Brainstormed for ideas for events for our residents and to bring others into Frazee. Ideas suggested will be discussed in future meetings.

Transcription

1 2009 Minutes FACC Board Meeting January 15, 2009 The January meeting was called to order at 7 p.m. by president, Tom Watson. Board members present were: Heath, Bobby, Linda, Jon, Becky, Tom, Jay and Bonnie. Absent was Jolene. Also present was the treasurer, Alice Furey. Reviewed the December minutes. Becky made a motion to accept minutes as written. The motion was seconded by Jon and approved by all present; motion carried. After reviewing the treasurer's report and finding an error, Becky motioned to amend the report. The motion was seconded by Heath and approved by all. Discussed the correct amount and found it to be $ Bobby made a motion to approve the revision; seconded by Becky; approved by all; motion carried. Bobby made a motion to pay bills as listed on the report; seconded by Bobby; approved by all; motion carried. Annual meeting date: Bobby made a motion to have the annual meeting Feb. 12th at the Frazee Event Center. The meeting will start at 5:30 with a light meal at 6 p.m. and end at 7 p. m. The motion was seconded by Bonnie; approved by all; motion carried. Board members whose terms will end are: Bonnie Julius, Jon Smith and Jolene Tappe. All three are willing to serve another term. Bobby requested that we find a replacement to finish his term. Other members will consider who would be a suitable replacement and report their suggestions at the next meeting. Brainstormed for ideas for events for our residents and to bring others into Frazee. Ideas suggested will be discussed in future meetings. It was brought up that our scale of annual membership donations was out of balance in regard to businesses. We revised the amounts to: Businesses with 1 to 10 employees will still donate $75 per year; businesses with 11 to 20 will go up to $100; businesses with 21 to 50 will stay at $150 and those with 51 or more will stay at $250. Individual and family rates will remain at $20 but seniors & students will be lowered to $10. A motion was made by Jay; seconded by Jon to accept the revised amounts. All in favor, motion passed No further items to discuss, the meeting ended at 8 p.m. FACC Board Meeting March </B? Meeting called to order at 7 p.m. by president Tom Watson. Board members present were: Jolene Tappe, Jon Smith, Heath Peterson, Rhonda Ueke, Linda Hesby and Jay Estenson. Also present: treasurer Alice Furey, turkey days co-chair Karen Gray and TV3 representative Alver Leighton. Absent was Becky Matejka. Secretary Bonnie Julius arrived late.

2 Treasurer's Report: A motion was made by Jon; seconded by Heath to accept report as presented. All in favor, motion carried. Alice presented additional bills-insurance premium to be reimbursed to the City of Frazee and $55.38 to the Frazee Care Center for the Open House. Jolene made a motion to pay additional bills. The motion was seconded by Heath; approved by all; motion carried. Minutes of Last Meeting: A motion was made by Heath and seconded by Jon to approve minutes as written. The motion was approved by all and carried. Jon asked about the Frazee Mugs. Bonnie said she had picked up one box, donated six mugs to the Frazee LINK site for prizes and left a quantity at City Office to be included in the Welcome Bags for new residents. She then took the remaining mugs to her house for storage. (Note: Since then, Bonnie picked up the rest of the mugs from the bank storeroom and has them at her house.) Tom said that when the entrance was accessible, they could be moved into the Daggett Bldg. on Main Street. New Business: Easter Egg Hunt-Jolene will contact Kaila at Coldwell Bankers to see if she will be doing the egg hunt again this year and will inform the board members. Day of Caring-Tom asked if it was being held this year. Jolene said she hasn't heard anything about it at school but will check into it. $52 Raffle Banquet-Alice presented the invitation and mailing list to be sent out Monday, March 16th. She also asked about funds for the cash boxes. Jon said the Liquor Store would provide start-up monies. Reba, Jay, Nancy and assistants will be in charge of the food. (They will be doing some of the prep work Thurs., March 26th) Tom questioned if we should eliminate the dinner in the future since it is so costly and time consuming. One suggestion was to possibly add more cash prize drawings in 2010 instead of holding the banquet. It will be discussed more in the near future. The winning tickets will be drawn August 13, 2009 for the next raffle. Committees-Heath will head-up a committee for the FACC and Main St. businesses. Jon suggested putting up community information bulletin boards. That will be discussed more at a later time. Tour de Birds-Tom reported that plans are being made to have a bicycle trip called Tour de Birds. Participants would bike to various "birds", such as: the prairie chicken in Rothsay, the loon in Vergas, the pelican in Pelican Rapids and the goose in Fergus Falls. Those of us who are "out of shape" thought it was a very extreme trip but Tom and Heath both said it wasn't really that far. Insurance for such an event would be about $150 but entrants would be paying a registration fee. Each rider would get a tee shirt for joining in. City Wide Rummage Sale-It has been scheduled for June 6th. Ottertail River Canoe Trip-Tom said he's still working on that. Jon asked about the community gardens. He was approached by Beva Dahnke who has a group of volunteers willing to work on the city gardens as well as the Frazee Care Center ones. From

