Indian Wells Valley Water District. Board of Directors Meeting

Transcription

1 Indian Wells Valley Water District Board of Directors Meeting July 10, 2017

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3 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT REGULAR BOARD MEETING AGENDA MONDAY, JULY 10, :00 P.M. BOARD OF DIRECTORS HEARING ROOM 500 W. RIDGECREST BLVD., RIDGECREST (In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact Rose Koch at (760) Requests must be made as early as possible and at least one full business day before the start of the meeting. Pursuant to Government Code section , any materials relating to an open session item on this agenda, distributed to the Board of Directors after the distribution of the agenda packet, will be made available for public inspection at the time of distribution at the following location: Indian Wells Valley Water District, 500 W. Ridgecrest Blvd., Ridgecrest, CA). 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. POSTING OF AGENDA DECLARATION 5. CONFLICT OF INTEREST DECLARATION 6. PUBLIC QUESTIONS AND COMMENTS (THIS PORTION OF THE MEETING IS RESERVED FOR PERSONS DESIRING TO ADDRESS THE BOARD ON ANY MATTER NOT ON THE AGENDA AND OVER WHICH THE BOARD HAS JURISDICTION. HOWEVER, NO ACTION MAY BE TAKEN BY THE BOARD OF DIRECTORS ON ANY ITEM NOT APPEARING ON THE AGENDA. NON-AGENDA SPEAKERS ARE ASKED TO LIMIT THEIR PRESENTATION TO FIVE MINUTES. PUBLIC QUESTIONS AND COMMENTS ON ITEMS LISTED ON THE AGENDA WILL BE ACCEPTED AT ANY TIME THE ITEM IS BROUGHT FORTH FOR CONSIDERATION BY THE BOARD. WHEN YOU ARE RECOGNIZED BY THE CHAIRPERSON, PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD).

4 7. CURRENT BUSINESS/COMMITTEE REPORTS A. Consent Calendar Description: Approval of Board Meeting Minutes and Accounts Payable Disbursements. 1. Approval of Minutes: a. June 12, 2017 Regular Board Meeting 2. Approval of Accounts Payable Disbursements B. Plant and Equipment Committee 1. Award of Contract: Construction of Temporary Pavement Replacement Description: Board consideration of award of contract. Committee recommends the following: Board award contract of Construction of Temporary Pavement Replacement to Eric Onstott Construction in the amount of $235, C. Administration/Executive Committee 1. Ordinance No. 101: Rescinding Resolution No and Adopting the 2017 Water Shortage Contingency Plan Description: Board consideration to adopt Ordinance No. 101: Rescinding Resolution No and Adopting the 2017 Water Shortage Contingency Plan. Committee recommends the following: Present to Board for public comments and consideration to adopt Ordinance No Association of California Water Agencies (ACWA) Call for Candidates Nominations for the Term Description: Board consideration of candidate nominations for the ACWA Term. Committee recommends the following: None. D. Cost of Service Study Description: Report and discussion on status of District 2017 Water Rate Study. Recommendation: Board to authorize staff to prepare and distribute a Request for Proposal for preparation of an updated Water Rate Study. E. Indian Wells Valley Groundwater Authority Description: Report and discussion regarding the June 15, 2017 board workshop of the Indian Wells Valley Groundwater Authority. Including, Board discussion and consideration of issues of importance requiring action by the Indian Wells Valley Groundwater Authority. Next meeting is scheduled for July 20, F. General Manager and Staff Update (The Board will consider and may take action on the following items): 1. Water Production, New Services, and Personnel Safety Record Description: Water produced from all District wells, report of the new services installed in the District, and personnel safety record for the preceding month.

5 2. Public Outreach Description: Public Outreach Report. 3. Mid-Year Board Workshop Description: Mid-Year Board Workshop is scheduled for Thursday, July 13 th at 9:00 a.m. in the Board Room. 4. January 24, 2017 Special Board Workshop Action Items Update Description: Update on the items below. Cost of Service Study: Staff run scenarios keeping the current tiers, 3% increase annually, and reviewing the debt service. Staff to present scenarios at a subsequent Board Meeting. Ordinance No. 101 Excessive Water Use: The draft 2017 Water Shortage Contingency Plan (Ordinance No. 101) was presented at the June 12 th Regular Board Meeting for discussion and comments. Ordinance No. 101 will be presented at the July 10 th Regular Board Meeting for adoption. General Manager Don Zdeba was designated to write a Plan summary to publish in the local newspaper five days prior to the meeting and published again within 10 days of adoption. 5. Well 33 Repair/Rehabilitation Project Description: Update on the status of this Project. 6. OpTerra Solar Project Description: Update on the OpTerra Solar Project. 7. Water Supply Improvement Project Description: Update on the status of this project. 8. Financial Status Description: Report on the District s current financial status. 9. Automated Meter Infrastructure (AMI) Pilot Project Description: Update on the AMI Pilot Project. 10. Conservation Description: Update on the Conservation Program and discussion on water conservation related items. 11. Arsenic Treatment Facilities Description: Update on the Arsenic Treatment Facilities. 12. Operations Description: Staff report on operations. 8. BOARD COMMENTS/FUTURE AGENDA ITEMS

6 9. CLOSED SESSION A. Potential Litigation Conference with Legal Counsel One Matter (Pursuant to Government Code Section (d)(2)) 10. ADJOURNMENT

