MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS CARPINTERIA VALLEY WATER DISTRICT
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1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS CARPINTERIA VALLEY WATER DISTRICT June 4, 2014 Vice President Orozco called the regular Meeting of the Carpinteria Valley Water District Board of Directors held in the Carpinteria City Hall Chamber to order at 5:30 p.m., Wednesday, June 4, 2014 and led the Board in the Pledge of Allegiance. Directors Present: Forde, Holcombe, Orozco, Van Wingerden Directors Others Present: Charles Hamilton Ursula Santana Norma Rosales Alex Keuper Greg Stanford Steven Lee Gail Persoon Antoinette Chartier Richard Russell Ken Conger Barbara Austin Carole L Soden Gary Campopiano Bob Regis Scott Van der Karr Ann Bardach Adrienne Karen Rob Thomson PUBLIC FORUM MINUTES MINUTES MONTHLY BILLS No members of the public addressed the Board. seconded the motion to approve the m in utes of the regu lar Board meeting held on May 14,2014. The motion passed 4-0 with Director Roberts absent. seconded the motion to approve the minutes of the special Board meeting held on May 28, The motion passed 4-0 with Director Roberts absent. Assistant General Manager Rosales presented the monthly bills. Following discussion Director Van Wingerden moved and Director Holcombe seconded the motion to approve the monthly bills for the period of April 16 through May 20, The motion passed 4-0 with Director Roberts absent.
2 AD HOC PERSONNEL COMMlTTEE CACHUMA OPERATION & MAINTENANCE BOARD CENTRAL COAST WATER AUTHORITY BOARD CARPINTERIA CITY RELATIONS COMMITTEE RATE & BUDGET COMMITTEE PROPOSED FY BUDGET PROPOSED WATER RATE STRUCTURE AND WATER RATE INCREASES PUBLIC HEARING ON PROPOSED RATES AND CHARGES FOR FY 14-15: SECRETARY'S REPORT OPENING OF PUBLIC HEARING PUBLIC COMMENT CLOSING OF PUBLIC HEARING DIRECTOR COMMENTS T ALLYING OF PROTESTS RESOLUTION NO. 975 Director Holcombe reported that the agenda for the ad hoc Personnel Committee meeting held on May 13,2014 contained only a closed session item and there was nothing to report in open session. Director Orozco gave a verbal report on the Cachuma Operation and Maintenance Board meeting held on May 19,2014. Director Van Wingerden gave a verbal report on the Central Coast Water Authority Board meeting held on May 22, Director Van Wingerden and Orozco gave a brief verbal report about the Carpinteria City Relations Committee meeting held on May 22, Directors Holcombe and Van Wingerden gave brief verbal reports about the Rate & Budget Committee meeting held on May 23, 2014 Assistant General Manager Rosales gave a detailed PowerPoint presentation on the proposed FY Budget. Following discussion and comments from members of the public no action was taken. Assistant General Manager Rosales gave a detailed PowerPoint presentation on the proposed water rate structure and proposed water rate increases. Following discussion and comments from members of the public no action was taken. General Manager Hamilton presented the Secretary's Report which was also included in the Board packet. Vice-President Orozco opened the public hearing at 6:54 p.m. Several speakers addressed the Board in opposition to the proposed rate increases. Vice-President Orozco officially closed the public hearing at 7:04 p.m. Directors offered comments pertaining to the proposed rate increases. Secretary Hamilton reported that a total of 9 protest letters were received as oftoday's June 4 mail. He reported that a minimum of 2,086 letters would be necessary for a protest to prevent the proposed rate increases. 2
3 APPROVING THE BUDGET seconded the motion to adopt Resolution No. 975 Approving the FY Budget. Resolution No. 975 was adopted by roll call as follows: RESOLUTION NO. 976 ADOPTING RATES AND CHARGES FOR WATER SERVICE Following discussion, Director Holcombe and Director Forde seconded the motion to adopt Resolution No. 976 Adopting the rates and charges for water service. Resolution No. 976 was adopted by roll call as follows: VARlANCESFORPROPOSED TIER 1 ALLOCATIONS FOR AGRICULTURAL CUSTOMERS Following an introduction by Assistant General Manager Rosales, and discussion, Director Van Wingerden moved and Director Holcombe seconded the motion to approve Tier I allocation variances for Agricultural customers as proposed by Mrs. Rosales for the following accounts: The motion passed 4-0 with Director Roberts absent. OVERCHARGED ACCOUNT IN THE AMOUNT OF $10, CAUSED BY DISTRICT ERROR INVOICES RELATED TO DISTRICT WORK PERFORMED IN JUNE OR JULY OF 2013 ENGAGEMENT LETTER FROM BARTLETT PRINGLE & WOLF, LLP DATED MAY 12,2014 FOR ANNUAL AUDIT OF THE DISTRICT FOR THE YEAR ENDED JUNE 30, 2014 RESOLUTION NO. 977 Vice President Orozco directed that this agenda item be postponed pending further review by staff and District counsel. Vice President Orozco directed that this agenda item be postponed pending further review by staff and District counsel. After an introduction by General Manager Hamilton, Director Van Wingerden moved and Director Holcombe seconded the motion to approve the Engagement Letter from BP&W, LLP, dated May 12, 2014 for the Annual Audit of the District for the year ending June 30, The motion carried by a 4-0 vote with Director Roberts absent. Following a brief introduction by General Manager Hamilton and 3
