Indian Wells Valley Water District. Board of Directors Meeting

Transcription

1 Indian Wells Valley Water District Board of Directors Meeting August 14, 2017

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3 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT REGULAR BOARD MEETING AGENDA MONDAY, AUGUST 14, :00 P.M. BOARD OF DIRECTORS HEARING ROOM 500 W. RIDGECREST BLVD., RIDGECREST (In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact Rose Koch at (760) Requests must be made as early as possible and at least one full business day before the start of the meeting. Pursuant to Government Code section , any materials relating to an open session item on this agenda, distributed to the Board of Directors after the distribution of the agenda packet, will be made available for public inspection at the time of distribution at the following location: Indian Wells Valley Water District, 500 W. Ridgecrest Blvd., Ridgecrest, CA). 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. POSTING OF AGENDA DECLARATION 5. CONFLICT OF INTEREST DECLARATION 6. PUBLIC QUESTIONS AND COMMENTS (THIS PORTION OF THE MEETING IS RESERVED FOR PERSONS DESIRING TO ADDRESS THE BOARD ON ANY MATTER NOT ON THE AGENDA AND OVER WHICH THE BOARD HAS JURISDICTION. HOWEVER, NO ACTION MAY BE TAKEN BY THE BOARD OF DIRECTORS ON ANY ITEM NOT APPEARING ON THE AGENDA. NON-AGENDA SPEAKERS ARE ASKED TO LIMIT THEIR PRESENTATION TO FIVE MINUTES. PUBLIC QUESTIONS AND COMMENTS ON ITEMS LISTED ON THE AGENDA WILL BE ACCEPTED AT ANY TIME THE ITEM IS BROUGHT FORTH FOR CONSIDERATION BY THE BOARD. WHEN YOU ARE RECOGNIZED BY THE CHAIRPERSON, PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD).

4 7. PRESENTATION: SPECIAL DISTRICT LEADERSHIP FOUNDATION Description: Steven Nascimento, Public Affairs Field Coordinator for SDLF, will present the following certificates to the Board of Directors: Transparency Certificate of Excellence and District of Distinction. 8. PRESENTATION: BRACKISH GROUNDWATER FEASIBILITY PROGRAM Description: Presentation by Wade Major of Aquilogic on the justification for the Brackish Groundwater Feasibility Study and the schedule for applying for Proposition 1 funding for the study. Board consideration to authorize financial support for the Feasibility Study. 1. Resolution No : To Enter Into an Agreement as the Lead Applicant Agency to Receive a Grant for the Brackish Groundwater Feasibility Program. Description: Board consideration to enter into an agreement as the lead applicant agency to receive a grant for the Brackish Groundwater Feasibility Program. 9. CURRENT BUSINESS/COMMITTEE REPORTS A. Consent Calendar Description: Approval of Board Meeting Minutes and Accounts Payable Disbursements. 1. Approval of Minutes: a. July 10, 2017 Regular Board Meeting b. July 13, 2017 Special Board Meeting Workshop 2. Approval of Accounts Payable Disbursements B. Plant and Equipment Committee 1. Acceptance of Contract Work: Well No. 33 Description: Board consideration to accept contract work on Well No. 33 by Layne Christensen in the amount of $398, Committee recommends the following: Board accept the Contract Work on Well No. 33 performed by Layne Christensen in the amount of $398, C. Administration/Executive Committee 1. Association of California Water Agencies (ACWA) Region 7 Board Election for the Term Description: Board consideration of ACWA Region 7 Chair, Vice Chair, and Board members for the Term. Committee recommends the following: Board consider nomination ACWA s Nominating Committee s Recommended Slate as presented. D. Potential Conflict-of-Interest Waiver for District Legal Counsel to Act as General Counsel for the Indian Wells Valley Groundwater Authority (IWVGA) Description: Discussion of the District waiving any potential conflicts-ofinterest allowing District Legal Counsel to act as General Counsel for the IWVGA. Action: Authorize the Board President to sign a letter waiving any potential conflicts-of-interest allowing District Legal Counsel to act as General Counsel for the IWVGA.

5 E. Indian Wells Valley Groundwater Authority Description: Report and discussion regarding the July 20, 2017 board meeting of the Indian Wells Valley Groundwater Authority and meetings of the Policy Advisory (PAC) and Technical Advisory (TAC) Committees. Including, Board discussion and consideration of issues of importance requiring action by the Indian Wells Valley Groundwater Authority. Next meeting is scheduled for August 17, F. General Manager and Staff Update (The Board will consider and may take action on the following items): 1. Water Production, New Services, and Personnel Safety Record Description: Water produced from all District wells, report of the new services installed in the District, and personnel safety record for the preceding month. 2. Public Outreach Description: Public Outreach Report. 3. July 13, 2017 Special Board Workshop Action Items Update Description: Update on the items below. Cost of Service Study. Regarding the Request for Proposal (RFP), staff to include all options (tiers, one tier, Budget Based, fixed rates, etc.) and a Groundwater Sustainability Agencies funding contingency in the RFP. IWVGA. Staff will write cover letter summarizing the memorandum and requesting the memorandum be placed on the next IWVGA meeting agenda. Jim Worth will investigate the District being a stakeholder on the Owens Valley Groundwater Authority. Carry a Concealed Weapon (CCW) Permit. Staff and legal to investigate the feasibility of a CCW Policy. Staff to contact insurance carrier Special District Risk Management Association (SDRMA) for advisement. The Board would like to know why this policy is necessary, how it will be applied, and what the alternatives could be. Update: Administration/Executive Committee recommends following the District s current policy due to insurance and liability risk reasons. Summer Watering Policy. This item will be placed on a subsequent GSA Committee meeting agenda to discuss rescinding Ordinance No. 100, draft a new ordinance, and bring back to the Board. Staff to work with the EKCRCD for public education. Contact the state to see if the District can use the remaining Cash for Grass grant funds for an alternate conservation plan. Work with the City of Ridgecrest regarding their Ordinance No Concerning Water Efficient Landscape Requirements. Update: Administration/Executive Committee recommends rescinding Ordinance No. 100 and adopting a new ordinance expanding the three-day watering period throughout the year.

