Ted Yamasaki, Commissioner Item 1: Meeting called to order President Torres called the meeting to order at 4:10PM. Commissioner Torres asked that the approval of minutes be skipped until a quorum was present. Item 4: General Communications Acting Executive Director, Barbara Smith stated that the Housing Authority of the City and County of San Francisco (Authority) sent an blast to the Housing Choice Voucher (HCV) landlords informing them of a program that the Department of Public Health had to fund lead based paint abatement and management in the leased housing properties. She stated that 20 home owners signed up for the program. Ms. Smith stated that the Authority hoped to get more landlords signed up for the program. Commissioner Torres asked if there were any reports on letters the Authority had received from the Department of Housing and Urban Development (HUD). Ms. Smith stated that the Authority received a letter from HUD extending several Public Housing Agency Recovery & Sustainability (PHARS) agreement action items until September 30, She stated that the Authority had been in discussions with HUD regarding an extension for a couple of months and the letter received was a formal approval of the request. Item 5: President s Report President Torres thanked the Acting Executive Director and the Authority s staff for their presentation of information which would lead to a new and refined monthly reporting that could be shared with public partners as it related to issues most important to residents. He stated that the Authority s labor negotiations were moving forward and he looked forward to the continued discussions with the labor partners around the potential impacts regarding Rental Assistance Demonstration (RAD) program across the Authority s properties. 5

6 Item 6: General Public Comment Carole Flowra; informed the Commission that she had put an additional document in the mail for the Commission to review regarding elections. John Kelly; stated that he would be sending a letter to the Commission requesting that the waiting list for the senior/disabled properties be put on hold until the appropriate corrections were made. Item 6: Executive Director s Report Monthly Update: Rental Assistance Demonstration (RAD) program Presented by: Jasmine Kuo, Project Manager Commissioner Torres asked staff to speak more about the unit accessibility work in Clusters two and three. Ms. Kuo stated that the rehabilitation would include a path of travel to the unit entry door, an accessible path of travel in the unit to the bathroom and kitchen, making the kitchen itself accessible which included a clear space under the kitchen sink and grab bars in the bathroom, and establishing a clear 60 inch turning radius for wheelchairs. Commissioner Arnold asked how the statement major areas of work included site accessibility and unit accessibility and then another statement states that the developer did not envision any issues related to accessibility at the buildings. Director of Housing Development and Modernization, Alicia Sisca, stated that 939 and 959 Eddy did not have accessibility issues and were compliant with the accessibility codes. She stated that after review of that specific site there would not be major work done regarding accessibility. Commissioner Arnold asked what the major areas of work would be if accessibility was not a major area of work. Ms. Sisca stated that she didn t have the details but could report back to the Commission at a later date. Commissioner Arnold asked about the changes from the Public Utilities Commission (PUC) providing services to PG&E providing service for Cluster 1. Ms. Sisca stated that equipment would need upgrading because there is a central meter and individual meters needed to be provided. Ms. Smith stated that the properties were built with individual meters and were later converted to a master meter. Commissioner Arnold stated that if the individual meters were there, staff should speak to the PUC about it. Ms. Smith stated that the Authority would look into it. Commissioner Arnold asked how the budgets compared to the original estimates and the anticipated funding availability. Ms. Sisca stated that all the budgets came in over the original estimated cost. She stated that the Authority had requested that developers try to reduce the cost and the majority of the developers were able to do so and established a schedule of things that could not be done right away. Ms. Sisca stated that until the Authority sent the RFP out and saw much funding would be available the Authority could not make sure that all the sites would be able to be covered for the renovation that was needed. Commissioner Arnold expressed concerns that the report did not show the initial 6