7 Approval of Minutes

8 MINUTES OF THE REGULAR BOARD MEETING BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT June 12, 2017 The Regular Meeting of the Board of Directors of the Indian Wells Valley Water District was called to order by President Brown at 6:00 p.m. in the Board of Directors Hearing Room, 500 West Ridgecrest Boulevard, Ridgecrest, California. The Pledge of Allegiance was led by Jennifer Keep. CALL TO ORDER PLEDGE DIRECTORS PRESENT: DIRECTORS ABSENT: ALSO PRESENT: President Peter E. Brown Vice-President Charles F. Cordell Director Charles D. Griffin Director Ronald R. Kicinski Director Donald J. Cortichiato Jim Worth, Attorney; Don Zdeba, General Manager; Jason Lillion, Operations Superintendent; Renee Morquecho, Chief Engineer; Jennifer Keep, Chief Financial Officer; Rose Koch, Recording Secretary ROLL CALL AGENDA DECLARATION Recording Secretary, Rose Koch, reported that the agenda for tonight s Regular Board Meeting was posted on Friday, June 9, AGENDA DECLARATION None. CONFLICT OF INTEREST DECLARATION CONFLICT OF INTEREST PUBLIC QUESTIONS AND COMMENTS Judie Decker complimented the Board of Directors and staff on a complete meeting agenda and Board Packet. PUBLIC COMMENTS Don Zdeba announced that Jennifer Keep will be leaving employment with the District effective July 9 th. Don Zdeba and the Board of Directors complimented her for exemplary years of service as Chief Financial Officer. Meeting was recessed at 6:05 p.m. and re-convened at 6:12 p.m. CONSENT CALENDAR MOTION: was made by Vice-President Cordell and seconded by Director Griffin to approve the Minutes of the May 8, 2017 Regular Board Meeting, and to approve payment of Accounts Payable totaling $987, Motion was carried. (Ayes: Brown, Cordell, Griffin, Kicinski. Nays: None. Absent: Cortichiato) 1 CONSENT CALENDAR

9 PLANT AND EQUIPMENT COMMITTEE Resolution No was presented to accept the dedication of water system improvements for an 8-inch fire service and 4-inch domestic service for the Southern California Edison (SCE) Ridgecrest Service Center on East Upjohn Avenue. Improvements were constructed and installed by Hal Hays Construction at a cost of $21, P & E RESO Motion: was made by Director Kicinski and seconded by Director Griffin, approving Resolution No accepting the dedication of water system improvements for an 8-inch fire service and 4- inch domestic service for the Southern California Edison (SCE) Ridgecrest Service Center on East Upjohn Avenue at an amount of $21, The Motion was carried, by the following roll call vote: President Brown: Vice-President Cordell: Director Griffin: Director Kicinski: Director Cortichiato: Yes Yes Yes Yes Absent FINANCE COMMITTEE Jennifer Keep presented the bid results of Surplus 2017 (included in the Board Packet). There are several items that did not receive any bids and the committee had recommended donating the remaining items to Desert Area Resources and Training (DART). FINANCE BID RESULTS MOTION: was made by Director Griffin and seconded by Director Kicinski to approve the bids received and donate remaining surplus items to DART. Motion was carried. (Ayes: Brown, Griffin, Kicinski. Nays: None. Abstain: Cordell. Absent: Cortichiato) ADMINISTRATION/EXECUTIVE COMMITTEE Resolution No was presented for supporting Association of California Water Agencies (ACWA) Policy Statement on Bay-Delta Flows Requirements. ADMIN/EXEC RESO ACWA is requesting its member agencies to adopt a resolution supporting ACWA s policy statement on Bay-Delta Flows requirements. ACWA s Board of Directors has adopted a strong policy statement urging the State Water Resources Control Board to set aside its problematic unimpaired flow approach to setting new water quality objectives in the Bay-Delta watershed. ACWA believes the state s policy on flows should embrace a collaborative, comprehensive approach that protects and promotes both water supply reliability and ecosystem health. The State Water Board staff proposal to base new water quality objectives on a percentage of unimpaired flow could lead to wide spread fallowing of agricultural land and negatively affect water reliability for much of the state s population. The singular focus on 2

10 unimpaired flow is incompatible with the state s policy of coequal goals and other broader policy commitments in the Jerry Brown s Administration s California Water Action Plan. Motion: was made by Director Kicinski and seconded by Vice- President Cordell, approving Resolution No supporting ACWA s Policy Statement on Bay-Delta flows requirement. The Motion was carried, by the following roll call vote: President Brown: Vice-President Cordell: Director Griffin: Director Kicinski: Director Cortichiato: Yes Yes Yes Yes Absent Resolution No was presented for the election of Directors to the Special District Risk Management Authority (SDRMA) Board of Directors. RESO The committee recommended voting for Timothy Unruh, Mike Scheafer, David Aranda, and Jean Bracy for the SDRMA Board of Directors. Motion: was made by Director Griffin and seconded by Director Kicinski, approving Resolution No voting for Timothy Unruh, Mike Scheafer, David Aranda, and Jean Bracy for the 2017 SDRMA Board of Directors. The Motion was carried, by the following roll call vote: President Brown: Vice-President Cordell: Director Griffin: Director Kicinski: Director Cortichiato: Yes Yes Yes Yes Absent Don Zdeba reported that Helen Baker s Unanticipated Use Claim for 340 E. Franklin Avenue was denied because it was within $7.41 of the $ minimum for claims. UNANTICIPATED USE CLAIM The committee recommended following the District s Policy for Unanticipated Use Claims and reject Helen Baker s claim for an allowance and reduction in her bill. MOTION: was made by Director Kicinski and seconded by Vice- President Cordell to reject Helen Baker s claim for an allowance and reduction in her bill for 340 E. Franklin Avenue. Director Griffin commented that Ms. Baker may be elderly and that this may be a financial burden to her. Director Kicinski commented that the District has a policy. If this is granted to Ms. Baker, than we would have to do for everyone. Vice-President Cordell agreed with Director Kicinski that the Board should follow policy. 3

