4 10:05 Ms. Vivian Branch & Mrs. Vickie Evans, Board of Elections Introduction of New Employee

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1 1 The Northampton County Board of Commissioners will meet in Regular Session on Monday, March 5, 2018 at 10:00 a.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 9:50 Agenda Work Session 1 10:00 Approval of Regular Meeting Minutes for February 19, Approval of Closed Session Minutes for February 19, Approval of Agenda for March 5, :05 Ms. Vivian Branch & Mrs. Vickie Evans, Board of Elections Introduction of New Employee 5 10:10 Mr. Chuck Joyner, EMS Director MOU with Roanoke Rapids Graded School :20 Ms. Leslie Edwards, Finance Officer 1) Budget Amendments ) County Copier Leases :30 Mr. Alan Thompson, Thompson, Price, Scott, Adams, & Co. FY Audit 8 10:50 Ms. Kimberly Turner, County Manager 1) Appointment to CPTA Board of Directors ) Management Matters 9 10:55 Citizens/Board Comments 10 11:25 Closed Session G.S (a)(4)-edc Report 11:45 Adjourn

2 2 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 1 Agenda Time: 10:00 Presenter and/or Subject Matter: Approval of Regular Meeting Minutes for February 19, 2018 Komita Hendricks Clerk to the Board

3 3 1 Approval of Regular Meeting Minutes for February 19, 2018 NORTHAMPTON COUNTY REGULAR SESSION February 19, 2018 Be It Remembered that the Board of Commissioners of Northampton County met on February 19, 2018, with the following present: Robert Carter, Fannie Greene, Chester Deloatch, Charles Tyner, and Geneva Faulkner. Others Present: Kimberly Turner, Scott McKellar, Nathan Pearce, Leslie Edwards, and Komita Hendricks A motion was made by Chester Deloatch and seconded by Geneva Faulkner to enter into Closed Session for G.S (a)(6) and G.S (a)(3). Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Fannie Greene to adjourn the closed session. Question Called: All present voting yes. Motion carried. Chairman Carter called the meeting to order. Agenda Work Session: A work session was held to discuss today s agenda items. Chairman Carter called upon County Manager Kimberly Turner for input. Ms. Turner had no changes. Chairman Carter called upon Commissioners for input. Commissioner had no changes. Regular Session: Chairman Carter called the meeting to order, welcomed everyone, and announced when citizens could make comments. Chairman Carter called for a moment of silence and invited everyone to participate in the Pledge of Allegiance. Approval of Emergency Meeting Minutes for January 31, 2018: A motion was made by Chester Deloatch and seconded by Fannie Greene to approve the Emergency Meeting Minutes for January 31, Question Called: All present voting yes. Motion carried. Approval of Regular Session Minutes for February 5, 2018:

4 4 A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the Regular Session Minutes for February 5, Question Called: All present voting yes. Motion carried. Approval of Closed Session Minutes for February 5, 2018: A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve the Closed Session Minutes for February 5, Question Called: All present voting yes. Motion carried. Approval of Agenda for February 19, 2018: A motion was made by Chester Deloatch and seconded by Fannie Greene to approve the agenda for February 19, Question Called: All present voting yes. Motion carried. NCDOT: Mr. Jerry Jennings, NCDOT Division One Engineer, appeared before the Board to provide an update of current staff, current projects, upcoming projects, and maintenance operations. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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16 16 Motor Vehicle Refunds: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $1, on twenty-one (21) appeals. A motion was made by Geneva Faulkner and seconded by Fannie Greene to approve the release or refund of motor vehicles in the amount of $1, on twenty-one (21) appeals. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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19 19 Quarterly Mental Health Report (Trillium Resources): Ms. Leslie Edwards, Finance Officer, appeared before the Board to present the quarterly monitoring for Trillium Health Resources as required by G.S. 122C-117 3(c). Budget Amendments: Ms. Leslie Edwards, Finance Officer, appeared before the Board to obtain approval of Budget Amendments #6-8 for Fiscal Year A motion was made by Chester Deloatch and seconded by Geneva Faulkner to approve Budget Amendments #6-8. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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26 26 Mid-Year Review: Ms. Kimberly Turner, County Manager, appeared before the Board to provide the FY Mid-Year Financial Review. Ms. Leslie Edwards, Finance Director, also appeared before Board to provide a financial report for Northampton County s Operating Budget for the period ending December 31, Budget Formulation and Planning Guidance FY 18-19: Ms. Kimberly Turner, County Manager, appeared before the Board to obtain approval of Budget Formulation and Planning Guidance for FY The Board s recommendation was to remove Northampton County Schools from the guidance. A motion was made by Fannie Greene and seconded by Geneva Faulkner to approve only the General County Government of the Budget Formulation and Planning Guidance for FY Question Called: All present voting yes. Motion carried. Management Matters: Ms. Kimberly Turner, County Manager, also appeared before the Board to obtain approval to hire a Public Health Nurse II for the Health Department at a Grade 72, Step 7 with a salary of $51, A motion was made by Charles Tyner and seconded by Fannie Greene to approve the hiring of a Public Health Nurse II at a Grade 72, Step 7. Question Called: All present voting yes. Motion carried. County Manager Turner asked the Board for a date and time for a work session with EDC, Tourism, and Recreation to present information in regards to some of their goals they set at their planning meeting. The Board provided Ms. Turner the date of April 2, County Manager Turner provided the Board with an update on meeting with Halifax Community College, staff trainings, grant writer, merit policy, life span of county buildings and water surveys. Commissioner Tyner suggest for the next water phase project that the county does a survey of ten roads with the least amount of miles and most citizens to make sure they are included in the next phase. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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34 34 Citizens/Board Comments: Chairman Carter called for Citizens Comments. None were heard. Chairman Carter called for Board Comments. Commissioner Tyner thanked everyone for attending. He also made comments in reference to an audit of all county departments. Commissioner Greene reported that Moore Rook Road didn t receive water surveys. Commissioner Deloatch had no comments. Commissioner Faulkner thanked everyone for attending. She made comments in reference to the current threats to schools, and safety of all our citizens and employees. A motion was made by Charles Tyner and seconded by Fannie Greene to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board r.m