7 commitment made when the Authority entered into the RAD program. Ms. Sisca asked if the Commissioners would like to have a work session to go through the detail of each property. Commissioner Arnold and Commissioner Torres stated that a work session would be helpful. Commissioner Fong asked that staff show renderings to help the Commission get an idea of what the improvements were. Kate Hartley, representative from the Mayor s Office of Community Development (MOCD) stated that the investment in the properties was over half a billion dollars. She stated that severe deferred maintenance would be addressed. Ms. Hartley stated that the work that would be done included water proofing, getting units up to the minimum accessibility codes, which in some cases required very extensive plumbing and sewer lateral repair, mold remediation, and remediation from old building styles like asbestos tile. She stated that seismic issues also needed to be addressed and the repairs would be very extensive. Ms. Hartley stated that there would be some interior improvements i.e. flooring, windows, and water proofing. She stated that the comprehensive rehabilitation of the properties would extend the lives of the units for 20 years. Ms. Hartley stated that she would revise the capital planning section of the report to provide more detail for future presentations. Item 3: Approval of minutes: a. Special meeting: August 14, 2014 b. Regular meeting: August 14, 2014 Public Comment on Special and Regular Meeting Minutes John Kelly; requested a correction to the minutes in the General Public Comments section for the regular meeting on August 14, He stated the minutes currently stated that staff had given him great service and requested that it be changed to state staff was always civil and polite Ace Washington; asked to receive the Commission packet to ensure that his comments in the minutes were quoted correctly and expressed various concerns. Commissioners Torres asked that the Commission clerk refer to the meeting recordings and correct the minutes as stated. Commissioner Arnold stated that the minutes were written as he recalled however, if the minutes were incorrect they should be corrected. Motion: First: Commissioner Arnold motion to approve with the potential correction of Mr. Kelly s remarks pending the review of meeting recordings Second: Commissioner Fong Vote: Ayes: Commissioners Arnold, Fong, Lindo, and Torres Nays: None Motion passed Item 6: Executive Director s Report 7

8 Monthly Update: Elevator Report Presented by: Project Manager, Andrew Passell Commissioner Arnold asked if it was the Authority s original intent when they contracted with Thyssen Krupp for a fixed dollar amount and if Thyssen Krupp was now more efficient in its repairs, were the Authority saving money. Mr. Passell stated that the Notices to Proceed with the work were on a time and materials basis. He stated that invoices provided by Thyssun Krupp must reflect the actual cost of materials and time spent. Mr. Passell stated that the numbers the Authority had represented are a do not exceed amount and Thyssen Krupp would not be able to charge any more unless unforeseen circumstances resulted in additional work. Commissioner Arnold asked if the change in approach would stretch out the completion date on any of the four sites. Mr. Passell stated that completion dates on the sites had been stretched out. He stated that when the Notice to Proceed was issued in May, the Authority thought that that the work would be starting in July and going through early August. Mr. Passell stated that that the work started closer to late July and go through October. He stated that one of the issues that were raised was getting the parts in a timely manner such as the pump unit for 1760 Bush. Public Housing Agency Recovery & Sustainability Agreement and Action Plan ( PHARS ) Presented by: Velma Navarro; Chief Operating Officer/Deputy Executive Director Ms. Navarro stated that there were 90 individual due dates as a result of the PHARS agreement. By the end of fiscal year 2014, 83 were due and the remaining seven would be due by the end of fiscal year She stated that the Authority had submitted documentation on 63 of the documents previously reported and 58 of the items HUD had acknowledged as complete. She stated that the Authority had been working with the Deloitte and Touché technical assistance team on five of the items and had discussed in weekly meetings with HUD the Authority submitting monthly progress reports. Public Comment Ace Washington; expressed various concerns about the RAD program Beverly Saba; expressed concerns about the elevator repair schedule. Item 7: Tenant Representative Report a. Citywide Council Senior Disabled (CCSD). Beverly Saba, CCSD president, reported that CCSD had a meeting with the Mayor s Office of Housing regarding the role of the jurisdiction wide councils for the implementation of RAD. She stated that the good thing that came of the meeting was 8

