TAB TIME DESCRIPTION. G.S (a) (3)-Attorney Client Privileges :30 Closed Session. G.S (a) (4)-EDC Report...

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1 1 The Northampton County Board of Commissioners will meet in Regular Session on Monday July 2, 2018 at 10:00 a.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 9:50 Agenda Work Session 1 10:00 Approval of Budget Public Hearing Minutes for June 14, Approval of Budget Session Minutes for June 18, Approval of Regular Meeting Minutes for June 18, Approval of Closed Session Minutes for June 18, Approval of Agenda for July 2, :10 Mrs. Diane Hale, Veterans/Safety Officer Hazard Communication Policy :20 Mrs. Cathy Allen, Tax Administrator 1) Ad Valorem Tax Appeals ) Appeal of Deferred Taxes on Parcel ) Late Present Use Application for and ) Removal of Present Use Valuations on Parcels and :30 Ms. Leslie Edwards, Finance Officer 1) Bank Financing for Purchase of Vehicles ) Budget Amendments :40 Mr. Nathan Pearce, Assisstant County Manager Resolution in Support of Historical Marker for James H. Jones :45 Citizens/Board Comments :15 Closed Session 12 11:30 Closed Session 11:45 Adjourn G.S (a) (3)-Attorney Client Privileges G.S (a) (4)-EDC Report

2 2 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 1 Agenda Time: 10:00 am Presenter and/or Subject Matter: Approval of Budget Public Hearing Minutes for June 14, 2018 Komita Hendricks Clerk to Board

3 3 Approval of Budget Public Hearing Minutes for June 14, 2018 Special Called Meeting Northampton County June 14, 2018 Present: Robert Carter, Fannie Greene, Chester Deloatch, Geneva Faulkner, and Charles Tyner Others Present: Nathan Pearce, Leslie Edwards, and Komita Hendricks Absent: Kimberly Turner Chairman Carter called the meeting to order, welcomed everyone, and announced when citizens could make comments. A motion was made by Chester Deloatch and seconded by Charles Tyner to approve the agenda for June 14, Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Fannie Greene to recess Regular Meeting and enter into a Public Hearing. Question Called: All present voting yes. Motion carried. Chairman Carter called the Public Hearing in session. Mr. Nathan Pearce, Assistant County Manager, appeared before the Board to hold a Budget Public Hearing to present the Proposed General Fund Operating Budget for the fiscal year beginning July 1, 2018 for the Board s consideration and approval. Mr. Pearce started with the FY Budget Message, and gave a presentation on Projected Revenues, Projected Expenditures, and Property Tax Expenditures. Chairman Carter called for Board questions. None were heard. Chairman Carter called for questions from the public. Chairman Clinton Williams, Board of Education, appeared before the Board and made remarks about how the proposed budget would affect Northampton County Schools. He asked the Board to reconsider the appropriation due to the needs of the school system. Mr. Albert Bennett, Northampton County School, appeared before the Board and made comments about the cuts to the capital outlay budget. He also asked the Board to reconsider the appropriation to school. Ms. Cathy Gillus, Finance Officer Northampton County Schools, appeared before the Board and made comments about how the local and state cuts affect the school system. She also asked the

4 4 Board to reconsider their appropriation. Mr. Doug Miller, Assistant Superintendent, appeared before the Board to also express how the effect on the proposed budget will affect the school system with teachers. He asked the Board to reconsider the appropriation to the school. Dr. Monica Smith-Woofer, Superintendent, appeared before the Board to ask the Board to reconsider their appropriation and stated some of the affects as well. Chairman Carter declared the Public Hearing closed. A motion was made by Chester Deloatch and seconded by Fannie Greene to close the public hearing. Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Geneva Faulkner to reconvene the regular session. Question Called: All present voting yes. Motion carried. A motion was made by Charles Tyner and seconded by Chester Deloatch to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board s.m PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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13 13 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 2 Agenda Time: 10:00 am Presenter and/or Subject Matter: Approval of Budget Session Minutes for June 18, 2018 Komita Hendricks Clerk to Board

