REGULAR MEETING OF THE BOARD, JANUARY 5, 2016

Transcription

1 BOOK 23 PAGE 45 REGULAR MEETING OF THE BOARD, JANUARY 5, The meeting was called to order at 9:00 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner James L. Brooks Commissioner R. Greg Harris Commissioner William R. Handley Commissioner Don Elwell Commissioner Jack L. Richie Also present: June Fisher, County Administrator; Randy Vosburg, Assistant County Administrator; J. Ross Macbeth, Board Attorney; Robert W. Germaine, Clerk of Courts; Pamela Gamez and Maria Brenes, Deputy Clerks. 2. INVOCATION: Invocation given by Pastor Ed Sager, Highlands Grace Reformed Church. The meeting opened with a prayer led by Pastor Ed Sager, with the Highlands Grace Reformed Church. 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Elwell. 4. ANNOUNCEMENTS, June Fisher, County Administrator: Jan 05 7:00 pm Construction Licensing, Enforcement & Appeals Board Board room, 600 S. Commerce Ave., Sebring, FL Jan 06 2:00 pm Highlands County Tourist Tax Lakes Committee Highlands County Visitor & Convention Bureau Conference room, 501 S. Commerce Ave., Suite 3, Sebring, FL Jan 07 10:00 am Evaluation Committee for RFP Insurance Agent of Record Engineering Conference room, 505 S. Commerce Ave., Sebring, FL Jan 07 3:00 pm Sick Leave Pool Committee Human Resources Conference room, 600 S. Commerce Jan 11 9:00 am Special Meeting of the Evaluation Committee for RFP (Electronic Patient Care Reporting (epcr) System) Ave., Sebring, FL Purchasing Department, 4320 George Blvd., Sebring, FL Jan 12 1:45 pm Zoning Board of Adjustment Workshop Board room, 600 S. Commerce Ave., Sebring, FL Jan 12 3:00 pm Zoning Board of Adjustment Public Hearing Board room, 600 S. Commerce Ave., Sebring, FL Jan 14 1:30 pm Public Hearing of Highlands County Code Enforcement Board room, 600 S. Commerce Ave., Sebring, FL Pamela T. Karlson, Special Magistrate Jan 14 2:30 PM Historic Preservation Commission 501 S. Commerce Ave., Sebring, FL A. Other meetings: 1. Commissioners: The Highlands County Veteran s Council will meet today at 3:30 p.m. at the Veteran s Office building. The Heartland Regional Transportation Planning Organization Technical (HRTPO) Advisory Committee will meet tomorrow, January 6, 2016 at 10:00 a.m. at the Ag Center. A public workshop will also be held by the HRTPO at the Ag Center on January 6, 2016 at 1:30 p.m. The Highlands County Economic Forecast Breakfast will take place on Thursday, January 7, 2016 at 7:30 a.m. at the Sebring Civic Center. The Industrial Development Authority/Economic Development Commission will meet on Wednesday, January 13, 2016 at 8:30 a.m. at the Sebring Chamber of Commerce REG

2 BOOK 23 PAGE Public: No further announcements. 5. CLERK OF COURTS - Robert W. Germaine: No report. 6. CONSTITUTIONAL OFFICERS ANNOUNCEMENTS: No further announcements. 7. RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: A. June Fisher, County Administrator: Employee Recognition and Presentation of Years of Service Award: June Fisher, County Administrator, invited the Commission to come forward to recognize the following employees for their years of service to the County. See SMB 112 Page Rick Fleeger, Facilities Manager: Recognition of Joyce Stubbs for 10 years of service. Rick Fleeger, Facilities Manager, recognized Ms. Joyce Stubbs for her 10 years of service to Highlands County. 2. Harvey Craven III, EMS Director: Recognition of Lance Duvall for 20 years of service Harvey Craven, EMS Director, recognized Mr. Lance Duvall for his 20 years of service to Highlands County. 8. CONSENT AGENDA: Commissioner Elwell requested a clarification on item 8E. June Fisher, County Administrator, addressed his concerns. Commissioner Handley requested item 8D be moved to the Consent Agenda (2) for a separate vote. Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to approve the consent agenda as amended. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills and employee benefits January 05, See Check Report 2016 file. GENERAL FUND 5,035, COUNTY TRANSPORT TRUST 39, E911 OPERATIONS FUND 80, LOCAL GOVT INFRA SURTAX 74, TOURIST DEV TRUST FUND SHIP SEBRING PARKWAY MAINT COURT TECH (12)(E)1 1, BUILDING FUND 3, SOLID WASTE 168, ENERGY RECOVERY 11, REG