11 Motion was carried. (Ayes: Brown, Cordell, Kicinski. Nays: Griffin. Absent: Cortichiato) INDIAN WELLS VALLEY WATER DISTRICT 2017 WATER SHORTAGE CONTINGENCY PLAN Don Zdeba reported that originally Ordinance No. 101 was drafted to comply with SB 814. It was noted that the District s existing Water Shortage Contingency Plan (Plan), approved in 1992, was out-of-date. Staff made the decision to rewrite the Water Shortage Contingency Plan, incorporating the information to comply with SB 814. IWVWD 2017 WATER SHORTAGE CONTINGENCY PLAN In order to approve the 2017 Water Shortage Contingency Plan (Ordinance No. 101), it must be published in a local newspaper five days prior to the meeting it will be adopted and then published again within 10 days of adoption. Water Code Section allows you to write a summary of the document in order to save costs of publishing the 109-page 2017 Water Shortage Contingency Plan. Staff is asking for approval from the Board of Directors to appoint General Manager Don Zdeba to prepare a summary of the 2017 Water Shortage Contingency Plan which will be published in the local newspaper five days prior to the meeting it will be adopted and again within 10 days after adoption. The draft 2017 Water Shortage Contingency Plan will be available on the District s website in its entirety. Legal Counsel Jim Worth recommended that if there are any changes or concerns with the draft Plan, to please do so now. MOTION: was made by Director Kicinski and seconded by Vice- President Cordell appointing General Manager Don Zdeba to prepare a summary of the 2017 Water Shortage Contingency Plan and to publish five days prior to the meeting it will be adopted and again within 10 days after adoption. Motion was carried. (Ayes: Brown, Cordell, Griffin, Kicinski. Nays: None. Absent: Cortichiato) GENERAL MANAGER COMPENSATION GM COMPENSATION This item was deferred until after Closed Session. INDIAN WELLS VALLEY GROUNDWATER AUTHORITY (IWVGA) IWVGA Peter Brown reported that the IWVGA has finalized the names of the large agriculture users and approved Article 5 of the Bylaws. Applications are being taken for the Public Advisory Committee (PAC). To date, they have received 24 applications. Items for discussion at the next meeting scheduled for Thursday, June 15 th are as follows: Public Advisory Committee Committee structures Water Resource Manager position Director Griffin commented that the Indian Wells Valley Water District is a vital agency and should be included in the selection process for the Water Resource Manager. Director Griffin reported that he just 4

12 received the packet for the next meeting this morning. This frustrates Director Griffin that there is no time to review and be able to discuss at the District s Board Meeting. Director Kicinski agreed with Director Griffin. Director Kicinski commented that the Indian Wells Valley Water District being left out of the selection process is unacceptable. GENERAL MANAGER AND STAFF UPDATE Don Zdeba updated the safety record to 881 consecutive days without a recordable injury. Metered water production at the wells for the month of May was 208,276,000 gallons (639.2 acre-feet). The number the State Water Resources Control Board (SWRCB) is using for comparison is metered water through the distribution system or consumption, and non-revenue water which is water lost to leaks, flushing activities, blow-offs, etc. For the month of May, the number is 145,105,000 gallons (445.3 acre-feet). The conservation results for May were reported to the SWRCB on June 2 nd. Consumption was down 30.1% compared to May This follows decreases of 14.1%, 23.8% and 35.4% in the months of April, March and February, respectively. The 20% conservation target established by the Board of Directors took effect last June 1 st. Since that time, the cumulative result is 22.2%. GENERAL MANAGER & STAFF UPDATE SAFETY, PRODUCTION & NEW SERVICES For the month of May, the District s reported R-gpcd was 125, essentially the same as in May 2016 and an 11.3% decrease from May There were four new connections during the month of May resulting in capital facility fees of $20,272. Total number of new connections for this fiscal year is 53, contributing $420,683 in additional revenue. Public Outreach: Don Zdeba attended the Community Collaborative meeting at City Hall on June 5 th. Mr. Zdeba provided the following update: May s conservation results. Actions taken at the May 18 th IWV Groundwater Authority meeting. Actions to be taken at the June 15 th IWV Groundwater Authority meeting (appointment of PAC representatives, possible appointment of a Water Resource Manager and independent legal counsel). Upcoming visit June 14 th and 15 th by the Danes to discuss Denmark s experience with groundwater management and the proposed aerial geophysical surveys of three California basins including the Indian Wells Valley. Unveiling of the billboard sponsored in partnership with Sun Outdoor Advertising. Distributed to attendees calendars featuring local third grader conservation messages. PUBLIC OUTREACH Don Zdeba reported that the May 23 rd billboard unveiling was very successful and was covered by local media. The creator of the selected conservation message attended with her parents and Mrs. Metelko s entire third grade class from Gateway Elementary. Superintendent Ernie Bell and Michelle Savko represented Sierra Sands 5

13 School District administration. The billboard was only on display at the China Lake Boulevard and Bowman Road location for one week, however it will be relocated to Inyokern Road where it will remain through the summer. Once school resumes, it will be taken down and presented to Gateway Elementary. A postcard was mailed to all customers with information about efficient use and maintenance of evaporative coolers. The postcard featured the same message as the billboard. The message was also included with other selected entries in a 16-month calendar now available in the District office. The Board of Directors scheduled the mid-year Board Workshop for July 13 th at 9:00 a.m. Items for the agenda should be brought to Don Zdeba and Rose Koch s attention. Don Zdeba updated the Board of Directors on the January 24, 2017 Special Board Workshop Action Items: Cost of Service Study: Staff run scenarios keeping the current tiers, 3% increase annually, and reviewing the debt service. Staff to present scenarios at a subsequent Board Meeting. Update: Staff continues to make progress on the adjustments that were discussed at the January 24, 2017 Board Workshop as well as preparing the Cost of Service Study report, which is the supporting documentation for the need and validity of the proposed rate adjustments in accordance with Proposition 218. When complete, the Cost of Service Report will be provided to legal counsel for review before bringing it to the Finance Committee. Ordinance No. 101 Excessive Water Use: Staff draft Ordinance No. 101 to reflect a 1% increase in Tiers 3 and 4 for all residential/commercial (if applicable) users if the Governor declares a State drought condition or local drought condition. If there is an Indian Wells Valley Water District emergency water shortage condition, draft as proposed in Section 5 (as proposed) Local Water Supply Shortage Condition for all residential/commercial (if applicable) users. Update: The draft 2017 Water Shortage Contingency Plan (Ordinance No. 101) was presented at the June 12 th Regular Board Meeting for discussion and comments. Ordinance No. 101 will be presented at the July 10 th Regular Board Meeting for adoption. General Manager Don Zdeba was designated to write a Plan summary to publish in the local newspaper five days prior to the meeting and published again within 10 days of adoption. Renee Morquecho reported that after the well was disinfected a second time, the samples again tested present for coliform bacteria (absent for E. coli). At that point, several samples were collected and sent to a specialized lab (Water Systems Engineering (WSE)) and a recommendation sought. The District, along with Layne and Chuck Krieger, participated in a conference call with Mike Schnieders of WSE. Mr. Schnieders commented on the extent of the bacterial population found in the water even after four hours of pumping. Although he could provide several methods for possibly disinfecting the well, the current design of the well with the liner hampers treatment and limits the effectiveness. Staff has decided to begin pumping the well to atmosphere with chlorination (dosing to be determined) in order to show a kill of the coliform bacteria before the water enters the distribution system. This process will begin next week. 6 MID-YEAR BOARD WORKSHOP BOARD WORKSHOP UPDATE 2017 WELL 33 REHAB

