1.1 P (ET) thanked and welcomed the Members for attending the AGM.

Transcription

1 MINUTES OF THE 49 TH ANNUAL GENERAL MEETING (AGM) OF THE SINGAPORE HUMAN RESOURCES INSTITUTE (SHRI) HELD ON 24 MARCH 2015 (TUESDAY), 7.00PM AT SHRI TR9 Present: President Mr Erman Tan, MSHRI - Chair P (ET) Vice President Dr Goh Jin Hian, MSHRI VP (GJH) Vice President Mr Patrick Han, MSHRI VP (PH) Honorary Secretary Dr David Wan, MSHRI HS (DW) Honorary Treasurer Mr Arthur Khong, MSHRI HT (AK) Member Mrs Lynn Loh, FSHRI M (LL) Member Mr Ethan Tan, MSHRI M (ET) Member Mr Yeo Meng Hin, MSHRI M (YMH) Absent with Apologies: Asst Hon Secretary Mr Edward Foong, MSHRI, SHRP AHS (EF) Asst Honorary Treasurer Mr Chan Kam Fai, MSHRI AHT (CKF) Member Ms Ivy Chew, MSHRI M (IC) Member Mr Mark Lee, MSHRI M (ML) Member Ms Sabrina Loi, FSHRI M (SL) Member Mr Francis Goh, MSHRI M (FG) Member Ms Jaclyn Lee, MSHRI M (JL) Member Ms Tan Lee Lee, MSHRI M (TLL) Member Ms Charmaine Sim, MSHRI M (CS) In Attendance: Secretariat At 7.00pm, HS (DW) announced to all present that there was 61 Professional Members present and that the quorum was met. He then invited P (ET) to chair the Meeting and to address the Members. 1 WELCOME ADDRESS Action By 1.1 P (ET) thanked and welcomed the Members for attending the AGM. 1.2 Before P (ET) began the 49 th AGM, Members observed one minute of silence in memory of our founding Prime Minister, Mr Lee Kuan Yew. He shared that Singaporeans benefitted from the National Service and social harmony we are currently enjoying. The late Mr Lee is also a great architect in the area of Human Capital Development. He also requested that Members pen down thoughts on the board provided to pay tribute. P (ET) shared with all that there are some colleagues and Members are unable to attend this AGM due to the passing of Mr Lee. SHRI has arranged for a bus to pay tribute to the late Mr Lee and he encouraged Members to join. 1.3 P (ET) then thanked fellow Council Members for their support for the Institute. P (ET) also thanked the Advisory Board Members and Secretariat for their support and contribution in the last year.

2 1.4 P (ET) proceeded to address the Members and share the following significant events of 2014: Singapore Prestige Brand Award U Summit Award National Workplace Happiness Survey Revamp and rebranding of HR Accreditation 1000 Enterprises for Children-in-need Programme by the Singapore Children s Society Quarterly networking session for the F&B, retail and Construction industry He also shared that SHRI has signed MOUs with the following partners: Singapore Institute of Building Limited Institute of Estate Agents Association of Small and Medium Enterprises CMAA Asia Pacific Pte Ltd 1.5 Moving forward, SHRI will be working closely with the following partners: Society of Human Resource Management (SHRM) Hong Kong Institute of Human Resource Management (HKIHRM) Singapore Chinese Chambers of Commerce and Industry (SCCCI) Singapore Malay Chambers of Commerce and Industry (SMCCI) Singapore Indian Chambers of Commerce and Industry (SICCI) Singapore Business Federation (SBF) Singapore Manufacturers Association (SMA) Singapore Contractors Association (SCAL) and Association of Process Industry (ASPRI) NTUC SPRING e2i Ministry of Manpower (MOM), Tripartite Alliance for Fair & Progressive Employment Practices (TAFEP) Workforce Development Agency (WDA) 1.6 SHRI is celebrating its 50 th birthday and P (ET) invites Members to join in the SHRI Global Seminar, where there will be presentation and panel discussion on Managing HR Challenges for the Future. In the evening of 10 July 2015, SHRI will hold it 50 th Anniversary Gala, where the Minister for Manpower, Mr Tan Chuan Jin is the Guest-of-Honour. To commemorate our golden jubilee, SHRI is publishing a coffee table souvenir book and celebrate the occasion with a new logo. 1.7 P (ET) informed the Members that SHRI will change its Chinese name from 新加坡人力资源学院 to 新加坡人力资源协会 to better reflect the work of the Institute. 2 TO CONFIRM MINUTES OF THE 48 th AGM HELD ON 21 MARCH The Chair proceeded to confirm the Minutes of the 48 th AGM held on 21 March He referred to the said minutes of the 48 th AGM that was earlier circulated

