GULF BREEZE CITY COUNCIL REGULAR MEETING AGENDA

Transcription

1 GULF BREEZE CITY COUNCIL REGULAR MEETING AGENDA 1. ROLL CALL, INVOCATION, AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES February 21, 2017, Regular Meeting Minutes 3. PROCLAMATIONS AND PRESENTATIONS 4. RESOLUTIONS AND ORDINANCES MARCH 6, 2017 MONDAY, 6:00 P.M. COUNCIL CHAMBERS Resolution No FY2017 Budget Amendment No CONSENT AGENDA ITEMS* A. Tiger Trot 5K Run April 15, 2017 B. Special Event Application St. Ann Catholic Parish C. Special Event Application Gulf Breeze High School Quarterback Club D. Hodges Park addition of a gazebo E. East District Stormwater Plant F. Bear Drive 8 Sewer Main Inspection G. Gulf Breeze Water Plant control valve replacement H. Emergency repairs to the Gulf Breeze Water Plant I. Baskerville-Donovan, Inc., fee for Soundview Trail drainage easement J. Use of West Course for the Holley-Navarre Middle School Junior Audubon Society and the Francis M. Weston Audubon Society K. Policy for Utility installed infrastructure L. Waste Water Treatment Plant equipment purchase recommendation Phase I M. Tiger Point Waste Water Treatment Plant permit renewal N. Request for Qualifications for design of projects for septic tank elimination projects O. Gulf Islands National Seashore right of way permit renewal P. Invoice from Galloway/Johnson/Tompkins/Burr and Smith *These are items considered routine in nature and will be considered by one motion. If any citizen wishes to voice an opinion on one of the items, you should advise the Council immediately. 6. ACTION AGENDA ITEMS 7. NEW BUSINESS 8. INFORMATIONAL ITEMS

2 Regular Meeting Agenda March 6, 2017 Page 2 9. PUBLIC FORUM 10. ADJOURNMENT If any person decides to appeal any decisions made with respect to any matter considered at this meeting or public hearing, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and any evidence upon which the appeal is to be based. The public is invited to comment on matters before the City Council upon seeking and receiving recognition from the Chair. If you are a person with a disability who needs accommodation to participate in a public hearing you are entitled to the provision of certain assistance. Please contact the City Clerk s office at (850) or at 1070 Shoreline Drive, Gulf Breeze at least one (1) week prior to the date of the public hearing.

3 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA The 1,312 th Regular Meeting of the Gulf Breeze City Council, Gulf Breeze, Florida, was held at Gulf Breeze City Hall on Tuesday, February 21, 2017, at 6:00 p.m. ROLL CALL, INVOCATION, AND PLEDGE OF ALLEGIANCE: Upon call of the roll the following Councilmembers were present: Councilwoman Renee Bookout, Mayor Matt Dannheisser, Mayor Pro Tem David G. Landfair, and Councilman Tom Naile. Councilwoman Cherry Fitch was not in attendance. The City Clerk gave the invocation and led the Pledge of Allegiance. APPROVAL OF MINUTES: Mayor Pro Tem Landfair made a motion to approve the minutes from the February 6, 2017, Regular Meeting; February 6, 2017, Community Redevelopment Agency Meeting; February 11, 2017, Capital Improvement Plan Workshop; and the February 13, 2017, Special Meeting. Councilman Naile seconded. The vote for approval was unanimous. PRESENTATION AND PROCLAMATIONS: A. Recognition of Firehouse Subs Mayor Dannheisser presented a Certificate of Appreciation to Firehouse Subs for their Safety Foundation Grant Award to the Gulf Breeze Fire Department. Chris Broscious accepted the Certificate on behalf of Firehouse Subs. Mr. Broscious advised the Council that Firehouse would be holding a special dedication for the Grant Awards on March 29 th at the Pensacola 9 th Avenue location. B. Recognition of Walmart Mayor Dannheisser presented a Certificate of Appreciation to Walmart for their Community Grant Program Award to the Gulf Breeze Fire Department. Sharon Handy, store manager with Walmart Market Place accepted the Certificate on behalf of Walmart. Also in attendance from Walmart were Diane Murphy and Mike Nelson. C. Recognition of Assistant Fire Chief Scott Kasper Scott Kasper was recognized by the Mayor, City Council and Fire Chief for efforts to secure the grants from Firehouse Subs and Walmart. D. Recognition of Officer Beth Goff Officer Beth Goff was recognized for being selected as Police Officer of the Year for Mayor Dannheisser presented Officer Goff with a Certificate of Appreciation and Police Chief Hawthorne presented her with a uniform pendant. Regular Council Minutes February 21, 2017 Page 1

