Indian Wells Valley Water District. Board of Directors Meeting

Transcription

1 Indian Wells Valley Water District Board of Directors Meeting March 14, 2016

2

3 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT REGULAR BOARD MEETING AGENDA MONDAY, MARCH 14, :00 P.M. BOARD OF DIRECTORS HEARING ROOM 500 W. RIDGECREST BLVD., RIDGECREST (Pursuant to Government Code section , any materials relating to an open session item on this agenda, distributed to the Board of Directors after the distribution of the agenda packet, will be made available for public inspection at the time of distribution at the following location: Indian Wells Valley Water District, 500 W. Ridgecrest Blvd., Ridgecrest, CA). 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. POSTING OF AGENDA DECLARATION 5. CONFLICT OF INTEREST DECLARATION 6. PUBLIC QUESTIONS AND COMMENTS (THIS PORTION OF THE MEETING IS RESERVED FOR PERSONS DESIRING TO ADDRESS THE BOARD ON ANY MATTER NOT ON THE AGENDA AND OVER WHICH THE BOARD HAS JURISDICTION. HOWEVER, NO ACTION MAY BE TAKEN BY THE BOARD OF DIRECTORS ON ANY ITEM NOT APPEARING ON THE AGENDA. NON-AGENDA SPEAKERS ARE ASKED TO LIMIT THEIR PRESENTATION TO FIVE MINUTES. PUBLIC QUESTIONS AND COMMENTS ON ITEMS LISTED ON THE AGENDA WILL BE ACCEPTED AT ANY TIME THE ITEM IS BROUGHT FORTH FOR CONSIDERATION BY THE BOARD. WHEN YOU ARE RECOGNIZED BY THE CHAIRPERSON, PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD). 7. CURRENT BUSINESS/COMMITTEE REPORTS A. Consent Calendar Description: Approval of Board Meeting Minutes and Accounts Payable Disbursements. 1. Approval of Minutes: a. February 8, 2016 Regular Board Meeting 2. Approval of Accounts Payable Disbursements

4 B. Administration/Executive Committee 1. California Special Districts Association (CSDA) Board of Directors Call for Nominations Seat B Description: Board consideration of nominations to the CSDA Board of Directors Seat B Committee Recommendation: None. 2. Groundwater Sustainability Agency Description: Discussion and consideration on representation of the Indian Wells Valley Water District on the Groundwater Sustainability Agency (GSA) and other topics as related to the Sustainable Groundwater Management Act (SGMA) Committee Recommendation: Board consider adopting a resolution for the following: 1. Support for a Joint Powers Agreement (JPA) vs. a Memorandum of Understanding (MOU), 2. GSA members must be eligible public agencies only, 3. Agency representative must be an elected official, and 4. Defining the stakeholder s participation in the Groundwater Sustainability Plan (GSP) Development Committee. C. Resolution 16-03: Sustainable Groundwater Management Act (SGMA) Description: Discussion and consideration of issues related to forming a Groundwater Sustainable Agency (GSA), including, use of a Joint Powers Agreement (JPA), GSA Members consisting solely of eligible public agencies, GSA Board of Directors being Elected Officials of the GSA Members, Participation of Stakeholders on the Groundwater Sustainability Plan (GSP) Development Committee. D. OpTerra Solar Project Description: Board to discuss and consider authorizing staff to release the Initial Study and draft Mitigated Negative Declaration for public review and comment, commencing a thirty (30) day comment period. Staff to provide an update on the Solar Project. E. General Manager and Staff Update (The Board will consider and may take action on the following items): 1. Water Production, New Services, and Personnel Safety Record Description: Water produced from all District wells, report of the new services installed in the District, and personnel safety record for the preceding month. 2. Public Outreach Description: Public Outreach Report. 3. July 15, 2014 Special Board Workshop Action Items Update Description: Update on the items below: Wells 18 and 33 Safety Showers: Safety item. 4. Water Supply Improvement Project Update Description: Update on the Water Supply Improvement Project.

5 5. East Side A-Zone Tank and Pipeline Easement from the Navy Description: Update on east side A-Zone Tank and pipeline easement. 6. Gateway Pipeline Replacement Project Description: Update on the Gateway Pipeline Replacement Project. 7. Financial Status Description: Report on the District s current financial status. 8. Cost of Service Study Update Description: Update on the Cost of Service Study. 9. AMI Pilot Project Update Description: Update on the AMI Pilot Project. 10. Conservation Description: Update on the Conservation Program and discussion on water conservation related items. 11. Arsenic Treatment Facilities Description: Update on the Arsenic Treatment Facilities. 12. Operations Description: Staff report on operations. 8. BOARD COMMENTS/FUTURE AGENDA ITEMS 9. CLOSED SESSION A. Real Property Negotiations Property Located in Inyo County, California Approximately 240 Acres Negotiating with: Terra-Gen Power, LLC (Pursuant to Government Code Section ) B. Real Property Negotiations Property Located in Inyo County, California Approximately 38 Acres District Negotiator: Don Zdeba Negotiating with: Cindy Freeman (Realtor) on behalf of Jeffrey C. Stiefel (Pursuant to Government Code Section ) C. Real Property Negotiations Property Located in Inyo County, California Approximately 200 Acres District Negotiator: Don Zdeba Negotiating with: Cindy Freeman (Realtor) on behalf of Juanita Life Est (1) and John B. and April J. Hunter (2) (Pursuant to Government Code Section )

6 D. Conference with Labor Negotiators District Representatives: Don Zdeba and Jim Worth Employee Organization: General District Employees (Pursuant to Government Code Section ) 10. ADJOURNMENT Requests for disability related modifications or accommodations, including auxiliary aids or services may be made by telephoning or contacting Rose Koch at the District offices. Please attempt to make such requests known at least 24 hours before the scheduled meeting.