3 to the Members for their attention and asked for comments and questions. 2.2 As there was no comment or amendment tabled, he asked for a proposer and seconder for the confirmation of the minutes. Mr James Tan proposed the confirmation of the minutes and was seconded by Mr Abdul Kareem. It was then resolved that the Minutes of the 48 th AGM held on 21 March 2014 was adopted unanimously by Members. 3 MATTERS ARISING FROM THE MINUTES OF THE 48 th AGM 3.1 With regard to point 8.1, With regard to point 2.2 of the Minutes of the EGM, a member suggested To include the Power to Invest and Power to Borrow in Article II Objects in the Constitution. The Council has decided to include the Power to Invest and Power to Borrow t in Article II Objects. Please see document for amendment of Constitution. This will be subjected to the approval of Members and subsequently the Registry of Societies. 3.2 With regard to point 9.5, Mr Sulaiman Abdul Kareem suggested that Article IX General Meeting (6) (b) which states that Voting at all general meetings shall be by secret ballot. Voting by show of hands may be taken with the unanimous consent of the Professional Members present., should be changed to make provisions for smoother balloting by a show of hands. The Council has decided that voting will continue to be by secret ballot and only upon unanimous consent of the Professional Members present, voting by show of hands will be taken. 3.3 With regard to point 9.11, Mr Nadarajah Loganathan suggested specific number of committee members for the FIC (Finance and Investment Committee). The Council has decided that the number of committee members of the FIC shall be decided by the Chairperson. P (ET) also informed the Members that the current FIC members are: Mr Erman Tan, President, SHRI Dr Goh Jin Hian, Vice-President, SHRI Mr Mark Lee, Council Member, SHRI Mr Allen Pathmarajah, Chairperson, Singapore Professionals and Executives Cooperative Mr Bernard Yeo, Director, SHRI Academy Pte Ltd and SHRI Corporation Pte Ltd 4 TO RECEIVE AND ADOPT THE 49 TH ANNUAL REPORT OF THE EXECUTIVE COUNCIL 4.1 The Chair referred Members to the hardcopy of the report circulated for Members information. 4.2 The Chair asked if Members had any comments. As there were no comments, he requested for a proposer and seconder to receive and adopt the Annual Report. Mr Sulaiman Abdul Kareem proposed and Ms Loh Hui Ling. The Meeting resolved to accept and adopt the 49th Annual Report unanimously.

4 4.3 The Chair then invited Executive Director, Mr Kao Beng Lee ((ED) KBL) to share some highlights of ED (KBL) shared the following with Members present: Committee and their respective Chairpersons Membership composition Key events 2014 HR Champions Accreditation National Workplace Happiness Survey Plans towards 2018 Plans for SHRI Corporation Plans for SHRI Academy 4.4 The HR Accreditation is a key competitive advantage for SHRI and has been strengthened and rebranded with the tagline Beyond competencies. The criterion for accreditation is Professional Membership of SHRI. 4.5 As for the plans towards 2018, ED (KBL) emphasised that the capability of the Secretariat will continue to be enhanced and that it is also important to put the infrastructure and processes place. SHRI will also be presenting a 3 year plan to MOM to highlight how SHRI is going to be transformed. 4.6 ED (KBL) shared that SHRI has closed down the jackpot room with the growing competition from the casinos. He added that SHRI s employment agency and shared services business unit is now active and that the Institute will also be reaching out, especially around the region such as Vietnam, Cambodia and Saudi Arabia. 4.7 ED (KBL) introduced Dr John Teo as the Director of SHRI Academy. There were a total of 319 student enrolments and 420 graduates from the Academy in He also shared that moving forward, SHRI Academy will be partnering the University of Newscastle for the MBA programme and launching the Advanced Certificate in Payroll Administration. 5 TO RECEIVE AND ADOPT THE FINANCIAL REPORT FOR THE FINANCIAL YEAR ENDED 31 DECEMBER 2014 AS CERTIFIED BY THE AUDITORS 5.1 The Chair requested a proposer and seconder to receive and adopt the Financial Report for the financial year ended 31 December Mr Bernard Yeo proposed and Mr Alex Lim seconded. The report was unanimously adopted. 5.2 Referring to the Financial Report, which was circulated earlier, the Chair then asked if the Members had any comments. 5.3 The Chair invited ED (KBL) to share the financials. They were as follows: Total assets for the group as of 31 December 2014 were $8,607,819, a decrease of $284,011as compared to 31 December Accumulated fund for 2014 was $7,546,381, a decrease of $20,632 as compared to Net loss before tax was $104,265, as compared to a profit of $361,460 for