9 the establishment of study groups and clustering around different topics. Ms. Saba reported that there were discussions on pest control, security, house rules, lease, and eviction. Ms. Saba thanked the representatives from the Mayors Office of Housing for their attendance. Ms. Saba stated that the Housing Authority had a lease up fair for studios and to her knowledge; the family developments did not have studios, which would make the lease up fair primarily for the senior/disabled buildings. She stated that she asked for information on how many people came, how many were processed, and how many were returned to the list. She stated that she did receive that information requested. Ms. Saba was told that staff could not get her the information. Ms. Saba stated that she was not making any secret of the fact that CCSD takes the position that seniors have been discriminated against for the past year and a half by the new stress on homelessness. She stated that she was very disappointed and alarmed. Ms. Saba stated that st Avenue does not currently have a President and the issue was being addressed. She stated that she was informed by a participant at the last Commissioners meeting that she was not being clear as to what she meant by disabled and what the issues were. Ms. Saba stated that under the umbrella of disabled there were a lot of different groups. She stated that most of the disabled groups were welcoming, blended in, and become very good tenants. Ms. Saba stated that there were however, two groups under the umbrella that senior have continued problems with in the senior disabled buildings, which are the individuals with mental health issues and addiction problems. She stated that under the umbrella of disabled she could not choose which groups the senior buildings didn t want because it becomes an issue of discrimination. Ms. Saba stated that there was a reality for the seniors living in the buildings and identifying the problem. She asked that the Authority be aware that they were treading close to a suit for negligence. Ms. Saba stated that a lot of the senior/disabled buildings did not have a lot of space. She stated that the tenants were promised that the developers would come in with a lot of services for the buildings. However, there was no place to put the individuals specifically for 430 Turk. Ms. Saba stated that the old Commissioners room, which 430 Turk tenants use for their meetings and holiday events, would lose about half its size and would not accommodate tenants for meetings and planned events. She stated that they needed more space for walkers and wheel chairs as there were physically disabled tenants that had to be accommodated. Ms. Saba asked where the service providers would be placed with the lack of space. b. Public Housing Tenants Association (PHTA) Joyce Armstrong, President of the PHTA, thanked the Commission for making sure that the Mayor s Office of Housing included PHTA and CCSD in the meetings and 9

10 understanding that the jurisdiction wide councils were a viable and intricate part of the transition to RAD for the residents. Ms. Armstrong thanked President Torres and Ms. Smith for their participation in the first PHTA/CCSD 21 st Century Global Leadership Training done solely by the jurisdiction wide tenant association. She stated that the training could not have been done with Rose Dennis and thanked her for help with resources and ensuring that speakers and City Officials were able to attend. Ms. Armstrong also thanked Andrea Agho for help with creating the training manuals. She stated that PHTA and CCSD would be working to host another leadership training before the holidays. Ms. Armstrong stated that tragedy had struck at Bernal Dwelling. She stated that there was some secrecy around the fact that a 17 year old resident committed suicide. Ms. Armstrong asked Ms. Smith to obtain information on the incident so that the family could be sent condolences. She stated that she also wanted everyone to keep the family of the two year old who had gotten hit by a bus in their thoughts and prayers. Ms. Armstrong stated that PHTA s Memorandum of Understanding (MOU) was being fine-tuned by the Authority and the tenant association lawyer. She stated that PHTA was planning a meet and greet and would do so once the Client Placement Department s move was complete. Ms. Armstrong stated that Bernal Dwellings was partnering with the Mission Neighborhood Center regarding the Bernal Dwelling residents having access to the community room on site. She announced that PHTA was still trying to get residents to be a part of the Resident Advisory Board (RAB) for Hunters Point A East, A West, Westbrook and North beach and a notice would go out next week with a deadline to response being September 30, Ms. Armstrong stated that the PHTA was also working on getting Valencia Gardens under the PHTA umbrella. She stated that she would be working with Malia Cohen s Office to encourage residents to get involved. Ms. Armstrong stated that she had not received any information on resident hiring and had been receiving request(s) from residents for opportunities. She stated that getting the young men into employment opportunities would help the community s economic growth and help with the reduction of crime. Ms. Armstrong stated that the demographics that she was given were all for seniors and she hoped that someone would be giving her the basic demographics soon for the family developments. Public Comment Ace Washington; expressed various concerns about not being informed of the RAD meetings. Item 8: Committee Reports 10