3 BOOK 23 PAGE 47 B. Request approval of appointment of Mr. Clinton Gator Howerton to NRAC as a regular voting member for the Professional Representative category. See SMB 112 Page 52. C. Request approval of a Tourist Development County Tax Grant to the Rotary Club of Avon Park, Inc. for advertising the Avon Park Rotary Bluegrass & Blueberry Festival in the amount of up to $1, See Tourist Development Council file. D. Request approval of a Change Order in the amount of $98, to the Construction Contract between Highlands County and Marmer Construction, Inc. for the Sheriff s Office Detention Facility Roof Replacement Project No to remove two roof-mounted antenna towers and replace them with a single ground-mounted tower. This item was moved to the Consent Agenda (2). E. Request approval of modified job description and pay grade change f or Road and Bridge Services Aid. See SMB 112 Page 53. F. Request approval of letter supporting Florida Fish and Wildlife Conservation Commission s process for determining habitat management objectives for Lake Istokpoga. See SMB 112 Page 54. G. Request approval of Resolution & Budget Amendment for the removal of Tourist Development rolled encumbrance budget due to reclassification of expenses to the prior fiscal year with a fiscal impact $18, See Res. Book 27 Page 97 & SMB 112 Page 55. CONSENT AGENDA (2): A. Request approval to pay all bills with voting conflicts. Commissioner Elwell declared a conflict of interest due to a payment being made to Alan Jay, his current employer. A Memorandum of Voting Conflict form was submitted to the Clerk to become part of the permanent record. Commissioner Handley made a motion and Commissioner Richie seconded the motion, to move to approve Item A of the Consent Agenda (2). Upon roll call, all Commissioners voted aye, except Commissioner Elwell, who abstained. The motion carried. See Check Report file for copy of abstention form. B. Request approval of a Change Order in the amount of $98, to the Construction Contract between Highlands County and Marmer Construction, Inc. for the Sheriff s Office Detention Facility Roof Replacement Project No to remove two roof-mounted antenna towers and replace them with a single ground-mounted tower. Commissioner Handley declared a conflict of interest due to a family relationship with Marmer Construction. A Memorandum of Voting Conflict form was submitted to the Clerk to become part of the permanent record. Commissioner Harris made a motion and Commissioner Elwell seconded the motion, to move to approve Item B of the Consent Agenda (2). Upon roll call, all Commissioners voted aye, except Commissioner Handley, who abstained. The motion carried. See Marmer Construction, Inc. file for copy of change order and abstention form REG

4 BOOK 23 PAGE ACTION AGENDA: Commissioner Elwell made a motion and Commissioner Handley seconded the motion, to move to set the action agenda as listed. Upon roll call, all Commissioners voted aye. The motion carried. A. Tasha Morgan, Business Services Director: Request to approve and execute a Professional Financial Auditing Services Agreement with CliftonLarsonAllen, L.L.P. with a fiscal impact of $185, Tasha Morgan, Business Services Director, presented the request. Commissioner Richie made a motion and Commissioner Elwell seconded the motion, to move to approve and execute the Professional Financial Auditing Services Agreement with CliftonLarsonAllen, LLP. Upon roll call, all Commissioners voted aye. The motion carried. See CliftonLarsonAllen file. B. Chris Benson, Community Programs Director: Request approval of Budget Amendment to remove and realign funding for the Hospital District with a fiscal impact of a reduction of $1,847, Chris Benson, Community Program Director, presented the request. Commissioner Handley made a motion and Commissioner Richie seconded the motion, to move to approve Budget Amendment and Resolution to reallocate funds within the Hospital District cost center. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 98 & SMB 112 Page 56. C. Board Attorney - Ross Macbeth: Chairman Brooks asked that Mr. Macbeth provide an update on the contract with Progressive Waste Solutions (PWS). Mr. Macbeth stated that on December 22 nd, staff met with representatives from PWS and covered a number of the provisions, and that the County will send another draft contract back to PWS because there are areas within the contract that PWS has not reviewed. Mr. Jim Wheatly, representing Progressive Waste Solutions, addressed the Board. After discussion in great detail, the Commission concurred to schedule this issue on the agenda for the next Board of County Commission meeting for possible negotiations and action. D. County Administrator June Fisher: 1. Pending items/project report. June Fisher, County Administrator, presented the County s updated list of pending items/projects. See SMB 112 Page Spring Lake Improvement District Water Control Project information. Ms. Fisher informed the Commission of the options agreed upon with the Spring Lake Improvement District in regards to Spring Lake s water control project. Kyle Green, Road & Bridge Superintendent, addressed the issue. The Commission thanked Mr. Fisher for the update. See SMB 112 Page REG

5 BOOK 23 PAGE CITIZENS NOT ON THE AGENDA No participants. 11. COMMISSIONERS: Commissioner Richie: No report. Commissioner Elwell: Commissioner Elwell presented the new Tourist Development logo. See SMB 112 Page 59. Commissioner Handley: No report. Commissioner Harris: Commissioner Harris stated that they are still working on the re-establishment of FHREDI, and that he will provide better news going forward. Commissioner Brooks: Commissioner Brooks stated that the Economic Forecast Breakfast, hosted by Heacock Insurance, will take place on Thursday, January 6, 2016, at 7:30 a.m. at the Sebring Civic Center. Tickets can be purchased at the Sebring Chamber of Commerce. Also, Commissioner Brooks sent his condolences to the family of Mr. Bob Barben for his recent passing. 12. ADJOURN The meeting was adjourned at 9:56 a.m REG

6 BOOK 23 PAGE 50 REGULAR MEETING OF THE BOARD, JANUARY 19, The meeting was called to order at 9:00 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner James L. Brooks Commissioner R. Greg Harris Commissioner William R. Handley Commissioner Don Elwell Commissioner Jack L. Richie Also present: June Fisher, County Administrator; Randy Vosburg, Assistant County Administrator; J. Ross Macbeth, County Attorney; Robert W. Germaine, Clerk of Courts; Pamela Gamez and Maria Brenes, Deputy Clerks. 2. INVOCATION: Invocation given by Pastor George Miller of the Emmanuel United Church of Christ. The meeting opened with a prayer by Pastor George Miller, with the Emmanuel United Church of Christ. 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited by everyone. 4. ANNOUNCEMENTS, June Fisher, County Administrator: Jan19 3:00 pm Highlands Soil & Water Conservation District Room #3, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring, FL Jan 20 8:00 am Local Mitigation Strategy Working Group Room #2, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring, FL Jan 20 1:30 pm Transportation Disadvantaged Multi-County Local Coordinating Board Room #2, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring, FL Jan 27 10:00 am Highlands County Housing Authority Special 2300 Hope Circle, Sebring, FL Call Board Meeting Jan 28 8:15 am Highlands County Tourist Development Council Board room, 600 S. Commerce Ave., Sebring, FL Jan 28 10:00 am Highlands County Housing Authority Special 2300 Hope Circle, Sebring, FL Call Board Meeting Jan 28 12:00 pm Highlands County Health Facilities Authority Sebring City Council Chambers, Sebring City Hall, 368 S. Commerce Ave., Sebring, FL Jan 28 3:30 pm Veterans Advisory Board 7209 S. George Blvd., Sebring, FL A. Other meetings: 1. Commissioners: The Heartland Crime Stoppers Board will meet on Monday, January 25, 2016 at 4:40 p.m. at the Polk County Sheriff s Office. The Sports Aviation Expo will take place starting tomorrow, January 20, 2016 and will run through Saturday, January 23, Public: The Highlands Tea Party will meet tonight at Homer s Restaurant at 6:00 p.m. Guest speaker will be Dr. Mordechai Kedar from Israel REG