6 4. OpTerra Solar Project Description: Update on the OpTerra Solar Project. 5. Water Supply Improvement Project Description: Update on the status of this project. 6. Financial Status Description: Report on the District s current financial status. 7. Automated Meter Infrastructure (AMI) Pilot Project Description: Update on the AMI Pilot Project. 8. Conservation Description: Update on the Conservation Program and discussion on water conservation related items. 9. Arsenic Treatment Facilities Description: Update on the Arsenic Treatment Facilities. 10. Operations Description: Staff report on operations. 10. BOARD COMMENTS/FUTURE AGENDA ITEMS 11. CLOSED SESSION A. Potential Litigation Conference with Legal Counsel One Matter (Pursuant to Government Code Section (d)(2)) B. Real Property Negotiations Property Located in Inyo County, California Approximately 240 Acres Negotiating with: Coso Operating Company District Negotiator: Don Zdeba (Pursuant to Government Code Section ) C. Conference with Labor Negotiators District Representatives: Don Zdeba and Jim Worth Employee Organization: General District Employees (Pursuant to Government Code Section ) 12. ADJOURNMENT

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8 RESOLUTION NO RESOLUTION OF THE INDIAN WELLS VALLEY WATER DISTRICT, KERN AND SAN BERNARDINO COUNTIES, CALIFORNIA, TO ENTER INTO AN AGREEMENT AS THE LEAD APPLICANT AGENCY TO RECEIVE A GRANT FOR THE BRACKISH GROUNDWATER FEASIBILITY PROGRAM. WHEREAS, pursuant and subject to all of the terms and provisions of the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Proposition 1 California Water Code Section et seq.) the California Department of Water Resources is sponsoring Round 4 funding of the Water Desalination Grant Program; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Indian Wells Valley Water District that the General Manager is hereby authorized and directed to enter into an agreement, and on behalf of the Indian Wells Valley Water District, file for an application for funding from the Department of Water Resources for an amount not to exceed $700,000 for the project titled Indian Wells Valley (IWV) Brackish Groundwater Feasibility Study, under the terms and provisions of the Water Desalination Grant Program; and BE IT RESOLVED, that the Indian Wells Valley Water District, Ridgecrest, Kern County, California, hereby agrees and further does authorize the aforementioned representative or his/her designee to certify that the Indian Wells Valley Water District has and will comply with all applicable state and federal statutory and regulatory requirements related to any federal and state funds received; and BE IT RESOLVED, that the General Manager or his/her designee of the Indian Wells Valley Water District is hereby authorized to negotiate and execute a funding agreement and any amendments or change orders thereto, and to certify funding disbursement on behalf of Indian Wells Valley Water District. All the foregoing being on the motion of and seconded by, and authorized by the following vote, namely: AYES: NOES: 1

9 ABSENT: ABSTAIN: I HEREBY CERTIFY that the foregoing resolution is the resolution of Indian Wells Valley Water District as duly passed and adopted by said Board of Directors at a legally convened meeting held on the 14 th day of August, WITNESS my hand and the official seal of said Board of Directors this 14 th day of August, ADOPTED AND APPROVED this 14 th day of August, Peter Brown President, Board of Directors INDIAN WELLS VALLEY WATER DISTRICT ATTEST: Donald M. Zdeba Secretary, Board of Directors INDIAN WELLS VALLEY WATER DISTRICT (SEAL) 2

10 2017 Water Desalination Proposal Solicitation Package Attachment 1 Signature Page Applicant: Indian Wells Valley Water District Project Title: Indian Wells Valley (IWV) Brackish Groundwater Feasibility Study By signing below, the official declares the following: The truthfulness of all representations in the proposal; The individual signing the form has the legal authority to submit the proposal on behalf of the applicant; There is no pending litigation that may impact the financial condition of the applicant or its ability to complete the proposed project; The individual signing the form has read and understands the conflict of interest, confidentiality, and rights in data section of this PSP (Section 7) and waives any and all rights to privacy and confidentiality of the proposal on behalf of the applicant; The applicant will comply with all terms and conditions identified in this Proposal Solicitation Package if selected for funding; and The applicant has legal authority to enter into an agreement with the State using a state provided agreement, not an applicant s generated agreement. Don Zdeba Name General Manager Title September 1, 2017 Signature Date DWR 6/16/17

11 2017 Water Desalination Proposal Solicitation Package Attachment 3 Water Legislation Compliance 3.0 WATER LEGISLATION COMPLIANCE Project Title: Indian Wells Valley (IWV) Brackish Groundwater Feasibility Study Applicant: Indian Wells Valley Water District Answer the questions below by stating yes or no in the right hand column. If yes, describe compliance at the bottom of the form. Where otherwise applicable, provide additional information/justification at the bottom of the form. Item No Description Are you an urban water supplier? If yes, are you in compliance with: Urban Water Management Plan? if you provide over 3,000 acre-feet of water annually, or serve more than 3,000 urban connections for potable water supply. (See AB 2572 Water Meter Requirements in CWC 525 et seq.? (Submit compliance form PDF) SB X7-7 Requirements on and after July 1, 2016, an urban retail water supplier is not eligible for a water grant or loan awarded or administered by the State unless the supplier complies with SB X7-7 water conservation requirements outlined in Part 2.55 (commencing with 10608) of Division 6 of the CWC. If an urban retail water supplier and not complying with SB X7-7 requirements, have you submitted to DWR a schedule, financing plan, and budget for achieving the per capita reductions required by CWC ? Groundwater Monitoring Program (CWC et seq.) - Are you eligible to receive a grant under CWC ? (See Appendix L and Groundwater Management Plans Is the proposed project a groundwater project or would the proposed project directly affect groundwater levels or quality? If yes, provide information to substantiate that you are qualified applicant to receive a grant in accordance with CWC (b)(1). See Appendix L and CWC Division 6, Parts 2.74 and 2.75 ( ). Surface Water Diversion Reporting - Are you in compliance with CWC Division 2, Part 5.1 (commencing with 5100), in particular, 5103(e)(2)? (See l ) Are you an agricultural water supplier serving irrigated acreage of more than 25,000 acres excluding recycled water? If yes, indicate compliance status with SB X7-7 requirements below (See Final 2015 Agricultural Water Management Plan Guidebook at Yes/No DWR 6/16/17 Page 1 of 2

12 Did you submit an Agricultural Water Management Plan to DWR? Did you comply with the Agricultural Water Measurement Regulation? Did you adopt a pricing structure for water customers based at least in part on quantity delivered? Did you implement all locally cost-effective EWMPs? 3.6 Item No. If not implementing EWMPs (measurement, pricing, and other EWMPs), have you submitted a schedule, financing plan, and budget for implementation to DWR? Are you an agricultural water supplier supplying 2,000 acre-feet or more of surface water annually for agricultural purposes or serving 2,000 or more acres of agricultural land? If yes, did you submit an AB 1404 aggregate farm-gate delivery form to DWR? ( Description of Compliance or Other Information or Justification (Add rows as necessary) DWR 6/16/17 Page 2 of 2