7 Approval of Minutes

8 MINUTES OF THE REGULAR BOARD MEETING BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT February 8, 2016 The Regular Meeting of the Board of Directors of the Indian Wells Valley Water District was called to order by President Cortichiato at 6:00 p.m. in the Board of Directors Hearing Room, 500 West Ridgecrest Boulevard, Ridgecrest, California. The Pledge of Allegiance was led by Patty Montenegro. CALL TO ORDER PLEDGE DIRECTORS PRESENT: DIRECTORS ABSENT: ALSO PRESENT: President Donald J. Cortichiato Vice-President Peter E. Brown Director Charles F. Cordell Director Leroy H. Corlett Director Charles D. Griffin None Jim Worth, Attorney; Don Zdeba, General Manager; Jason Lillion, Operations Superintendent; Jennifer Keep, Chief Financial Officer; Renée Morquecho, Chief Engineer; Patty Montenegro, Recording Secretary ROLL CALL AGENDA DECLARATION Recording Secretary, Patty Montenegro, reported that the agenda for tonight s Regular Board Meeting was posted on Friday, February 5, AGENDA DECLARATION CONFLICT OF INTEREST DECLARATION Director Griffin abstained from the vote on Item B1 due to a conflict of interest. CONFLICT OF INTEREST PUBLIC QUESTIONS AND COMMENTS Public making comment was Sophia Merk who stated that she and many other water haulers reported that the flexible hose from the pump had been leaking for some time and that the hose was replaced with a hose that was 3 feet too short to reach most of the trucks. The hose was then replaced with the same hose that was leaking and has asked for support of the Water District. Ms. Merk stated that she was told this evening the hose would be replaced in the morning, but wanted to bring it to the attention of the Board. PUBLIC COMMENTS 1

9 CONSENT CALENDAR MOTION: was made by Vice-President Brown and seconded by Director Corlett to approve the Minutes of the January 11, 2016 Regular Board Meeting as amended, the January 22, 2016 Special Board Meeting Workshop as amended, the January 26, 2016 Special Board Meeting and to approve payment of Accounts Payable totaling $723, CONSENT CALENDAR Jim Worth reported an error on the January 22 nd Special Board Meeting Minutes on page 6 which states that Supervisor Mick Gleason reported that Bakersfield and Kern River Delta Authority voted, should read Kern Delta Water District. Director Corlett reported that on the January 11 th Minutes it states that Well 34 is to be pumped at 2,200 gpm and he thought it was going to be 2,000 gpm. Don Zdeba reported that the number should be corrected to read 2,000 gpm. Motion was carried, unanimously. (Ayes: Brown, Cordell, Corlett, Cortichiato, Griffin. Nays: None.) PLANT AND EQUIPMENT COMMITTEE MOTION: was made by Director Corlett and seconded by Vice- President Brown to award the contract for the construction of a 100 tower and mat foundation and two 50 towers and mat foundation to Valley Wide Construction in the amount of $119, P & E AWARD OF CONTRACT Public asking question was Judie Decker who asked where they would be located. Jason Lillion stated that one would be located in the District yard, one at C-Zone and one at the Sunland Booster Station. Motion was carried. (Ayes: Brown, Cordell, Corlett, Cortichiato. Nays: None. Abstain: Griffin.) Resolution was presented authorizing the General Manager to act on behalf of the District in regards to the Financial Assistance Application with the State Water Resources Control Board for the purchase of a NO-DES flushing and filtration truck. RESOLUTION MOTION: was made by Director Corlett and seconded by Vice- President Brown adopting Resolution 16-01, Authorizing General Manager to act on behalf of the District in regards to the Financial Assistance Application with the State Water Resources Control Board for the NO-DES flushing and filtration truck. The Motion was carried by the following roll call vote: President Cortichiato: Yes Vice-President Brown: Yes Director Cordell: Yes Director Corlett: Yes Director Griffin: Yes 2