35 35 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 2 Agenda Time: 10:00 Presenter and/or Subject Matter: Approval of Closed Minutes for February 19, 2018 (omitted) Komita Hendricks Clerk to the Board

36 36 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 3 Agenda Time: 10:00 Presenter and/or Subject Matter: Approval of Agenda for March 5, 2018 Komita Hendricks Clerk to the Board

37 37 3 Approval of Agenda for March 5, 2018 The Northampton County Board of Commissioners will meet in Regular Session on Monday, March 5, 2018 at 10:00 a.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 9:50 Agenda Work Session 1 10:00 Approval of Regular Meeting Minutes for February 19, Approval of Closed Session Minutes for February 19, Approval of Agenda for March 5, :05 Ms. Vivian Branch & Mrs. Vickie Evans, Board of Elections Introduction of New Employee 5 10:10 Mr. Chuck Joyner, EMS Director MOU with Roanoke Rapids Graded School 6 10:20 Ms. Leslie Edwards, Finance Officer 1) Budget Amendments 2) County Copier Leases 7 10:30 Mr. Alan Thompson, Thompson, Price, Scott, Adams & Co. FY Audit 8 10:50 Ms. Kimberly Turner, County Manager 1) Appointment to CPTA Board of Directors 2) Managements Matters 9 10:55 Citizens/Board Comments 10 11:25 Closed Session G.S (a)(4)-edc Report 11:45 Adjourn

38 38 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 4 Agenda Time: 10:05 Presenter and/or Subject Matter: Ms. Vivian Branch & Mrs. Vickie Evans, Board of Elections Introduction of New Employee Komita Hendricks Clerk to the Board

39 39 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 5 Agenda Time: 10:10 Presenter and/or Subject Matter: Mr. Chuck Joyner, EMS Director MOU with Roanoke Rapids Graded School Komita Hendricks Clerk to the Board

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48 48 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 6 Agenda Time: 10:20 Presenter and/or Subject Matter: Ms. Leslie Edwards, Finance Officer 1) Budget Amendments 2) County Copier Lease Komita Hendricks Clerk to the Board

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68 68 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 7 Agenda Time: 10:30 Presenter and/or Subject Matter: Mr. Alan Thompson, Thompson, Price, Scott, Adams, & Co. FY Audit Komita Hendricks Clerk to the Board

69 69 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 8 Agenda Time: 10:50 Presenter and/or Subject Matter: Ms. Kimberly Turner, County Manager 1) Appointment to CPTA Board of Directors 2) Management Matters Komita Hendricks Clerk to the Board

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73 73 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 9 Agenda Time: 10:55 Presenter and/or Subject Matter: Citizens/Board Comments Komita Hendricks Clerk to the Board

74 74 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 10 Agenda Time: 11:25 Presenter and/or Subject Matter: Closed Session G.S (a)(4)-edc Report Komita Hendricks Clerk to the Board