13 Approval of Minutes

14 MINUTES OF THE REGULAR BOARD MEETING BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT July 10, 2017 The Regular Meeting of the Board of Directors of the Indian Wells Valley Water District was called to order by President Brown at 6:02 p.m. in the Board of Directors Hearing Room, 500 West Ridgecrest Boulevard, Ridgecrest, California. The Pledge of Allegiance was led by Jim Worth. CALL TO ORDER PLEDGE DIRECTORS PRESENT: DIRECTORS ABSENT: ALSO PRESENT: President Peter E. Brown Vice-President Charles F. Cordell Director Donald J. Cortichiato Director Charles D. Griffin Director Ronald R. Kicinski None. Jim Worth, Attorney; Don Zdeba, General Manager; Jason Lillion, Operations Manager; Renee Morquecho, Chief Engineer; Ty Staheli, Chief Financial Officer; Rose Koch, Recording Secretary ROLL CALL AGENDA DECLARATION Recording Secretary, Rose Koch, reported that the agenda for tonight s Regular Board Meeting was posted on Friday, July 7, AGENDA DECLARATION None. CONFLICT OF INTEREST DECLARATION PUBLIC QUESTIONS AND COMMENTS CONFLICT OF INTEREST PUBLIC COMMENTS Don Zdeba introduced the new Chief Financial Officer Ty Staheli. Ty Staheli came from the City of Ridgecrest as Finance Director. CONSENT CALENDAR Jim Worth announced two revisions to the draft Regular Board Meeting Minutes: 1) Page 4 under 2017 Water Shortage Contingency Plan: 2 nd, 3 rd and Motion paragraph, change ten (10) day post approval publishing to fifteen (15) days. Same thing applies to Page 6, Ordinance No. 101 discussion. 2) Page 4 under 2017 Water Shortage Contingency Plan: 3 rd paragraph, Water Code Section should be 31027, not CONSENT CALENDAR 1

15 MOTION: was made by Director Cortichiato and seconded by Director Kicinski to approve the Minutes of the June 12, 2017 Regular Board Meeting with changes stated above, and to approve payment of Accounts Payable totaling $1,271, Motion was carried, unanimously. (Ayes: Brown, Cordell, Griffin, Kicinski. Nays: None.) PLANT AND EQUIPMENT COMMITTEE One bid was received for the temporary pavement replacement from Eric Onstott Construction in the amount of $235, P & E AWARD OF CONTRACT The work was advertised twice in the Daily Independent legal section and sent to all who registered for e-newsletters on the District s website. One other contractor inquired about the work, but did not submit a bid. Onstott Construction is an experienced, licensed contractor and is registered with the Department of Industrial Relations as a Public Works Contractor. The amount submitted by Onstott Construction is in line with the previous year s bid. The committee recommended awarding the contract to Eric Onstott Construction in the amount of $235, MOTION: was made by Vice-President Cordell and seconded by Director Griffin to award the temporary pavement replacement contract to Eric Onstott Construction in the amount of $235, Motion was carried, unanimously. (Ayes: Brown, Cordell, Cortichiato, Griffin, Kicinski. Nays: None.) ADMINISTRATION/EXECUTIVE COMMITTEE Ordinance No. 101 was presented to rescind Resolution No and adopt the 2017 Water Shortage Contingency Plan. ADMIN/EXEC ORD. NO. 101 Jim Worth reported that the draft Water Shortage Contingency Plan (WSCP) was presented to the Board of Directors at the Regular Board Meeting for review. No comments were received. The Board is adopting the WSCP by way of an ordinance because there are penalties and fines associated with it. It is required to publish a summary of the WSCP at least five days prior to the Board Meeting. The summary was published on June 30 th. Ordinance No. 101, which incorporates the updated 2017 Water Shortage Contingency Plan complying with SB 814, is presented to the Board of Directors tonight for adoption. SB 814 required the District to set forth actions and prohibitions to take place in the event of a state declared drought, emergency, or local emergency. It was beneficial to revise and update the Water Shortage Contingency Plan as well as to coordinate with the actions that are required under SB 814. Motion: was made by Director Kicinski and seconded by Director Cortichiato, adopting Ordinance No. 101: Rescinding Resolution No and Adopting the 2017 Water Shortage Contingency Plan. Director Cortichiato inquired of the process the District would utilize if an emergency was declared. Jim Worth responded that the draft resolution included in the 2017 WSCP does not require any action tonight, only when an emergency is declared that the resolution would 2

16 be adopted. The resolution would be revised depending on the circumstances and the timing. Director Griffin commented that he understands the reasoning behind the Water Shortage Contingency Plan. Director Griffin explained that he will be voting No because he does not believe all Tier 3 and Tier 4 users are excess water users or water wasters and therefore will not support Ordinance No. 101 the way it is written. Director Cortichiato commented that this ordinance is only for when there is an emergency/disaster. It is only under these circumstances that Tier 3 and Tier 4 users become wasters/excessive users. The Motion was carried, by the following roll call vote: President Brown: Vice-President Cordell: Director Cortichiato: Director Griffin: Director Kicinski: Yes Yes Yes No Yes There was no action taken under Association of California Water Agencies (ACWA) Nomination. ACWA NOMINATION COST OF SERVICE STUDY Don Zdeba reported that staff was tasked with developing a Cost of Service (COS) Study and to provide the results at the January Workshop. At the January Workshop, the Board wanted to keep the current tiers, add a 3% increase annually, and review the debt service. Staff members Jennifer Keep and Jason Lillion have been working on it. Jennifer Keep is no longer with the District, but sent Don Zdeba what had been done up-to-date. The fiscal year had ended June 30 th and Don Zdeba felt that her priority should be with closing out the year. With Ty Staheli being newly employed as Chief Financial Officer, Don Zdeba recommended to the Board of Directors to consider moving up the Cost of Service Study one year and to authorize staff to issue a Request for Proposal (RFP) to develop a Cost of Service Study or work with the previous consultant Bartle Wells. Don Zdeba added that the Mid-Year Board Workshop is Thursday and that the Board could consider what approach should be taken for the COS study. COST OF SERVICE STUDY Director Cortichiato commented that from attending ACWA Conferences, it is not recommended these studies be done in-house and to hire a consultant. Director Cortichiato recommends an RFP. MOTION: was made by Director Kicinski and seconded by Director Cortichiato to authorize staff to prepare and distribute a Request for Proposal (RFP) for the preparation of an updated water rate study. Director Griffin commented that he agrees with having a water rate study done, but feels it may be premature due to the unknown cost of the Groundwater Sustainability Agencies (GSA). Director Cortichiato commented that this is a cost of service rate study. If we receive a bill from the GSA then it can be figured how much it will cost each customer. 3

