Ardmore City Schools Board of Education Regular Meeting Ardmore High School, 701 Veterans Blvd, Room 106, Ardmore, OK July 21, :30 p.m.

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1 Ardmore City Schools Board of Education Regular Meeting Ardmore High School, 701 Veterans Blvd, Room 106, Ardmore, OK July 21, :30 p.m. This is an open meeting to conduct the business of the school district held in public view. Everyone is welcome to attend. Item 1 Call the meeting to order, establish a quorum & state compliance with the Open Meeting Act. [Board Vice President] Item 2 Pledge of Allegiance [Led By: Missy Storm, Assistant Superintendent] Item 3 Reports School Resource Officer Program funded by the Southern Oklahoma Memorial Foundation Operations Update [Chris Kennedy, Director of Operations] Construction Update [Jeff Embry, Trigon, Inc.] Superintendent Update [Sonny Bates, Superintendent] Item 4 The following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless a board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration and approval of the following items. A. Minutes - regular meeting held on June 23, 2015 B. Monthly Financial Reports: Activity Fund Report - July 2015 Treasurer's Report - July 2015 C. Encumbrance Orders and Change Orders as listed for Account Name & Number General Fund # Purchase Order Numbers General Fund #11 [Payroll] Building Fund # Detail Encumbrance Listing for all new purchase orders (excluding payroll purchase orders) created 6/19/15 through 7/16/15 in General Fund #11. Summary of change order listings as of 7/16/15 for changes that are 1% or greater of the original purchase order in General Fund #11, Co-Op Fund #12, Building Fund #21, Child Nutrition Fund #22, Municipal/County Tax Levy #25, 2013 Bond Fund Jefferson/CE/AMS Roof #35 and 2014 Bond Fund Lincoln/WR #36.

2 D. Encumbrance Orders and Change Orders as listed for Account Name & Number General Fund # Building Fund # Child Nutrition Fund # Bond Fund #35 [JF/CE/AMS] Bond Fund #36 [LN/WR] 1-4 Sinking Fund 1-2 Purchase Order Numbers Payroll PO: General Fund # Payroll PO: Child Nutrition Fund # Detail Encumbrance Listing for all new purchase orders (excluding payroll purchase orders) created July 1, 2015 through July 16, 2015 in General Fund #11, Building Fund #21, Child Nutrition Fund #22, 2013 Bond Fund #35 [Jeff/CE/AMS], 2014 Bond Fund #36 [LN/WR] and Sinking Fund. Summary of Change Order listing as of 7/16/15 for changes that are 1% or greater of the original purchase order in General Fund #11, Building Fund #21 and Child Nutrition Fund #22. E. Contracts Renewals: Cities in Schools - Memorandum of Agreement Learning Sciences International Marzano iobservation Miller Office Equipment - Maintenance Contract School Messenger - Phone Call Out Service Sunshine Industries - Pre-Vocational Training Services Telluride - School Datebooks for Ardmore Middle School F. Revision to Board Policies Administrative Procedures Concurrent Enrollment [Board Policy EA-I] Extracurricular Activities - Regulation [Administrative Procedure FG-A.1] School Hours [Board Policy EF-A] Student Automobile Use [Administrative Procedure FC-I.1] G. Non-Food Fundraiser Requests for FY16: Acct # Acct Name Acct # Acct Name Acct # Account Name 801 CE Activity 816 Lincoln PTO 871 AMS/AHS Strings 804 WR Activity 827 AMS Tiger Pom 893 Environmental Camp 811 Jefferson Activity 829 AMS Cheer 894 ACS Fitness Acct 812 Jefferson Library 841 Band Boosters 918 AHS Fastpitch Softball 813 Jefferson PTO 855 AHS Pom 953 AHS Tiger Run 814 Lincoln Activity 859 AHS FCCLA TBD AMS Athletic Activity 815 Lincoln Library H. Food Fundraiser Request Items for FY16 Acct # Account Name Acct # Account Name 801 Charles Evans Activity 804 Will Rogers Activity 811 Jefferson Activity 813 Jefferson PTO 826 AMS Vocal Music 827 AMS Cheer 829 AMS Cheer 841 AHS Band Boosters 878 AHS Cheer 918 AHS Fastpitch Softball 2 P a g e