4 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA E. Recognition of the Stormwater Task Force The Mayor and City Council recognized the Storm Water Task Force for their service on the Board. (Ed Gray, Steve Jernigan, Lee Brown, Connor Grace, David Lutrell, Rick McLeod, Robert Turpin, Tom Folkers, David Alsop, David Schurger, and Scott Stonebraker) The following Board members were in attendance and were presented with a plaque: Lee Brown, Ed Gray, Bill Clark and Steve Jernigan. RESOLUTIONS AND ORDINANCES: None CONSENT AGENDA ITEM(S) A. Firehouse Subs Public Safety Foundation Grant Award Reference: Fire Chief and Assistant Fire Chief memo dated February 10, 2017 Recommendation: That the City Council accept the Firehouse Subs Public Safety Foundation Grant for the Polaris Ranger 900 UTV and a KIMTEK MTD-103 medical stretcher skid unit and authorize the Fire Chief to purchase the equipment in an amount not to exceed $2, B. Walmart Grant Award Reference: Fire Chief and Assistant Fire Chief memo dated February 10, 2017 Recommendation: That the City Council accept the Walmart Community Grant Program check for $750 for the break apart Stokes basket. C. Construction of a concrete pad, public art sculpture Reference: Deputy City Manager memo dated February 9, 2017 Recommendation: That the City Council approve the quote by B&W Utilities to build a concrete base for the installation of a public art sculpture. Funding is from donations. D. Piercing tool bid award Reference: Assistant Director of Public Services memo dated February 8, 2017 Recommendation: That the City Council approve the purchase of the piercing tool equipment from TT Technologies, Inc., for $13,430. Regular Council Minutes February 21, 2017 Page 2

5 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA E. Development Review Board Recommendations 1. Chad & Dallas George, 326 N. Sunset Blvd Seawall 2. Darryl & Colleen Lapointe, 107 Chanteclaire Circle New Retaining Wall F. Payment of invoice for WAS Design Consultants Reference: Assistant to City Manager memo dated February 6, 2017 Recommendation: That the City Council approve invoice #3119 in the amount of $9,000 to WAS Design for the completion of U.S. 98 median enhancement landscape design. G. Payment of invoice for legal services provided by Messer Caparello, P.A. Reference: City Clerk memo dated February 10, 2017 Recommendation: That the City Council approve payment of statement no in the amount of $9,917 to Messer Caparello, P.A. H. Field Operations Office Trailer Rental with Mobile Mini Reference: Assistant Director of Public Services memo dated February 15, 2017 Recommendation: That the City Council approve the rental agreement with Mobile Mini for the office trailer including a $318 setup/removal fee and $452 per month rental. Mayor Pro Tem Landfair made a motion to approve Consent Agenda Items A through H. Councilman Naile seconded. The vote for approval was unanimous. ACTION AGENDA ITEM(S): A. AT&T Lease Amendment Reference: Assistant Director of Public Services memo dated February 8, 2017 Recommendation: That the City Council approve and authorize the Mayor to sign the Third Amendment to the Water Tank Lease Agreement currently assigned to New Cingular Wireless. Councilwoman Bookout made a motion to approve staff s recommendation. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. Regular Council Minutes February 21, 2017 Page 3

6 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA NEW BUSINESS: A. Consideration of approval of a twenty percent match for transportation alternative program funding for the Fairpoint to Shoreline multi-use pathway with wetlands boardwalk trail Reference: Deputy City Manager memo dated February 21, 2017 Recommendation: That the City Council authorize a 20% match ($500,928) of City funds for the $2,504,640 transportation alternative project. Councilwoman Bookout made a motion to approve staff s recommendation. Mayor Pro Tem Landfair seconded. The vote for approval was unanimous. INFORMATION ITEMS: The City Manager presented the Council with a draft copy of the City s CAFER. Mr. Eddy advised the Council that the Auditors would meet with each Councilmember individually to answer any questions. Mayor Dannheisser requested staff to provide the Council with an analysis on the profitability of owning Innerarity Point Utility. PUBLIC FORUM: Debbie Flack, 1629 Chickasaw Trail, Gulf Breeze, spoke on behalf of the Northwest Florida Move to Amend Coalition. Ms. Flack requested that the Council pass a Resolution supporting the Move to Amend Coalition. ADJOURNMENT: Mayor Dannheisser adjourned the meeting at 6:39 p.m. Leslie A. Guyer, City Clerk Matt E. Dannheisser, Mayor Regular Council Minutes February 21, 2017 Page 4