17 Director Kicinski commented that he agrees with Director Griffin, but does not want the District to get behind. It is important to move ahead. Director Griffin commented if the study is done, he would like to see it done with three tiers. Director Cortichiato commented that he would like to see the consultant propose the best option and why they chose that option. Vice-President Cordell commented that he is concerned with the GSA becoming a bottomless pit and does not want to jeopardize District funds to go to the GSA. The District is priority and then the GSA. President Brown commented that the study is to cover the District s needs. President Brown agrees with Vice-President Cordell and believes there will be an opportunity for input on GSA fees. IWVGA Motion was carried, unanimously. (Ayes: Brown, Cordell, Cortichiato, Griffin, Kicinski. Nays: None.) INDIAN WELLS VALLEY GROUNDWATER AUTHORITY (IWVGA) Peter Brown reported on the June 15 th IWVGA Meeting: Policy Advisory Committee (PAC) was formed. One position is outstanding and needs to be filled. Create a Finance Sub-Committee. An Ad-HOC Meeting will be held first. Don Zdeba reported that the PAC had its first meeting on June 29 th. All representatives were present with the exception of Scott O Neil, Brian Longbottom (non-voting member), and Lorelei Oviatt (non-voting member). Items on the agenda: Select a Chair and Vice-Chair. Donna Thomas from the Eastern Kern County Resource Conservation District (EKCRCD) was elected Chair and Steve Godard from Searles Valley Minerals was elected Vice-Chair. Select Disadvantaged Communities Representative. There was a discussion on how this should occur whether there should be a person/agency designated. The committee decided that representatives already on the committee pick who would be qualified to represent disadvantaged communities. EKCRCD represents a broad area including Rand Communities, Inyokern Community, etc. Donna Thomas had to take this to the EKCRCD Board. Donna Thomas commented that the Board wanted to investigate further. The Board did not want to represent the disadvantaged communities without contacting them first. Appoint a Recording Secretary. Lorelei Oviatt s staff was volunteered. Don Zdeba made it clear that the Water District has been supporting the GSA Board and Indian Wells Valley Cooperative Groundwater Management Group with District staff. It was brought to the attention of the PAC that it is a Brown Act Committee and was impressed upon to become familiar with the Brown Act. 4

18 It was also brought to their attention the requirement to complete a Form 700. Form 700 s must be completed within 30 days of the meeting. Ethics Training. Required that it be completed within one year. Meeting Dates. Discussion regarding Proposition 1 funding deadline of September 1 st. The GSA Board will only meet two times before the September 1 st deadline. PAC was concerned with getting applications in for funding. Suggested doing two meetings per month. It was directed to the PAC Members to submit a list of projects that may be appropriate for the Board for consideration at the July 20 th meeting. PAC Alternates. There was a question whether or not PAC Members could have alternates. The Bylaws state that they cannot have alternates. If that designated PAC Member does not show up, that agency is not represented. Board Discussion: Director Cortichiato commented that the Bylaws should be changed to allow PAC Members to have alternates. Jim Worth reported that the Bylaws will be revisited in five months and should be brought to their attention along with other items. Director Griffin commented that he was not at the PAC meeting. He is concerned that there are several agencies being represented and believes that the facilitator needs to be a mutual person, one that does not have an opinion or bias to one agency. A Memorandum was included in the Board Packet of the GSA Ad_Hoc Committee consisting of Directors Griffin and Kicinski. This memo addresses items of the IWVGA that may require Board action. This Memorandum was intended to prepare the Board of Directors for discussion and consideration at the Board of Directors Workshop. GENERAL MANAGER AND STAFF UPDATE Don Zdeba updated the safety record to 909 consecutive days without a recordable injury. Metered water production at the wells for the month of June was 232,485,800 gallons (713.5 acre-feet). The number the State Water Resources Control Board (SWRCB) is using for comparison is metered water through the distribution system or consumption, and non-revenue water which is water lost to leaks, flushing activities, blow-offs, etc. For the month of June, the number is 199,180,200 gallons (611.3 acre-feet). The conservation results for June were reported to the SWRCB on July 5 th. Consumption was down 21.9% compared to June This follows decreases of 30.1%, 14.1%, 23.8%, 35.4%, and 25.5% in the months of May thru January, respectively. The 20% conservation target established by the Board of Directors took effect last June 1 st. Since that time, the cumulative result is 22.2%. GENERAL MANAGER & STAFF UPDATE SAFETY, PRODUCTION & NEW SERVICES For the month of June, the District s reported R-gpcd was 178. This is 5.3% higher than 2016 (169), 16.3% higher than 2015 (153), but 14% lower than 2014 (207). There were four new connections during the month of June resulting in capital facility fees of $20, Total number of new connections for this fiscal year is 57, contributing $440, in additional revenue. 5

19 Due to the 4 th of July holiday, the monthly Community Collaborative meeting at City Hall was cancelled. Staff did not participate in other outreach opportunities during the month of June. Don Zdeba reported that he did submit a column for publication in the Daily Independent and News Review featuring a brief description of the projects currently in progress and being planned that will eventually contribute to development of the basin s Groundwater Sustainability Plan. The mid-year workshop is scheduled for Thursday, July 13 th at 9:00 a.m. in the Board Room. The agenda will be posted tomorrow. Don Zdeba updated the Board of Directors on the January 24, 2017 Special Board Workshop Action Items: Cost of Service Study: Staff run scenarios keeping the current tiers, 3% increase annually, and reviewing the debt service. Staff to present scenarios at a subsequent Board Meeting. Update: Staff received approval to go out for a Request for Proposal (RFP) for a consultant to perform a water rate study. Ordinance No. 101 Excessive Water Use: Staff draft Ordinance No. 101 to reflect a 1% increase in Tiers 3 and 4 for all residential/commercial (if applicable) users if the Governor declares a State drought condition or local drought condition. If there is an Indian Wells Valley Water District emergency water shortage condition, draft as proposed in Section 5 (as proposed) Local Water Supply Shortage Condition for all residential/commercial (if applicable) users. Update: Ordinance No. 101 was adopted by the Board of Directors at this meeting. Completed. Renee Morquecho reported that staff flushed and sampled the well for coliform bacterial multiple times (both raw and treated water) on June 20, All treated water samples were coliform-free and only three of the 18 raw water samples had coliform present. After consulting the State Water Resources Control Board, the District was given permission to use the well if needed (with chlorination), but the State requested more testing using a different method. Those samples were collected last Wednesday. Results were good and sent to the State. Staff expects the well to be back on line full time next week. Layne was here on Friday working on a few punch list items involving come cleanup and painting at the site. The District has received Permission to Operate (PTO) letters from Southern California Edison (SCE) for all sites except Wells 34 and 30. Therefore, the District office, Well 9A/10, Well 31 and Well 33 systems are all online. The PTO letter for Well 34 should be released soon. Construction at Well 30 is expected to be completed today. Friday staff will be going out with OpTerra and creating a punch list. Once that list is complete, it will then be ready for inspection by SCE for PTO. Well 34: Phase 1 has been completed and approved by SCE and Kern County. Phase II is scheduled to begin end of October/beginning of November. PUBLIC OUTREACH MID-YEAR BOARD WORKSHOP BOARD WORKSHOP UPDATE 2017 WELL 33 REHAB OPTERRA SOLAR PROJECT WSIP Well 35: The superchlorination of the well has been completed and Hydro Resources has been airlifting (using a dual swab) the chlorine out of the well. The average has been around 7 hours per 40 ft. section. There remain 120 feet of perforations to be purged. No work 6