14 14 Approval of Budget Session Minutes for June 18, 2018 Budget Meeting Northampton County June 18, 2018 Present: Robert Carter, Fannie Greene, Chester Deloatch, Geneva Faulkner, and Charles Tyner Others Present: Nathan Pearce, Leslie Edwards, and Komita Hendricks Absent: Kimberly Turner Chairman Carter called the meeting to order. A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve today s agenda. Question Called: All present voting yes. Motion carried. Chairman Carter turned the Budget Work Session over to the Assistant County Manager, Nathan Pearce. Mr. Pearce, Assistant County Manager, stated the reason for the meeting is to reconsider the Northampton County Schools Budget request. He explained the information that was requested by the Board from the school system. He provided the Board a copy of the schools current unassigned fund balance, estimate school enrollment for FY , county appropriations for last 5 years, and mediation fee for FY Ms. Leslie Edwards, Finance Officer, provided the Board with information in regards to the capital outlay request for FY The Board was content with the information. Komita Hendricks, Clerk to the Board PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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26 26 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 3 Agenda Time: 10:00 am Presenter and/or Subject Matter: Approval of Regular Meeting Minutes for June 18, 2018 Komita Hendricks Clerk to Board

27 27 Approval of Regular Meeting Minutes for June 18, 2018 NORTHAMPTON COUNTY REGULAR SESSION June 18, 2018 Be It Remembered that the Board of Commissioners of Northampton County met on June 18, 2018 with the following present: Robert Carter, Fannie Greene, Chester Deloatch, Charles Tyner and Geneva Faulkner. Others Present: Leslie Edwards, Scott McKellar, Nathan Pearce, and Komita Hendricks. Absent: Kimberly Turner A motion was made by Chester Deloatch and seconded by Geneva Faulkner to enter into Closed Session for G.S (a)(3). Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Fannie Greene to adjourn the closed session. Question Called: All present voting yes. Motion carried. Chairman Carter called the meeting to order. Agenda Work Session: A work session was held to discuss today s agenda items. Chairman Carter called upon Assistant County Manager Nathan Pearce for input. Mr. Pearce had no changes. Chairman Carter called upon Commissioners for input. Commissioners had no changes. Regular Session: Chairman Carter called the meeting to order, welcomed everyone, and announced when citizens could make comments. Chairman Carter called for a moment of silence and invited everyone to participate in the Pledge of Allegiance. Approval of Regular Session Minutes for June 4, 2018: A motion was made by Chester Deloatch and seconded by Fannie Greene to approve the Regular Session Minutes for June 4, Question Called: All present voting yes. Motion carried. Approval of Closed Session Minutes for June 4, 2018: A motion was made by Geneva Faulkner and seconded by Chester Deloatch to approve the Closed Session Minutes for June 4, Question Called: All present voting yes. Motion carried. Approval of Agenda for June 18, 2018:

28 28 A motion was made by Fannie Greene and seconded by Geneva Faulkner to approve the agenda for June 18, Question Called: All present voting yes. Motion carried. Resolution for Butcher s Lane: Mr. Nathan Pearce, Assistant County Manager, appeared before the Board to obtain approval of a resolution for Butcher s Lane to be added to the state maintained secondary road system. A motion was made by Charles Tyner and seconded by Fannie Greene to approve the resolution for Butcher s Lane. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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35 35 MOU between NC DHHS and DSS: Mr. Nathan Pearce, Assistant County Manager, appeared before the Board to obtain approval of a Memorandum of Understanding between NC Department of Health & Human Services and Northampton County. A motion was made by Geneva Faulkner and seconded by Fannie Greene to approve the Memorandum of Understanding between NC Department of Health & Human Services and Northampton County. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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59 59 Water Survey for Jasper Jones Road: Mr. Nathan Pearce, Assistant County Manager, appeared before the Board to obtain approval to proceed with the waterline surveying of Jasper Jones Road by providing the estimates from Odom Land Surveying or Michael Cullom Land Surveyor. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve Michael Cullom to complete the waterline surveying for Jasper Jones Road. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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63 63 NACo Voting Delegate: Mr. Nathan Pearce, Assistant County Manager, appeared before the Board to ask for a voting delegate for the NACo 83 rd Annual Conference taking place in Nashville-Davidson County on July A motion was made by Charles Tyner and seconded by Chester Deloatch to appoint Fannie Greene as the voting delegate at the NACo 83 rd Annual Conference. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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68 68 Adoption of FY General Fund Operating Budget: Mr. Nathan Pearce, Assistant County Manager, appeared before the Board to obtain approval and formal adoption by the Board of Commissioners of Northampton County s Fiscal Year General Fund Operating Budget. A motion was made by Chester Deloatch and seconded by Geneva Faulkner to approve and adopt the FY General Fund Operating Budget as presented in the amount of $32,973,679. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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86 86 County Rating from S & P Global: Ms. Leslie Edwards, Finance Officer, appeared before the Board to provide information about the Northampton County Rating from S & P Global. Ms. Edwards stated that the county currently has an A+ rating. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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90 90 Motor Vehicle Refunds: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval to release or refund Ad Valorem taxes assessed in the amount of $1, on twenty-nine (29) appeals. A motion was made by Fannie Greene and seconded by Chester Deloatch to approve the release or refund of Ad Valorem taxes assessed in the amount of $1, on twenty-nine (29) appeals. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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93 93 Present Use Application Approval-Group: Mrs. Cathy Allen, Tax Administrator, appeared before the Board to obtain approval of a group of late Present Use Applications submitted due to a transfer of property, when the application meets all requirements of G.S A motion was made by Geneva Faulkner and seconded by Charles Tyner to approve the late Present Use Application received on the list of parcels and property owners for Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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104 104 Public Hearing-Special Use Permit-Grounds and Facilities for Open Air Games and Sporting Events: Chairman Carter recessed the regular session to go into a Public Hearing. Chairman Carter asked Mr. William Flynn, Planning and Zoning Director, if all requirements for a public hearing have been met. Mr. Flynn replied, Yes Sir. Chairman Carter asked Mr. William Flynn, Planning and Zoning Director, to present his evidence for Special Used Permit. Mr. William Flynn, Planning and Zoning Director, stated that the purpose of this public hearing is to receive and consider public input regarding a Special Use Request that, if granted, will allow the applicant to re-open the carting track in Margarettsville, NC. Chairman Carter asked the applicant if they had any question for Mr. William Flynn, Planning and Zoning Director. None was heard. Chairman Carter asked the County Attorney, Mr. Scott McKellar, if he had any questions for Mr. William Flynn, Planning and Zoning Director. Attorney McKellar asked Mr. Flynn if he could address the seven conditions that this Board has to consider individually from a county staff position. Mr. Flynn addressed each of the conditions individually as instructed by Attorney McKellar. Chairman Carter asked the Commissioners if they had any questions for Mr. William Flynn, Planning and Zoning Director. None was heard. Chairman Carter asked the applicant to come forward. Mr. Paul Fisher, Owner, appeared before the Board and just asked the Board to reconsider the special use permit because before closing this was a successful operating business. Chairman Carter asked the Commissioners if they had any questions for Mr. Fisher. None was heard.

105 105 Chairman Carter called for Public Comments. None was heard. Chairman Carter closed the Public Hearing to enter into regular session. A motion was made by Charles Tyner and seconded by Chester Deloatch to approve the special use permit after considering the seven (7) factors that was presented. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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110 110 Public Hearing- Home and Community Care Block Grant: Chairman Carter recessed Regular Session to enter into a Public Hearing. Mrs. Joslyn Reagor, Office on Aging Director, appeared before the Board to obtain approval of the Home and Community Care Block Grant allocations and services for FY Chairman Carter called for Board comments. None were heard. Chairman Carter called for public comments. None were heard. Chairman Carter closed the Public Hearing to enter back into the Regular Session. A motion was made by Fannie Greene and seconded by Chester Deloatch that the Board of Commissioners approve the Home and Community Care Block Grant allocations and the local match for county agencies as identified in attachment number 1. Question Called: All present voting yes. Motion carried. PLEASE SEE SCANNED DOCUMENTS WHICH ARE HEREBY MADE A PART OF THESE MINUTES:

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114 114 Citizens/Board Comments: Chairman Carter called for Citizens Comments. Mr. Jerry McDaniel, citizen, made a comment in reference to coal ash and he also presented a jar of coal ash. Chairman Carter called for Board Comments. Commissioner Tyner thanked everyone for attending the meeting. He made comments in reference to making the county better, budget, fund balance appropriation, and economic development. Vice-Chairperson Greene invited everyone to the Annual July 4 Celebration/County Day. Commissioner Deloatch thanked everyone for attending. Commissioner Faulkner made comments in reference to moving the county forward with a change, investment, economic development, budget, and revenue. She also stated that if anyone has ideas about economic development for Northampton County to please share with the Commissioners. She also thanked everyone for attending tonight. Chairman Carter thanked everyone for coming. He also thanked the Board and citizens for their comments. A motion was made by Charles Tyner and seconded by Fannie Greene to recess regular session and enter into closed session for the purpose of G.S (a)(6). Question Called: All present voting yes. Motion carried. A motion was made by Charles Tyner and seconded by Chester Deloatch to reconvene regular session. Question Called: All present voting yes. Motion carried. A motion was made by Chester Deloatch and seconded by Fannie Green to adjourn. Question Called: All present voting yes. Motion carried. Komita Hendricks, Clerk to the Board r.m