10 Resolution was presented whereby District will ensure funding be maintained for maintenance of the NO-DES flushing and filtration truck. RESOLUTION Director Griffin asked that Jason Lillion explain to the public what the NO-DES system is. Mr. Lillion stated that the NO-DES (Neutral Output-Discharge Elimination System) truck will be used to attach from hydrant to hydrant in our system and flush the water to take out any sediment in the line. The system checks chlorination levels and has a filtration system which removes sediment and a system which monitors the clarity of the water. MOTION: was made by Director Corlett and seconded by Vice- President Brown adopting Resolution 16-02, as described. The Motion was carried by the following roll call vote: President Cortichiato: Yes Vice-President Brown: Yes Director Cordell: Yes Director Corlett: Yes Director Griffin: Yes FINANCE COMMITTEE Jennifer Keep reported that Staff has reviewed all the concerns about the current water rates presented by the Board and public and concluded a new rate study should be conducted and volunteered to do it in-house. All options will be considered and the budgets should be prepared first to ensure all operational, staffing, reserve, etc. needs are addressed. FINANCE COST OF SERVICE STUDY MOTION: was made by Vice-President Brown and seconded by Director Corlett recommending Staff conduct a new Cost of Service Study. Motion was carried, unanimously. (Ayes: Brown, Cordell, Corlett, Cortichiato, Griffin. Nays: None.) GROUNDWATER SUSTAINABILITY ACT (GSA) RESOLUTION GSA Jim Worth provided the status on where the discussions are between the County and the Mutuals. At the January 26 th Board of Supervisors meeting they continued the vote on the Resolution regarding the structure of the GSA and it s on the Agenda for tomorrow. At the January 26 th meeting the Board of Supervisors directed Staff to make contact with legal counsel for the Mutuals (Mojave Pistachio, Meadowbrook Dairy and Searles Valley Minerals). Mr. Worth stated that there have been some discussions and based on a review of s, it appears to him that the Mutuals and the County are working on a concept and language whereby the Mutuals will be able to participate in the GSA. Mr. Worth feels there has been significant progress made on the issue since the County started having one-on-one discussions with the Mutuals. There is a conference call scheduled for Thursday where there will be discussion on where this is going and he is hopeful there will be a Resolution for Board consideration. 3

11 Legal counsel for Meadowbrook Dairy, Derek Hoffman, agreed that both sides are having positive discussion and heading in a positive direction. Director Griffin inquired if Jim Worth had knowledge of communication as far as private well owners being involved because there was a proposal that included the Mutuals and well owners and he would like to see them included as well. Mr. Worth thinks they are being discussed in this concept, but doesn t know if there has been communication between the County and the private well owners. He feels they will know more after the Thursday conference call. Public making comment was Judie Decker who stated that the issue is representation and that there is a problem with the formation of the GSA. Ms. Decker went on to say that there will be approximately 9 people from Inyo County being represented by one person and about 80 people from San Bernardino County who will be represented by one person and the issue is the unequal representation. GENERAL MANAGER AND STAFF UPDATE As of today, employees at the District have worked 391 days since the last recordable injury. Metered production at the wells for the month of January was 96,467,000 gallons (296.0 acre-ft). The number the State Water Resources Control Board (SWRCB) is using for comparison is metered water through the distribution system, or consumption, and non-revenue water which is water lost to leaks, flushing activities, blow-offs, etc. For January, that number is 109,801,000 gallons (336.0 acrefeet). This is a 17.9% decrease compared to January 2013, the baseline year the SWRCB is using for comparison. For the seven month reporting period, we are at 23.6%, 12.4% below the District s assigned conservation rate of 36%. GENERAL MANAGER AND STAFF UPDATE SAFETY, PRODUCTION AND NEW SERVICES For the month of January the calculated R-gpcd was 98. There were three new connections added during the month. The total number of new connections for this fiscal year, beginning July 1, is nineteen. Responding to a request, Jason Lillion and Dan Beardsley visited Rebecca Workman s 3 rd grade class at Gateway School January 29 th. They discussed where our water comes from and conservation. They also brought a backhoe and demonstrated its operation. Wells 18 and 33 Eyewash/Safety Showers The installation at Well 33 is complete and was tested last week, with two leaks needing repair. Setting of the vessel at Well 18 will be coordinated with installation of the effluent pump at Plant No. 2 once the new impellers have been installed to maximize use of the rental crane. PUBLIC OUTREACH JULY 15, 2014 SPECIAL BD WORKSHOP UPDATE 4

12 Renée Morquecho reported that the contract with SCE has been signed. A meeting with a local planner was held last week who informed the District that he wouldn t need much lead time as thought to construct the new powerline. Ms. Morquecho stated they are going to bid out upgrades to Well 34 and the drilling of Well 35. Ms. Morquecho reported that she mailed the Notice of Exemption to San Bernardino County requiring the easement with regard to the east side A-Zone tank. WSIP UPDATE A-ZONE Don Zdeba reported that although there was notice that the local SCE office would be closing, he has learned that the office is not closing, but reducing their window hours of operation to Monday, Wednesday and Friday. The most recent conference call to discuss the project status took place February 2 nd. Legal counsel has completed the initial review of the OpTerra Energy Services Contract. There is a scheduled conference call for Friday to allow Staff and legal counsel to discuss their comments. Krieger & Stewart provided the Draft Initial Study and Mitigated Negative Declaration for review and comment February 1 st. OpTerra has reviewed the draft and indicated their approval. The next conference call is scheduled for February 12 th. SOLAR PROJECT UPDATE Kern County has previously stated that the project will require building permits; however, Staff has provided Kern County Planning with a memorandum from legal counsel regarding applicability of Government Code Section to the project. This section provides a mechanism by which a local agency may render a zoning ordinance inapplicable to a proposed use of property under certain circumstances, if the proposed use is related to the storage or transmission of water or electrical energy. Legal counsel has had a conversation with County Counsel and believes the County will concur with the exemption. Jim Worth stated that it is being reviewed and is hopeful that it should be enough for them to acknowledge that the District is exempt from building ordinances for the solar project. The District s bond counsel, Hawkins, Delafield & Wood, has provided a draft of the installment Purchase Agreement which staff has reviewed with legal counsel. A conference call will be held tomorrow morning to discuss comments. Jennifer Keep reported that estimated year to date revenues as of January 31, 2016 are $6,363,347 and estimated expenses are $5,894,489, so estimated revenues exceed estimated expenses by $468,858, which is better than budget by $242,883. After re-bidding the project to build foundations and install three towers, the District received three bids. The lowest qualified bid ($119,827.09) was received from Valley Wide Construction based in Trona. Staff recommended awarding the contract to Valley Wide at tonight s Board meeting. FINANCE REPORT AMI REPORT An order was placed last week for the registers for the Pilot Project. 5

