Pajaro River Watershed Flood Prevention Authority c/o RAPS, Inc. P.O. Box 809 Marina, CA (831)

Transcription

1 Pajaro River Watershed Flood Prevention Authority c/o RAPS, Inc. P.O. Box 809 Marina, CA (831) Gilroy City Hall 7351 Rosanna Street September 10, :00 a.m. Gilroy, California 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE (Led by Chairman Gage) 3. ROLL CALL 4. ORAL COMMUNICATIONS FROM THE BOARD ON ITEMS NOT ON THE AGENDA 5. ORAL COMMUNICATIONS FROM THE PUBLIC ON ITEMS NOT ON THE AGENDA 6. PRESENTATION A. Lower Llagas Capacity Restoration Project Receive presentation from Bal Ganjoo, Santa Clara Valley District. RECOMMENDED ACTION 7. CONSENT AGENDA RECOMMEND APPROVAL A. Minutes of the June 4, 2010 Meeting Approve the minutes of the June 4, 2010 Board meeting. Recommend approval. (Page 3) B. Approval of Payment to Gutierrez Consultants for May, June and July 2010 Approve the May, June and July 2010 invoices for Lidia Gutierrez s work on the Soap Lake Preservation Project. Recommend approval. (Page 7) Page 1 of 45

2 C. Approval of Payment to RAPS, Inc. for May, June and July 2010 Approve the May, June and July 2010 invoices for RAPS, Inc. Recommend approval. (Page 17) D. Staff Working Group Meeting Notes Accept the meeting notes from the June 16, July 21 and August 18, 2010 Staff Working Group meeting. (Page 27) 8. ADMINISTRATION A. Financial Statements 9. PLANNING Accept the financial statements. (Page 31) A. Legislative Conference DISCUSS Discuss rescheduling event. B. Lower Pajaro River Project ACCEPT Receive verbal update from Bruce Laclergue. 10. SITE VISIT OF SOAP LAKE AREA Carol Presley, Santa Clara Valley Water District will provide an overview of the Soap Lake area from a vantage point on Old Monterey Road. See attached map. (Page 45) 11. ADJOURN TO NOVEMBER 5, 2010 MEETING Location: San Benito County Board of Supervisor Chambers Note: Action listed for each Agenda item represents the staff recommendation. The Board of Directors may, at its discretion, take any action on the items listed in the Agenda. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec ), and the federal rules and regulations adopted in implementation thereof. If you have a request for disability-related modification or accommodation, including auxiliary aids or services, contact AMBAG, at , or info@ambag.org, at least 48 hours prior to the meeting date. Mission: The purpose of the Authority is to identify, evaluate, fund and implement environmentally sound flood prevention and control strategies in the Pajaro River Watershed, on an intergovernmental, cooperative basis as required by the Pajaro River Watershed Flood Prevention Authority Act. Page 2 of 45

3 MINUTES OF THE PROCEEDINGS OF THE BOARD OF DIRECTORS OF THE Pajaro River Watershed Flood Prevention Authority PRWFPA June 4, CALL TO ORDER The Board of Directors of the Pajaro River Watershed Flood Prevention Authority, Chair Gage presiding, convened at 9:07 a.m. on Friday, June 4, 2010 at the Marina Library Community Room, Marina, CA. 2. PLEDGE OF ALLEGIANCE Chairman Gage led the Pledge of Allegiance. 3. ROLL CALL Members Board of Directors Representative Present Absent County of San Benito Supervisor Margie Barrios X County of Santa Cruz Supervisor Tony Campos X County of Monterey Supervisor Louis Calcagno X County of Santa Clara Supervisor Donald Gage X Monterey County Water Resources Agency Director Silvio Bernardi X San Benito County Water District Director Frank Bettencourt X Santa Clara County Water District Director Rosemary Kamei X Zone 7 Flood Control District Director Manuel Bersamin X City of Gilroy (Associate Member) Saeid Vaziry, Sr. Environ. Engineer X City of Hollister (Associate Member) Councilmember Doug Emerson X City of Morgan Hill (Associate Member) Councilmember Mark Grzan X Others Present: Tim Lee, WMH Corporation, Lisa Rheinheimer, San Benito COG; Scott Wilson and Carol Presley, SCVWD; Bill Phillips, MCWRA; Bruce Laclergue, County of Santa Cruz; Clara Spaulding and Roland Velasco, County of Santa Clara; Steve Palmisano, City of Watsonville; Lidia Gutierrez, Gutierrez Consultants; John Doughty & Ana Flores, Regional Analysis and Planning Services, Inc. (RAPS, Inc.). 4. ORAL COMMUNICATIONS FROM THE BOARD ON ITEMS NOT ON THE AGENDA There were no communications from the public. 5. ORAL COMMUNICATIONS FROM THE PUBLIC ON ITEMS NOT ON THE AGENDA There were no communications from the public. Page 3 of 45