3 that discussion came Jolene's suggestion to start up the "Yard of the Month" awards again. She volunteered to head up a committee on this idea. Usually, awards are only presented during June, July and August. TV3-Alver Leighton was present to see if the board had approved his presentation for sponsoring "Spotlight on Frazee". The cost would be $108 per month and FACC events would be featured at least six times in the next year. Jon made a motion to sponsor the program. Heath seconded the motion; all in favor; motion carried. Old Business: Turkey Days-Bonnie and Karen Gray presented the first drawing as submitted by Diane Bachmann. Diane is working on some changes made by Bonnie and will have the second drawing turned in soon. Karen informed the board that she had contacted Bonnie Tweeton, FHS Art Department, about she and her students submitting artwork. Bonnie will be turning those in very soon. We discussed the Fett brother's request for organizational help with the parade. With Bonnie on her right and Karen on her left, Linda Hesby willingly and cheerfully agreed to help Dale and Dennis. Jolene asked if it would be feasible to have the Flea Market and the food vendors on Main Street this year. Bonnie and Karen will check with the city and others to see if that's possible. No further items to discuss, the meeting was adjourned at 9 p.m. FACC Board Meeting March 12, 2009 Meeting called to order at 7 p.m. by president Tom Watson. Board members present were: Jolene Tappe, Jon Smith, Heath Peterson, Rhonda Ueke, Linda Hesby and Jay Estenson. Also present: treasurer Alice Furey, turkey days co-chair Karen Gray and TV3 representative Alver Leighton. Absent was Becky Matejka. Secretary Bonnie Julius arrived late. Treasurer's Report: A motion was made by Jon; seconded by Heath to accept report as presented. All in favor, motion carried. Alice presented additional bills-insurance premium to be reimbursed to the City of Frazee and $55.38 to the Frazee Care Center for the Open House. Jolene made a motion to pay additional bills. The motion was seconded by Heath; approved by all; motion carried. Minutes of Last Meeting: A motion was made by Heath and seconded by Jon to approve minutes as written. The motion was approved by all and carried. Jon asked about the Frazee Mugs. Bonnie said she had picked up one box, donated six mugs to the Frazee LINK site for prizes and left a quantity at City Office to be included in the Welcome Bags for new residents. She then took the remaining mugs to her house for storage. (Note: Since then, Bonnie picked up the rest of the mugs from the bank storeroom and has them at her house.) Tom said that when the entrance was accessible, they could be moved into the Daggett Bldg. on Main Street. New Business:

4 Easter Egg Hunt-Jolene will contact Kaila at Coldwell Bankers to see if she will be doing the egg hunt again this year and will inform the board members. Day of Caring-Tom asked if it was being held this year. Jolene said she hasn't heard anything about it at school but will check into it. $52 Raffle Banquet-Alice presented the invitation and mailing list to be sent out Monday, March 16th. She also asked about funds for the cash boxes. Jon said the Liquor Store would provide start-up monies. Reba, Jay, Nancy and assistants will be in charge of the food. (They will be doing some of the prep work Thurs., March 26th) Tom questioned if we should eliminate the dinner in the future since it is so costly and time consuming. One suggestion was to possibly add more cash prize drawings in 2010 instead of holding the banquet. It will be discussed more in the near future. The winning tickets will be drawn August 13, 2009 for the next raffle. Committees-Heath will head-up a committee for the FACC and Main St. businesses. Jon suggested putting up community information bulletin boards. That will be discussed more at a later time. Tour de Birds-Tom reported that plans are being made to have a bicycle trip called Tour de Birds. Participants would bike to various "birds", such as: the prairie chicken in Rothsay, the loon in Vergas, the pelican in Pelican Rapids and the goose in Fergus Falls. Those of us who are "out of shape" thought it was a very extreme trip but Tom and Heath both said it wasn't really that far. Insurance for such an event would be about $150 but entrants would be paying a registration fee. Each rider would get a tee shirt for joining in. City Wide Rummage Sale-It has been scheduled for June 6th. Ottertail River Canoe Trip-Tom said he's still working on that. Jon asked about the community gardens. He was approached by Beva Dahnke who has a group of volunteers willing to work on the city gardens as well as the Frazee Care Center ones. From that discussion came Jolene's suggestion to start up the "Yard of the Month" awards again. She volunteered to head up a committee on this idea. Usually, awards are only presented during June, July and August. TV3-Alver Leighton was present to see if the board had approved his presentation for sponsoring "Spotlight on Frazee". The cost would be $108 per month and FACC events would be featured at least six times in the next year. Jon made a motion to sponsor the program. Heath seconded the motion; all in favor; motion carried. Old Business: Turkey Days-Bonnie and Karen Gray presented the first drawing as submitted by Diane Bachmann. Diane is working on some changes made by Bonnie and will have the second drawing turned in soon. Karen informed the board that she had contacted Bonnie Tweeton, FHS Art Department, about she and her students submitting artwork. Bonnie will be turning those in very soon. We discussed the Fett brother's request for organizational help with the parade. With Bonnie on her right and Karen on her left, Linda Hesby willingly and cheerfully agreed to help Dale

5 and Dennis. Jolene asked if it would be feasible to have the Flea Market and the food vendors on Main Street this year. Bonnie and Karen will check with the city and others to see if that's possible. No further items to discuss, the meeting was adjourned at 9 p.m. Frazee Area Community Club May 14, 2009 Becky Matejka called the meeting to order at 7:15 p.m. Board members present: Rhonda Ueke, Bonnie Julius, Jay Estenson, Heath Peterson and Linda Hesby. Absent: Tom Watson, Jonathan Smith and Jolene Tappe. Also present was treasurer, Alice Furey. Guests were Roger Boe, Alver Leighton and Karen Gray. Open Forum: Alver presented a proposal to have a boat & trailer "give-away" during Turkey Days. He has a local business willing to cover half the cost but is seeking another major entity to cover the balance. Ideally, the cost would be recouped by selling advertizing packages to other businesses. Since the FACC does not have the funds to invest at this time, the proposal was rejected. The board asked about other available advertizing packages. Alver said he would put a plan together and present it to the advertizing committee. Roger Boe voiced his concerns about the dropping memberships. Heath suggested that memberships could be brought up during our first "Spotlight on Frazee" television program. All board members agreed that it was a good suggestion. Secretary's Report: A motion was made by Rhonda, seconded by Heath and passed to accept the report as written. Treasurer's Report: A suggestion was made to keep $52 raffle money listed separately on future reports. Alice said she would do so from now on. Discussed upcoming Turkey Day bills. Per advice from our accountant, all bills will not be paid until after August 13th. The advertizing committee will approach the Frazee Forum with our spending guidelines and ask them to submit bids on all advertizing. All ads will need pre-approval by the committee. Bonnie will talk to Amie about payment for tee shirts. Bonnie made a motion to accept the treasurer's report. The motion was seconded by Rhonda and passed by vote. A bill was presented from the Frazee Care Center, in the amount of $105 for April and May Community Luncheon. Rhonda made a motion to pay the additional bill. Linda seconded the motion. All in favor, motion carried.