14 All four HVAC units are installed along with new programmable thermostats at the District office. The Data Acquisition System (DAS) has been installed and programmed at all sites except Well 30. At this time, OpTerra is working on punch list items and preparing to pour a concrete pad for the new transformer at Well 30. Well 34: Layne is scheduled to mobilize on Monday June 19 th. A biological species class will be held that morning before construction begins. OPTERRA SOLAR PROJECT WSIP Well 35: The District has negotiated a Change Order with Hydro- Resources West for the superchlorination of Well 35. Hydro-Resources and the District have agreed that if the specific capacity of the well is raised to 24 gpm/ft then Hydro-Resources will be responsible for the cost of superchlorination. If the specific capacity is less than 24 gpm/ft, then the District will pay for the superchlorination. Hydro-Resources will mobilize this week to begin the process. Jennifer Keep reported that year-to-date revenues as of April 30, 2017 are $9,971,191 and expenses are $8,468,498, so revenues exceeded expenses by $1,502,693, which exceeds budget by $939,323. FINANCIAL STATUS Estimated year-to-date revenues as of May 31, 2017 are $10,825,841 and estimated expenses are $9,349,498, so estimated revenues exceed estimated expenses by $1,476,343, which is better than budget by $1,087,962. Staff continues to receive daily reports regarding leaks and high consumption. Staff continues to tweak the parameters behind the reports, especially now that customers are regularly using their evaporative coolers. The collector site on the hospital roof stopped collecting data last week. Neptune is attempting to resolve the problem remotely. This is the only collector site that uses the cellular network. Jennifer Keep reported on the following conservation items: State Water Resources Control Board (SWRCB) Water Waster Report There were 11 water waste reports during May There was one second formal warning and no third notices resulting in penalties. Staff has contacted the top 25 users for the month of May. Cash for Grass One hundred and six (106) yards have been completed resulting in removal of 119,117.5 square feet of turf ($119,117.50). There are 27 yards (37,849 square feet) in the process of being converted. There are 37 yards ($82,000) that are pre-approved and are awaiting notice for pre-inspection. There is approximately 14,000 sq. ft. for applications (3) pending. There is $129,000 Cash for Grass funds available from the revised $382,000 budget. Approximately 20.5 acre-feet of water per year will be saved from yards that have been converted. XERIC Ambassador Consultations: One consultation was completed for the month of May. Jason Lillion reported that Arsenic Treatment Plant 1 treated 24,534,000 gallons and Plant 2 treated 13,513,000 gallons. The acid piping for Plant 2 has been ordered. The epoxy-coated variable speed pump #1 was received and set last week. AMI PROJECT CONSERVATION ARSENIC FACILITIES 7

15 For the month of May, ten services were repaired and 51 were replaced. Three hundred and forty feet of mainline was installed on East Bataan Avenue. The NO-DES truck had 34 runs filtering 299,040 gallons. The average influent turbidity was 36.2 NTU s and the average effluent turbidity was 1.6 NTU s. Twenty five valves were turned. OPERATIONS REPORT BOARD COMMENTS/FUTURE AGENDA ITEMS Director Kicinski thanked Judie Decker on her comment regarding the Board Meeting Agendas and Board Packets. BOARD COMMENTS Director Kicinski commented on the audio recording of May s meeting. Despite the chatter in the audience, it is audible. Vice-President Cordell expressed appreciation to Jennifer Keep for her years of service as Chief Financial Officer. Director Griffin also expressed appreciation to Jennifer Keep. Director Griffin thanked the public for attending. President Brown commended Director Kicinski on his thoroughness. President Brown thanked Jennifer Keep for her service at the District. With no further Board or Public comments, President Brown recessed the meeting and adjourned to Closed Session at 7:30 p.m. CLOSED SESSION The meeting was reconvened in Closed Session at 7:36 p.m. CLOSED SESSION The meeting was recalled to Open Session at 8:29 p.m. Referring to Agenda Item 7.F. General Manager Compensation: MOTION: was made by Director Kicinski and seconded by Vice- President Cordell to amend a portion of the Employment Contract of the General Manager by increasing the General Manager s annual salary by 5%, retroactive April 1, Motion was carried. (Ayes: Brown, Cordell, Griffin, Kicinski. Nays: None. Absent: Cortichiato) No further action was taken that would require disclosure under the Brown Act. ADJOURNMENT ADJOURNMENT With no further business to come before the Board, the meeting was adjourned at 8:32 p.m. Respectfully submitted, Rose Koch Recording Secretary APPROVED: 8