4 6. CONSENT AGENDA A. Minutes of the April 16, 2010 Meeting Minutes for the April 16, 2010 meeting were enclosed for the Board s approval. B. Approval of Payments for Gutierrez Consultants for March and April 2010 Invoices for services rendered by Gutierrez Consultants in December 2009, March and April 2010 were enclosed. The Staff Working Group recommended approval. C. Approval of Payment to RAPS, Inc. March and April 2010 Invoice for services rendered by RAPS, Inc. in March and April 2010 were enclosed. The Staff Working Group recommended approval. D. Staff Working Group Meeting Notes The Staff Working Group meeting notes for the meeting of May 10, 2010 were enclosed for the Board s information. E. Financial Statements The financial statements were enclosed for the Board s information. F. FY Contract with Downey/Brand The FY contract between the PRWFPA and Downey/Brand was approved. G. FY Contract Amendment No. 1 with Gutierrez Consultants The FY contract Amendment No. 1 between the PRWFPA and Gutierrez Consultants was approved. H. FY Contract with RAPS, Inc. The FY contract between the PRWFPA and RAPS, Inc. was approved. Motion made by Director Campos, seconded by Director Kamei to approve the Consent Agenda. Motion passed unanimously. 7. PLANNING A. FY Budget The Executive Coordinator reviewed the enclosed FY Budget. Brief discussion followed. Motion made by Director Campos, seconded by Director Barrios to approve the FY budget. Motion passed unanimously. Page 4 of 45

5 B. Proposed Legislative Conference The Executive Coordinator reported that the Staff Working Group discussed scheduling a legislative conference for the month of August. Lengthy discussion followed. Motion made by Director Bersamin, seconded by Director Kamei to approve that staff schedule a legislative meeting in the month of August. Motion passed unanimously. 8. PLANNING A. Hwy 152 Corridor The Santa Clara Valley Transportation Authority gave a presentation on the status of the Hwy 152 realignment. Lengthy discussion followed. B. Update Pajaro River Bench Sediment Excavation Project Bruce Laclergue gave a status report on the levee project. The administrative draft document has been released to local sponsors for review. Mr. Laclergue stated that the document will be discussed and revisions will be incorporated at the June 8 Executive Committee meeting between the local sponsors and the U.S. Army Corps of Engineers. 9. ADJOURN The meeting was adjourned at 10:58 a.m. Page 5 of 45