11 a. Development and Finance Committee (D&F) Commissioner Arnold reported that the special Development and Finance Committee meeting was held on August 27, 2014 at City Hall. He stated all the items on the action calendar were reviewed and requested that Action Items one, two, three, four, five, and seven be approved by the Commission and considered for on the consent calendar. Commissioner Arnold stated that the Development and Finance Committee did not recommended Action Item 6 due to some information not being available at the Committee meeting, and therefore it was decided that the full Commission should review the item. He stated that the Committee also reviewed the budget for 2015 and a proposed preliminary budget for 2016 and staff would be bringing back modifications to the full Commission. Commissioner Arnold stated that the next Development and Finance Committee meeting would be on September 17, 2014 at 1815 Egbert Avenue. b. Resident Services, Operations & Personnel Committee (RSOP) Commissioner Lindo stated that there was nothing to report. The Commission Clerk informed the public that the Residents Services, Operations, and Personnel Committee would be cancelled on September 9, 2014 and rescheduled for September 23, 2014 and the information would be given to the public regarding a meeting time and location beforehand. Public Comment Beverly Saba; requested that the Resident Services, Operations, and Personnel Committee ask for the information she was denied regarding the number of seniors who came to the lease up fair, how many were processed, and how many were returned to the list. Commissioner Lindo asked if there was any legal reason why Ms. Saba could not be provided the information. Ms. Smith stated that there was not. Item 10: Consent calendar Consent Calendar: Public comment will be taken after staff presentation as a whole on all Agenda Items. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter. A. Consent items (1) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO RENEW THE ANNUAL 2015 MAINTENANCE AGREEMENT WITH GILSON SOFTWARE SOLUTIONS FOR AN AMOUNT NOT TO EXCEED $29,798.10] (2) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO AN AGREEMENT WITH QBIX TO PROVIDE INTEGRATION SUPPORT FOR GREAT PLAINS AND GILSON SOFTWARE SOLUTIONS 11

12 FOR THE FINANCE DEPARTMENT FOR AN AMOUNT NOT TO EXCEED $5,527.50] Motion: First: Commissioner Arnold motion to refer items one and two back to the Development & Finance Committee Second: Commissioner Fong Vote: Ayes: Commissioners Arnold, Fong, Lindo, and Torres Nays: None Motion passed Public Comment None Commissioner Torres asked for clarification on why the Development and Finance Committee wished to move specific items to the consent calendar. Commissioner Arnold stated that the items were reviewed extensively, public comment was taken and the Committee believed the items were non-controversial. Motion: First: Commissioner Arnold motion to move Actions Items number one, two, three, four, five and seven to the consent calendar Second: Commissioner Fong Vote: Ayes: Commissioners Arnold, Fong, Lindo, and Torres Nays: None Motion passed (1) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO A CONSTRUCTION CONTRACT WITH INTERNATIONAL FIRE INC. FOR FIRE ALARM PANEL REPLACEMENT AT ROSA PARKS (1251 TURK), AND PING YUEN NORTH (838 PACIFIC) HOUSING DEVELOPMENTS IN THE AMOUNT OF $284,797] Presented by: Project Manager, Andrew Passell Public Comment Ace Washington; stated that RAD phase one and two were confusing for the residents of Rosa Parks and asked that the tenants be included in the process (2) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO ENTER INTO AN AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO AND THE SAN FRANCISCO PUBLIC UTILITY COMMISSION-POWER ENTERPRISE FOR 12