16 Committee Reports

17 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT GROUNDWATER SUSTAINABILITY ACT COMMITTEE MEETING MINUTES THURSDAY, JUNE 29, :00 P.M. BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Peter Brown, Chuck Cordell, Don Zdeba, Renée Morquecho, and Jennifer Keep Teleconferencing in was Indian Wells Valley Water District s attorney James Worth 1. Call to Order The meeting was called to order at 2:00 p.m. 2. Committee/Public Comments None. 3. Indian Wells Valley Groundwater Authority Don Zdeba updated the committee with key points from the first IWVGA Policy Advisory Committee (PAC) meeting, noting the following: Donna Thomas, EKCRCD, was elected as Chairperson and Steve Godard, Searles Valley Minerals, as Vice-chair for the PAC. Chairperson Thomas will be taking the matter of Disadvantaged Community representation to her Board at the July 5 th meeting. Discussion of Lorelei Oviatt and her office to be appointed as the PAC Secretary. Key points of the Brown Act and the importance that PAC members familiarize themselves with it. Form 700 is required for voting members of the PAC, however this does not apply to non-voting members. Form 700s are due thirty days from June 29, Ethics training is a requirement for PAC members and must be completed within one year. Kern County has training scheduled in Bakersfield on Friday, August 11 th, 9:30 a.m. 11:30 a.m. Training will be made available remotely. Training is also available online. Meeting dates were discussed and is was agreed two meetings should be held in both July and August in an effort to submit the Prop. 1 funding applications. A poll will be taken to determine the most convenient dates for future meetings. Alternate members for the PAC were discussed, however according to the Bylaws there cannot be alternates. Attendance is mandatory to be represented. This issue to be revisited in six months. Tasks appointed by the IWVGA Board were discussed. Discussion about the IWVGA Board having a Special Meeting between now and August in an effort to address the urgency to submit funding applications.

18 Groundwater Sustainability Act Committee Meeting Thursday, June 29, Page2 Stan Rajtora added that it was also discussed that the Water Resources Manager (WRM) would be picked before the PAC or the Technical Advisory Committee (TAC) would have any input on the selection. 4. Water Conservation Ms. Keep reported on the Water District s conservation efforts stating that for the month of June there were seven leak reports received. Seven contacts were made which did not result in any formal warnings nor fees. The total for notices in 2017 thus far is 44. The Cash for Grass program is still in effect and 106 yards have been converted which potentially adds up to 20.5 acre-feet of water saved. Three applications are pending, eighty-one applications have been withdrawn, and there are twenty-seven yards that have been approved to stop watering. There have been no consultations scheduled with a Water District XERIC Ambassador and no other consultations are currently pending. Peter Brown asked that staff research smart meters and a smart app to allow the public to quickly submit a water waste report to the Indian Wells Valley Water District. Mr. Brown also suggested a workshop or some way of educating the public on how to conserve water, but also inform them that they are still allowed to water to maintain landscaping, particularly trees. 5. Future Agenda Items Smart meters. 6. Adjournment The meeting was adjourned at 2:55 p.m.

19 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT PLANT AND EQUIPMENT COMMITTEE SPECIAL MEETING REPORT WEDNESDAY, JULY 5, :00 PM BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Chuck Cordell, Ron Kicinski, Don Zdeba, Renée Morquecho, Jason Lillion and Travis Reed. 1. Call to Order The meeting was called to order at 2:00 p.m. 2. Committee/Public Comments None. 3. Award of Contract: Construction of Temporary Pavement Replacement On June 30, 2017 the District received one bid for the Construction of Temporary Pavement Replacement: Eric Onstott Construction $235, The work was advertised twice in the Daily Independent legal section and sent to all who registered for e-newsletters on the District s website. One other contractor inquired about the work, but did not submit a bid. Onstott is an experienced, licensed contractor and is registered with the Department of Industrial Relations as a Public Works Contractor. The Committee recommended awarding the contract to Eric Onstott Construction in the amount of $235, Well 33 Repair/Rehabilitation: Update Staff flushed and sampled the well for coliform bacterial multiple times (both raw and treated water) on June 20, All treated water samples were coliform-free and only three of the 18 raw water samples had coliform present. After consulting the State Water Resources Control Board, the District was given permission to use the well if needed (with chlorination), but the State requested more testing using a different method. Those samples were collected today. Staff expects the well to be back on line full time next week. Layne is scheduling a few punch list items involving come cleanup and painting at the site.

20 Plant & Equipment Committee July 5, 2017 Page 2 5. WSIP Update: Upgrades to Well 34 and New Well 35 Well 34: Phase 1 has been completed and approved by SCE and Kern County. Phase II is scheduled to begin end of October/beginning of November. Well 35: The superchlorination of the well has been completed and Hydro Resources has been airlifting (using a dual swab) the chlorine out of the well. The average has been around 7 hours per 40ft section. There remain 120 ft. of perforations to be purged. No work is occurring this week due to the holiday. Once the chlorine has been purged, a clay dispersant will be introduced into the well. 6. AMI Pilot Project: Update The data collector at the hospital site is still down. It has been determined that the data is being collected, but not transmitted to the office. Neptune will be here tomorrow to remove the collector and send back for repair. Staff is still receiving daily leak and high usage reports. Those with suspected leaks are being called daily by Customer Service. 7. Solar Power Project: Update The District has received Permission to Operate (PTO) letters from SCE for all sites except Wells 34 and 30. Therefore, the District office, Well 9A/10, Well 31 and Well 33 systems are all online. The PTO letter for Well 34 should be released soon. Construction at Well 30 is expected to be complete by July 10 th and will then be ready for inspection by SCE. 8. Arsenic Treatment Facilities: Update Both plants are running at this time. No major issues. The variable speed epoxy-coated pump should arrive in around three weeks. 9. Future Agenda Items None. 10. Adjournment The meeting was adjourned at 2:21 p.m.

21 1. Call to Order BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT ADMINISTRATION/EXECUTIVE COMMITTEE MEETING MINUTES WEDNESDAY, JULY 5, :30 P.M. BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Peter Brown, Chuck Cordell, Don Zdeba, Renée Morquecho, and Jason Lillion The meeting was called to order at 3:31 p.m. 2. Committee/Public Comments None. 3. Ordinance No. 101 Don Zdeba reported that there were no comments or corrections received from the Board regarding the revised draft Ordinance No A summary of the Water Shortage Contingency Plan (WSCP) was published in the newspaper on June 30, All requirements have been met and the WSCP will be presented to the Board on the July 10, 2017 Regular Board Meeting for public comments and consideration of adopting Ordinance No Association of California Water Agencies (ACWA) Call for Candidates Nominations for the Term The committee had no recommendations for the ACWA positions of President and Vice President. 5. Draft Agenda for Regular Board Meeting of July 10, 2017 The Committee reviewed the agenda and made no changes. 6. Draft Agenda for Special Board Meeting Workshop of July 13, 2017 The Committee reviewed the agenda and made no changes. 7. Future Agenda Items None. 8. Adjournment The meeting was adjourned at 3:46 p.m.