6 THIS PAGE IS INTENTIONALLY BLANK Page 6 of 45

7 Page 7 of 45

8 Page 8 of 45

9 Page 9 of 45

10 Page 10 of 45

11 Page 11 of 45

12 Page 12 of 45

13 Page 13 of 45

14 Page 14 of 45

15 Page 15 of 45

16 THIS PAGE IS INTENTIONALLY BLANK Page 16 of 45

17 Page 17 of 45

18 Page 18 of 45

19 Page 19 of 45

20 Page 20 of 45

21 Page 21 of 45

22 Page 22 of 45

23 Page 23 of 45

24 Page 24 of 45

25 Page 25 of 45

26 THIS PAGE IS INTENTIONALLY BLANK Page 26 of 45

27 Pajaro River Watershed Flood Prevention Authority c/o RAPS, Inc. P.O. Box 809 Marina, CA (831) Staff Working Group MEETING NOTES Wednesday, June 16, :00 a.m. 1. Soap Lake Area Proposed Projects/Referrals There were no referrals. 2. Soap Lake Preservation Project Implementation There was brief discussion among the members about the public outreach. There was concurrence that outreach should begin in the fall with presentations to land owners, those in real estate and then finally with local groups. 3. Legislative Conference The discussion focused on identifying the invite list. There was discussion regarding the invite list from the last conference. It was confirmed that Watsonville would be the location and that we were on Sam Farr s calendar for August 27 th. Lidia, John and Steve Palmisano agreed to work on the presentation and that the SWG would review the presentation. The group agreed to help contact invitees. 4. Discussion on the SR 152 Project Briefing It was requested that the Executive Coordinator send a letter reminding the development team of the PRFPA interest in preserving the Soap Lake Floodplain and downstream capacity. 5. Lower Llagas Capacity Restoration Project Staff from the Santa Clara Water District made a presentation on a proposed flood control/maintenance project they are working on. General discussion followed and it was recommended that the group present the project to the Board of Directors in September. 6. Group Comments None. 7. Adjournment Page 27 of 45

28 Pajaro River Watershed Flood Prevention Authority c/o RAPS, Inc. P.O. Box 809 Marina, CA (831) Staff Working Group MEETING NOTES Wednesday, July 18, :00 a.m. Present: Also Present: Carol Presley and Scott Wilson, SCVWD & Mike Sapunor, County of Santa Cruz Lidia Gutierrez, Gutierrez Consultants; Steve Palmisano, City of Watsonville; Kenn Reiller Sierra Club; John Doughty, RAPS, Inc. & Ana Flores, RAPS, Inc. 1. Legislative Conference The SWG discussed logistics for the August 27 legislative conference. John reviewed the attendees list and revisions were made by the SWG. Ana will send out the additional invitation letters. The SWG will help make phone calls to the offices of our local representatives and encourage them to attend. Ana will post the presentation on the FTP site for review by the SWG. Submitted by Ana Flores Page 28 of 45

29 Pajaro River Watershed Flood Prevention Authority c/o RAPS, Inc. P.O. Box 809 Marina, CA (831) Staff Working Group MEETING NOTES Wednesday, August 18, :00 a.m. Present: Also Present: Carol Presley and Scott Wilson, SCVWD (phone); Mike Sapunor and Bruce Laclergue, County of Santa Cruz; Clara Spaulding, County of Santa Clara; Lissette Knight, County of San Benito Lidia Gutierrez, Gutierrez Consultants; Steve Palmisano, City of Watsonville; John Doughty, RAPS, Inc. & Ana Flores, RAPS, Inc. 1. Soap Lake Area Proposed Projects/Referrals Clara S. reported that Zanker Road Resource Management located on 980 State Hwy 25 submitted an application to the County of Santa Clara The SWG requested that staff send a letter to Zanker Road Resource Management informing them of the Authority and the issues of construction near or in the floodplain. Motion made by Bruce Laclergue, seconded by Carol Presley to request that staff send a letter to Zanker Road Resource Management. Motion passed unanimously. 2. Frazier Lake Project Lissett K. reported that the Equestrian Center located on Frazier Road has resumed work without the proper permits and will eventually affect the floodplain. A Mitigated/Negative Declaration will be sent to the Authority for review. 3. Proposed Bridge Replacements along UPR located within the Floodplain Lidia G. reported that Olsson Associates had contacted her about proposed bridge replacements along UPR located within the floodplain. Brief discussion followed. The SWG requested that a letter be sent to Olsson Associates informing them of the Authority and is issues of construction near or in the floodplain. Motion made by Lissette Knight, seconded by Carol Presley to request that staff send a letter to Olsson Associates regarding the Authority and issues of construction near or in the floodplain. Motion passed unanimously. 4. Tour of Soap Lake Carol P. suggested that the PRWFPA Board take a trip to the Corradero Preserve which provides a viewpoint where the floodplain can be seen after the September 10, 2010 Board of Directors meeting. The SWG concurred and will be placed on the September Board agenda. Page 29 of 45