20 occurred last week due to the holiday. Once the chlorine has been purged, a clay dispersant will be introduced into the well. Don Zdeba reported that year-to-date revenues as of May 31, 2017 are $10,263,500 and expenses are $10,832,406, so revenues exceeded expenses by $1,631,506, which exceeds budget by $1,246,125. FINANCIAL STATUS Estimated year-to-date revenues as of June 30, 2017 are $11,795,000 and estimated expenses are $10,400,900, so estimated revenues exceed estimated expenses by $1,394,100, which is better than budget by $960,600. Daily reports on high consumption and continuous flow indicating possible leaks are being received. The parameter for high consumption is presently based on exceeding 90% of the last seven day average. The gateway at the hospital has been out of service since May 27 th. The gateway was still gathering data, but was not able to transmit the data to the District site. Staff did have the ability to download the data and staff was able to bring it to the office to upload. Staff has been working with Neptune and Ferguson technical staff to resolve the issue. After eliminating possible issues with the internet and server, the gateway was removed last Thursday and overnighted to Neptune for evaluation. Don Zdeba reported on the following conservation items: State Water Resources Control Board (SWRCB) Water Waster Report There were 7 water waste reports during June There was no second formal warning and no third notices resulting in penalties. Cash for Grass One hundred and seven (107) yards have been completed resulting in removal of 120,480.5 square feet of turf ($120,480.50). There are 27 yards (37,024 square feet) in the process of being converted. There are 37 yards ($82,000) that are pre-approved and are awaiting notice for pre-inspection. There is approximately 14,000 sq. ft. for applications (3) pending. There is $128,496 Cash for Grass funds available from the revised $382,000 budget. Approximately 20.7 acre-feet of water per year will be saved from yards that have been converted. XERIC Ambassador Consultations: Zero consultations were completed for the month of June. Jason Lillion reported that Arsenic Treatment Plant 1 treated 35,922,437 gallons and Plant 2 treated 10,155,672 gallons. Plant 2 treated less due to backwash failure. The variable speed epoxy-coated pump should arrive in five to six weeks. For the month of June, three services were repaired and 53 were replaced. The NO-DES truck had 32 runs filtering 185,600 gallons. Forty two valves were turned. AMI PROJECT CONSERVATION ARSENIC FACILITIES OPERATIONS BOARD COMMENTS/FUTURE AGENDA ITEMS Director Kicinski commented on the City s proposal for a splash pad and was curious what the evaporation rates were. Mayor Peggy Breeden will get those rates to Director Kicinski. BOARD COMMENTS Directors Cortichiato and Griffin welcomed Ty Staheli to the District. 7

21 Vice-President Cordell also welcomed Ty Staheli and thanked Public Judie Decker for comments. President Brown asked staff to bring a Summer Readiness Report either to the Board Workshop or to Board Members. With no further Board or Public comments, President Brown recessed the meeting and adjourned to Closed Session at 7:22 p.m. CLOSED SESSION The meeting was reconvened in Closed Session at 7:31 p.m. CLOSED SESSION The meeting was recalled to Open Session at 8:10 p.m. No action was taken that would require disclosure under the Brown Act. ADJOURNMENT ADJOURNMENT With no further business to come before the Board, the meeting was adjourned at 8:10 p.m. Respectfully submitted, Rose Koch Recording Secretary APPROVED: 8

22 MINUTES OF THE SPECIAL BOARD MEETING WORKSHOP BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT July 13, 2017 The Special Meeting Workshop of the Board of Directors of the Indian Wells Valley Water District was called to order by President Brown at 9:04 a.m. in the Board of Directors Hearing Room, 500 West Ridgecrest Boulevard, Ridgecrest, California. CALL TO ORDER DIRECTORS PRESENT: DIRECTORS ABSENT: ALSO PRESENT: President Peter E. Brown Vice-President Charles F. Cordell Director Donald J. Cortichiato Director Charles D. Griffin Director Ronald R. Kicinski None. Jim Worth, Attorney; Chuck Krieger, Engineering Consultant; Don Zdeba, General Manager; Jason Lillion, Operations Manager; Renee Morquecho, Chief Engineer; Ty Staheli, Chief Financial Officer; Rose Koch, Recording Secretary ROLL CALL AGENDA DECLARATION Recording Secretary, Rose Koch, reported that the agenda for today s Special Board Meeting Workshop was posted on Friday, July 11, AGENDA DECLARATION None. CONFLICT OF INTEREST DECLARATION CONFLICT OF INTEREST None. PUBLIC QUESTIONS AND COMMENTS PUBLIC COMMENTS BOARD WORKSHOP BOARD WORKSHOP Don Zdeba reported that at the July 10 th Regular Board Meeting the Board of Directors authorized staff to prepare and distribute a Request for Proposal (RFP) for the preparation of an updated water rate study. The Cost of Service Study was placed on today s agenda to discuss the process. COST OF SERVICE STUDY Director Cortichiato reported that he has gone to several Association of California Water Agencies (ACWA) presentations on Budget Based Rates. All agencies using the Budget Based system love it. Director Cortichiato recommended making the Budget Based system an option on the RFP. 1

23 Director Griffin commented that he still has an issue with the current Tiers 3 and 4 and agrees with Director Cortichiato to include in the RFP a Budget Based system. Director Griffin also commented on incorporating the unknown Groundwater Sustainability Act (GSA) costs. Director Kicinski commented that if you are to investigate a Budget Based system, to consider the amount of work and research involved, not to mention a new billing system. President Brown and Jim Worth recommended that a GSA funding contingency be included in the rate study. Action: Staff include all options (tiers, one tier, Budget Based, fixed rates, etc.) and a Groundwater Sustainability Agencies funding contingency in the Request for Proposal for the Cost of Service Study. The Board of Directors reviewed the draft Indian Wells Valley Groundwater Authority (IWVGA) Memorandum from the Groundwater Sustainability Act Committee (Directors Brown and Griffin). This memorandum is intended to identify potential IWVGA action items for the Board of Directors to discuss and consider in an attempt to provide the District s IWVGA Director (President Brown) with the Board s recommendation on the following matters: Groundwater Authority Staff: Greater Member staff level participation is recommended Distribution of Information and Documents: To date, information (primarily, IWVGA agenda and Board packet) for the IWVGA board meetings has not been distributed, or distributed at the last minute, prior to District Board meetings not giving the District Board Members the opportunity to review, fully discuss and make recommendations. Independent Water Resource Manager/General Manager: With the focus of the IWVGA shifting to the Groundwater Sustainability Plan (GSP) development, hiring a Water Resource Manager (WRM) should be a top priority moving forward. The WRM will be responsible for preparing the implementing the Groundwater GSP, as directed by the board and in consultation with the Public Advisory Committee (PAC) and Technical Advisory Committee (TAC). Independent Legal Counsel: The selection process for independent legal counsel (water attorney) is complete and the comments on the WRM selection process apply equally here. With the focus shifting to GSP development, retaining a water attorney is also a high priority. Financial Matters: Recognizing that the law is still unsettled with respect to available GSP financing options, the options need to be explored now. With the hiring of the WRM and developing the GSP, absent additional funding, it is likely that the IWVGA will run out of money within a year, maybe sooner. Additional funding will be needed to move forward and avoid delay. Grant Funding: Grant funding will be available, but grant funding is not guaranteed and may have restrictions and/or requirements imposed on said funding. Technical Advisory Committee: With the formation of the PAC and appointment of PAC members nearly complete, appointing TAC members should follow closely allowing the WRM to immediately commence work with either committee depending on need. IWVGA 2