22 7.B.1

23 MEMORANDUM DATE: JULY 5, 2017 TO: FROM: SUBJECT: BOARD OF DIRECTORS TRAVIS REED RENEE MORQUECHO CONSTRUCTION OF TRENCH PAVEMENT REPLACEMENT RECOMMENDATION OF AWARD On June 30, 2017, the District received one (1) bid for subject project. The bid amount is as follows: Contractor Bid Amount Eric Onstott Construction $234, Onstott Construction was the low bidder. One other contractor contacted the District and expressed interest in the project, but did not submit a bid. Since Eric Onstott Construction is an experienced, capable contractor with a current Class C-12 (earthwork and paving) Contractor s License (638567), which enables them to perform the work under California State Law, and is registered with the Department of Industrial Relations as a Public Works Contractor, we recommend awarding the contract to Onstott Construction for $234,

24 7.C.1.

25 ORDINANCE NO. 101 ORDINANCE OF THE BOARD OF DIRECTORS OF THE INDIAN WELLS VALLEY WATER DISTRICT, KERN AND SAN BERNARDINO COUNTIES, CALIFORNIA, RESCINDING RESOLUTION NO AND ADOPTOING THE 2017 WATER SHORTAGE CONTINGENCY PLAN. WHEREAS, California Water Code ( CWC ) Section and CWC Sections 365 through 367 require urban water suppliers to prepare an analysis of the elements within a water shortage contingency plan and to set forth actions, prohibitions, and penalties to be implemented during the various stages of a water shortage or a catastrophic interruption of water supplies. WHEREAS, the Indian Wells Valley Water District ( District ) is an urban water supplier within the meaning of CWC Section and CWC Sections 365 through 367. WHEREAS, the District prepared its initial Water Shortage Contingency Plan ( 1992 WSCP ) and adopted same by Resolution No on April 27, WHEREAS, the Board of Directors ( Board ) of the District has determined it is necessary to revise and update the 1992 WSCP. WHEREAS, this Water Shortage Contingency Plan ( 2017 WSCP ) has been prepared to coordinate the analysis of the elements required pursuant to CWC Section 10632, pertaining to water shortage contingency analyses, and the requirements of CWC Sections 365 through 367, pertaining to excessive residential water use during drought. The 2017 WSCP is intended to create a standard and uniform response to a water shortage or a catastrophic interruption of water supplies. WHEREAS, this Ordinance 101, adopting the 2017 WSCP, will supersede and replace Resolution and the 1992 WSCP. NOW, THEREFORE, BE IT ORDAINED, by the Board of Directors of the Indian Wells Valley Water District, as follows: Section 1. District Resolution No and the 1992 WSCP are hereby rescinded. Section 2. The purpose of Ordinance No. 101 is to coordinate the analysis of the elements required pursuant to CWC Section 10632, pertaining to water shortage contingency analyses, and the requirements of CWC Sections 365 through 367, pertaining to excessive residential water use during drought. The 2017 WSCP includes an analysis of the contingency plan and sets forth actions, prohibitions, and penalties to be implemented during the various stages of a water shortage or a catastrophic interruption of water supplies to help ensure that the District can provide continuous service to its customers during a severe or extended water shortage in which the District has access to as little as 50% of its normal water supply. 1

26 Section 3. The Indian Wells Valley Water District 2017 Water Shortage Contingency Plan, attached hereto and incorporated herein by reference, is hereby adopted. Section 4. Ordinance No. 101 will become effective on July 10, Section 5. The General Manager is hereby authorized to file the 2017 Water Shortage Contingency Plan with the California Department of Water Resources, and/or any other State agency, as required by law. Section 6. The Secretary is hereby directed to cause a summary of Ordinance No. 101 to be published once in a newspaper of general circulation, printed, published and circulated in the District within fifteen (15) day of adoption. All the foregoing being on the motion of, and authorized by the following vote, namely: seconded by AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY that all the foregoing ordinance is the ordinance of the Indian Wells Valley Water District as duly passed and adopted by said Board of Directors at a legally convened meeting held on the 10 th day of July, WITNESS my hand and the official seal of said Board of Directors this 10 th day of July, President, Board of Directors of the Indian Wells Valley Water District ATTEST: Secretary, Board of Directors of the Indian Wells Valley Water District (SEAL) 2

27 STATE OF CALIFORNIA ) COUNTIES OF KERN ) AND SAN BERNARDINO ) I, DONALD M. ZDEBA, Secretary of the Board of Directors of the Indian Wells Valley Water District, DO HEREBY CERTIFY, as follows: The foregoing Ordinance is a full, true and correct copy of Ordinance No. 101, duly adopted at a Regular Board Meeting of the Board of Directors of said District, duly and held at the regular meeting place of the Board on the 10 th day of July, 2017, for which all of the members of said Board of Directors had due notice and at which a majority of the Board of Directors were present. All the foregoing being on the motion of seconded by, and authorized by the following vote, namely: AYES: NOES: ABSENT: ABSTAIN: I have carefully compared the foregoing with the original Minutes of said meeting on file and of record in my office, and the foregoing is a full, true and correct copy of the original ordinance adopted at said Meeting and entered into said Minutes. Ordinance No. 101 has not been amended, modified or rescinded since the date of its adoption on July 10 th, 2017, and the same is now in full force and effect WITNESS my hand and the official seal of said Board of Directors this 10 th day of July, Secretary, Board of Directors of the Indian Wells Valley Water District President, Board of Directors of the Indian Wells Valley Water District (SEAL) 3