7 BOOK 23 PAGE CLERK OF COURTS - Robert W. Germaine: No report. 6. CONSTITUTIONAL OFFICERS ANNOUNCEMENTS: Sheriff Susan Benton thanked the Commission and expressed her gratitude for the ongoing construction and roofing projects which are going smoothly under the County Engineer s direction. 7. RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: A. Dr. Hilary Swain, Ph.D., Executive Director, Archbold Biological Station: Request approval of a Proclamation recognizing Archbold Biological Station s 75 th Anniversary. Dr. Hilary Swain, Executive Director, and Debra Pollard, Development Director, both with the Archbold Biological Station, presented the request. Dr. Swain read the Proclamation into the record. Commissioner Richie made a motion and Commissioner Elwell, seconded the motion, to move to accept the Proclamation recognizing Archbold Biological Station s 75 th Anniversary. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 99 & SMB 113 Page 1. B. Mary Plankenhorn, CAC Manager: Request approval of a Resolution designating January 2016 as Human Trafficking Awareness Month. Mary Plankenhorn, Children s Advocacy Center Manager, presented the request. Bill Trucano, Highlands County Sheriff s Office Chaplain, read the Proclamation into the record. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve the Resolution proclaiming the month of January 2016 as Human Trafficking Awareness Month. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 100 & SMB 113 Page 2. C. Brief recess. The Commission took a brief recess at 9:19 a.m. to help celebrate the 75 th anniversary of the Archbold Biological Station. The meeting reconvened at 9:34 a.m. 8. CONSENT AGENDA: In regards to item 8E, Commissioner Elwell questioned if staff has developed or is currently working on developing a policy for donations. June Fisher, County Administrator, stated that staff requested the County Attorney weigh in on the situation and that it was his recommendation not to develop a policy at the time, due to the various individual requests that are received for donations. In regards to item 8G, Commissioner Elwell questioned the realignment of the SHIP funding. Chris Benson, Administrative Projects Manager, addressed his concerns. Commissioner Handley made a motion and Commissioner Richie seconded the motion, to move to approve the consent agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried REG

8 BOOK 23 PAGE 52 A. Request approval to pay all duly authorized bills and employee benefits January 19, See Check Report file. GENERAL FUND 194, COUNTY TRANSPORT TRUST 40, CONSERVATION TRUST FUND 5, FL BOATING IMPROVEMENT 1, LOCAL GOVT INFRA SURTAX 70, TOURIST DEV TRUST FUND SHIP SEBRING PARKWAY MAINT STATE COURT FACILITIES TF 13, COURT TECH (12)(E) BUILDING FUND 21, HCISSR LTD CAPITAL FUND 4, SOLID WASTE ENERGY RECOVERY 21, EMPLOYEE BENEFIT FUND 103, B. Request approval of the minutes of the Board of County Commissioners meetings for December 15, 2015 and January 5, See Clerk of Courts website. C. Request approval of a Sovereignty Submerged Lands Easement Renewal document between the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida and Highlands County. See Internal Improvement Trust Fund file. D. Request for approval of a modified Job Description and Pay Grade change for the position of EMS Claims Specialist. See SMB 113 Page 3. E. Request from the Highlands County Fair Association to donate and deliver one (1) load of shell material for the fair with a fiscal impact not to exceed $ See SMB 113 Page 4. F. Request approval of an Interlocal Agreement for the Town of Lake Placid for recreation funding with a fiscal impact of $110, See Town of Lake Placid file. G. Request approval of Budget Amendment to realign State Housing Initiatives Partnership (SHIP) funding for Special Needs Rental Development with a realignment of $9, See SMB 113 Page 5. H. Request approval of Resolution & Budget Amendment adjusting projects within FY 15/16 with a fiscal impact of $19, See Res. Book 27 Page 101 & SMB 113 Page 6. I. Request approval of Budget Amendment to realign Cost Centers 4103 & 4104 to correct and realign the budget for the split allocation of the Road & Bridge Operations Supervisor s salary with a realignment of $70, See SMB 113 Page 7. J. Request from the Sheriff s Office for approval of Resolution & Budget Amendment for appropriation of funds for Project JAG Countywide and to correct Project JAG Direct and to match the awarded grant amount with no fiscal impact, and execution of the Certificate of Acceptance of Subgrant Award and Certification of Conflict of Interest documents. See Res. Book 27 Page 102 & SMB 113 Page REG