13 All of the 5/8 meters that are part of the AMI Pilot Project have been replaced with 3/4 meters. Field Services personnel continue to drill holes in the plastic lids to accommodate antennas for the AMI system. Twenty two holes remain to be drilled in concrete lids. Jennifer Keep reported that John Karlik will be the instructor for a new 11-week horticulture class scheduled to begin February 16 th. Cost is $75.00 and there are currently 21 enrollees including four XERIC Ambassadors. CONSERVATION REPORT Staff submitted an application for a Community Block Grant from Kern County for %100,000 for the Cash for Grass Program. A Resolution was brought to the Board December 14 th requesting authorization to submit the application and execute an agreement with Kern County for the Grant. Kern County Planning Department is scheduled to recommend which agencies will get funding and how much sometime in March. Their recommendations will then be presented to the Kern County Supervisors at a Public Hearing tentatively scheduled for April 26 th. Staff submitted to the State Water Resources Control Board our application for a $3,721,000 Drinking Water State Revolving Fund loan. SWRCB has reviewed the initial application and assigned us a project manager. The project manager sent a list of items that need to be submitted. Staff plans to send a draft postcard with the watering schedule and conservation messages to the printer this week. Staff searched for a water waster report app for smart phones, but didn t find anything suitable or available so Jason Lillion has started creating one specifically for the District. There were 40 water waste reports received and followed up on in January 2016 and two of those resulted in a formal Second Notice. Ten have been received to date in February of which two resulted in a formal Second Notice. Twenty six yards (29,211 square feet) have been converted and 25 yards (26,312 square feet) are in the process of being converted, leaving $4,377 Cash for Grass funds available from the original $60,000 budget. There were six XERIC Ambassador consultations in January Jason Lillion reported for the month of January there were three repairs and four replacements of service laterals. There was 1,440 feet of pipe laid on Gateway. There were 19 blow-offs which resulted in 32,867 gallons lost. Public making comment was Mayor Peggy Breeden who announced a Town Hall meeting being held on Wednesday night at 5:30 pm at City Hall. Sheriff Youngblood will be there to discuss the budget and proposed cuts at the Sheriff Department including closure of the Ridgecrest jail. OPERATIONS REPORT MAYOR BREEDEN 6

14 BOARD COMMENTS/FUTURE AGENDA ITEMS BOARD COMMENTS Director Corlett stated that he thinks it s time that the Water District became a participant and a leader on the Brackish Water Study by signing the MOU and strongly encourages other participants to sign it so that we can move this effort forward. He feels that even if the Navy decides the MOU needs to be changed after everyone else has signed it, the District will have made progress. Director Corlett stated, To wait on the Navy is the same as doing nothing. Director Corlett urged Staff to sign the Brackish Water MOU or explain to the Board why they can t. With no other Board comments, President Cortichiato recessed the meeting and adjourned to Closed Session at 6:57 p.m. CLOSED SESSION CLOSED SESSION The meeting was reconvened in Closed Session at 7:05 p.m. The meeting was recalled to Open Session at 7:20 p.m. There was no action taken which would require disclosure under the Brown Act. ADJOURNMENT ADJOURNMENT With no further business to come before the Board, the meeting was adjourned at 7:20 p.m. Respectfully submitted, Patty Montenegro Recording Secretary APPROVED: 7

15 Committee Reports

16 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT PLANT AND EQUIPMENT REGULAR REPORT TUESDAY, MARCH 8, :00 PM BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Leroy Corlett, Chuck Griffin, Don Zdeba, Jason Lillion, Travis Reed and Jennifer Keep. 1. Call to Order The meeting was called to order at 2:00 p.m. 2. Committee/Public Comments Request was made to add landscaping to the Sunland Booster property. Staff commented that this action does not fall in line with the conservation goal and could create safety and security issues. The request was removed. 3. AMI Pilot Project: Update Equarius has agreed to provide updated versions of the data collectors and meter registers at no additional cost to the district. This will renew the warranty on collectors and registers as well as give field personnel the capability to get consumption information at an individual meter within 15 minutes rather than the original 24 hours (specification sheets attached). Equarius has scheduled their contractor begin the installation of meter registers in three to four weeks. Tower Construction contracts should be back to the district March 9, 2016 and a schedule for construction will be provided by March 14, Solar Power Project: Update The initial study and mitigated negative declaration have been review by staff. A conference call was held March 1, 2016 addressing the initial study and mitigated negative declaration. To date, no additional comments have been received from Opterra, and the project is set to be discussed at the March 14, 2016 Board Meeting. District staff and legal counsel prepared comments on the Opterra contract, currently the changes are being reviewed by Opterra. Solar Power Project: Update (cont.)