28 Indian Wells Valley Water District Ordinance No Water Shortage Contingency Plan Summary This summary of the 2017 Water Shortage Contingency Plan ( WSCP ) has been prepared to comply with California Water Code (CWC) Section allowing a summary to be prepared and published in place of the full Ordinance proposed for adoption by the Board of Directors ( Board ) of the Indian Wells Valley Water District ( District ). The Board will take public comments and consider adopting the WSCP, by way of Ordinance 101, at its regularly scheduled board meeting on July 10, 2017 at 6:00 pm at the District s office located at 500 W. Ridgecrest Blvd. The primary purpose of the WSCP is to comply with the requirements of CWC Section and CWC Sections 365 thru 367. The District has a civic and legal responsibility to provide for the water-related health and safety needs of the community. During a water shortage or a catastrophic interruption of water supplies, the District will take actions to minimize the interruption in water service to its customers to the extent possible, until normal service can be resumed. The WSCP sets forth actions, prohibitions, and penalties to be implemented during various stages of a water shortage or a catastrophic interruption of water supplies to help ensure the District can provide continuous service to its customers during a severe or extended water shortage in which the District has access to as little as 50% of its normal water supply. The District has developed a two-stage rationing plan to implement during a Water Supply Shortage which coincides with the actions to be taken during a Drought State of Emergency or a Local Water Supply Shortage. The rationing plan includes voluntary and mandatory rationing. Voluntary rationing occurs when the Stage 1 shortage condition (20% to 35% water supply shortage) exists or a Drought State of Emergency has been declared by the Governor. Mandatory rationing will be implemented when the Stage 2 shortage condition (>35% water supply shortage) exists or a Local Water Supply Shortage has been declared by the District. The District will implement voluntary measures in the event of a Stage 1 shortage condition, a Stage 2 shortage condition, a Local Water Supply Shortage, or a Drought State of Emergency. Despite the voluntary nature of the Stage 1 shortage condition, it does not waive the requirements of District Ordinance 100 or the penalties applicable to the violations thereof. In the event of a Stage 2 shortage condition or a Local Water Supply Shortage, water use in excess of Tier 2 in a single billing cycle is considered Excessive Water Use and is subject to penalties. A Residential or Commercial Customer exceeding Tier 2 usage in a single billing cycle shall be assessed a fine of $100 for the initial HCF (hundred cubic feet equivalent to 748 gallons) of usage in Tier 3. An additional fine of $10 for each HCF of usage over the initial Tier 3 HCF of usage shall be assessed in addition to the base rate. For each consecutive billing cycle that a Residential or Commercial Customer s usage exceeds Tier 2, the previous fine shall be increased by $100 for the initial of usage in Tier 3. The additional $10 fine for each HCF of usage over the initial Tier 3 HCF of usage shall similarly increase $10 in addition to the base rate. The fines shall increase in increments of $100 and $10, respectively, up to a maximum of

29 $500 for the initial HCF of Tier 3 usage and $50 for each additional HCF over the initial HCF of Tier 3 usage in addition to the base rate. Any fine resulting from violation of this WSCP will be added to the customer s water bill and is due and payable with that water bill. During a period for which the Governor has issued a proclamation of a Drought State of Emergency, water use in excess of Tier 2 water use is considered Excessive Water Use. Residential or Commercial water use in excess of Tier 2 of the District s rate structure in a single billing cycle will be assessed a fine of 1% of the total Tier 3 and 4 use during that billing cycle until the Drought State of Emergency is declared over by proclamation of the Governor or like action. Any fine resulting from violation of this WSCP will be added to the customer s water bill and is due and payable with that water bill. Consistent with due process, the District has established a process and conditions for the appeal of a fine imposed for Excessive Water Use. In the event of a catastrophic interruption of water supplies, the District will establish mandatory monthly allotments for each connection. The water allotment for a residential customer is based on the minimum quantity that is required for health and safety needs. The District has established said minimum quantity as 68 gallons per capita per day (gpcd). Each single family residential connection will receive no more than 103 HCF per year (68 gpcd x 3.1 persons x 365 days = 76,942 gallons = 103 HCF) plus 20% of the allotment. The 103 HCF per year equates to HCF per day. This daily figure will be used to calculate the monthly Allotments based on the number of days in the relevant month(s). Each multi-family residential connection will receive no more than 76 HCF per year (68 gpcd x 2.3 persons x 365 days = 57,086 gallons = 76 HCF) per dwelling plus 20% of the allotment. The 76 HCF per year equates to HCF per day. This daily figure will be used to calculate the monthly Allotments based on the number of days in the relevant month(s). The allotment for commercial and industrial connections will be no more than 60% of average usage for said account for the same billing month over a selected three-year base period. Increased allotments may be approved under specific circumstances. Government agencies may have separate Allotments. Customers may appeal their allotment in accordance with the established procedure. This summary is intended to provide an overview of the District s 2017 Water Shortage Contingency Plan. The entire Plan is available to review on the District s website, or a hard copy can be viewed at the District s office located at 500 W. Ridgecrest Blvd. As previously stated, the Board will take public comments and consider adopting the WSCP, by way of Ordinance 101, at its regularly scheduled board meeting on July 10, 2017 at 6:00 pm at the District s office located at 500 W. Ridgecrest Blvd.

30 RESOLUTION NO. RESOLUTION OF THE INDIAN WELLS VALLEY WATER DISTRICT, KERN AND SAN BERNARDINO COUNTIES, CALIFORNIA, DECLARING A [STAGE 1, STAGE 2, OR LOCAL] WATER SUPPLY SHORTAGE OR A CATASTROPHIC INTERRUPTION OF WATER SUPPLIES WHEREAS, the Indian Wells Valley Water District ( District ) is the water supplier for the property owners and inhabitants of portions of Kern and San Bernardino Counties, situated within the District s boundary. WHEREAS, on July 10, 2017, the Board of Directors ( Board ) of the District adopted Ordinance No. 101 approving the 2017 Water Shortage Contingency Plan ( WSCP ) establishing actions, water allotments, prohibitions, and penalties to be implemented during the various stages of a water shortage or a catastrophic interruption of water supplies. WHEREAS, due to the present circumstances, the ordinary demands and requirements of District water customers cannot be satisfied without depleting the water supply of the District to the extent that there would be insufficient water for human consumption, sanitation, and fire protection. WHEREAS, pursuant to California Water Code Section 350 et seq, the Board of Directors of the Indian Wells Valley Water District conducted a duly noticed public hearing to provide District customers with the opportunity to be heard to and to present their respective needs to the District s Board. NOW, THEREFORE, BE IT RESOLVED by the District Board of Directors of the Indian Wells Valley Water District as follows: 1. Due to the present circumstances, the District s water supply is not adequate to meet the ordinary demands and requirements of District water customers without depleting the District's water supply to the extent that there may be insufficient water for human consumption, sanitation and fire protection. 1