7 EXECUTIVE MEETING MINUTES MARCH 1, 2017 The Gulf Breeze City Council held an Executive Meeting at Gulf Breeze City Hall on Wednesday, March 1, 2017, at 6:00 p.m. ROLL CALL Upon call of the roll the following Councilmembers were present: Councilwoman Renee Bookout, Councilwoman Cherry Fitch, Mayor Pro Tem David G. Landfair, and Councilman Tom Naile. Mayor Matt Dannheisser was not in attendance. PROCLAMATIONS AND PRESENTATIONS: None ACTION AGENDA ITEMS A. Tiger Trot 5K Run April 15, 2017 Reference: Director of Parks & Recreation memo dated February 13, 2017 Recommendation: That the City Council endorse the first annual Tiger Trot 5K Run to be held at Tiger Point Golf Club on April 14 and 15, Council asked that surrounding homeowners be notified of the event. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. B. Special Event Application St Ann Catholic Parish Reference: Deputy Chief memo dated February 16, 2017 Recommendation: That the City Council approve St. Ann s Special Event Application. Councilman Naile made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. C. Special Event Application Gulf Breeze High School Quarterback Club Reference: Deputy Chief memo dated February 22, 2017 Recommendation: That the City Council approve the Gulf Breeze High School Quarterback Club Special Event Application. The City Manager reported that twenty percent (20%) of the proceeds received by James Gang Amusement is returned to the Quarterback Club. Last year the Quarterback Club received $4,000. EXECUTIVE MEETING MINUTES MARCH 1, 2017 Page 1

8 EXECUTIVE MEETING MINUTES MARCH 1, 2017 The Council asked Staff to let the developer/builder of the Sacred Heart Pediatric facility know about the carnival in the event there are any parking issues. The Council also discussed potential parking issues in the future. Councilman Naile made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. D. Hodges Park addition of a gazebo Reference: Director of Parks & Recreation memo dated February 17, 2017 Recommendation: That the City Council authorize Mrs. Hodges and Hewes & Company to proceed with the construction of the gazebo at Hodges Park. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. E. East District Stormwater Plan Reference: Assistant Director of Public Services memo dated February 21, 2017 Recommendation: That the City Council authorize staff to proceed with the project including a public information meeting to discuss the project and special assessment funding, including the allocation of 1/3 of the costs to property owners in the drainage basin. Councilwoman Bookout made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilman Naile seconded. The vote for approval was with Councilwoman Fitch recusing herself because she is a resident of Plantation Hill. F. Bear Drive 8 Sewer Main Inspection Reference: Water & Sewer Supervisor memo dated February 9, 2017 Recommendation: That the City Council approve expenditure in the amount of $17,075 for S.B.P., Inc., to clean and inspect the 8 sewer main and 35 service connections under Bear Drive between Shoreline Drive and Fairpoint Drive. Councilwoman Bookout made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote to approve was unanimous. EXECUTIVE MEETING MINUTES MARCH 1, 2017 Page 2

9 EXECUTIVE MEETING MINUTES MARCH 1, 2017 G. Gulf Breeze Water Plant control valve replacement Reference: Collection System Foreman memo dated February 23, 2017 Recommendation: That the City Council authorize the expenditure of $29, from account to Brown Construction of Northwest Florida, Inc., for the replacement of the control valve at the Gulf Breeze Water Plant. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. H. Emergency repairs to the Gulf Breeze Water Plant Reference: Collection System Foreman memo dated February 23, 2017 Recommendation: That the City Council authorize the expenditure of $15, to Brown Construction for the emergency repair at the Gulf Breeze Water Plant funded from the approved capital budget for Water Main Improvements. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. I. Baskerville-Donovan, Inc., fee for Soundview Trail drainage easement Reference: Assistant Director of Public Services memo dated February 20, 2017 Recommendation: That the City Council approve payment of the Baskerville-Donovan, Inc., invoice in the amount of $9, for the work completed on the Soundview Trail drainage easement study. The City Manager provided an updated to the Council and stated that Mr. Burke and the engineer from Baskerville-Donovan will be meeting to discuss modifications to the option selected. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. J. Use of West Course for the Holley-Navarre Middle School Junior Audubon Society and the Francis M. Weston Audubon Society Reference: Utility Manager memo dated February 20, 2017 EXECUTIVE MEETING MINUTES MARCH 1, 2017 Page 3