115 115 Approval of Closed Session Minutes for June 18, 2018 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 4 Agenda Time: 10:00 am Presenter and/or Subject Matter: Approval of Closed Session Minutes for June 18, 2018 (omitted) Komita Hendricks Clerk to Board

116 116 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 5 Agenda Time: 10:00 am Presenter and/or Subject Matter: Approval of Agenda for July 2, 2018 Komita Hendricks Clerk to Board

117 117 Approval of Agenda for July 2, 2018 The Northampton County Board of Commissioners will meet in Regular Session on Monday, July 2, 2018 at 10:00 a.m. in the Commissioners Meeting Room located at 100 West Jefferson Street, Jackson, North Carolina. The purpose of the meeting is to conduct public business as indicated on the following agenda. TAB TIME DESCRIPTION 9:50 Agenda Work Session 1 10:00 Approval of Budget Public Hearing Minutes for June 14, Approval of Budget Session Minutes for June 18, Approval of Regular Meeting Minutes for June 18, Approval of Closed Session Minutes for June 18, Approval of Agenda for July 2, :10 Mrs. Diane Hale, Veterans/Safety Officer Hazard Communication Policy 7 10:20 Mrs. Cathy Allen, Tax Administrator 1) Ad Valorem Tax Appeals 2) Appeal of Deferred Taxes on Parcel ) Late Present Use Application for and ) Removal of Present Use Valuations on Parcels and :30 Ms. Leslie Edwards, Finance Officer 1) Bank Financing for Purchase of Vehicles 2) Budget Amendments 9 10:40 Mr. Nathan Pearce, Assistant County Manager Resolution in Support of Historical Marker for Mr. James H. Jones 10 10:45 Citizens/Board Comments 11 11:15 Closed Session G.S (a) (3) Attorney Client Privileges 12 11:30 Closed Session G.S (a) (4) EDC Report 11:45 Adjourn

118 118 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 6 Agenda Time: 10:10 am Presenter and/or Subject Matter: Mrs. Diane Hale, Veterans/Safety Officer Hazard Communication Policy Komita Hendricks Clerk to Board

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131 131 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 7 Agenda Time: 10:20 am Presenter and/or Subject Matter: Mrs. Cathy Allen, Tax Administrator 1) Ad Valorem Tax Appeals 2) Appeal of Deferred Taxes on Parcel ) Late Present Use Application for and ) Removal of Present Use Valuations on Parcels and Komita Hendricks Clerk to Board

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151 151 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 8 Agenda Time: 10:30 am Presenter and/or Subject Matter: Ms. Leslie Edwards, Finance Officer 1) Bank Financing for Purchase of ) Budget Amendments Komita Hendricks Clerk to Board

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162 162 NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 9 Agenda Time: 10:40 am Presenter and/or Subject Matter: Mr. Nathan Pearce, Assistant County Manager Resolution in Support of Historical Marker for Mr. James H. Jones Komita Hendricks Clerk to Board

163 Resolution in Support of Historical Marker for Mr. James H. Jones 163

164 164 Citizens/Board Comments NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 10 Agenda Time: 10:45 am Presenter and/or Subject Matter: Citizens/Board Comments Komita Hendricks Clerk to Board

165 165 G.S (a) (3)-Attorney Client Privileges NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 11 Agenda Time: 11:15 Presenter and/or Subject Matter: Closed Session G.S (a) (3)-Attorney Client Privileges Komita Hendricks Clerk to the Board

166 166 G.S (a) (4)-EDC Report NORTHAMPTON COUNTY BOARD OF COMMISSIONERS Meeting Date: Agenda Tab Number: 12 Agenda Time: 11:30 Presenter and/or Subject Matter: Closed Session G.S (a) (4)-EDC Report Komita Hendricks Clerk to the Board