9 BOOK 23 PAGE 53 CONSENT AGENDA (2): A. Request approval to pay all bills with voting conflicts. There being no further bills with potential voting conflicts, this item was not motioned for approval. 9. PUBLIC HEARING: Susan BuChans, Planning Supervisor: Public Hearing to consider the transmittal to the Florida Department of Economic Opportunity a Large Scale Plan Amendment for Text and Map Amendments to the Highlands County 2030 Comprehensive Plan, CPA LS. Susan BuChans, Planning Supervisor, and Isis Brown, Planner I, presented the request. This public hearing was properly advertised and a Proof of Publication was submitted to the Clerk to become part of the permanent record. Ms. BuChans addressed the amendments made to the Highlands County 2030 Comprehensive Plan. Ms. Brown read the caption of the proposed Ordinance into the record and read the recommended motion into the record, to recommend and transmit CPA LS to the Florida Department of Economic Opportunity for expedited state review. Chairman Brooks opened the floor to the public. No input was provided. Commissioner Handley made a motion and Commissioner Richie seconded the motion, to move to approve the motion as read into the record. Upon roll call, all Commissioners voted aye. See Proof of Publication file & SMB 113 Page PUBLIC HEARING: Linda Conrad, Zoning Supervisor and Isis Brown, Planner I: Public Hearing to consider a Zoning Change, P&Z Hearing No. 2020, from R-3 (Multiple-Family Dwelling including Motel and Hotel District) to R-3 PD (Multiple-Family Dwelling including Motel and Hotel with a Planned Development District). Linda Conrad, Zoning Supervisor, and Isis Brown, Planner I, presented the request. This public hearing was properly advertised and a Proof of Publication was submitted to the Clerk to become part of the permanent record. Ms. Conrad read the caption of the Resolution into the record, and questioned if any of the Commissioners held ex parte communications with the applicant. All Commissioners stated no. Ms. Conrad read the recommended motion into the record. Chairman Brooks opened the floor to the public. Input was not provided. Commissioner Elwell made a motion and Commissioner Harris seconded the motion, to move to approve the recommended motion as read. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 103 & Zoning Change file. 11. PUBLIC HEARING: J. Ross Macbeth, County Attorney: Public Hearing to consider an Ordinance of the Board of County Commissioners of Highlands County, Florida, amending Section of Division 4 of Article 12 of Chapter 2 of the Code of Ordinances, Highlands County, Florida; providing for severability; providing for inclusion in Code; providing for conflict; and providing REG

10 BOOK 23 PAGE 54 for an effective date, pertaining to the vaccination and registration of dogs, cats and ferrets, interference with Animal Control Officers, feeding feral cats, and the humane treatment of animals. Ross Macbeth, County Attorney, presented the request and read the caption of the Ordinance into the record. This public input was properly advertised and a Proof of Publication was submitted to the Clerk to become part of the permanent record. Chairman Brooks opened the floor to the public. Input was received from John Nelson. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to amend Section of Division 4 of Article 12 of Chapter 2 of the Code of Ordinances, Highlands County, Florida; providing for severability; providing for inclusion in Code; providing for conflict; and providing for an effective date. The Commission expressed their concerns. Sheriff Susan Benton questioned if sheriff deputies were expected to write citations for violations of this section. Mr. Macbeth stated that sheriff deputies have the authority under the Code to issue citations. Commissioner Elwell stated that he would be voting no on this issue due to the short notice to the public. Upon roll call, all Commissioners voted aye, except Commissioner Elwell who voted nay. The motion carried. See Ordinance Book 15; Proof of Publication file & SMB 113 Page PRESENTATION: Stephen Knight, Fitch & Associates, LLC: Presentation of the Fire and EMS Needs Assessment Draft Executive Summary Consultant Report. Dr. Stephen Knight, Senior Associate, and Chief Ian Womack, Senior Consultant, both with Fitch & Associates, presented the County s Fire and EMS Needs Assessment Executive Summary in draft form. Sheriff Susan Benton and the Commission expressed their con cerns. Dr. Knight addressed their concerns. Public input was received from Adam Hess, Chief of the Lake Placid Volunteer Fire Department, John Nelson, and Ray Royce. The Commission thanked the gentlemen from Fitch and Associates for the presentation. See SMB 113 Page 11. BREAK: 11:13 a.m. to 11:22 a.m. 13. ACTION AGENDA: Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to set the action agenda. Upon roll call, all Commissioners voted aye. The motion carried. A. County Attorney Ross Macbeth: 1. County Attorney File Log for October 1, 2015 September 30, REG

11 BOOK 23 PAGE 55 Ross Macbeth, County Attorney, presented the County Attorney s file log and gave the Commission a brief update on recycling. See SMB 113 Page 12. B. County Administrator June Fisher: 1. Request approval of Budget Amendment to provide funding for Evergreen Solutions Classification and Compensation Study with a realignment of $5, June Fisher, County Administrator, presented the request. Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to approve Budget Amendment for the final phase of funding for the classification and compensation study recently completed. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 113 Page Request approval of the Construction Contract between Highlands County and R.F. Lusa & Sons Sheet Metal, Inc. for the State Attorney Building Roof Replacement, Project No and ITB No , in the amount of $147, June Fisher, County Administrator, presented the request. Commissioner Elwell made a motion and Commissioner Handley seconded the motion, to move to approve the construction contract between Highlands County and R. F. Lusa & Sons Sheet Metal, Inc. for the State Attorney building roof replacement, Project No and ITB No , in the amount of $147, Upon roll call, all Commissioners voted aye. The motion carried. See R. F. Lusa & Sons Sheet Metal, Inc. file. 3. Request approval of Resolution and Budget Amendment to reallocate funds from S. Commerce Avenue Parking Lot Improvements Project No and Reserve for Contingency to TOSIP Guardrail Installation Project No with a fiscal impact of $44, June Fisher, County Administrator, presented the request. Elius Nortelus, Assistant County Engineer, addressed concerns raised by the Chairman. Commissioner Richie made a motion and Commissioner Harris seconded the motion, to move to approve Budget Amendment in the amount of $44,645.10, in conjunction with the accompanying Resolution. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 104 & SMB 113 Page Pending items/project report. June Fisher, County Administrator, presented the County s list of pending items/projects. See SMB 113 Page CITIZENS NOT ON THE AGENDA Ray Napper came before the Commission to express his concerns regarding recycling REG

