Minutes Regular Meeting of July 21, 2015

Transcription

1 Minutes Regular Meeting of July 21, 2015 Ardmore City Schools Board of Education Official Proceedings The Ardmore City Schools Board of Education for Independent School District No. 19, Carter County, Oklahoma met in regular session on July 21, 2015 at 5:30 p.m. The meeting was held in Room 106 at Ardmore High School, which is located at 701 Veterans Blvd, Ardmore, Oklahoma. Board members present were: Lori Capshaw, James Foreman, Jr. and Lucinda Hull. Scott Carpenter and Linda Schroder were unable to attend. Sonny Bates, Superintendent Missy Storm, Assistant Superintendent Marcy King, Minutes Clerk Kelly Shannon, Director of Finance Chris Kennedy, Director of Operations Others Present Jeff Embry, Trigon Inc. John Randolph, School Resource Officer Paul White, Ardmore Police Department Sign In Sheet for Guests Item 1 The meeting was called to order by the Board Vice President, Lori Capshaw. Mrs. Capshaw noted that a quorum was present with three board members and that the meeting had been posted in compliance with the Open Meeting Act. Item 2 Assistant Superintendent, Missy Storm led the Pledge of Allegiance. Item 3 Reports School Resource Officers, John Randolph & Paul White reported on the School Resource Officer Program, funded through the Southern Oklahoma Memorial Foundation. Officer Randolph noted that they have been able to implement several safety programs and they were currently working on building security at Ardmore High School and Will Rogers Elementary. He also noted that they were building a good rapport with students. Captain Paul White talked about the GREAT Program that he and Reuben Garcia were implementing with students. Captain White also discussed the rapport that they are building with students. Both Mr. Bates and Board Vice President Lori Capshaw voiced their appreciation to the Southern Oklahoma Memorial Foundation for their support of the program. Operations: Director of Operations, Chris Kennedy reported on operations items from around the district to include a water leak at AHS. Mr. Kennedy voiced his appreciation to the City of Ardmore for their help in providing parts for the repair. Light bulb replacements continue at the high school. The spray program to control the Dallas grass continues. A new wall is being installed in the AHS Attendance Clerk s office. Screens on the windows at Will Rogers were replaced. Mr. Kennedy voiced his appreciation of Arbuckle Supply for helping with this project. New storm drains are going in at Charles Evans. District maintenance staff will be doing the work saving the district thousands of dollars. The new 24/7 wireless video system is now being used in school buses. This will give the Transportation Department immediate access to bus incidences for the continued safety of students. Construction: Jeff Embry reported on construction items from around the district. Mr. Embry stated that they still felt that the Charles Evans Gymatorium Project would be concluded and the facility ready for use when the students return. Projected completion of Lincoln is December. Superintendent s Report included furniture at Lincoln Elementary. Mr. Kennedy has prepared information to assist the Lincoln Principal and key staff members as they begin the process of furnishing the new school.

2 Consent Agenda Item 4 Board President stated that the Consent Agenda items were of a routine nature and would be approved by one vote unless a board member desired to have a separate vote on any or all of these items. The consent agenda items consisted of: A. Minutes - regular meeting held on June 23, 2015 B. Monthly Financial Reports: Activity Fund Report - July 2015 Treasurer's Report - July 2015 C. Encumbrance Orders and Change Orders as listed for Account Name & Number General Fund # Purchase Order Numbers General Fund #11 [Payroll] Building Fund # Detail Encumbrance Listing for all new purchase orders (excluding payroll purchase orders) created 6/19/15 through 7/16/15 in General Fund #11. Summary of change order listings as of 7/16/15 for changes that are 1% or greater of the original purchase order in General Fund #11, Co-Op Fund #12, Building Fund #21, Child Nutrition Fund #22, Municipal/County Tax Levy #25, 2013 Bond Fund Jefferson/CE/AMS Roof #35 and 2014 Bond Fund Lincoln/WR #36. D. Encumbrance Orders and Change Orders as listed for Account Name & Number General Fund # Building Fund # Child Nutrition Fund # Bond Fund #35 [JF/CE/AMS] Bond Fund #36 [LN/WR] 1-4 Sinking Fund 1-2 Purchase Order Numbers Payroll PO: General Fund # Payroll PO: Child Nutrition Fund # Detail Encumbrance Listing for all new purchase orders (excluding payroll purchase orders) created July 1, 2015 through July 16, 2015 in General Fund #11, Building Fund #21, Child Nutrition Fund #22, 2013 Bond Fund #35 [Jeff/CE/AMS], 2014 Bond Fund #36 [LN/WR] and Sinking Fund. Summary of Change Order listing as of 7/16/15 for changes that are 1% or greater of the original purchase order in General Fund #11, Building Fund #21 and Child Nutrition Fund #22. E. Contracts Renewals: Cities in Schools - Memorandum of Agreement Learning Sciences International Marzano iobservation Miller Office Equipment - Maintenance Contract School Messenger - Phone Call Out Service Sunshine Industries - Pre-Vocational Training Services Telluride - School Datebooks for Ardmore Middle School P a g e 2 8