10 EXECUTIVE MEETING MINUTES MARCH 1, 2017 The Council discussed that, in light of the recent interest in use of the golf course, staff should require that the each entity sign a letter or agreement stating that they must relinquish use of the property upon written notice by the City. Recommendation: That the City Council authorize the use of portions of the front nine holes of the West Course for song bird and butterfly habitat restoration by the Holley- Navarre Middle School Junior Audubon Society and the Francis M. Weston Audubon Society. Councilman Naile made a motion to approve staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Bookout seconded. The vote for approval was unanimous. K. Policy for Utility installed infrastructure Reference: Assistant Director of Public Services memo dated February 7, 2017 Recommendation: The South Santa Rosa Utility System Board of Directors recommends that the City Council approve a policy for Utility installed infrastructure. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilman Naile seconded. The vote for approval was unanimous. L. Waste Water Treatment Plant equipment purchase recommendation Phase I Reference: Utility Manager memo dated February 10, 2017 Recommendation: The City Council authorize the $20, expenditure for the Waste Water Treatment Plant equipment purchase Phase I from the Capital Budget account Councilman Naile made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. M. Tiger Point Waste Water Treatment Facility permit renewal Reference: Assistant Director of Public Services memo dated February 7, 2017 Recommendation: The South Santa Rosa Utility System Board of Directors recommends that the City Council approve Baskerville-Donovan, Inc., to complete the Tiger Point Waste Water Treatment Facility permit renewal application for $24,300. EXECUTIVE MEETING MINUTES MARCH 1, 2017 Page 4

11 EXECUTIVE MEETING MINUTES MARCH 1, 2017 Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilman Naile seconded. The vote for approval was unanimous. N. Request for Qualifications for design of projects for septic tank elimination projects Reference: Assistant Director of Public Services memo dated February 21, 2017 Recommendation: That the City Council authorize staff to proceed with the Request for Qualifications for design of projects related to the Septic Tank Elimination Projects. Councilman Naile made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. O. Gulf Islands National Seashore right-of-way permit renewal Reference: Assistant Director of Public Services memo dated February 21, 2017 Recommendation: That the City Council approve and authorize the Mayor to sign the right-of-way permit agreement with the Gulf Islands National Seashore to continue the use for stormwater and potable water pipes. Councilwoman Fitch made a motion to approve Staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilman Naile seconded. The vote for approval was unanimous. P. Fiscal Year 2017 Second Quarter Budget Amendments Reference: Deputy City Manager memo dated February 21, 2017 Recommendation: That the City Council approve Resolution No authorizing Budget Amendment Number 2 revising the approved FY2017 budget. Councilman Naile made a motion to place Resolution No on the March 6, 2017, Regular meeting agenda. Councilwoman Fitch seconded. The vote for approval was unanimous. Q. Invoice from Galloway/Johnson/Tompkins/Burr and Smith Reference: City Clerk memo dated February 22, 2017 Recommendation: That the City Council approve payment of invoice no in the amount of $10,959 to Galloway/Johnson Law firm. EXECUTIVE MEETING MINUTES MARCH 1, 2017 Page 5

12 EXECUTIVE MEETING MINUTES MARCH 1, 2017 The Council asked to be provided with a total amount of fees paid to Galloway/Johnson and would like to see a running total on each staff memorandum for this law firm and the others currently representing the City. Councilwoman Fitch made a motion to approve staff s recommendation and place the item on the March 6, 2017, Regular meeting agenda. Councilman Naile seconded. The vote for approval was unanimous. NEW ITEMS: The City Attorney requested an attorney-client Shade Meeting be set to discuss the Catawba right-of-way litigation. Staff will coordinate a time for the meeting. INFORMATION ITEMS: None PUBLIC FORUM: None COUNCIL COMMENTS: Councilman Naile asked if staff would prepare Proclamations recognizing the Teachers of the Year. ADJOURNMENT Mayor Pro Tem Landfair adjourned the meeting at 6:37 p.m. EXECUTIVE MEETING MINUTES MARCH 1, 2017 Page 6

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15 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 BUDGET TO MAKE CERTAIN AMENDMENTS TO APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, per Florida Statutes Section , the adopted budget may be revised with a budget amendment approved by City Council in the same manner in which the budget was adopted. The resolution adopting the annual budget allows the budget to be amended by resolution provided that a corresponding funding source supports any additional expense. Transfers between funds and increases to a fund s total budget are permitted by resolution adopted by City Council. The budget amendment increases or decreases the total amount of the adopted budget of each fund. WHEREAS, Resolution No adopted on September 19, 2016, authorizes the initial Fiscal Year 2017 budgets and amendments to the budget by resolution. WHEREAS, Resolution No is amendment number 2 to the Fiscal Year 2017 annual budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF BREEZE, FLORIDA THAT: Section 1. There is appropriated $ 100,000 from existing reserves of the General Fund offset a reduction of $100,000 in grant revenue recorded in the previous fiscal year. Section 2. There is appropriated in the Tourism Development Fund $31,778 from fund balance reserves, to increase the annual support for maintenance cost of beaches and multi use sport facilities by $31,778. Section 3. This resolution shall take effect upon its adoption by City Council immediately and shall be published as required by law. Passed and Adopted by City Council of the City of Gulf Breeze, Santa Rosa County, Florida, on this day of March, City of Gulf Breeze, Florida Attest: Matt E. Dannheisser, Mayor Leslie A. Guyer, City Clerk Stephanie D. Lucas, City Clerk