Board of Directors Regular Meeting 7:00 p.m. Thursday, October 9, 2014 District Board Room 2 Civic Center Drive, Scotts Valley, California MINUTES

Transcription

1 Board of Directors Regular Meeting 7:00 p.m. Thursday, October 9, 2014 District Board Room 2 Civic Center Drive, Scotts Valley, California BOARD OF DIRECTORS PRESIDENT Jay Mosley VICE PRESIDENT Ken Kannegaard David Hodgin Chris Perri Danny Reber GENERAL MANAGER Piret Harmon 1. Convene Meeting 1.1. Call to Order and Roll Call MINUTES President Mosley called the regular meeting of the Scotts Valley Water District Board to order at 7:04p.m. in the District Board Room, 2 Civic Center Drive, Scotts Valley, California. Roll Call Present: Hodgin, Kannegaard, Mosley, Perri and Reber. Absent: None Pledge of Allegiance and Invocation Director Perri led the Pledge of Allegiance. Director Kannegaard provided the invocation Closed Session Report There was no closed session report Additions/Deletions to the Regular Agenda Current and Upcoming Projects in Scotts Valley was postponed to a future meeting Oral Communications There were no oral communications Presentation There were no presentations. 2. Administrative Actions 2.1 Approval of Minutes Director Hodgin moved, seconded by Director Kannegaard to approve the amended minutes of the September 11, 2014 Regular Board Meeting. Motion carried by voice vote: AYES: Hodgin, Kannegaard, Perri and Reber. NOES: None. ABSENT: None. ABSTAIN: Mosley.

2 Scotts Valley Water District Board of Directors Minutes Thursday October 9, 2014 Page 2 3. Consent Agenda There were no items on the consent agenda. 4. Public Hearings No public hearings were scheduled. 5. General Business Agenda 5.1. Proposition 1, the Water Quality, Supply and Infrastructure Improvement Act of 2014 Director Hodgin moved, seconded by Director Perri to adopt Resolution No in support of Proposition 1, the Water Quality, Supply and Infrastructure Improvement Act of Motion carried by Roll Call vote: AYES: Hodgin, Kannegaard, Mosley, Perri and Reber. NOES: None. ABSENT: None Declaration of Surplus Vehicle 1999 Dodge Stratus Director Perri moved, seconded by Director Reber to adopt Resolution No declaring a 1999 Dodge Stratus Sedan as surplus and authorizing the Purchasing Officer to advertise the item for public sale. Motion carried by Roll Call vote: AYES: Hodgin, Kannegaard, Mosley, Perri and Reber. NOES: None. ABSENT: None. 6. Committee Reports There were no committee reports. 7. Staff Reports 7.1. District Counsel District Counsel reported that in a recent appeal for denial of an unemployment insurance claim by a former employee a decision was rendered reversing the original finding and determining the former employee eligible for benefits. Legal Counsel will be preparing a written appeal on behalf of the District to the California Unemployment Insurance Appeals Board. Oral arguments have been scheduled for November 2014 in the Taxpayers vs. San Juan Capistrano case. The case maintains that tiered water rate structures and fees imposed on all customers for recycled water systems violate Proposition 218.

3 Scotts Valley Water District Board of Directors Minutes Thursday October 9, 2014 Page General Manager The General Manager s report is appended to the minutes. In reference to the purchase of a dump truck from North Bay Ford, Legal Counsel Bosso disclosed that he represents North Bay Ford Finance Check Register September Operations In addition to the written report, Operations Manager McNair reported that operations staff appreciate the new building; consumption is down 21%; will be providing more detailed production data in bi-annually in November and May, the Transit Center LID is moving along with Bill O Brien as project manager. The Board requested to see the design when final. 8. Directors Reports 8.1. Individual Directors Reports (including anticipated Director expenses) Director Hodgin reported that he attended the ACWA Board Meeting on September 25 & 26 in Sacramento; will teleconference the Audit Committee meeting on October 14 th ; Santa Cruz Water Supply Convention at the Civic Auditorium on October 16 th ; and the ACWA Region 5 Event on October 19 & 20 in Livermore. He presented a quiet gavel to President Mosley. 9. Written Communications and Correspondence There were no written communications or correspondence. 10. Community Relations For information only, no action was taken News Article Proposition 1 is needed drought or no drought SV Banner October 3, Closed Session There were no items for closed session. 12. Report on Closed Session and Additional Items (none) There was no report. 13. Adjournment The meeting was adjourned at 7:55 p.m. until the next regular meeting of the Scotts Valley Water District Board of Directors scheduled for Thursday, November 13, 2014 in the District Board Room.

4 Scotts Valley Water District Board of Directors Minutes Thursday October 9, 2014 Page 4 Submitted: Approved: Donna Paul Assistant to the General Manager Jay Mosley, President Attest: Piret Harmon, General Manager

5 SVWD Board Meeting October 9, 2014 General Manager s Report: 1) Financial Software Contract a. Demonstration by Springbrook 10/21 b. Proposal includes General Ledger, Accounts Payable, Purchasing/Encumbrance, Accounts Receivable, Fixed Assets, Utility Billing, Cash Receipts, Financial Reporting, GIS Integration, Workflows for Accounts Payable and Purchasing (Approval process), Project/Grant Accounting c. Options for local hosting or cloud based service d. Cost (70K-99K) include i. First year - initial software, conversion, training and initial maintenance fee; ii. Annual maintenance fee thereafter iii. Optional modules (payroll etc) for additional cost 2) Grant Prop 84 Drought Funding a. 42 Application from 11 Funding Areas submitted b. 25 Applications from 9 Funding Areas approved for funding (20 full, 5 partial) c. $200M funded from $333M request d. Maximum score 37, funded applications with scores 18 to 33 e. Central Coast Funding Area received $14.8M from $35.5M i. PVWMA $12.3M score 33 ii. Santa Barbara County WMA $2.5M (from $4.1M) score 32 f. Santa Cruz IRWM - score 30 3) Collaborative Effort with Times Publishing Group Water Savings Guide a. County water agencies to participate by provide content and review b. Conservation information, tips and rebates c. Include general water agency information and water issues d. Financed by ad spacing related to businesses and vendors in the water industry e. Benefits: community partnerships, resource to customers, education and outreach 4) Competitive purchase of the dump truck. We received 5 quotes: all bids include truck & chassis, installed dump body, all document fees and sales tax: a. North Bay Ford, $58, b. Heavy Equipment (Ford) $61,678 c. Salinas Valley Truck Center (Ford) $65,097 d. South County Chrysler Dodge Ram Trucks (2014 model) $66, e. South County Chrysler Dodge Ram Trucks (2015 model) $65, f. Watsonville GMC Chevrolet declined bid / no truck available in this weight range

6 5) Direct Toilet Replacement Program Status as of 10/1/14 a. 276 toilets ordered, 3 tanks broken/defective, 6 bowls broken/defective, 32 remaining in stock b. Installed: 133 toilets, 37 shower heads, 12 kitchen aerators, 44 bathroom aerators 6) Penalties: 544 in June, 447 in August 18% decrease Pink Tags: Prior Years, 185 in May, 175 in July, 166 in June 16% decrease 7) Open Enrollment for Medical Insurance 8) DocuSign Electronic Signature 9) Vacation 10/22-10/31