12 BOOK 23 PAGE COMMISSIONERS: Commissioner Richie: No report. Commissioner Elwell: Commissioner Elwell requested the County Administrator to get with the EMS Department in addition to Fire Services in regards to the Needs Assessment presented today. Commissioner Harris: No report. Commissioner Handley: No report. Commissioner Brooks: No report. 16. ADJOURN The meeting was adjourned at 11:46 a.m REG

13 BOOK 23 PAGE 57 REGULAR MEETING OF THE BOARD, FEBRUARY 2, The meeting was called to order at 9:00 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Ave., Sebring, Florida, with the following members present: Commissioner James L. Brooks Commissioner R. Greg Harris Commissioner William R. Handley Commissioner Don Elwell Commissioner Jack L. Richie Also present: June Fisher, County Administrator; J. Ross Macbeth, County Attorney; Robert W. Germaine, Clerk of Courts; and Maria Brenes, Deputy Clerk. 2. INVOCATION: Invocation given by Pastor Lloyd Estep, Jr., Spring Lake Baptist Church The meeting opened with a prayer by Pastor Lloyd Estep, Jr., with the Spring Lake Baptist Church. 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Harry Morris, with the Military Order of the Purple Heart. 4. ANNOUNCEMENTS, June Fisher, County Administrator: Feb 02 7:00 pm Construction Licensing, Enforcement & Appeals Boardroom, 600 S. Commerce Ave., Sebring, FL Board Feb 03 10:00 am Heartland Regional Transportation Planning Boardroom, 600 S. Commerce Ave., Sebring, FL Organization (HRTPO) Board meeting Feb 04 1:30 pm Public Hearing of Highlands County Code Boardroom, 600 S. Commerce Ave., Sebring, FL Enforcement Pamela T. Karlson, Special Magistrate Feb 04 3:30 pm Veterans Advisory Board Veterans Services Office, 7209 S. George Blvd., Sebring, FL Feb 09 3:00 pm Zoning Board of Adjustment Boardroom, 600 S. Commerce Ave., Sebring, FL Feb 10 10:00 am Workshop of the Evaluation Committee for RFP Highlands County Tourism Website Re- Design Highlands County Tourism Office, 501 S. Commerce Ave., Sebring, FL A. Other meetings: 1. Commissioners: The Florida s Heartland Regional Economic Development Initiative will hold a meeting on Monday, February 8, 2016 at 2:30 p.m. in Arcadia. The Central Florida Regional Planning Council will hold a meeting on Wednesday, February 10, 2016 at 9:30 a.m. at the Hardee County Commission Chambers. 2. Public: No further meetings announced by the public. 5. CLERK OF COURTS - Robert W. Germaine: No report. 6. CONSTITUTIONAL OFFICERS ANNOUNCEMENTS: No further announcements REG

14 BOOK 23 PAGE RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: A. Sally Hood, Accounting Director, Clerk of Courts: Presentation of Interim Financial Report of Key Operating Performance Measures for the 1 st Quarter of Fiscal Year 2016 (as of December 31, 2015). Sally Hood, Clerk of Courts Accounting Director, presented the Interim Financial Report of Key Operating Performance Measures for the 1 st Quarter of Fiscal Year Bob Germaine, Clerk of Courts, and Ramon Gavarrete, County Engineer, addressed concerns expressed by the Commission. See SMB 113 Page 16. B. Michelle Boylan, Economic Development Coordinator for the Industrial Development Authority: Presentation of the Industrial Development Authority s (IDA) 1 st Quarter Report for Fiscal Year 2015/2016 and request to accept the report into the record. The County Administrator requested this item be pulled and stated that it would be brought back in March. See SMB 113 Page CONSENT AGENDA: June Fisher, County Administrator, requested to add an item to the consent agenda regarding a Tourist Development County grant for the Highway Park Neighborhood Preservation and Enhancement District. This request will be added to the bottom of the consent agenda. Commissioner Elwell questioned item 8G. In regards to the request from Progressive Waste Solutions for an extension to comply with the audited financial statement, the Commissio n concurred to approve the extension up to April 30, Chairman Brooks cited a minor correction to the listed on item 8B. The deputy clerk will make the appropriate correction. Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to approve the consent agenda with the additions and corrections as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills and employee benefits February 2, See Check Report file. GENERAL FUND 2,772, COUNTY TRANSPORT TRUST 30, E911 OPERATIONS FUND 80, LOCAL GOVT INFRA SURTAX 489, SHIP 35, SEBRING PARKWAY MAINT STATE COURT FACILITIES TF 7, COURT TECH (12)(E) BUILDING FUND 5, HCISSR LTD CAPITAL FUND 159, SOLID WASTE 170, ENERGY RECOVERY 63, B. Request approval of the minutes of the Board of County Commissioner meetings for January 19, See Clerk of Courts website REG