13 THE BOILERS AND PIPING REPLACEMENT PROJECT AT BUILDING[S] E-4 & G-6 AT THE POTRERO TERRACE HOUSING DEVELOPMENT] Public Comment None (3) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO AMEND THE EXISTING CONTRACT WITH WATCHTOWER SECURITY TO INSTALL, MAINTAIN AND MONITOR 7 ADDITIONAL SURVEILLANCE CAMERAS AND RELOCATE/ADJUST ANGLE OF OTHER CAMERAS AT THE ALICE GRIFFITH DEVELOPMENT. THIS CONTRACT AMENDMENT FOR THE 7 ADDITIONAL CAMERAS WILL BE UNDER A NINE (9) MONTH SCHEDULE WITHIN THE EXISTING CONTRACT WITH THE OPTION FOR FOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS (WITH 5% DISCOUNT EACH YEAR) FOR AN AMOUNT NOT TO EXCEED $16,186.77] Public Comment Ace Washington; expressed concerns about resident privacy with the installation of the cameras (4) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO SELECT AND ENTER INTO A PROJECT-BASED HOUSING ASSISTANCE PAYMENT CONTRACT FOR ALICE GRIFFITH PHASE 1, NOT TO EXCEED 23 PROJECT BASED SECTION 8 VOUCHERS] Public Comment None (5) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO SELECT AND ENTER INTO A PROJECT-BASED HOUSING ASSISTANCE PAYMENT CONTRACT FOR ALICE GRIFFITH PHASE 2, NOT TO EXCEED 22 PROJECT BASED SECTION 8 VOUCHERS] Public Comment None (7) [RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO LICENSE AGREEMENT (ALICE GRIFFITH HOUSING DEVELOPMENT) BETWEEN THE HOUSING AUTHORITY OF 13

14 THE CITY AND COUNTY OF SAN FRANCISCO AND C.P. DEVELOPMENT CO., LP, RELATED TO INFRASTRUCTURE WORK] Public Comment Ace Washington; expressed various concerns Motion: First: Commissioner Arnold motion to approve Consent Items number one, two, three, four, five and seven Second: Commissioner Fong Vote: Ayes: Commissioners Arnold, Fong, Lindo, and Torres Nays: None Motion passed Item 11: Regular Agenda Regular Agenda: Public comment will be taken after staff presentation as a whole on all agenda items. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter. A. Action items (6) [RESOLUTION AUTHORIZING THE ACTING EXECUTIVE DIRECTOR TO SELECT AND ENTER INTO A PROJECT-BASED HOUSING ASSISTANCE PAYMENT CONTRACT FOR 250 KEARNY STREET, SAN FRANCISCO, CALIFORNIA NOT TO EXCEED A TOTAL OF 130 HUD-VETERANS AFFAIRS SUPPORTIVE HOUSING (VASH) PROJECT BASED SECTION 8 VOUCHERS] Presented by: Deputy Executive Director/Chief Operating Officer, Velma Navarro Commissioner Arnold asked Megan Owens, representative from Human Service Agency (HSA), to give the Commission a sense of how the proposed business model compared with other master lease Single Room Occupancy (SRO s) under HSA; specifically regarding the rent paid to the landlord and the responsibilities of the landlord under the proposed lease. Ms. Owens stated that the rent was double the amount that was normally paid for a master lease because of the location of the building. She stated that the responsibilities of the landlord were standard in terms of the elevators and boilers. Commissioner Arnold asked what the commitment was from Veterans Affairs (VA). Director of the Comprehensive Homeless Center, Jake Martin stated that he was working very collaboratively with the city department and the Authority. He stated that the VA was committed to the project and committed $500,000 locally. 14

15 Commissioner Fong asked if the resulting property management agreement would be processed through the City and County of San Francisco (City) or the VA. Joyce Crum stated that it would be processed through HSA. Commissioner Fong stated that she would review the contract and asked if it was a conflict to vote on the item. Special Legal Counsel, Dianne Jackson McLean stated that it would not preclude Commissioner Fong from voting on the item because she did not have any personal interest in the contract. Commissioner Torres asked for more information on the cost of the units and why it was worth the price. Ms. Owens stated that the building was exceptional because of the location, every unit would have private bathrooms, and the building would have two elevators. She stated that the building would provide a level of accessibility and comfort that was very different from the rest of the housing stock especially with the lack of housing options for the veteran population. Public Comment Dale Seymour; spoke in support of the item Motion: First: Commissioner Lindo Second: Commissioner Arnold Vote: Ayes: Commissioners Lindo, Arnold, Fong, and Torres Nays: None Motion passed Item 10: Commissioner s Comment and Report Commissioner Arnold stated that one of the items that was approved under the consent calendar was an offer by the PUC to rehabilitate two buildings in Potrero Terrace that had non-functional boilers. He stated that he wanted everyone to recognize that the PUC was continuing to partner with the Authority to improve Public Housing for the residents. Item 11: Adjournment Commissioner Torres adjourned the meeting at 6:17 PM 15