17 Plant & Equipment Committee Meeting Report Tuesday March 8, Pursuant the Government Code and 53096, Kern County legal has responded that the district does not need to pull building permits to install said solar power project. 5. Arsenic Treatment Facilities: Update Arsenic Plant 1 had the last effluent pump installed. Disinfection is set to begin this week. Staff believes all work will be completed prior to the need for operation. 6. East Side A-Zone Tank: Update The easement documents have been signed by the Navy. Currently the documents are with Kern County for approval and recording. Once the documents have been finalized, a copy will be submitted to the Navy. 7. Water Supply Improvement Project: Update The Notice of Determination for the Modified WSIP was filed December 17th. The 30-day comment period has expired. There were no comments received. The creation of bidding documents for the drilling of Well 35 will begin at end of March. District staff will be installing 200 ± of conduit this summer so SCE can complete the electrical upgrades required to power Well Gateway Pipeline Replacement Project: Update Water sampling was conducted March 3, Passing results were received March 7, Staff will now begin connecting the newly constructed pipeline to the system and changing services over. 9. Future Agenda Items Issuance of permits for new construction 10. Adjournment The meeting was adjourned at 2:31 pm.

18 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT FINANCE COMMITTEE REGULAR MEETING REPORT TUESDAY, MARCH 8, :00 PM BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST ATTENDEES: Peter Brown, Leroy Corlett, Don Zdeba, Jason Lillion, Travis Reed and Jennifer Keep 1. Call to Order The Finance Committee Meeting was called to order at 3:02 pm. 2. Committee/Public Comments None. 3. Cost of Service Study Description: Staff to give progress report to Committee Staff reported the General Fund and Capital Improvements and Projects budget development is in progress. Once that is done, staff will begin working on the cost of service options. Public comments included suggestions to lower fixed rates to help low income customers and charge 5/8 customers lower fixed charges per size until the meter is actually changed to ¾ vs. gradually increasing their fixed rates in anticipation of the meter size change. 4. Voluntary Contributions to Assist Low Income Customers Description: Staff to give progress report to Committee Staff has a conference call scheduled on March 23, 2016 with the local Salvation Army and their headquarters. 5. Fraud Risk Discussion Description: Discuss potential or actual fraud risks within the organization. None to report.

19 Finance Committee Meeting Report March 8, 2016, Page 2 6. Financial Statements, January 31, 2016 (final) and February 29, 2016 (preliminary) Description: Presentation to Committee financial reports and a graph depicting current revenue and expense trends compared to previous fiscal year actuals. Year to date revenues as of January 31, 2016 are $6,388,022 and expenses are $5,911,962, so revenues exceeded expenses by $476,060, which exceeds budget by $250,085. Staff presented the following spreadsheet, which compares January 2016 year to date actual to budgeted revenues and expenses by category, and balance sheet. Indian Wells Valley Water District Revenues vs. Expense Actuals & Budget through January 2016 Budget Actuals Δ Revenues Total Water Sales 5,675,000 5,763,686 88,686 Total Water Service Revenue 159, ,572 9,572 Total Non-Operating Income 255, ,475 85,375 Capital Contributions 74, ,289 41,289 Total Revenues 6,163,100 6,388, ,922 Expenses Pumping Plant 644, ,859 3,322 Arsenic Treatment Plants 291, ,521-57,139 Transmission & Distribution 1,019, ,197-33,382 Engineering 195, ,717-4,682 Customer Service 203, ,528 6,009 Field Services 238, ,639-4,296 General & Administration 911, ,227 43,863 Legislative 59,927 60, Depreciation 1,581,000 1,589,583 8,583 Non-Operating, Interest 70,010 77,971 7,961 Non-Operating, Miscellaneous 579, , Non-Operating, Conservation 29,080 34,470 5,390 Non-Operating, Alternate Water 112, ,226-2,089 Total Expenses 5,937,125 5,911,962-25,163 Net Revenue Increase (Decrease) 225, , ,085

20 Finance Committee Meeting Report March 8, 2016, Page 3

21 Finance Committee Meeting Report March 8, 2016, Page 4 Estimated year to date revenues as of February 29, 2016 are $7,034,022 and estimated expenses are $6,588,962, so estimated revenues exceed estimated expenses by $445,060, which is better than budget by $369,708.

22 Finance Committee Meeting Report March 8, 2016, Page 5 *Actual Revenues and Expenses are Estimated 7. Accounts Payable Disbursements Description: Presentation to Committee of Accounts Payable Disbursements reports for Board approval. The Committee recommended approval of accounts payable disbursements totaling $473, as follows: Checks through: 2/11/16 2/25/16. Prepaid $ 63, $ 117, Current 162, , Total $ 225, $ 248, Future Agenda Items 9. Adjournment The Committee adjourned at 3:25 pm.