3 I. Annual Activity Fund Account Verification for FY16 Acct # Acct Name Acct # Acct Name Acct # Acct Name 801 CE Elementary Activity 804 WR Activity 806 Will Rogers Welfare 808 Lincoln Sunshine 811 Jefferson Activity 812 Jefferson Library 813 Jefferson PTO 814 Lincoln Activity 815 Lincoln Library 816 Lincoln PTO 817 Will Rogers PTO 819 Jefferson Christmas Acct 826 AMS Vocal 828 AMS Misc 833 AMS FCCLA 834 AMS NJHS 835 AMS 4-H 836 AMS AVID 841 Ardmore Band Boosters 844 Testing 863 AHS Library 864 AHS Misc 893 6th Grade Env Camp 895 ACS Elem Music 896 HUGS 901 United Way Donations 911 Charles Evans Welfare Acct 923 AMS Drama 931 AMS Art 938 AHS Benevolence 953 AMS Sports J. Request for New Activity Fund and/or Student Club/Organization AMS Athletic Activity Account AHS Tiger Run Account K. Request to transfer from activity accounts. Transfer From Transfer To Reason Amount AHS Crimestoppers #853 AHS Benevolence #938 Account Inactive $1, AHS Incentive #977 AHS Activity #864 Accts Being Used for Same Purpose $1, L. Request from Will Rogers Elementary to conduct a raffle and for approval of raffle items. M. Student Handbooks for Ardmore High School Ardmore Middle School Item 5 Consider and take action to declare the following items that are no longer usable as surplus property to be sold or disposed of as authorized by the superintendent. [Presenter: Sonny Bates, Superintendent] 35 middle school football helmets AHS track high jump pit AHS track pole vault pit Item 6 Receive information regarding the Franklin Elementary building and authorize the superintendent to solicit bids to determine a more accurate cost of possible demolition & asbestos abatement. [Presenter: Chris Kennedy, Director of Operations] Item 7 Budget Information [Kelly Shannon, Director of Finance] 3 P a g e

4 Item 8 New Business not known at the time the agenda was posted. Item 9 Consider and take action, if necessary, on the date, time and place of the next regular board meeting, scheduled for August 18, Item 10 Proposed Executive Session to "discuss" items listed followed by a vote to convene into Executive Session: Negotiations with the Ardmore Education Association & the Ardmore Support Personnel Organization, as authorized by 25 O.S. Section 307 (B)(2). Recommendation for Certified Employment for the school year, as authorized by 25 O.S. Section 307 (B)(1). o First Grade Teacher, Jefferson Elementary o Physical Education Teacher, Ardmore Middle School o Athletic Staff Trainer, Ardmore High School o Language Arts Teacher, Ardmore High School Recommendations for Non-Certified Support Employment, as authorized by 25 O.S. Section 307 (B)(1). o Teacher Assistant, Charles Evans Elementary o Custodian, Charles Evans Elementary Recommendations for additions to Substitute Personnel Rosters, as authorized by 25 O.S. Section 307 (B)(1). Retirement request from Gail Ralls, Assistant Treasurer/Activity/Insurance Coordinator at the Education Services Center, a non-certified support position, as authorized by 25 O.S. Section 307 (B)(1). Item 11 Board Vice President to declare Executive Session complete followed by a motion and vote to acknowledge the Board's return to open session and the meeting being reopened to the public. Item 12 Board Vice President to provide the Executive Session Minutes Compliance Announcement as to who was present in Executive Session, items discussed, note that no other business was discussed and that no action was taken while in Executive Session. Item 13 Consider and take action to approve the employment of the following certified positions: First Grade Teacher, Jefferson Elementary Physical Education Teacher, Ardmore Middle School Athletic Staff Trainer, Ardmore High School Language Arts Teacher, Ardmore High School Item 14 Consider and take action to approve the employment of the following non-certified support positions. Teacher Assistant, Charles Evans Elementary Custodian, Charles Evans Elementary Item 15 Consider and take action to approve additions to the Substitute Personnel Rosters for the school year. 4 P a g e

5 Item 16 Consider and take action to approve the retirement request of Gail Ralls, Assistant Treasurer/Activity/Insurance Coordinator at the Education Services Center, a non-certified support position. Item 17 Consider and take action to approve the employment of the following substitute personnel and tutors who were approved for the school year for the school year: Substitute Teachers: Demetra Alexander, Jose' Alvarez, Steve Blankenship, Nychole Brown, Kurt Creswell, Charity Crosby, Elsa Davis, Anna Gonzales, Megyn Guillmette, Harold Johnson, Phillip Kenaga, Jane Lake, Deborah Langley, Regina Murray, Barbara Newell, Elaine Oncina, Ernest Parks, Ana Pineda, Cheryl Patman, Mazella Pickens, Peggy Riley, Karmika Roberts, Marcus Roberts, Milton Sanders, Berry Sessions, James Welch, Jocelyn White, Nathan Wickware, Anna Wilson Substitute Cafeteria: Arvella Anderson, Kay Reed, Sandra Whitaker Substitute Bus Drivers Donnell Cox, Pam Cox, Dawn Stubblefield ELL Tutors: Jessica Rivera, Yajaira Rivera Indian Education Tutors: Kim Colbert, Cheri Conway, Donna Jones, Bridget Moore, Karen Smart, Margaret Wise Tutor: Charity Crosby Item 18 The following resignations received and approved by the superintendent are noted: Rene' Kozar, Special Education Teacher, Ardmore High School Kevin Roberts, Paraprofessional, Ardmore High School Cherilyn Watson, Paraprofessional, Will Rogers Elementary Item 19 Motion to adjourn. POSTING DATE: July 20, 2015 POSTING TIME: 9:30 a.m. POSTING LOCATIONS: Education Services Center, 800 M Street NE, Ardmore, OK [East entrance door] Ardmore High School, 701 Veterans Blvd, Ardmore, OK [South entrance door to academic building] Notice for this meeting was included in the annual notice provided to the Carter County Clerk Marcy King, Minutes Clerk 5 P a g e