15 BOOK 23 PAGE 59 C. Request approval of a Plat recordation of Palmetto Sebring Twitty Plaza and the Maintenance Agreement and Surety for Longoria Place. See Official Records and Palmetto Sebring Twitty Plaza file. D. Request approval of an Interlocal Agreement for Improvements to the basketball courts at Sun n Lake of Sebring Improvement District for a total cost not to exceed $7, See Sun n Lake of Sebring Improvement District file. E. Request approval of a waiver of fees for the Special Stars events at the Highlands County Sports Complex with a fiscal impact of $1, See SMB 113 Page 18. F. Request approval to appoint Paul Koukos to the Industrial Development Authority Board of Directors. See SMB 113 Page 19. G. Request from Progressive Waste Solutions of Florida, Inc., for an extension pursuant to Section (f)(4) of the Code of Ordinances, Highlands County, Florida, and Section 9(b) of the Solid Waste Collection Franchise Contract to June 30, 2016 to fully comply with the Audited Financial Statement as required by the Code of Ordinances, Highlands County, Florida. See SMB 113 Page 20. H. Request approval of a Guesthouse Agreement on the property located at 1342 Graham Dairy Road, Venus, Florida. See Guesthouse Agreement file. I. Request approval of Resolution & Budget Amendment adjusting Project Memorial/College Drive Multi-Use Path with a fiscal impact of $83, (increase). See Res. Book 27 Page 105 & SMB 113 Page 21. J. Request approval of Budget Amendment correcting Community Redevelopment Agency (CRA) budgets with no fiscal impact to the overall budget. See SMB 113 Page 22. K. Request approval of a Tourist Development Tax Grant to the Highway Park Neighborhood Preservation and Enhancement District, Inc., for advertising, and printing and design of brochures/post cards/flyers for the 5 th Annual Highway Park Rising Gala, for the total amount of $1, See Tourist Development Council file. CONSENT AGENDA (2): A. Request approval to pay all bills with voting conflicts There being no further bills with potential voting conflicts, this item was not motioned f or approval. 9. PUBLIC HEARING: J. Ross Macbeth, County Attorney: Public Hearing to consider an Ordinance amending Article V of Chapter 9 of the Code of Ordinances, Highlands County, Florida, pertaining to Sun n Lake of Sebring Improvement District; amending and adopting changes to Subsections (c) and (d) of Section 9-98 pertaining to competitive bidding by the District; providing for severability; providing for inclusion in Code; providing for conflict; providing for an effective date. Ross Macbeth, County Attorney, presented the request and read the caption of the O rdinance into the record REG

16 BOOK 23 PAGE 60 This public hearing was properly advertised and a Proof of Publication was submitted to the Clerk to become part of the permanent record. Mr. Macbeth addressed concerns raised by the Commission. David Shoemaker, with McClure & Lobozzo, briefly addressed the Commission. Commissioner Handley made a motion and Commissioner Elwell seconded the motion, to move to adopt the Ordinance amending Article V of Chapter 9 of the Code of Ordinances, Highlands County, Florida, pertaining to Sun n Lake of Sebring Improvement District; amending and adopting changes to Subsections (c) and (d) of Section 9-98 pertaining to competitive bidding by the District; providing for severability; providing for inclusion in Code; providing for conflict; and providing for an effective date. Chairman Brooks opened the floor to the public. Input was not provided. Upon roll call, all Commissioners voted aye. The motion carried. See Ordinance Book 15; Proof of Publication file & SMB 113 Page PUBLIC HEARING: Ramon Gavarrete, P.E., County Engineer: Public Hearing to consider a Resolution to vacate those portions of the platted drainage and utility easements over and across the Westerly 7.5 feet, less the Southerly 10.0 feet thereof, of Lot 49, Block 740, Sun n Lake Estates of Sebring, Unit 15 R1, and the Easterly 7.5 feet, less the Southerly 10.0 feet thereof, of Lot 48, Block 740, Sun n Lake Estates of Sebring, Unit 15 R1, according to the plat thereof as recorded in Plat Book 15, Page 64, of the Public Records of Highland s County, Florida. Ramon Gavarrete, County Engineer, presented the request and read the caption of the Resolution into the record. This public hearing was properly advertised and a Proof of Publication was submitted to the Clerk to become part of the permanent record. Mr. Rick Whidden, representing the applicant, addressed the Commission. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to approve the attached Resolution to vacate a portion of the existing easements as described in the Resolution, effectively closing, vacating, abandoning, and discontinuing all rights of the County and the public in and to the easement and any lands in connection therewith. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 106 & SMB 113 Page ACTION AGENDA: Commissioner Richie made a motion and Commissioner Elwell seconded the motion, to move to set the action agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Penny Ogg, Supervisor of Elections: Request approval to change the polling place location for Precinct 2 from the Tax Collector Building to the City of Avon Park City Council Chambers. Penny Ogg, Supervisor of Elections, presented the request and announced this year s election dates REG

17 BOOK 23 PAGE 61 Commissioner Harris made a motion and Commissioner Elwell seconded the motion, to move approval to change the polling location for Precinct 2 from the Tax Collector Building to the City of Avon Park City Council Chambers. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 113 Page 24. B. Benjamin Dunn, Development Services Director: Request approval to adopt the Sebring Regional Airport & Industrial Park Community Redevelopment Agency Second Plan Update. Click here to view the CRA Second Plan Update. Benjamin Dunn, Development Services Director, presented the request. Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to adopt the Sebring Regional Airport & Industrial Park Community Redevelopment Agency Second Plan Update. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 107, Proof of Publication file, & SMB 113 Page 25. C. County Attorney Ross Macbeth: 1. Attorney File Log and Project List Commissioner Richie thanked the County Attorney for the file log being understandable and easy to follow. See SMB 113 Page 26. D. County Administrator June Fisher: 1. Pending items/project report June Fisher, County Administrator, presented the County s list of pending items/projects. See SMB 113 Page CITIZENS NOT ON THE AGENDA Mr. Larry Overfield came before the Commission to question if the School Board of Highlands County would be allowed to use the County Chambers to hold their meetings in order to have meetings recorded. The County Administrator stated that the County does have a building facility policy that works around a schedule, and that the School Board s Superintendent can contact the County Administration to in regards to this issue. 13. COMMISSIONERS: Commissioner Richie: No report. Commissioner Elwell: Commissioner Elwell congratulated the organizers of the Aviation Expo for their great turnout. Commissioner Elwell requested an update on recycling. The County Administrator stated that they have a meeting with the representatives from Progressive Waste Solutions after the meeting today. Commissioner Handley: No report REG