6 New Business: Discussed the city flowerbeds and Main Street planters. FACC will purchase the flowers and volunteers will do the planting. Due to limited funds, the board felt we couldn't donate to the 4th of July fireworks display. Alice will Jon Smith with our regrets. Old Business: Bonnie & Karen gave an update on Turkey Days plans. The artwork is being "fine-tuned" and should be ready soon. Alice will figure out cost & profit amounts from last year. There are still some $52 tickets available for purchase. No further items on the agenda, Heath made a motion to adjourn the meeting. Rhonda seconded the motion. Meeting adjourned at 8:45 p.m. Frazee Area Community Club Aug. 13, 2009 Board Meeting Meeting called to order at 7 p.m. by president, Tom Watson. Board members present were: Rhonda Ueke, Heath Peterson, Bonnie Julius, Becky Matejka and Jonathan Smith. Not present were: Jay Estenson, Jolene Tappe, Linda Hesby and treasurer, Alice Furey. Reviewed the minutes of last meeting. One correction noted; Jon was not present at the July meeting. Rhonda made a motion, which was seconded by Heath, to accept report with the above correction. All in favor, motion carried. Reviewed the treasurer's report. Becky made a motion to accept report as presented with one correction: The bill shown as "State of Minnesota" should be listed as: "IRS". Jon seconded the motion; all in favor, motion carried. Becky brought up the Back-to-School meeting scheduled for Mon., Aug. 31st. FACC will serve rolls, fruit cups, juice and coffee but volunteers are needed to help serve. Rhonda and Bonnie offered to help with preparation and serving. Discuss the Live After Five gatherings. Heath stated that about $1400 has been donated so far. This money will be used to purchase more trash bins and benches for Main Street. Another possibility is to help purchase banners for the city light posts. Discussed the upcoming Corn Feed/final Live After Five being held Aug. 26th. A free-will donation jar will be set up to help with costs involved. The corn feed will provide all-you-can eat corn on the cob and sodas. Another upcoming event that was mentioned is the Sep. 19th Fall Fest.

7 Tom reminded everyone that we would have to find another Santa Claus since Gary Negen has retired. No further business to discuss, Becky made a motion to adjourn the meeting at 7:25 p.m. Jon seconded; all in favor; meeting adjourned. FACC Board Meeting Sept. 10, 2009 Meeting called to order by vice president, Becky Matejka at 7 p.m. Board members present were: Linda Hesby, Heath Peterson, Bonnie Julius, Jay Estenson and Rhonda Ueke. Absent were: Tom Watson, Jon Smith and Jolene Tappe. Alice Furey, treasurer, was also present. Guests were Dave Jopp and Diane Mistelske. Open Forum: Dave was representing KRCQ Radio about advertizing Octoberfest. Heath made a motion to purchase 28 $10 each but no remote broadcasts. Jay seconded the motion. All in favor, motion passed. Diane wanted to suggest a possible theme for 2010 Turkey Days. Since Karen Gray, the chairperson for the event, was not at the meeting, no decision could be made. Diane also said the ASR committee is considering having Tim Eggebraaten play but haven't decided what night. It depends on when Tim is available. They hope to do their first mailing in December. She also asked about open times at the event center. Bonnie said there are usually spots that need to be filled. Secretary and Treasurer's Reports: Reviewed August meeting minutes. Heath made a motion to accept them as written. Linda seconded the motion. All in favor, motion passed. Heath made a motion to accept the treasurer's report. Linda seconded; all in favor, motion passed. Reviewed the bills as presented. Heath made a motion to pay bills in the amount of $ Linda seconded the motion; all in favor, motion carried. Alice is working on separating the accounts into their correct headings. She added that we should pay back the queen's account. Heath made a motion to transfer $1600 from the general fund to the queen's account. The motion was seconded by Bonnie and approved by all. Motion carried. We discussed the raffle ticket dinner and if we should have one this year. Those buying the $52 tickets would get dinner for two, which has always served as a kick-off for the next year's tickets. Alice or Jay will check on open dates at the event center and we will discuss it more in future meetings. New Business:

8 Alice asked for permission to send checks to raffle winners. Heath made a motion to allow Alice to make those payouts as needed. Linda seconded the motion; all in favor, motion carried. Alice also asked for a motion so she could get money for the Oktoberfest bank and to pay the bands. Jay made the motion, Heath seconded; all in favor. Motion passed. Old Business: Discussed the Halloween Party. It will be run the same as in previous years. It was suggested that we see if we can utilize the new Instant Alert system to notify residents about the party at the event center and also the one at Frazee Care Center. Both parties are scheduled for Oct. 31st. Bonnie will ask Karen Gray to attend the Oct. 8th meeting to discuss next year's turkey day's event. It was reported that the school staff enjoyed and appreciated the light breakfast served by FACT at their morning meeting. No further items to discuss, Heath made a motion to adjourn, which was seconded by Linda and approved by all. Meeting adjourned at 8:45 p.m. Upcoming Events: Halloween Party: Oct. 31st, Frazee Event Center and Frazee Care Center. Festival of Trees: Nov. 27th through 29th and Dec. 4th through 6th, Frazee Event Center Frazee Area Community Club Oct. 8, 2009 Board Meeting Meeting called to order at 7 p.m. by president Tom Watson. Board members present were: Becky, Bonnie, Jay, Jon, Linda and Rhonda. Absent were: Heath and Jolene. Also present was treasurer, Alice Furey. Guests were Betty Boardman, Karen Gray and Dave Jopp. Reviewed minutes of September meeting. One error noted, Rhonda was not present as written. Becky made a motion to accept the corrected minutes. Rhonda seconded the motion. All in favor, motion carried. Reviewed the treasurer's report. Alice has completed the job of transferring funds into their proper accounts. Any excess funds from the raffle ticket sales will be transferred into the general fund. After final expenditures and income are tallied for the Oktoberfest, the excess will also be transferred into the general fund. A motion was made by Becky and seconded by Linda to accept the report as written. All in favor, motion carried. Open Forum: Betty Boardman reported that Oktoberfest had been a great success. 348 people from Iowa, North

9 Dakota and Minnesota had attended. Attendees were favorably impressed with the food and the decorations. Income from sales of food will be calculated after all bills are received. Karen Gray introduced the 2010 Turkey Days Co-Chair: Dave Jopp. They will start on plans in the very near future. New Business: Live After 5-Everyone agreed the article in the Frazee Forum was very nice and informative. The whole event was successful and we are looking forward to doing it again next year. Halloween Party-Donations are starting to come in already. Discussed the possibility of having an adult gathering after the children's event. Festival of Trees-Jon is planning to have a Wine Bar this year instead of the wine tasting as in previous years. It would be held Thursday, Dec. 3rd. Jay has been talking to Augie Ziegler about putting his stuffed, wild animals on display during the event. Annual Meeting-We scheduled the annual meeting for February 11th in the Frazee Event Center. The social hour will start at 5:30 p.m. with the meeting at 6 p.m. Turkey Sign-It has been suggested that we put up a sign by Little Tom directing visitors to Big Tom since so many think that the little one is the only one. Tom will talk to Kenny Fett about a sign. Cook Books-Tom has received a few requests to reprint the 1992 Centennial Cook Book in time for the All School Reunion. Tom received a copy of a letter from Ruth Hoiland to Nancy Christensen stating that they still have the original print plates and a list of prices. Tom will talk to Nancy more on this matter. IRS-Tom mentioned to the board that it is time to start on the year-end taxes. Teacher of the Year-Becky was approached about this award and it was felt that the FACC and the Frazee and Vergas Lions should team up to make this event happen. Becky volunteered to put up voting buckets at Frazee Family Foods and All n All. The voting needs to be finished by November 15th. Jon made a motion that FACC give 25 Frazee Bucks for the winners of both the high school and the elementary. Becky seconded the motion. All in favor, motion carried. Sled Dog Race-Tom thought the FACC should do something for the public in conjunction with the race. Since the race isn't until January, we have time for more discussion. No further items to discuss, meeting was adjourned at 8 p.m. Frazee Area Community Club Nov 12, 2009 Meeting called to order at 7 p.m. by president, Tom Watson. Board members present were: Becky, Heath, Linda, Jon, Jay and Bonnie. Absent were: Rhonda and Jolene. Treasurer, Alice Furey was