5 2013. Cash balance was $1,682,595 for 2014, a decrease of $617,837 as compared to ED (KBL) shared the following: Downward trend and market share since 2009 and the reason for it is that SHRI has missed the opportunity for funding of HR WSQ programme Increased in cost for the 50 th anniversary celebrations Decrease in SHRI Academy revenue Decrease in room rental revenue Cost incurred for renovation of SHRI premises Loss of income for IFB premises Decrease in Membership revenue ED (KBL) informed that there is currently a Membership promotion whereby Members can pay for 2 years Membership and enjoy the third year free. 5.5 Mr Adrian Wong asked about the conversion rate from Associate Members to Professional Members. The Secretariat will check and revert. Afternote: The Secretariat has confirmed that there are 3 Associate Members who are converted to Professional Members in ED (KBL) shared that there are plans to revamp the alumni and better engage with the learners and participants. 5.7 As there were no further comments, the Chair thanked all for their feedback and moved on to the next item. 6 TO APPOINT AUDITORS FOR THE FINANCIAL YEAR In accordance with the Constitution, the Institute proposed the re-appointment of Rama & Company as auditors for the financial year, 1 January 2015 to 31 December As they had expressed their agreement to be appointed, the Chair called upon a proposer and seconder for the reappointment of Rama & Company as auditors. 6.2 The re-appointment was unanimously accepted at the proposal of Mr Bernard Yeo and seconded by Mr Adrian Wong. As there was no objection from the floor, Rama and Company accepted the appointment. 7 TO CONSIDER AND APPROVE THE FOLLOWING REVISIONS TO THE CONSTITUTION OF SHRI (SUBJECT TO THE APPROVAL OF THE REGISTRAR OF SOCIETIES) 1. To add the clause To invest money of the Institute into fixed deposits and bonds for better return on investment. to Article II Objects as an additional objective of the Institute for the Finance and Investment Committee. 2. To add the clause who is Singaporean Citizen or Permanent Resident to Article IV Membership (2)(a) to protect the interest of the Institute to limit foreign Professional Members to hold office or vote. This is with the intention of expanding SHRI membership to foreigners. 3. To add the clause Any member who has at least 30 years of membership

6 with the Institute shall be conferred with life time membership status. as point (e) to Article IV Membership (2). This will be accorded to members who have been with SHRI for 30 years or more as a form of recognition and appreciation. 4. To add the clause or government linked corporations to Article XIV Finance And Investment Committee (1)(d)(iii). This addition of text is to more accurately reflect the government-linked funds SHRI is keen to invest in. 7.1 The Council requests the Members to consider the proposed amendments as above. 7.2 P (ET) requested for a Proposer and a Seconder. They are Mr Adrian Wong and Mr Ong Hong Him respectively. 7.3 The provision in the Constitution Article IX (6) (b) allows voting by a show of hands. As there is no objection to voting by show of hands, P (ET) requested that Members take out the ballot slips from the envelope in the Members pack and support the 1 st proposed amendment To add the clause To invest money of the Institute into fixed deposits and bonds for better return on investment. to Article II Objects by raising their respective ballot sheets for counting by the Secretariat staff. 7.4 Mr Adrian Wong asked the Council how much money is available. P (ET) shared that there is approximately S$6 million. 7.5 Mr Hui Ban Yin asked how the FIC can ensure that the money is well invested. P (ET) replied that the FIC comprised of experienced investors and that the committee will be prudent. 7.6 Mr Ong Hong Him asked why the FIC will only invest in bonds and not other instruments and if there is any check and balance for the investment. P (ET) responded that according to Article XIV (d) - Finance and Investment Committee of the Constitution, the FIC may make investments of the money of the Institute only in any one or more of the followings, in Singapore dollars:- i) fixed deposits with banks licensed by the Monetary Authority of Singapore to carry out banking business in Singapore; ii) bonds issued by the Government of Singapore; iii) bonds issued by statutory bodies established in Singapore by Acts of Parliament. Further, according to Article XIV (g), Any investment transaction exceeding S$600,000 shall be subject to the prior written approval of the Executive Council and such approval shall be given only by a resolution to be passed by the Executive Council. 7.7 Mr Ong Kai Tong took reference to the Financial report and said that the cash on hand had decreased by about $600K and that the Institute needs to put in more effort to bring in more revenue. P (ET) reassured the Members that the money for investment will be withdrawn from the fixed deposit and that sufficient cash flow will be ensured. He also reassured that the money will be placed in the safest mode of investment, which is a government fund. P (ET) ensured that the return on investment will be better