24 Public Advisory Committee: Moving forward, the PAC should be supported by the IWVGA, primarily through the WRM. IWVGA Organization Chart: An organizational chart for the IWVGA should be prepared that clearly shows the hierarchy and working relationships of the persons/committees involved with development of the GSP. An organizational chart will be required for certain grant applications. The Board of Directors agreed by consensus that a cover letter addressed to Kern County Supervisor Mick Gleason be drafted and attached to the memorandum. Director Kicinski commented that the top three priorities of the letter should be the involvement of all staff members, getting documents to the Board in a timely fashion, and the organizational chart. Director Cortichiato disagreed with the timing of the memorandum being sent out and felt that it should wait until the WRM is in place. Director Griffin commented that the cover letter and memorandum should be included with the next GSA package. Director Griffin reported that Owens Valley is forming their Groundwater Authority and had noticed that the Indian Wells Valley Water District was not listed as a stakeholder. With the District owning property in the Owens Valley, Director Griffin feels the District should be listed as a stakeholder. Action: Staff write cover letter summarizing the memorandum and requesting the memorandum be placed on the next IWVGA meeting agenda. Jim Worth will investigate the District being a stakeholder on the Owens Valley Groundwater Authority. Director Griffin proposed a District policy allowing employees, specifically on standby, holding a current Carry a Concealed Weapon (CCW) Permit to carry a weapon on District property including work sites. CCW PERMIT The Board discussion included the following: Personnel Manual: Under Violence in the Workplace Policy, some examples of violence, but are not limited to unauthorized possession or inappropriate use of firearms or weapons. No history of problems within the District. Why is it necessary? A firearm/weapon Policy development is tedious. Second Amendment right. Liability to the District and what would be the ramifications. Action: Staff and legal to investigate the feasibility of a CCW Policy. Staff to contact insurance carrier Special District Risk Management Association (SDRMA) for advisement. The Board would like to know why this policy is necessary, how it will be applied, and what the alternatives could be. Workshop was recessed at 10:41 a.m. and re-adjourned at 10:55 a.m. 3

25 President Brown expressed concern that the City of Ridgecrest is looking bad because of the District s Ordinance No. 100: Adopting Emergency Water Conservation Mandatory Restrictions. President Brown feels that District residents and businesses are not being allowed enough irrigated watering days to keep their landscaping and trees alive. SUMMER WATERING POLICY Currently, per Ordinance No. 100, during the months of April thru October, even addresses are allowed to water between the hours of 8 p.m. and 8 a.m. on Tuesday, Thursday and Saturday. Odd addresses are allowed to water between the hours of 8 p.m. and 8 a.m. on Wednesday, Friday and Sunday. During the months of November thru February, even addresses are allowed to water on Saturday only and odd addresses are allowed to water on Sunday only. President Brown recommended revisiting Ordinance No. 100 and proposed watering four days per week during the summer months and no restrictions during the winter months. Director Cortichiato recommended every other day. Staff recommended even addresses on even days of the month and odd addresses on odd days of the month. The months with 31 days in the month need some consideration. Discussion also involved looking in to the possibility of using current Cash for Grass grant funds for smart timers and customer education. Public Judie Decker commented that the Eastern Kern County Resource Conservation District would be willing to assist the District in educating customers. The Board agreed by consensus to look in to every other day watering, using the Cash for Grass funds for smart timers, and educating the public on efficient watering and water efficient landscape, including trees, suitable for desert living. Action: This item will be placed on a subsequent GSA Committee meeting agenda to discuss rescinding Ordinance No. 100, draft a new ordinance, and bring back to the Board. Staff to work with the EKCRCD for public education. Contact the state to see if the District can use the remaining Cash for Grass grant funds for an alternate conservation plan. Work with the City of Ridgecrest regarding their Ordinance No Concerning Water Efficient Landscape Requirements. Don Zdeba and staff reviewed and updated the Board on the status of each goal and priority presented at the January 2017 Board Workshop. The 2017 General Manager and Staff Goals were included in the Board Workshop packet. There were no concerns addressed by the Board and no new goals assigned. Director Kicinski suggested speaking with the City of Ridgecrest regarding water conservation specifically related to their proposed splash pad. Director Kicinski feels that the water savings the District has made thru Cash for Grass will be offset by the City s proposed splash pad. The Board agreed by consensus that Director Kicinski will approach the City of Ridgecrest. GM GOALS BOARD GOALS 4

26 Referring to Item 6.B. Indian Wells Valley Groundwater Authority, President Brown commented that the Board did not discuss the potential use of District funds to support development of the GSP. IWVGA Cont d President Brown proposed pre-paying the District s portion for future IWVGA costs utilizing the District s reserve from Future Source of Supply to be fair and equitable to District customers. Director Kicinski commented that it is necessary to get the plan developed before pre-paying the District s portion. Director Griffin commented that each IWVGA agency needs to pay equal amounts. President Brown commented that each IWVGA agency should pay in proportion to use and/or need. Director Kicinski commented that the IWVGA Finance Committee needs to look at the available funds and possible grant funds, minus the budget to develop the GSP, and determine funding needed. The Board agreed by consensus that the District will provide funds, but first the IWVGA needs to determine how much funding is needed. BOARD COMMENTS/FUTURE AGENDA ITEMS President Brown had asked staff at the July 10 th Regular Board Meeting to bring a Summer Readiness Report either to the Board Workshop or to Board Members. President Brown was concerned that the District may not be prepared for a catastrophic event. Jason Lillion replied that staff runs standby generators once a week, there is a diesel fuel agreement in effect at the One-Stop Market, and the sea container is adequately supplied with emergency supplies. BOARD COMMENTS Vice-President Cordell commented that he would like to get more respect from the GSA. Director Kicinski commented that they re finally getting to the solution of the problem. Director Griffin commented that he is glad to see the direction the District is headed. Director Cortichiato commented that it was a good open discussion today. Jim Worth felt it was a very productive meeting. Chuck Krieger commented that every year he sees improvement with how the District is running. 5