18 BOOK 23 PAGE 62 Commissioner Harris: No report. Commissioner Brooks: Commissioner Brooks reminded the Commission of the Heartland Regional Transportation Planning Organization meeting taking place tomorrow morning and stated that he will not be in attendance since he has to be in Tallahassee. 14. ADJOURN The meeting was adjourned at 9:49 a.m REG

19 BOOK 23 PAGE 63 REGULAR MEETING OF THE BOARD, FEBRUARY 16, The meeting was called to order at 9:00 a.m. in the Highlands County Board of County Commission Chambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present: Commissioner James L. Brooks Commissioner R. Greg Harris Commissioner William R. Handley Commissioner Don Elwell Commissioner Jack L. Richie Also present: June Fisher, County Administrator; Randy Vosburg, Assistant County Administrator; J. Ross Macbeth, County Attorney; Robert W. Germaine, Clerk of Courts; and Maria Brenes, Deputy Clerk. 2. INVOCATION: Invocation given by Pastor David Smalley, Sebring Church of Brethren. The meeting opened with a prayer by Ed Sager, with the Highlands Grace Reformed Church. 3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Robert W. Germaine, Clerk of Courts. 4. ANNOUNCEMENTS, June Fisher, County Administrator: Feb 17 7:30 am Children s Services Council 1968 Sebring Parkway, Sebring, FL Feb 17 9:00 am Children s Services Council, CAC Advisory Board 1968 Sebring Parkway, Sebring, FL Feb 18 2:00 pm Recreation and Park Advisory Committee 216 Sheriff s Tower Road, Sebring, FL Feb 23 2:00 pm Healthy Families Highlands Advisory Board 7205 S. George Blvd. Sebring, FL Health Department Conference Room Feb 23 3:00 pm Highlands Soil & Water Conservation District Room #3, Bert J. Harris, Jr. Agricultural Center, 4509 George Blvd., Sebring, FL Feb 25 8:15 am Tourist Development Council 600 S. Commerce Ave. Sebring, FL Commissioners Chambers Feb 25 1:15 pm Hospital District Board 600 S. Commerce Ave. Sebring, FL Commissioners Chambers A. Other meetings: June Fisher, County Administrator, addressed an issue with the phone system and stated that the Clerk s IT Department was working very diligently to resolve the issues. 1. Commissioners: The Heartland Crime Stoppers Board will hold a meeting on Monday, February 22, 2016 at 5:15 p.m. at the Polk County Sheriff s Office. 2. Public: Susie Bishop, Executive Director of the Highlands Soil & Water Conservation District, announced that their meeting this month will be held on Thursday, February 25, 2016 at 3:00 p.m. Only for this month. 5. CLERK OF COURTS - Robert W. Germaine: Bob Germaine, Clerk of Courts, addressed the issue with the telephone system and stated that it will be back up soon. 6. CONSTITUTIONAL OFFICERS ANNOUNCEMENTS: No further announcements REG

20 BOOK 23 PAGE RECOGNITIONS, PRESENTATIONS AND PROCLAMATIONS: None presented. 8. CONSENT AGENDA: Commissioner Richie made a motion and Commissioner Harris seconded the motion, to move to approve the consent agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Request approval to pay all duly authorized bills and employee benefits February 16, See Check Report file. GENERAL FUND 81, COUNTY TRANSPORT TRUST 65, LOCAL GOVT INFRA SURTAX 31, TOURIST DEV TRUST FUND 3, HOSPITAL DISTRICT 29, SHIP SPECIAL LAW ENFORCEMENT 15, SEBRING PARKWAY MAINT STATE COURT FACILITIES TF COURT TECH (12)(E) BUILDING FUND HCISSR LTD CAPITAL FUND 438, SOLID WASTE 2, ENERGY RECOVERY 49, B. Request approval to renew the licensure of Positive Mobility, Inc. D/B/A Positive Medical Transport to operate as a Class 1 Nonemergency Medical Transportation Service in Highlands County for a period of two years. See Positive Mobility, Inc. file. C. Request approval of an extension of agreement with WEX Bank to continue Fuel Card Services for County vehicles to coincide with the State of Florida contract that expires August 5, See WEX Bank file. D. Request approval of a lead worker designation for the position of Finish Carpenter in the Leisure Services Department with a fiscal impact of $3, See SMB 113 Page 29. E. Request approval to adopt the Americans with Disabilities ACT (ADA) Self -Evaluation and Transition Plan for Pedestrian Facilities for Highlands County along with accompanying Resolution. See Res. Book 27 Page 108 & SMB 113 Page 30. F. Request approval of the State of Florida Purchasing Card Program Eligible User Agreement for the use of P-Card Services through the Bank of America and the State Term Contract No with a positive fiscal impact of $12, See Bank of America file. G. Request approval of a new road name, Longoria Place, for a newly constructed road in Sebring within Palmetto Plaza. See SMB 113 Page REG