10 also present. Guests were: Nancy Christenson, Karen Gray and Dave Jopp. Open Forum Nancy brought information she had gathered about the proposed reprinting of the Centennial Cookbook. The original printers still have our plates and would charge $9.90 each for 500 books or $6.70 each for 1000 books. They would not need to be paid in full at time of order and we could get them in about a month's time. The selling price would be $14.04 plus tax equaling $ Becky made a motion to order Heath seconded the motion; all in favor, motion carried. Nancy will see if it would be possible to get a partial shipment in time for Christmas. Minutes of Last Meeting Becky made a motion to accept the minutes as written. Heath seconded the motion; all in favor, motion carried. Treasurer's Report Bonnie made a motion to accept the treasurer's report as presented. Becky seconded the motion; all in favor, motion carried. Jay made a motion to pay all bills due plus an additional bill from Ruth Ewanika in the amount of $ for Festival of Trees. Linda seconded the motion; all in favor, motion carried. New Business Festival of Trees: Set-up for the event will begin Monday, Nov. 16th. All volunteers are welcome. Santa Claus Day: Becky announced that Jerry & Sharon Stalley have agreed to be the new Santa & Mrs. Claus. Santa Claus Day will be held Dec. 12th at the Event Center. Request for funds: Bonnie asked if we could donate Frazee Bucks as prizes for the bi-monthly Senior Social. The board felt it would be okay since we would not be making a direct donation to another non-profit organization. The Social is held at the Neighbor to Neighbor building and is managed by volunteers. Old Business 2010 Turkey Days: Karen reported they had not received any more suggestions for the theme. Jay made a motion to use the previously suggested The Bird and The Bees. Heath seconded the motion; all in favor, motion carried. Karen will ask the art students and other local artists to submit possible tee shirt

11 designs. Halloween: 450 kids attended this year's Halloween party. Jay was pleased to say that Wal-Mart has donated their leftover decorations. They will be shared with other organizations. No further business to discuss, the meeting was adjourned at 8 p.m. Frazee Area Community Club Board Meeting December 10, 2009 The meeting was called to order at 7 p.m., in the Frazee Event Center by President Tom Watson. Board members present were Becky, Bonnie, Heath, Jay, Jolene, Jon, Linda and Tom. Also present was the treasurer, Alice Furey. Absent was Rhonda. Reviewed the minutes of the November meeting. Becky made a motion to accept the minutes as written. Heath seconded the motion; all in favor, motion carried. Reviewed the treasurer's report. Bonnie made a motion to accept the report. Becky seconded the motion; all in favor, motion carried. Reviewed the bills payable with the addition of the one submitted by the city of Frazee in the amount of $1240 for expenses for Festival of Trees. Becky made a motion to pay all bills, including the $1240. Jolene seconded the motion; all in favor, motion carried. The club has been informed that the Centennial Cookbooks would be ready the following week. Alice informed the board that our supply of Frazee Bucks is nearly gone. She showed the members a special paper recommended by the printer. The paper looks normal until someone tries to make photocopies of the bills. Then lettering will appear. With this paper, it would be impossible for anyone to copy and remit the bills more than once. Alice will order the bills in green-colored paper, much like we already have. Tom stated that Benson & Leitheiser would be doing our bookkeeping. Reminder: The Annual Meeting will be February 11th. Next meeting: January 14th. No further business to discuss, Heath made a motion to adjourn at 8 p.m. The motion was seconded by Becky and approved by all; motion carried. Members of the board were then encouraged to stay to help Santa pack goodie bags for Saturday's visit from Santa & Mrs. Claus.