27 ADJOURNMENT ADJOURNMENT With no further business to come before the Board, the workshop was adjourned by President Brown at 12:40 p.m. Respectfully submitted, Rose Koch Recording Secretary APPROVED: 6

28 Committee Reports

29 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT GROUNDWATER SUSTAINABILITY ACT COMMITTEE MEETING MINUTES THURSDAY, JULY 27, :00 P.M. BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Peter Brown, Chuck Griffin, Don Zdeba, Renée Morquecho, Jason Lillion, and Tyrell Staheli Teleconferencing in was Indian Wells Valley Water District s attorney James Worth 1. Call to Order The meeting was called to order at 2:06 p.m. 2. Committee/Public Comments Mike Neel commented that there was lack of technical documents to support SkyTEM. Peter Brown offered to provide Mr. Neel with an address so that he may contact SkyTEM for further supporting documents. 3. Current Watering Restrictions The committee reviewed the current Ordinance No. 100 which permits three days a week to water landscaping with sprinklers. At the July 13 th Board Workshop it was discussed the possibility of rescinding Ordinance No. 100 and proposing a new policy to allow every other day watering and no restrictions during the winter months. Don Zdeba suggested allowing the current summer schedule, three days a week watering, to carry through the winter months and eliminate the one day watering schedule currently permitted through winter months. Chuck Griffin suggested allowing 7 days a week watering with some sort of time restriction, e.g. watering permitted between 8:00 p.m. 10:00 a.m. Peter Brown suggested every other day watering and no time restrictions. The committee directed staff to investigate options of educating the public on how to keep the current watering restrictions while still maintaining healthy trees and shrubs. All committee members were in favor of eliminating the winter watering schedule for more permissible days to water. 4. Indian Wells Valley Groundwater Authority Don Zdeba commented that he was volunteered at the last IWVGA meeting to facilitate the first IWVGA Technical Advisory (TAC) meeting. Mr. Zdeba sent out an to all TAC members, alternates and IWVGA board members which included a Doodle Poll with time and date suggestions for the first meeting. Mr. Zdeba commented that due to the short time before the grant funding applications need to submitted, he plans to focus the first meeting

30 Groundwater Sustainability Act Committee Meeting Thursday, June 29, Page2 on the list of prioritized projects from the IWVCGMG TAC that could be considered for grant funding. The list includes estimated project costs. Renee Morquecho commented that Tim Parker has an updated list provided by the IWVCGMG TAC which will be used in the first IWVGA TAC meeting. Chuck Griffin asked James Worth for information with regards to the separate IWVCGMG TAC and IWVGA TAC meetings possibly violating the Brown Act. Don Zdeba asked James Worth to gather information regarding if TAC members must file form 700s and take ethics training as is being required for voting Policy Advisory Committee (PAC) members. 5. Water Conservation Tyrell Staheli reported that thus far for the month of July there have been four water waste reports, all concluded in either verbal or written contact, one concluded in a formal warning. No penalties were issued. Mr. Staheli updated the committee on Cash for Grass funds remaining ($127,889) and added that there are 109 completed yards, 32 pending yards, and 33 approved applications. Total potential annual water savings once all yards are completed is 43.7 acre feet. There have been no XERIC ambassador consultations for the month of July and a total of 5 for Chuck Griffin asked if staff could possibly use the remaining Cash for Grass funds towards other conservation efforts, e.g. smart timers. Mr. Staheli answered that he does have a request in with the Department of Water Resources (DWR) to speak on the possibility of redirecting the remaining funds and he hasn t heard back. Mr. Staheli plans to follow up on Friday, July 28, Future Agenda Items None. 7. Adjournment The meeting was adjourned at 3:29 p.m.

31 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT PLANT AND EQUIPMENT COMMITTEE REGULAR MEETING REPORT TUESDAY, AUGUST 8, :00 PM BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Don Cortichiato, Ron Kicinski, Don Zdeba, Renée Morquecho, Jason Lillion and Ty Staheli. 1. Call to Order The meeting was called to order at 2:00 p.m. 2. Committee/Public Comments None. 3. Acceptance of Contract Work: Repair/Rehabilitation of Well 33 by Layne Christensen Company Layne Christensen has finished its work at Well 33. Originally the work was for a rehabilitation of the well only, but due to an apparent collapse in the casing at around 800 ft that occurred during the chemical cleaning process, the well then had to be plugged, lined and re-developed. The total for all work done was $398, All work has been completed and the well is back in service. Once the work is accepted and a Notice of Completion filed, the District will make final payment of $19, The Committee recommended accepting the Contract Work performed by Layne Christensen in the amount of $398, Well 18: Update A few weeks ago staff discovered some gravel pack in the discharge water of Well 18. An attempt was made by BESST, Inc. to insert a micro-camera downhole through the sounding tube to video the well with the pump in place, but it was unsuccessful. At this time, the well is on standby for emergency use only and the District will be going out to bid to pull the pumping equipment for inspection and to video the well in order to find the source of the gravel pack. Five years ago the sounding tube was found to be a source of falling gravel pack in the well and the entrance of the sounding tube into the casing was sealed off.

32 Plant & Equipment Committee August 8, 2017 Page 2 5. WSIP Update: Upgrades to Well 34 and New Well 35 Well 34: Layne Christensen has submitted items for Phase II to Krieger & Stewart. Those items were reviewed and some will be re-submitted. Phase II is scheduled to begin end of October/beginning of November. Well 35: The superchlorination process and swabbing/air lifting of a clay dispersant have been completed by Hydro Resources. Well development should be finished today then the 24 hr constant rate test will be scheduled. 6. AMI Pilot Project: Update Staff participated in a conference call with Neptune and Ferguson last Friday. The communication issue with the collector site at the Hospital may have something to do with the cellular network. Neptune will be on site tomorrow to re-install the collector and try the AT&T network again for a few days. They will then switch over to Verizon for about a week and see if the data is sent back to the District more frequently. If conversion to Verizon is necessary to resolve the issue, Neptune will make the arrangements at no cost to the District. 7. Solar Power Project: Update OpTerra is waiting for SCE to schedule pulling new service conductors and energizing the new main gear at Well 30. It is expected SCE will supply a schedule this week. At Well 34, SCE has decided not to grant the District a conditional Permission to Operate (PTO) to operate some of the inverters before the electrical upgrades are complete this fall/winter. The District will discuss with OpTerra what other options are available to pursue the conditional PTO. 8. Arsenic Treatment Facilities: Update Both plants are operating without any issues at this time. The replacement acid piping has been ordered and the work will be done during the winter. The variable speed pump equipped with stainless impellers should arrive any day. 9. Future Agenda Items None. 10. Adjournment The meeting was adjourned at 2:26 p.m.