4 ADOPTING THE 2013 SANTA BARBARA COUNTYWIDE INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) PLAN discussion, Director Forde moved and Director Holcombe seconded the motion to adopt Resolution No. 977 Adopting the 20 J 3 Santa Barbara Countywide Integrated Regional Water Management (IRWM) Plan. Resolution No. 977 was adopted by roll call as follows: RESOLUTION NO. 978 DISTRICT GUARANTEEING REP A YMENT OF DISTRICT ALLOCATED PERCENTAGE OF THE FINANCING OBT AINED ON ITS BEHALF BY THE CACHUMA OPERATION AND MAINTENANCE BOARD INDEMNIFYING AGAINST ANY INTEREST RATE INCREASE CAUSED BY A DOWNGRADE OF ITS CREDIT RATING AS SPECIFIED IN THE COMMITMENT LETTER OF THE BANK OF SANTA BARBARA, AND AUTHORIZING CERTAIN OTHER ACTIONS MOU BETWEEN THE CITY OF CARPINTERIA, THE CARPINTERIA SANITARY DISTRICT AND THE CARPINTERIA VALLEY WATER DISTRICT FOR THE PURPOSE OF FUNDING AND SECURING A RECYCLED WATER PLANNING GRANT AND STUDY DISTRIBUTION OF 2013 CARPINTERIA GROUNDWATER BASIN REPORT BOARD OF SUPERVISORS HEARING ON WATER SUPPLIES AND DROUGHT Following and introduction by General Manager Hamilton and discussion, Director Holcombe and Director Forde seconded the motion to adopt Resolution No. 978 Guaranteeing Repayment of District Allocated Percentage of the Financing Obtained on its Behalf by the Cachuma Operation and Maintenance Board Indemnifying Against Any Interest Rate Increase Caused by a Downgrade of its Credit Rating as Specified in the Commitment Letter of the Bank of Santa Barbara, and Authorizing Certain Other Actions. Resolution No. 978 was adopted by roll call as follows: Following a presentation by General Manager Hamilton, and discussion, Director Forde moved and Director Holcombe seconded the motion to authorize the execution of the MOU between the City of Carpinteria, the Carpinteria Sanitary District, and the Carpinteria Valley Water District for the purpose of funding and securing a recycled water planning grant and study. The motion carried by 3-1 vote with Director Van Wingerden voting no and Director Roberts absent. General Manager Hami Iton distributed the 2013 Carpinteria Groundwater Basin draft report, for subsequent presentation to the Board for final approval pending review by the Strategic Water Management Committee and members of the public including the Carpinteria Valley Association. Following an introduction by General Manager Hamilton and discussion, Vice President Orozco approved the attendance by Directors at the June 17,2014 Board of Supervisors Hearing on water 4
5 ACTIVITIES INFORMATION ADJOURNMENT TO CLOSED SESSION supplies and drought activities information, and a meeting of the Strategic Water Management Committee prior to the Hearing. Vice President Orozco adjourned the meeting at 8:02 p.m. to convene the Board into closed session for the following two matters: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SUBDIVISION (a) OF SECTION : CARPINTERIA VALLEY WATER DISTRICT V. JAMES P. GASKIN AND CHRISTINE M. GASKIN, CO-TRUSTEES OF THE GASKIN LIVING TRUST DATED OCTOBER 13,2011, SANTA BARBARA SUPERIOR COURT NO CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SUBDIVISION (a) OF SECTION : CARPINTERIA V ALLEY WATER DISTRICT V. PO WANG AND Y ACHEN WANG SANTA BARBARA SUPERIOR COURT NO BOARD RECONVENES IN OPEN SESSION DATE AND ITEMS FOR AGENDA FOR NEXT MEETING ADJOURNMENT At 8:09 p.m., Vice President Orozco reconvened the Board meeting in open session and reported that direction was given to General Counsel during the closed sessions. The next Board meeting is scheduled to be held on June 25, 2014 at Carpinteria City Hall at 5:30 p.m. Director Van Wingerden requested that future closed sessions possibly be held before the open session portion of Board meetings and Director Orozco requested that an item about a possible moratorium on new meters be considered for the next Board meeting. Vice President Orozco adjourned the meeting at 8: 1 0 p.m. fj&.~k()~tan~~ Charles B. Hamilton, Secretary 5
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