31 2. The Board finds and declares that due to the present circumstances, the water shortage conditions established in the District s WSCP exist, necessitating this Board to declare a [Stage 1, Stage 2, or Local] Water Supply Shortage or a Catastrophic Interruption of Water Supplies. 3. The Board hereby directs the General Manager to implement the District's Water Supply Shortage Response, as set forth in the District's Water Shortage Contingency Plan and any other measures that may be adopted by this Board in response to the water supply shortage. 4. The Board may periodically conduct proceedings to determine additional restrictions and regulations which may be necessary to safeguard the adequacy of the District s water supply for domestic, sanitation, and fire protection. All the foregoing being on the motion of seconded by, and authorized by the following vote, namely: AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY that the foregoing resolution is the resolution of Indian Wells Valley Water District as duly passed and adopted by said Board of Directors at a legally convened meeting held on the th day of, 20. WITNESS my hand and the official seal of said Board of Directors this th day of, 20. ADOPTED AND APPROVED this th day of, 20. [Name] President, Board of Directors INDIAN WELLS VALLEY WATER DISTRICT 2

32 ATTEST: [Name] Secretary, Board of Directors INDIAN WELLS VALLEY WATER DISTRICT (SEAL) 3

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43 INDIAN WELLS VALLEY WATER DISTRICT MEMORANDUM TO: FROM: BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT GSA AD HOC COMMITTEE DIRECTORS GRIFFIN AND KICINSKI DATE: JULY 10, 2017 SUBJECT: INDIAN WELLS VALLEY GROUNDWATER AUTHORITY (OUR FILE IW ) This memorandum is intended to identify potential IWVGA action items for the Board of Directors of the Indian Wells Valley Water District (District) to discuss and consider in an attempt to provide the District's IWVGA Director (Director Brown) with the Board's recommendation on these matters. Groundwater Authority Staff: Greater Member staff level participation is recommended. Although there are staff calls to discuss pending and future matters, to date, the decision making process is largely driven by Kem County staff without adequate input from other Member's staff. Staff level decisions and draft documents need to be distributed and thoroughly discussed by all Member's staff before final decisions are made by the IWVGA Board. We recommend that each General and Associate Member of the IWVGA have representation on staff calls. 1 This would provide additional views for consideration and greater consensus on items. Moving forward, decisions made at a staff level must involve all willing Members and must be done in a manner in which adequate time is given for review and comment on matters and draft documents. The Bylaws were drafted with a "collaborative staffing model" in mind, we need to follow the Bylaws. Distribution of Information and Documents: To date, information (primarily, IWVGA agenda and Board packet) for the IWVGA board meetings has not been distributed, or distributed at the last minute, prior to District board meetings. As a result, District board members have not had the opportunity to review and fully discuss their thoughts and recommendations on matters being considered by the IWVGA with Director Brown prior to the proposed IWVGA vote on said matters. This has led to delayed votes on IWVGA agenda items 1 We recognize that some Members may choose not to participate at a staff level. Page I of3

44 due to a lack of information and/or opportunity for IWVGA Members to fully discuss and provide direction to their respective IWVGA Board Member. The solution is simple, instead of a debrief call after the IWVGA board meeting, have a "next meeting" staff call. After completing an IWVGA board meeting, the focus would shift to preparing the draft agenda and all related draft materials (to the extent practicable) within two (2) weeks of the previous IWVGA meeting. The District generally posts its agenda and board packet approximately three weeks after an IWVGA board meeting, recognizing that time varies depending on the calendar. Preparation of a draft agenda and related materials within two weeks of the previous IWVGA board meeting would provide all IWVGA Member governing bodies with the opportunity for informed discussion and to provide direction to their respective Directors on upcoming IWVGA agenda items. Independent Water Resource Manager/General Manager: With the focus of the IWVGA shifting to GSP development, hiring a WRM should be a top priority moving forward. The Water Resource Manager ("WRM") will be responsible for preparing and implementing the Groundwater Sustainability Plan ("GSP"), as directed by the Board and in consultation with the PAC and TAC. Once selected, the WRM scope of services will need to be further defined per contract. In addition to preparing the GSP, the WRM shall perform administrative functions required to comply with SGMA, which should include becoming the General Manager, as many, if not most, of the issues will be related to GSP development. Notwithstanding the fact that the WRM selection process is well underway and the WRM may be selected at the IWVGA July board meeting, it is important to comment on the selection process utilized. To date, the IWVGA Members have largely been excluded from the process which wasn't adequately defined. Although an Ad Hoc committee was tasked with reviewing responses, interviewing potential candidates and making a recommendation, Members should have also been involved and provided with information on the candidates and the opportunity to review and provide comments to the Member's respective representative prior to the WRM selection. In short, the selection process (and future consultant selections) should be agreed upon up front and Members must be provided with sufficient information and time to effectively participate in the selection process. Independent Legal Counsel: The selection process for independent legal counsel ("water attorney") is complete and the comments on the WRM selection process apply equally here. With the focus shifting to GSP development, retaining a water attorney is also a high priority. A water attorney will be needed to address legal issues related to development and implementation of the GSP. For example, although SGMA states that nothing in SGMA determines or alters water rights (Section ), it does allow a GSA to regulate, limit or suspend extractions from groundwater wells (Section ). As such, there are bound to be water rights and allocation issues, among others, that will need to be addressed by an independent water attorney working for the IWVGA. In addition to providing legal opinions related to the GSP, the water attorney's scope of services will need to be developed. For example, will he/she be limited to providing requested legal Page 2 of3