23 BOARD OF DIRECTORS INDIAN WELLS VALLEY WATER DISTRICT ADMINISTRATION/EXECUTIVE COMMITTEE MEETING MINUTES WEDNESDAY, MARCH 9, :30 P.M. BOARD ROOM 500 W. RIDGECREST BLVD., RIDGECREST Attendees: Peter Brown, Chuck Cordell, Don Zdeba, Jason Lillion, Travis Reed and Jennifer Keep 1. Call to Order The Administration/Executive Committee Meeting was called to order at 3:32 p.m. 2. Committee/Public Comments None 3. California Special Districts Association (CSDA) Board of Directors Call for Nominations Seat B Committee reviewed the request from the California Special Districts Association Board of Directors Call for Nominations Seat B and has no Board recommendation. 4. Groundwater Sustainability Agency Peter Brown reported that the Kern County Board of Supervisors recommended that there be one representative from each voting entity for the GSA. Don Zdeba reported that the GSA eligible agencies are requested to discuss and decide by the March 18 th conference call four issues. There will be an item on the agenda for the March 14 th Board meeting allowing the Board to adopt a Resolution including the following: 1. Support for a Joint Powers Agreement (JPA) vs. a Memorandum of Understanding (MOU) 2. GSA members must be eligible public agencies only 3. Agency representative must be an elected official 4. Defining the stakeholders participation in the GSP Development Committee 5. Draft Agenda for Regular Board Meeting of March 14, 2016 Committee reviewed the agendas and made changes as necessary. 6. Future Agenda Items None 7. Adjournment The meeting was adjourned at 3:42 p.m. c: Board Management Koch Files

24 7.B.1

25 California Special Districts Association Districts Stronger Together DATE: February 19, 2016 TO: FROM: SUBJECT: CSDA Voting Member Presidents and General Managers CSDA Elections and Bylaws Committee CSDA BOARD OF DIRECTORS CALL FOR NOMINATIONS SEATB The Elections and Bylaws Committee is looking for Independent Special District Board Members or their General Managers who are interested in leading the direction of the California Special Districts Association for the term. The leadership of CSDA is elected from its six geographical networks. Each of the six networks has three seats on the Board with staggered 3-year terms. Candidates must be affiliated with an independent special district that is a CSDA Regular member located within the geographic network that they seek to represent. (See attached Network Map) The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDA's member services, legislative advocacy, education and resources. The Board of Directors is crucial to the operation of the Association and to the representation of the common interests of all California's special districts before the Legislature and the State Administration. Serving on the Board requires one's interest in the issues confronting special districts statewide. Commitment and Expectations: Attend all Board meetings, held every other month at the CSDA office in Sacramento. Participate on at least one committee, meets 3-5 times a year at the CSDA office in Sacramento. (CSDA reimburses Directors for their related expenses for Board and committee meetings as outlined in Board policy). Attend CSDA's two annual events: Special Districts Legislative Days (held in the spring) and the CSDA Annual Conference (held in the fall). Complete all four modules of CSDA's Special District Leadership Academy within 2 years. (CSDA does not reimburse for expenses for the two conferences or the Academy classes even if a Board or committee meeting is held in conjunction with the events).

26 Nomination Procedures: Any Regular Member is eligible to nominate one person, a board member or managerial employee (as defined by that district's Board of Directors), for election to the CSDA Board of Directors. A copy of the member district's resolution or minute action and Candidate Information Sheet must accompany the nomination. The deadline for receiving nominations is May 20, Nominations and supporting documentation may be mailed or faxed. Nominees will receive a Candidate's Packet in the mail. The packet will include campaign guidelines. CSDA will mail ballots on June 3rd. The ballots must be received by CSDA no later than 5:00 p.m. August 5, The successful candidates will be notified no later than August 8 1 h. All selected Board Members will be introduced at the Annual Conference in San Diego, CA in October. Expiring Terms (See enclosed map for regional breakdown) Northern Network Sierra Network Bay Area Network Central Network Coastal Network Southern Network Seat B Greg Orsini, McKinleyville Community Services District* Seat B Ginger Root, Country Club Sanitary District* Seat B Sherry Sterrett, Pleasant Hill Recreation & Park District Seat B Tim Ruiz, East Niles Community Services District* Seat B NIA Seat B Bill Nelson, Orange County Cemetery District* Seat B Kathy Tiegs, Cucamonga Valley Water District (* = Incumbent is running for re-election) If you have any questions, please contact Charlotte Lowe at CSDA or charlottel@csda.net...

27 California Spacial Districts Association Districts Stronger Together 2016 BOARD OF DIRECTORS NOMINATION FORM District: ~ailing Address: Network: (see map on back) Telephone: ~ (PLEASE BE SURE THE PHONE NUMBER IS ONE WHERE WE CAN REACH THE CANDIDATE) Fax: ~ Nominated by (optional): Return this form and a Board resolution/minute action supporting the candidate and Candidate Information Sheet by fax or mail to: CSDA Attn: Charlotte Lowe 1112 I Street, Suite 200 Sacramento, CA (877) (916) fax DEADLINE FOR RECEIVING NOMINATIONS - May 20, 2016

28 II California Special Districts Association DISTRICT NETWORKS..,. Northern Network SJl&:lln..,. Sierra Network Coastal Network...ii.. Aivntsldo San Diego Imperial

29 California Special Districts Association Districts Stronger Together 2016 CSDA BOARD CANDIDATE INFORMATION SHEET The following information MUST accompany your nomination form and Resolution/minute order: Elected/Appointed/Staff: Length of Service with District: Do you have current involvement with CSDA (such as committees, events, workshops, conferences, Governance Academy, etc.): 2. Have you ever been associated with any other state-wide associations (CSAC, ACWA, League, etc.): 3. List local government involvement (such as LAFCo, Association of Governments, etc.): 4. List civic organization involvement: **Candidate Statement - Although it is not required, each candidate is requested to submit a candidate statement of no more than 300 words in length. Any statements received in the CSDA office after June 2, 2016 will not be included with the ballot.