30 5. Legislative Conference After review of the attendees list, the SWG agreed that the Legislative Conference scheduled for Friday, August 27 be postponed due to lack of attendance by our legislative representatives. John D. stated that he would discuss the postponement of the legislative conference with the Chair of the Authority. 6. Invoices A. The May, June and July 2010 invoices submitted by Gutierrez Consultants were reviewed. Motion made by Carol Presley, seconded by Bruce Laclergue to approve the May, June and July 2010 invoices submitted by Gutierrez Consultants. Motion passed unanimously. B. The May, June and July 2010 invoices submitted by RAPS, Inc. were reviewed. Motion made by Bruce Laclergue, seconded by Lissette Knight to approve the May, June and July 2010 invoices submitted by RAPS, Inc. Motion passed unanimously. 7. Group Comments Bruce L. discussed whether to have John D. join the group on educational outings. Brief discussion followed. 8. Adjournment *Submitted by Ana Flores 2 Page 30 of 45

31 Unaudited Pajaro River Watershed Flood Prevention Auth. A/P Aging Detail As of May 31, 2010 Date Num Name Due Date Open Balance 03/31/ Gutierrez Consultants 06/30/2010 5, /31/ Regional Analysis & Planning, Inc. 06/30/2010 4, /30/ Regional Analysis & Planning, Inc. 06/30/2010 6, /30/2010 April 2010 Expenses Ana Flores 04/30/ /02/ Gutierrez Consultants 06/30/2010 2, /30/ Gutierrez Consultants 09/30/2010 1, /31/ Regional Analysis & Planning, Inc. 09/30/2010 4, , Page 31 of 45

32 Unaudited Pajaro River Watershed Flood Prevention Auth. A/P Aging Detail As of June 30, 2010 Date Num Name Due Date Open Balance 06/30/ Speakeasy Prepaid /30/ Gutierrez Consultants 06/30/2010 2, /30/ Gutierrez Consultants 09/30/2010 1, /31/ Regional Analysis & Planning, Inc. 09/30/2010 4, /30/ Regional Analysis & Planning, Inc. 09/30/2010 4, , Page 32 of 45

33 Unaudited Pajaro River Watershed Flood Prevention Auth. A/P Aging Detail As of July 31, 2010 Date Num Name Due Date Open Balance 07/31/ Gutierrez Consultants 09/10/2010 2, /30/ Gutierrez Consultants 09/30/2010 1, /31/ Regional Analysis & Planning, Inc. 09/30/2010 4, /30/ Regional Analysis & Planning, Inc. 09/30/2010 4, /30/ Gutierrez Consultants 06/30/2010 2, /31/ Regional Analysis & Planning, Inc. 09/30/2010 3, , Page 33 of 45

34 Unaudited Pajaro River Watershed Flood Prevention Auth. A/R Aging Detail As of May 31, 2010 Date Num Name Due Date Open Balance 02/28/ PVWMA 04/01/ , , Page 34 of 45

35 Unaudited Pajaro River Watershed Flood Prevention Auth. A/R Aging Detail As of June 30, 2010 Date Num Name Due Date Open Balance 02/28/ PVWMA 04/01/ , , Page 35 of 45

36 Unaudited Pajaro River Watershed Flood Prevention Auth. A/R Aging Detail As of July 31, 2010 Date Num Name Due Date Open Balance 02/28/ PVWMA 04/01/ , /01/ County of San Benito (Customer) 07/01/2010 8, /01/ Monterey Co. WR Agency 07/01/2010 8, /01/ San Benito Co. Water Dist. 07/01/2010 8, , Page 36 of 45

37 Unaudited Pajaro River Watershed Flood Prevention Auth. Balance Sheet As of May 31, 2010 May 31, 10 ASSETS Current Assets Checking/Savings Cash in Bank Checking 219, LAIF Account 126, Total Checking/Savings 345, Accounts Receivable Accounts Receivable 69, Total Accounts Receivable 69, Other Current Assets AcctsRec- Retention 21, Total Other Current Assets 21, Total Current Assets 436, TOTAL ASSETS 436, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 23, Total Accounts Payable 23, Total Current Liabilities 23, Total Liabilities 23, Equity Fund Balance 12, Retained Earnings 339, Net Income 61, Total Equity 413, TOTAL LIABILITIES & EQUITY 436, Page 37 of 45