21 BOOK 23 PAGE 65 H. Request from the Sheriff s Office to approve and accept Grant Award Contract No. 216-RSAT- HIGH-1J5-001 in the amount of $50, with the required match of $16, along with accompanying Resolution and Budget Amendment See Sheriff s Office file, Res. Book 27 Page 109 & SMB 113 Page 32. I. Request approval of new members to the Recreation and Parks Advisory Committee. See SMB 113 Page 33. CONSENT AGENDA (2): A. Request approval to pay all bills with voting conflicts There being no further bills with potential voting conflict, this item was not motioned for approval. 9. PUBLIC HEARING: Ramon Gavarrete, County Engineer: Public Hearing to consider a Resolution to Vacate that portion of the platted Drainage and Utility Easement over and across the North 2 feet 6 inches of the South 10 feet, less and except the West 10 feet thereof Lot 41, Block 283, of Placid Lake Section 20, according to the plat thereof recorded in PB 9, PG 31, of the Public Records of Highlands County, Florida. Ramon Gavarrete, County Engineer, presented the request and read the caption of the Resolution into the record. This public hearing was properly advertised and a Proof of Publication was submitted to the Clerk to become part of the permanent record. Commissioner Handley made a motion and Commissioner Harris seconded the motion, to move to approve the attached Resolution to vacate a portion of the existing easement as described in the Resolution, effectively closing, vacating, abandoning, and discontinuing all rights of the County and the public in and to the easement and any lands in connection therewith. Chairman Brooks opened the floor to the County. No public input was provided. Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 110 & SMB 113 Page ACTION AGENDA: Commissioner Richie made a motion and Commissioner Handley seconded the motion, to move to set the action agenda as presented. Upon roll call, all Commissioners voted aye. The motion carried. A. Clell Ford, Lakes Manager: Request to assume local cooperator status for Lake McCoy Best Management Practices (BMPS) Cooperative Funding Initiative Project with the Southwest Florida Water Management District from the Highlands Soil and Water Conservation District and approval of Resolution and Budget Amendment with a fiscal impact of $27, Clell Ford, Lake Manager, presented the request and presented members from the Soil & Water Conservation District who were present in the audience. Susie Bishop, Executive Director of the Soil & Water Conservation District, addressed the issue. Public input was received from Debra Worley and Bob Pelski REG

22 BOOK 23 PAGE 66 Commissioner Harris made a motion and Commissioner Elwell seconded the motion, to move to assume local cooperator status for Lake McCoy Best Management Practices (BMPS) Cooperative Fundin g Initiative Project with the Southwest Florida Water Management District and the Highlands Soil & Water Conservation District, and approval of Resolution and Budget Amendment Upon roll call, all Commissioners voted aye. The motion carried. See Res. Book 27 Page 111 & SMB 113 Page 35. Commissioner Harris requested an update on the Lake Jackson dredging project. Mr. Ford provided a brief update. B. Joedene Thayer, Planner II: 1. Request to designate the Santa Rosa Hotel located at 509 North Ridgewood Drive, Sebring, Florida, as a Historic Property and thereby eligible for application for a Partial Tax Exemption for Rehabilitation under Chapter 10, Tax Exemptions, Highlands County Land Development Regulations. Joedene Thayer, Planner II, presented the request. Mr. William Pollard and Mr. Anthony Collins were also present. Mr. Collins, property owner, addressed the request. Commissioner Harris made a motion and Commissioner Handley seconded the motion, to move to designate the Santa Rosa Hotel, located at 509 North Ridgewood Drive, Sebring, Florida, as a historic property and thereby eligible for application for a partial tax exemption for rehabilitation under Chapte r 10, Tax Exemptions, Highlands County Land Development Regulations. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 113 Page Request to designate the Sebring Downtown Historic District as a Historic District within Highlands County and those properties within the boundaries of that District that contribute to the historic significance of the District as eligible for application for a Partial Tax Exemption for Rehabilitation under Chapter 10, Tax Exemptions, Highlands Count y Land Development Regulations. Joedene Thayer, Planner II, presented the request. Mr. William Pollard and Mr. Anthony Collins were also present. Commissioner Elwell made a motion and Commissioner Richie seconded the motion, to move to designate the Sebring Downtown Historic District as a historic district within Highlands County and those and those properties within the boundaries of that district that contribute to the historic significance of the district as eligible for application for a partial tax exemption for rehabilitation under Chapter 10, Tax Exemptions, Highlands County Land Development Regulations. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 113 Page 37. C. County Attorney Ross Macbeth: 1. County Attorney File Log See SMB 113 Page 38 for copy of County Attorney file log and project list REG

23 BOOK 23 PAGE 67 D. County Administrator June Fisher: 1. Request consideration to take over operations of Keep Highlands County Beautiful. June Fisher, County Administrator, presented the request. Christy Reed, with Keep Highlands County Beautiful, Inc., addressed the issue and stated that she has resigned from this organization. The Commission expressed their concerns in great detail. The County Administrator stated that if the Board chooses to take on these responsibilities, they would have to find another staff member within the C ounty Engineer s organization. Ramon Gavarrete, County Engineer, addressed the issue in great detail. Ross Macbeth, County Attorney, addressed the issue. Chairman Brooks questioned if there is a conflict of interest due to being on the Board of Directors fo r Keep Highlands County Beautiful as a volunteer. Mr. Macbeth stated that being a volunteer is not a conflict. Public input was received from Jan Grove. After discussion, the Commission concurred to table this item in order to avoid voting no for lack of further information and answers to questions brought forward. Commissioner Elwell made a motion and Commissioner Handley seconded the motion, to move to table this item. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 113 Page Request approval of Budget Amendment for the purchase of a replacement security scanner at the ADA entrance in the Courthouse with a fiscal impact to the Reserve for Contingency of $24, June Fisher, County Administrator, presented the request. Commissioner Harris made a motion and Commissioner Richie seconded the motion, to move to approve Budget Amendment for the purchase of a replacement security scanner at the ADA entrance in the Courthouse. Upon roll call, all Commissioners voted aye. The motion carried. See SMB 113 Page Request approval of Resolution & Budget Amendment to provide funding for Lunz Prebor Fowler Architects, Inc. for ADA Compliance Assessment Survey with a fiscal impact to the Reserve for Contingency of $24, June Fisher, County Administrator, presented the request. Tim Mechling, OMB Senior Manager, addressed the issue. Ramon Gavarrete, County Engineer, addressed concerns raised by the Commission. After further discussion, the County Administrator requested that this item be brought back next week to allow staff to evaluate which buildings will be assessed. See SMB 113 Page Request approval of Budget Amendment for a part-time courier for the Library System Transfer with a fiscal impact of $8,140 June Fisher, County Administrator, presented the request REG