7 than that of fixed deposits. 7.8 As there are no further comments, P (ET) requested that the Members raise their ballot sheets for counting by the Secretariat. The 1 st resolution was passed by 51 Members, which was more than 2/3 of the professional members present. 7.9 P (ET) moved on to the 2 nd proposed amendment To add the clause who is Singaporean Citizen or Permanent Resident to Article IV Membership (2)(a) P (ET) requested for a Proposer and a Seconder. They are Mr Abdul Kareem and Mr Alan Leong respectively As there are no further comments, P (ET) requested that the Members raise their ballot sheets for counting by the Secretariat. The 2 nd resolution was passed by 54 Members, which was more than 2/3 of the professional members present For the 3 rd amendment, to add the clause Any member who has at least 30 years of membership with the Institute shall be conferred with life time membership status., the Proposer is Mr Adrian Wong and the Seconder is Mr Eric Goh Mr Purple Spec asked why is the lifetime membership only accorded to Members who are with SHRI for 30 years or more. ED (KBL) responded that the committee looked into the Membership profile and that should there be too many Members accorded the lifetime Membership, it will affect the revenue Mr James Tan asked how many Members qualify for the lifetime Membership and P (ET) responded that there are about 71 Members who qualify As there are no further comments, P (ET) requested that the Members raise their ballot sheets for counting by the Secretariat. The 3 rd resolution was passed by 55 Members, which was more than 2/3 of the professional members present For the 4 th amendment, to add the clause or government linked corporations to Article XIV Finance And Investment Committee (1)(d)(iii), the Proposer is Mr Abdul Kareem and the Seconder is Mr Richard Harding Mr Adrian Wong asked why the above proposed amendment and P (ET) responded that the addition of text is to more accurately reflect the governmentlinked funds SHRI is keen to invest in As there are no further comments, P (ET) requested that the Members raise their ballot sheets for counting by the Secretariat. The 4 th resolution was passed by 54 Members, which was more than 2/3 of the professional members present. 8 TO TRANSACT ANY OTHER BUSINESS OF WHICH SEVEN DAYS NOTICE IN WRITING HAS BEEN GIVEN TO THE HONORARY SECRETARY 8.1 As there was no notice in writing received, the Chair proceeded to express his sincere appreciation to all. 9 TO ELECT EXECUTIVE COUNCIL ( ) 9.1 P (ET) thanked the current Council for their contributions and declared it dissolved. He then invited Professional Member Mr James Tan to introduce the new Council Members.

8 9.2 The following Council Members were elected unopposed: President Mr Erman Tan 16 other Council Members: 1. Mr Chan Kam Fai 2. Ms Ivy Chew 3. Mr Edward Foong 4. Ms Evelyn Goh 5. Dr Goh Jin Hian 6. Mr Patrick Han 7. Mr Arthur Khong 8. Ms Jaclyn Lee 9. Mr Mark Lee 10. Mrs Lynn Loh 11. Ms Sabrina Loi 12. Ms Charmaine Sim 13. Mr Ethan Tan 14. Ms Tan Lee Lee 15. Associate Professor David Wan 16. Mr Yeo Meng Hin 9.3 Mr James Tan then invited the new President, Mr Erman Tan to address the Members. 9.4 Mr Erman Tan thanked everyone for their trust and the opportunity to serve as President. He then shared the following upcoming plans for SHRI: Proposal for Establishment of SkillsFuture Based HR Accreditation and Certification Framework - Utilising HR Competitiveness and Capabilities to enhance Singapore s Human Capital Competitiveness and Student Employability Collaboration with Ministry of Manpower SHRI to be the HR Advocacy Body for Singapore Collaboration and MOU Signing with SCCCI and the co-branding of the Productivity and Salary Survey and SHRI Academy Programmes as well as SCCCI s invitation for SHRI to speak at their event P (ET) closed his speech by encouraging Members to serve in the various committees 10 CLOSE OF MEETING 10.1 In closing, the Chair thanked all Council Members for their contributions and support in many invaluable ways and the Secretariat headed by ED (KBL) for their continuous support. The AGM came to a close at 8.45pm.

9 Recorded and Prepared by : Cheryl Wong Manager Capability Development Centre Vetted by : Assoc Professor David Wan, MSHRI Honorary Secretary Mr Erman Tan, MSHRI President Confirmed by : Honorary Secretary Assoc Professor David Wan, MSHRI President Mr Erman Tan, MSHRI Date : 23 April 2015