30 7.B.2.

31 Indian Wells Valley GSP Development Committee Conceptual February 9, 2016 I. PARTIES A. GSA Board 1. Role in GSP process: The GSA Board is tasked with hearing and determining all quasi-judicial matters and approving the GSP and any individual portions or elements of the GSP, which will be developed and proposed by the GSP Development Committee. 2. GSA Members: Representatives of Kern County, Inyo County, San Bernardino County, City of Ridgecrest, Indian Wells Valley Water District, Inyo-Kern Community Services District, and the U.S. Navy (nonvoting). B. GSP Development Committee 1. Role in GSP process: The GSP Development Committee is tasked with developing a non-binding GSP proposal, including any individual portions or elements of the GSP ( Proposals ), which will be submitted to the GSA Board for final consideration and approval. Upon adoption, the GSP Development Committee shall continue to meet regularly and advise the GSA Board concerning the administration and any later modifications of the GSP. 2. GSP Development Committee Members: Three or more representatives of the voting GSA members, one representative of the U.S. Navy, one representative of Mojave Mutual Water Company, one representative of Meadowbrook Mutual Water Company, one representative of Searles Valley Minerals, and one or more at-large private pumper representative(s) (criteria and process for appointment TBD). C. GSP Development Committee Subcommittees 1. Subcommittees: a. The GSA Board may appoint subcommittiees for the purposes of assisting the GSP Development Committee. b. A technical subcommittee, consisting of technical consultants, engineers, hydrogeologists and any other persons whom the GSA Board deems necessary may be appointed by the GSA Board in consultation with the GSP Development Committee. The technical subcommittee shall meet and report back as frequently as directed

32 by the GSA Board in consultation with the GSP Development Committee. II. GSP DEVELOPMENT AND APPROVAL PROCESS A. Phases in Approval Process 1. The GSP Development Committee shall be responsible for assisting in the development of a GSP through the submission of GSP Proposals to the GSA Board for approval. The GSP Development Committee should endeavor to develop unanimous support for each Proposal. However, if the GSP Development Committee cannot develop unanimous support for a GSP Proposal, it may present a Majority Proposal to the GSA Board for consideration and may present a report of minority views to the GSA Board, as appropriate. 2. The GSA Board may: (a) approve a unanimously supported Proposal (without modification); (b) approve a Majority Proposal (without modification); or (c) direct the GSP Development Committee to consider a modification to the Proposal; and remand the Proposal with comments to the GSP Development Committee for further discussion. The GSA Board may not change a unanimously supported GSP Proposal, or a Majority GSP Proposal, without at least one referral back to the GSP Development Committee for further consideration and revised recommendation to the GSA Board B. Governance Principles 1. All representatives of the GSP Development Committee shall be allowed to fully participate in all committee discussions concerning the development of Proposals and any other matters to be acted on by the GSP Development Committee. 2. As required by law, the GSA Board shall ensure the fairness of any hearings before it and it shall ensure that the those affected by any GSP Proposal including members of public and the GSP Development Committee will have an opportunity to address the Board during the consideration of the Proposal. 2

33 7.C.

34 RESOLUTION NO A RESOLUTION OF THE BOARD OF DIRECTORS OF INDIAN WELLS VALLEY WATER DISTRICT SUPPORTING FORMATION OF A GROUNDWATER SUSTAINABILITY AGENCY (GSA) IN THE INDIAN WELLS VALLEY BASIN USING A JOINT POWERS AGREEMENT WHOSE MEMBERS CONSIST ENTIRELY OF GSA ELIGIIBLE PUBLIC AGENCIES WHEREAS, Governor Brown signed into law the Sustainable Groundwater Management Act (SGMA), which impacts groundwater basins in the State that have been defined by the Department of Water Resources (DWR) as either medium or high priority basins; and WHEREAS, SGMA further provides for and anticipates that local public agencies that have water supply, water management, or land use responsibilities within a groundwater basin will form Groundwater Sustainability Agencies ( GSAs ) for the purpose of achieving groundwater sustainability through the adoption and implementation of Groundwater Sustainability Plans ( GSPs ) for the basin; and WHEREAS, in Kern County, the Indian Wells Valley groundwater basin ( IWV Basin ) which is designated basin number 6-54 in DWR Bulletin No. 118 was recently included on DWR s updated list of critically overdrafted basins; and WHEREAS, due to the updated listing of the IWV Basin as a critically overdrafted basin, SGMA now requires that the IWV Basin have a designated GSA by no later than June 30, 2017, and an adopted GSP by no later than January 31, 2020; and WHEREAS, the GSA-eligible public agencies in the IWV Basin have generally expressed that the best legal structure to form a cooperative GSA is a Joint Powers Authority (created with a Joint Powers Agreement) (JPA); and WHEREAS, The Board directed that the GSA in the IWV Basin must ensure the meaningful participation of major water users in the IWV Basin; and WHEREAS, the Board of Supervisors of the County of Kern has requested that GSA eligible public agencies pass a resolution supporting a GSA governance structure that uses a JPA whose members consist entirely of public agencies eligible to form the GSA, and that each representative to the GSA from agencies within Kern County must be an elected member of the agencies governing board. NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Indian Wells Valley Water District as follows: Page 1 of 3