38 Unaudited Pajaro River Watershed Flood Prevention Auth. Balance Sheet As of June 30, 2010 Jun 30, 10 ASSETS Current Assets Checking/Savings Cash in Bank Checking 201, LAIF Account 126, Total Checking/Savings 328, Accounts Receivable Accounts Receivable 69, Total Accounts Receivable 69, Other Current Assets AcctsRec- Retention 21, Total Other Current Assets 21, Total Current Assets 419, TOTAL ASSETS 419, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 12, Total Accounts Payable 12, Total Current Liabilities 12, Total Liabilities 12, Equity Fund Balance 12, Retained Earnings 339, Net Income 54, Total Equity 406, TOTAL LIABILITIES & EQUITY 419, Page 38 of 45

39 Unaudited Pajaro River Watershed Flood Prevention Auth. Balance Sheet As of July 31, 2010 Jul 31, 10 ASSETS Current Assets Checking/Savings Cash in Bank Checking 241, LAIF Account 126, Total Checking/Savings 368, Accounts Receivable Accounts Receivable 93, Total Accounts Receivable 93, Other Current Assets AcctsRec- Retention 21, Total Other Current Assets 21, Total Current Assets 483, TOTAL ASSETS 483, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 19, Total Accounts Payable 19, Total Current Liabilities 19, Total Liabilities 19, Equity Fund Balance 12, Retained Earnings 393, Net Income 57, Total Equity 463, TOTAL LIABILITIES & EQUITY 483, Page 39 of 45

40 Unaudited Pajaro River Watershed Flood Prevention Auth. Check Detail June 2010 Date Num Name Memo Amount 06/03/ Ana Flores Reimbursement for April BOD Meeting expenses /03/ Guttierrez Consulting Consulting services from for March & April 7, /03/ RAPS Administrative Services for March & April 10, /03/ Speakeasy Premium Web Hosting 6/14/10 to 7/14/ /30/ Speakeasy Premium Web Hosting 7/14/10 to 8/14/ , Page 40 of 45

41 Unaudited Pajaro River Watershed Flood Prevention Auth. Profit & Loss July 2009 through May 2010 Jul '09 - May 10 Ordinary Income/Expense Income Interest Earned 1, Prop 50 Revenue 76, Member Dues 64, Total Income 141, Gross Profit 141, Expense Audit Services 1, Soap Lake Consultants 23, RAPS - Admin Serv 53, Insurance Expense 1, Other Expense BOD Support Costs Facilities Use Premium Web Hosting Plaques & Nameplates Total Other Expense Bank Service Charges Total Expense 80, Net Ordinary Income 61, Net Income 61, Page 41 of 45

42 Unaudited Pajaro River Watershed Flood Prevention Auth. Profit & Loss July 2009 through June 2010 Jul '09 - Jun 10 Ordinary Income/Expense Income Interest Earned 1, Prop 50 Revenue 76, Member Dues 64, Total Income 141, Gross Profit 141, Expense Audit Services 1, Soap Lake Consultants 26, RAPS - Admin Serv 57, Insurance Expense 1, Other Expense BOD Support Costs Facilities Use Premium Web Hosting Plaques & Nameplates Total Other Expense Bank Service Charges Total Expense 87, Net Ordinary Income 54, Net Income 54, Page 42 of 45

43 Unaudited Pajaro River Watershed Flood Prevention Auth. Profit & Loss July 2010 Jul '10 Ordinary Income/Expense Income Interest Earned Prop 50 Revenue 0.00 Member Dues 64, Total Income 64, Gross Profit 64, Expense Audit Services 0.00 Soap Lake Consultants 2, RAPS - Admin Serv 3, Insurance Expense 0.00 Other Expense BOD Support Costs 0.00 Facilities Use 0.00 Premium Web Hosting Plaques & Nameplates 0.00 Total Other Expense Bank Service Charges 0.00 Total Expense 6, Net Ordinary Income 57, Net Income 57, Page 43 of 45

44 THIS PAGE IS INTENTIONALLY BLANK Page 44 of 45

45 Page 45 of 45