33 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT FINANCE COMMITTEE REGULAR MEETING REPORT TUESDAY, AUGUST 8, :00 PM BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST ATTENDEES: Don Cortichiato, Chuck Griffin, Don Zdeba, Jason Lillion, Renee Morquecho and Ty Staheli 1. Call to Order The Finance Committee Meeting was called to order at 3:01 pm. 2. Committee/Public Comments None. 3. Disclosure of Reimbursement Amounts (per Government Code Section ) Description: Staff report on the direct reimbursement of expenses to Directors and Staff totaling $100 or more. Staff presented the Disclosure of Reimbursement Amounts report. 4. Fraud Risk Discussion Description: Discuss potential or actual fraud risks within the organization. None. 5. Financial Statements, June 30, 2017 (preliminary) and July 31, 2017 (preliminary) Description: Presentation to Committee financial reports and a graph depicting current revenue and expense trends compared to previous fiscal year actuals. Year-to-date revenues as of June 30, 2017 are $11,899,047 and expenses are $10,315,931, so revenues exceeded expenses by $1,583,931, which exceeds budget by $1,149,617. Staff presented the following spreadsheet, which compares June 2017 year-to-date actual to budgeted revenues and expenses by category.

34 Finance Committee Meeting Report August 8, 2017, Page 2 Indian Wells Valley Water District Revenues vs. Expense Actuals & Budget through June 2017 (Preliminary) Budget Actuals Δ Revenues Total Water Sales 9,499,000 9,976, ,610 Total Water Service Revenue 265, ,832 25,832 Total Non-Operating Income 415, , ,131 Capital Contributions 1,170,600 1,105,075-65,525 Total Revenues 11,350,000 11,899, ,047 Expenses Water Supply 1,166,600 1,022, ,504 Arsenic Treatment Plants 325, ,496-21,004 Transmission & Distribution 1,666,900 1,575,424-91,476 Engineering 329, ,598-18,502 Customer Service 385, ,146-13,954 Field Services 431, ,441 30,541 General & Administration 1,570,400 1,665,322 94,922 Legislative 113, ,942 12,942 Depreciation 2,756,000 2,756,000 0 Non-Operating, Interest 1,381,000 1,243, ,438 Non-Operating, Miscellaneous 232, ,108 69,108 Non-Operating, Conservation 494, , ,736 Non-Operating, Alternate Water 65,000 48,532-16,468 Total Expenses 10,916,500 10,315, ,569 Net Revenue Increase (Decrease) 433,500 1,583,117 1,149,617

35 Finance Committee Meeting Report August 8, 2017, Page 3 *Actual Revenues and Expenses are Estimated

36 Finance Committee Meeting Report August 8, 2017, Page 4 Estimated year-to-date revenues as of July 31, 2017 are $1,231,371 and estimated expenses are $783,687, so estimated revenues exceed estimated expenses by $447, Accounts Payable Disbursements Description: Presentation to Committee of Accounts Payable Disbursements reports for Board approval. The Committee recommended approval of accounts payable disbursements totaling $1,049, as follows: Checks through: 7/02/17 7/09/17 & 7/16/17. Prepaid $ 35, $ 150, Current 698, , Total $ 734, $ 315, Grant for Purchase of NO-DES Truck Description: Discuss Status of Reimbursement Grant for NO-DES Truck. Staff informed committee that all signatures and approvals for reimbursement have been received. The District will receive the reimbursement soon. The use of the NO-DES truck has been improving the quality of the water in areas where used. Limited staff has been pulled from the maintenance crew to operate the NO-DES truck. 8. Future Agenda Items Discussed status of Cash-for-Grass amendment to put the grant funds toward other conservation programs. None. 9. Adjournment The Committee adjourned at 3:17 pm.

37 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT ADMINISTRATION/EXECUTIVE COMMITTEE MEETING MINUTES WEDNESDAY, AUGUST 9, :30 P.M. BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Peter Brown, Chuck Cordell, Don Zdeba, Renée Morquecho, Ty Staheli, and Rose Koch 1. Call to Order The meeting was called to order at 3:46 p.m. 2. Committee/Public Comments None. 3. Watering Restrictions The committee reviewed a graph showing usage of nine customers with maintained turf before and after Ordinance No. 100 had gone into effect. Assuming customers are complying with the ordinance, it was discovered that their water usage has been consistent. The committee agreed that public outreach and education with a mailing postcard and/or newsletter with simple visuals on practical watering techniques, following the District s ordinance, is key in assisting customers. The committee recommends rescinding Ordinance No. 101 and adopt a new ordinance expanding the three-day watering period throughout the year. 4. Carry a Concealed Weapon (CCW) Permit After discussion, the committee recommends following the District s current policy due to insurance and liability risk reasons. 5. Restoration Advisory Board (RAB) Meetings If content of the meetings is not pertinent to the District, the committee recommends not attending the RAB Meetings, but RAB could continue to use the District s Boardroom. 6. Association of California Water Agencies (ACWA) Region 7 Board Election for the Term The committee reviewed the ACWA Region 7 Board Election Ballot and recommends ACWA s nominating Committee s Recommended Slate as presented.

38 Administration/Executive Committee Meeting Wednesday, August 9, 2017 Page 2 7. Draft Agenda for Regular Board Meeting of August 14, 2017 The Committee reviewed the agenda and made no changes. 8. Future Agenda Items None. 9. Adjournment The meeting was adjourned at 4:34 p.m.

39 9.B.1.

40 INDIAN WELLS VALLEY WATER DISTRICT MEMORANDUM To: From: Board of Directors Renee Morquecho Date: 08/08/17 Subject: Rehabilitation/Repair of Well 33 Layne Christensen Company Recommendation of Acceptance of Contract Work All work performed by Layne Christensen Company has been completed and the adjusted Contract Amount for same is set forth as follows: Original Contract Amount $84, Contract Change Order No. 1 $42, Contract Change Order No. 2 $45, Contract Change Order No. 3 $57, Contract Change Order No. 4 $25, Contract Change Order No. 5 $138, Contract Change Order No. 6 $4, Total Change Orders 1-6 $314, Adjusted Contract Amount $398, Contract Change Order No. 1 was attributable to the addition of the chemical cleaning which was an optional bid schedule in the original bid package. Contract Change Order No. 2 was attributable to the replacement of equipment such as column/tube/shaft, airline, motor repair, etc.. Contract Change Order No. 3 was time and material for removal of the injection/swab tool that remained in the well after the apparent collapse. Contract Change Order No. 4 was due to the need to use downhole

41 detonation to remove the 4 pipe attached to the injection/swabbing tool. Contract Change Order No. 5 was for the cost to plug the well, furnish and install the stainless steel liner, gravel pack, and redevelop the well. Contract Change Order No. 6 was attributable to the additional water sampling and analysis by Water Systems Engineering. Since the Contract Work has been completed in accordance with the Contract Documents, we recommend the District accept said work in the amount of $398, Subsequent to Board acceptance, a Notice of Completion will be filed and thereafter, following the lien period, the District will make final Payment of $19,

42 9.C.1.

43

44