3 F. Revision to Board Policies Administrative Procedures Concurrent Enrollment [Board Policy EA-I] Extracurricular Activities - Regulation [Administrative Procedure FG-A.1] School Hours [Board Policy EF-A] Student Automobile Use [Administrative Procedure FC-I.1] G. Non-Food Fundraiser Requests for FY16: Acct # Acct Name Acct # Acct Name Acct # Account Name 801 CE Activity 816 Lincoln PTO 871 AMS/AHS Strings 804 WR Activity 827 AMS Tiger Pom 893 Environmental Camp 811 Jefferson Activity 829 AMS Cheer 894 ACS Fitness Acct 812 Jefferson Library 841 Band Boosters 918 AHS Fastpitch Softball 813 Jefferson PTO 855 AHS Pom 953 AHS Tiger Run 814 Lincoln Activity 859 AHS FCCLA TBD AMS Athletic Activity 815 Lincoln Library H. Food Fundraiser Request Items for FY16 Acct # Account Name Acct # Account Name 801 Charles Evans Activity 804 Will Rogers Activity 811 Jefferson Activity 813 Jefferson PTO 826 AMS Vocal Music 827 AMS Cheer 829 AMS Cheer 841 AHS Band Boosters 878 AHS Cheer 918 AHS Fastpitch Softball I. Annual Activity Fund Account Verification for FY16 Acct # Acct Name Acct # Acct Name Acct # Acct Name 801 CE Elementary Activity 804 WR Activity 806 Will Rogers Welfare 808 Lincoln Sunshine 811 Jefferson Activity 812 Jefferson Library 813 Jefferson PTO 814 Lincoln Activity 815 Lincoln Library 816 Lincoln PTO 817 Will Rogers PTO 819 Jefferson Christmas Acct 826 AMS Vocal 828 AMS Misc 833 AMS FCCLA 834 AMS NJHS 835 AMS 4-H 836 AMS AVID 841 Ardmore Band Boosters 844 Testing 863 AHS Library 864 AHS Misc 893 6th Grade Env Camp 895 ACS Elem Music 896 HUGS 901 United Way Donations 911 Charles Evans Welfare Acct 923 AMS Drama 931 AMS Art 938 AHS Benevolence 953 AMS Sports J. Request for New Activity Fund and/or Student Club/Organization AMS Athletic Activity Account AHS Tiger Run Account K. Request to transfer from activity accounts. Transfer From Transfer To Reason Amount AHS Crimestoppers #853 AHS Benevolence #938 Account Inactive $1, AHS Incentive #977 AHS Activity #864 Accts Being Used for Same Purpose $1, P a g e 3 8

4 L. Request from Will Rogers Elementary to conduct a raffle and for approval of raffle items. M. Student Handbooks for Ardmore High School Ardmore Middle School Order # Motion Passed The Consent Agenda passed as presented with a motion by Mrs. Lucinda Hull and a second by Mr. James Foreman. Regular Agenda Item 5 The Athletic Department has asked that 35 middle school football helmets, the AHS track high jump pit and the AHS track pole vault pit be declared as surplus property and sold or disposed of as authorized by the superintendent. These items are no longer usable. Order # Motion Passed The Board declared 35 middle school football helmets, the AHS track high jump pit and the AHS track pole vault pit as surplus property to be sold or disposed of as authorized by the superintendent. The item passed with a motion by Mrs. Lucinda Hull and a second by Mr. James Foreman. Item 6 Director of Operations, Chris Kennedy provided an update on the Franklin Elementary building. The building is no longer usable and Mr. Kennedy s recommendation would be to solicit bids for the possible demolition to include the asbestos abatement. He has also visited with some of the neighbors around Franklin who have all said they would love to see some grass on the lot where children can play. A common problem currently for the neighbors is the continued vandalism of the Franklin building with the breaking of windows and graffiti. Signage has been placed at Franklin twice as required by the City and has been stolen each time. Mr. Kennedy noted that if the Board determines that the building should be demolished, he would also suggest saving some of the historic parts of the building. There was also a question as to whether the bricks from Lincoln and Franklin [if demolished] would be available to be purchased. Some in the community have expressed an interest in this with board members. Mr. Bates said it was something to be looked into. Order # Motion Passed The Board voted to authorize the superintendent to solicit bids to determine a more accurate cost of possible demolition and asbestos abatement of Franklin Elementary. The item passed with a motion by Mr. James Foreman and a second by Mrs. Lucinda Hull. P a g e 4 8