16 SAN FRANCISCO HOUSING AUTHORITY HOUSING DEVELOPMENT AND MODERNIZATION 1815 EGBERT AVENUE, ROOM 300 SAN FRANCISCO, CA (415) TTY (415) Fax (415) MEMORANDUM To: ("Board") From: Board of Commissioners of the Housing Authority of the City and County of San Francisco Andrew Passell, Project Manager Date: September 11, 2014 Subject: Executive Director s Report: Elevator repair/ modernization status 1. REPAIR AND MODERNIZATION OF ELEVATORS Repair Status As of September 3, 2014 new door operators had been installed at 1760 Bush, 990 Pacific and 1750 McAllister. Additional work should be completed by the time of the September 11, 2014 Board's) meeting. Modernization Status Bids will be opened September 11, 2014 at 2:00 pm. A brief tabulation of the bids received should be available in time for the Board's meeting. 16

17 STAFF REPORT HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Agenda Category: Agenda Title: Presented By: Action Finance Department RESOLUTION APPROVING THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO S FISCAL YEAR 2015 OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2015 AND FISCAL YEAR 2016 PROJECTION FOR THE FISCAL YEAR ENDING SEPTEMBER 30, Presented by: Velma Navarro, Deputy Executive Director/Chief Operating Officer and Carl D. Gayden, Chief Strategic Planning and Budget Officer. SUMMARY: The purpose of this report is to request the resolution approving the Housing Authority of the City and County of San Francisco s Fiscal Year 2015 Operating Budget for the Fiscal Year ending September 30, 2015 and the Housing Authority of the City and County of San Francisco s Fiscal Year 2016 Projection for the Fiscal Year ending September 30, The Housing Authority of the City and County of San Francisco (Authority) has completed the fiscal year (FY) 2015 Operating Budget and a high-level FY 2016 Projection for presentation to the Development and Finance Committee of the Authority Commission for review and discussion. The Authority has monitored budget to actual results on a monthly basis and has reported variances to the Board of Commissioners throughout FY Over time, the Authority has realized some variances in revenue and expenses throughout the year, some increases and some decreases, as a result of day-to-day operations that are explainable and anticipated to carry through the remainder of the year. As a result, the Authority has revised the FY 2014 budget for the remainder of the year, to more accurately exemplify projected results of operations and serve as a more accurate management tool. The FY 2014 revision was approved by the Authority Commission in July of The FY 2014 revised budget serves as a baseline for the FY 2015 budget and FY 2016 projections, attached herein. Attachments: I. Authority Summary of All Programs, Operating Budget- Fiscal Year 2015 and Operating Budget Projection Fiscal Year 2016 (Provided in separate binder.) II. Comparison III. Resolution DEPARTMENT S REQUESTED ACTION: Staff recommends approval of the proposed Program budgets as presented. 17

18 ACTING EXECUTIVE DIRECTOR S RECOMMENDATION: I concur with the requested action. FY 2015 Operating Budget and FY 2016 Operating Budget Projection September 11, 2014 Page 2 0f 2 Action Item No.: 1 Date: September 11, 2014 Summary of FY 2015 Budget and 2016 projections Net Income Projections for Fiscal Years Net Income/(Loss) Program FY 2014 Revised Budget FY 2015 Budget FY 2016 Projection Public Housing 866, ,361 (393,847) Central Office Cost Center 458, , ,036 Housing Choice Voucher 5,027 1, ,695 HOPE VI 1,290,526 1,780,827 1,927,752 Net Income Findings In FY 2015, HOPE VI revised budgets result in higher net income than the FY 2014 budget. However, COCC projections reduce for Public Housing shows significant overall reductions due to the conversion to RAD PHASE 1 in July of The 2016 projection does not include the PHASE 2 RAD conversion. The application for Phase 2 is not slated to be completed until January of The 18 month clock for the Phase 2 RAD closing will not start until the application is approved. Because of the complexity involved in projecting an additional RAD closing in combination with the anticipated timing, the Authority assumed Phase 2 RAD would close after September 30, 2015 for this projection. A revised projection will be completed once more accurate timing for RAD Phase 2 is ascertained. Housing Choice Voucher (HCV) projects a slight surplus for FY 2015 due to the timing of Administrative Fee funding for the RAD conversion. However, FY 2016 projects a significant increase. FY 2015 budgets and FY 2016 Projections for all four program areas are attached. Budgets for each AMP are also attached. In addition, assumptions used to prepare the FY 2015 and FY 2016 budget for the four program areas are also attached. 18