35 Section 1. The Board supports a governance structure consisting of a JPA whose members consist entirely of public agencies eligible to form a GSA in the Indian Wells Valley Basin, and requires that each representative to the GSA from Kern County agencies be an elected member of the agencies governing board. Section 2. The Board also directs staff to ensure that the GSA includes the meaningful participation of the Department of the Navy, the Bureau of Land Management, Searles Valley Minerals, Mojave Mutual Water Company, Meadowbrook Mutual Water Company and private well owners. For the Department of the Navy and the Bureau of Land Management, meaningful participation means having a non-voting member position on the GSA Board of Directors. For Searles Valley Minerals, Mojave Mutual Water Company, Meadowbrook Mutual Water Company and private well owners, meaningful participation means the ability to participate on a groundwater sustainability plan development committee, provided that such participation does not violate the State ethics and conflict of interest laws, including Government Code sections 1090, et seq., or any other law. Section 3. Copies of this resolution shall be forwarded to GSA-eligible agencies, including County of Kern, County of Inyo, County of San Bernardino, City of Ridgecrest, Inyo-Kern CSD, as well as Naval Air Weapons Station China Lake, Bureau of Land Management, and Native American Tribes in the basin. All the foregoing being on the motion of Director seconded by Director, and authorized by the following vote, namely: AYES: NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY that the foregoing resolution is the resolution of Indian Wells Valley Water District as duly passed and adopted by said Board of Directors at a legally convened meeting held on the day of, 2016 WITNESS my hand and the official seal of said Board of Directors this day of, Don Cortichiato President, Board of Directors INDIAN WELLS VALLEY WATER DISTRICT Page 2 of 3

36 ATTEST: Donald M. Zdeba Secretary, Board of Directors INDIAN WELLS VALLEY WATER DISTRICT (SEAL) Page 3 of 3

37 7.E.9.

38 Indian Wells Valley Water District Automated Metering Infrastructure (AMI) Pilot Test Timeline Planning Document Approval Action Who Begin Date Kern County Estimated Date of Completion Date of Completion - Well 17 Kern County N/A - C Zone Kern County 8/12/15 - District Office Kern County 8/12/15 - Sunland Kern County 10/1/15 Installation Drawings (RRH) Kern County 9/9/15 Tower Delivery Rohn 8/17/15 Order 468 Meters Ferguson 1/28/16 4/4/16 Pad Construction Bid Approved IWVWD Board 2/8/16 Pad Construction Valleywide 3/28/16 5/27/16 Tower Construction Bids Approved IWVWD Board 2/8/16 Tower Construction Valleywide 3/28/16 5/27/16 Data Collector Installation Ferguson Contractor 5/31/16 6/24/16 Meter Installation Ferguson Contractor 5/31/16 7/22/16 IWVWD AMI Pilot Timeline ( Draft)

39 Indian Wells Valley Water District Automated Metering Infrastructure (AMI) Phase II - Project Completion Timeline Action Who Begin Date Estimated Date of Completion Environmental & Planning Various 1/1/2017 5/1/17 - Pole site #5 TBD Order 11,532 Meters Ferguson 5/1/17 6/1/17 Pole Construction IWVWD 5/1/17 6/1/17 Data Collector Installation Ferguson Contractor 6/1/17 7/1/17 Meter Installation Ferguson Contractor 6/1/17 12/1/17 Date of Completion IWVWD AMI Phase II Project Completion Timeline ( Draft)

40 7.E.10.

41 SWRCB Water Waster Report # of water waste reports received # of contacts made (written or verbal) # of formal warning actions # of penalties issued Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar TOTAL TOTAL PENALTIES BILLED TOTAL PENALTIES COLLECTED $1,250 $1,250 Cash for Grass Report $382,000* Budget Accounting ($1 = 1 square foot) Potential Annual Water Savings (AF) Savings - Cost to Produce 1 AF C4G funds still available* $321, $16, Yards completed 35 $38, $2, Yards pending 21 $21, $1, Yards that didn't pass inspection 15 Withdrawn applications 70 Preapproved apps to stop H2O 77 Total yards inspected 218 * In January 2016, the State approved $322,000 grant funds for IWVWD Cash for Grass program XERIC Ambassador Consultations Jan-16 6 Jul-16 Feb-16 6 Aug-16 Mar-16 3 Sep-16 Apr-16 Oct-16 May-16 Nov-16 Jun-16 Dec-16 Total Consulations in Total Consultations Currently Scheduled 4 Total Consultation Applications not Processed 1

42 The Mission of the Indian Wells Valley Water District is to deliver the highest quality water at the best possible price while continuing to serve as respectful stewards of the environment. The Vision of the Indian Wells Valley Water District is to provide for self-sustaining water resources now and for generations to come. Board of Directors