5 Item 7 Kelly Shannon, Director of Finance, discussed the monthly budget information. Item 8 There were no items of new business not known at the time the agenda was posted. Item 9 The next regular meeting of the Ardmore Board of Education is set for August 18, Item 10 Board Vice President proposed Executive Session to "discuss" items listed followed by a vote to convene into Executive Session: A. Negotiations with the Ardmore Education Association & the Ardmore Support Personnel Organization, as authorized by 25 O.S. Section 307 (B)(2). B. Recommendation for Certified Employment for the school year, as authorized by 25 O.S. Section 307 (B)(1). First Grade Teacher, Jefferson Elementary Physical Education Teacher, Ardmore Middle School Athletic Staff Trainer, Ardmore High School Language Arts Teacher, Ardmore High School C. Recommendations for Non-Certified Support Employment, as authorized by 25 O.S. Section 307 (B)(1). Teacher Assistant, Charles Evans Elementary Custodian, Charles Evans Elementary D. Recommendations for additions to Substitute Personnel Rosters, as authorized by 25 O.S. Section 307 (B)(1). E. Retirement request from Gail Ralls, Assistant Treasurer/Activity/Insurance Coordinator at the Education Services Center, a non-certified support position, as authorized by 25 O.S. Section 307 (B)(1). Order # Motion Passed The Board voted to convene into executive session at 6:31 p.m. The item passed with a motion by Mrs. Lucinda Hull and a second by Mr. James Foreman. Item 11 The Board Vice President declared Executive Session complete and asked for a motion and vote to acknowledge the Board's return to open session and the meeting being reopened to the public. Order # Motion Passed Board Vice President declared executive session complete at 7:01 p.m. The item passed with a motion by Mr. James Foreman and a second by Mrs. Lucinda Hull. P a g e 5 8

6 Item 12 The Board Vice President provided the Executive Session Minutes Compliance Announcement: Those present in Executive Session were the three board members, the superintendent and the assistant superintendent. The items that were discussed were those listed on the posted agenda. No other business was discussed and no action was taken while in Executive Session. Item 13 The Board approved the employment of the following certified positions for the school year: Audra Cavanaugh, First Grade Teacher, Jefferson Elementary JaMia Cody, Physical Education Teacher, Ardmore Middle School Jim Holloway, Athletic Staff Trainer, Ardmore High School Michael Payne, Language Arts Teacher, Ardmore High School Order # Motion Passed The Board approved the employment of certified positions. The item passed with a motion by Mrs. Lucinda Hull and a second by Mr. James Foreman. Item 14 The Board approved the employment of the following non-certified support positions for the school year: Angela Hall, Teacher Assistant, Charles Evans Elementary Sonya Gordon, Custodian, Charles Evans Elementary Order # Motion Passed The Board approved the employment of non-certified support positions. The item passed with a motion by Mr. James Foreman and a second by Mrs. Lucinda Hull. Item 15 The Board approved the addition of Keith Whalen to the Substitute Teacher Personnel Roster for the school year. Order # Motion Passed The Board approved addition of Keith Whalen to the Substitute Teacher Personnel Roster for The item passed with a motion by Mr. James Foreman and a second by Mrs. Lucinda Hull. Item 16 The Board approved the retirement request of Gail Ralls, Assistant Treasurer/Activity/Insurance Coordinator at the Education Services Center, a non-certified support position. P a g e 6 8

7 Order # Motion Passed The Board approved the retirement request of Gail Ralls, Assistant Treasurer/Activity/Insurance Coordinator at the Education Services Center, a non-certified support position. The item passed with a motion by Mrs. Lucinda Hull and a second by Mr. James Foreman. Item 17 The Board approved the employment of the following substitute personnel and tutors who were approved for the school year for the school year: Substitute Teachers: Demetra Alexander, Jose' Alvarez, Steve Blankenship, Nychole Brown, Kurt Creswell, Charity Crosby, Elsa Davis, Anna Gonzales, Megyn Guillmette, Harold Johnson, Phillip Kenaga, Jane Lake, Deborah Langley, Regina Murray, Barbara Newell, Elaine Oncina, Ernest Parks, Ana Pineda, Cheryl Patman, Mazella Pickens, Peggy Riley, Karmika Roberts, Marcus Roberts, Milton Sanders, Berry Sessions, James Welch, Jocelyn White, Nathan Wickware, Anna Wilson Substitute Cafeteria: Arvella Anderson, Kay Reed, Sandra Whitaker Substitute Bus Drivers Donnell Cox, Pam Cox, Dawn Stubblefield ELL Tutors: Jessica Rivera, Yajaira Rivera Indian Education Tutors: Kim Colbert, Cheri Conway, Donna Jones, Bridget Moore, Karen Smart, Margaret Wise Tutor: Charity Crosby Order # Motion Passed The Board approved the employment of substitute personnel and tutors who were approved for the school year for the school year. The item passed with a motion by Mr. James Foreman and a second by Mrs. Lucinda Hull. Item 18 The following resignations received and approved by the superintendent were noted: Rene' Kozar, Special Education Teacher, Ardmore High School Kevin Roberts, Paraprofessional, Ardmore High School Cherilyn Watson, Paraprofessional, Will Rogers Elementary Item 19 Adjournment P a g e 7 8

8 Order # Motion Passed The Board voted to adjourn the meeting at 7:05 p.m. The item passed with a motion by Mrs. Lucinda Hull and a second by Mr. James Foreman. Lori Capshaw Board Vice President Marcy King Board Minutes Clerk P a g e 8 8