19 FY 2016 Projections are based on the FY 2015 budget, including the RAD Phase 1 properties moving to HCV subsidy for the entire year. This includes an increase in HCV Administrative Fee funding in January of 2016 for the 16 Phase 1 properties, which creates a gap in HCV administration funding from July through December 2015 (see assumptions for FY 2015). HCV staffing is increased in Additionally, a one percent increase in utilities and general liability, property, and auto insurance are also projected in FY All other revenues and expenses are projected at year end FY 2015 levels. 19

20 Attachment I Authority Summary of All Programs, Operating Budget- Fiscal Year 2015 and Fiscal Year 2016 Comparison 20

21 21

22 Attachment II Resolution 22

23 RESOLUTION NO: ADOPTED: September 11, 2014 RESOLUTION APPROVING THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO S FISCAL YEAR 2015 OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2014 AND THE FISCAL YEAR 2016 OPERATING BUDGET PROJECTION FOR THE FISCAL YEAR ENDING SEPTEMBER 30, WHEREAS, the Board of Commissioners of the Housing Authority of the City and County of San Francisco (Board) has approved the attached Operating Budget for all projects and Central Office Cost Center (COCC) and related documents for the fiscal year October 1, 2014 to September 30, 2015; and the projection for the fiscal year October 1, 2015 to September 30, WHEREAS, the Housing Authority of the City and County of San Francisco (Authority) certifies that all statutory and regulatory requirements have been met; and WHEREAS, the Authority certifies that it has sufficient operating reserves to meet the working capital needs of its developments; and WHEREAS, the Authority certifies that the proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low income residents; and WHEREAS, the Authority certifies that the budget indicates a source of funds adequate to cover all proposed expenditures; and WHEREAS, the Authority certifies that it will comply with the wage rate requirements under 24 CFR (c) and (f); and WHEREAS, the Authority certifies that it will comply with the requirement for access to records and audits under 24 CFR (i). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO ("BOARD")THAT: 1. The Board Chairperson, acting on behalf of the Housing Authority of the City and County of San Francisco Board of Commissioners, is hereby authorized to execute HUD Form 52574, certifying and agreeing that: i. The attached budget approved for all projects meets all statutory and regulatory requirements; 23

24 ii. The Authority has sufficient operating reserves (Current Assets Certain Current Liabilities as defined by Generally Accepted Accounting Principles) to meet the working capital needs of its developments; iii. The proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; iv. The budget indicates a source of funds adequate to cover all proposed expenditures; v. The Authority will comply with the wage requirements under 24 CFR (c) and (f); and, vi. The Authority will comply with the requirements for access to records and audit under 24 CFR (i). 2. The above recitals are true and correct, and together with the staff report, form the basis for the Board's actions as set forth in this Resolution. 3. The Housing Authority of the City and County of San Francisco s Fiscal Year 2015 and Fiscal Year 2016 Operating Budget Projection attached to the staff report is hereby approved. 4. This Resolution shall take effect immediately. APPROVED AS TO FORM AND LEGALITY: Dianne Jackson McLean, Goldfarb & Lipman LLP, Special Legal Counsel Date: REVIEWED BY: Barbara T. Smith, Acting Executive Director Date: 24

25 ADJOURNMENT 25