MINUTES REGULAR MEETING OF THE HEMET CITY COUNCIL August 28, :00 p.m.

Transcription

1 MINUTES REGULAR MEETING OF THE HEMET CITY COUNCIL August 28, :00 p.m. City of Hemet Council Chambers E. Latham Avenue Please silence all cell phones Call to Order Mayor Perciful called the meeting to order at 5:00 p.m. PRESENT: ABSENT: Roll Call Council Members Brown, Krupa and Wright, Mayor Pro Tem Meyer and Mayor Perciful None Closed Session Notice of Opportunity for Public Comment Marie McDonald, Hemet The City Council recessed to Closed Session at 5:01 p.m. 1. Conference with Legal Counsel Anticipated Litigation One (1) matter of Significant exposure to litigation pursuant to Government Code section (d)(4) 2. Public Employee Evaluation Pursuant to Government Code section 54957(b)(1) Title: City Manager 3. Conference with Legal Counsel Anticipated Litigation Two (2) matters of Significant exposure to litigation pursuant to Government Code section (d)(2) REGULAR SESSION 7:00 p.m. City of Hemet City Council Chambers 450 E. Latham Avenue Call to Order Mayor Perciful called the meeting to order at 7:03 p.m. 1

2 PRESENT: ABSENT: Roll Call Council Members Brown, Krupa and Wright, Mayor Pro Tem Meyer and Mayor Perciful None OTHERS PRESENT: City Manager Parker, City Attorney Vail and City Clerk McComas Invocation Invocation was given by Krystyne Gray, Hemet-San Jacinto Interfaith Council. Pledge of Allegiance Pledge of Allegiance was led by Mayor Pro Tem Meyer. City Attorney Closed Session Report 4. Conference with Legal Counsel Anticipated Litigation One (1) matter of Significant exposure to litigation pursuant to Government Code section (d)(4) The City Council unanimously decided to initiate a lawsuit against Dow and Shell and authorized SL Environmental to represent the City. 5. Public Employee Evaluation Pursuant to Government Code section 54957(b)(1) Title: City Manager The City Council did not complete this discussion, it will be continued to the end of the Regular Meeting. 6. Conference with Legal Counsel Anticipated Litigation Two (2) matters of Significant exposure to litigation pursuant to Government Code section (d)(2) The City Council did not complete this discussion, it will be continued to the end of the Regular Meeting. 7. Approval of Minutes July 24, Approval of Minutes August 7, 2018 City Council Business Consent Calendar 9. Approval of Minutes August 23,

3 10. Receive and File Warrant Registers a. Warrant registers dated July 5, 2018 in the amount of $3,836, and August 2, 2018 in the amount of $9,913, Payroll for the period of June 18, 2018 to July 1, 2018 was $701, and July 2, 2018 to July 15, 2018 was $694, Recommendation by City Attorney - Western Community Energy Joint Powers Authority Implementation a. Adopt an ordinance authorizing the City of Hemet to join the Western Energy Joint Powers Authority Community Choice Aggregation program. Ordinance No Recommendation by City Manager Participation in the Riverside County Mortgage Credit Certificate (MCC) Program a. Adopt a resolution authorizing the City of Hemet s participating in the Mortgage Credit Certificate Program. Resolution No Recommendation by City Manager Ratification of Second Amendment to the Professional Services Agreement with Valley-Wide Recreation & Park District to Operate the James Simpson Center for the period of July 1, 2018 to September 30, 2018 a. Ratify the Second Amendment between the City of Hemet and Valley-Wide Recreation & Park District to operate the for a three month period. 14. Recommendation by City Manager Services Agreement with Valley-Wide Recreation & Park District to Operate the James Simpson Center a. Approve the Services Agreement with Valley-Wide Recreation & Park District for a three year term with two one year options for renewal and an initial term not to exceed $608,750; and b. Authorize an additional appropriation of $39,000 from the FY budget surplus to cover the increased cost in the first year of the new agreement. 15. Recommendation by City Manager Third Amendment to the Agreement with Engineering Solutions Services a. Approve the Third Amendment to Agreement for Services with Engineering Solutions Services, adjusting the not-to-exceed compensation amount to $240,000; and b. Authorize the City Manager to execute the Third Amendment to Agreement and execute a purchase change order in support of the Agreement. 16. Recommendation by Police 2018 Federal Justice Assistance Grant (JAG) Kronos TeleStaff Upgrade a. Accept the 2018 JAG Grant in the amount of $34,090; and b. Authorize the MOU regarding the Fiscal Agent (FA) Agreement with the City of Riverside; and c. Authorize the Finance Department to establish an expenditure account and budget in the amount of $34,090 (amount less the 10% paid to the FA). 3

4 17. Recommendation by Police Purchase of Firearm and Tactics Simulator (FATS) from Meggitt Training Systems, Inc. a. Approve the purchase of the FATS 100P Portable Virtual Training System from vendor, Meggitt Training Systems, Inc., in the amount of $70,797.03; and b. Authorize the City Manager to approve the purchase requisition in the amount of $70, Recommendation by Engineering Street Name Change Airway Place a. Adopt a resolution changing the name of Street A as recorded on Parcel Map No to Airway Place; and b. Authorize the City Clerk to record a certified copy of the resolution in the Office of the Riverside County Recorder. Resolution No Recommendation by Information Technology Esri Small Municipality and County Government Enterprise Licensing Renewal a. Approve a Software Purchase Agreement renewal by and between the City of Hemet (City) and Environmental Systems Research Institute, Inc. (Esri) for the purchase of a three year Small Municipal and County Government Enterprise Agreement (EA) totaling $150,000 ($50,000 annually); and b. Authorize the City Manager to execute the agreement; and c. Authorize the City Manager to execute annual purchase orders in support of the agreement. 20. Recommendation by Information Technology Renewal of annual support and maintenance for West Covina Service Group Public Safety Dispatch/Records Software a. Approve the annual support and maintenance for continued use of the West Covina Service Group CAD/RMS system in the amount of $114,000; and b. Authorize the City Manager to approve purchase orders in support of this purchase. 21. Recommendation by Community Development Second Amendment to the Agreement for Services with Moore, Iacofano, Goltsman, Inc. (MIG) for Advance Planning Services a. Approve the Second Amendment to the Consultant Services Agreement between the City of Hemet and Moore, Iacofano, Goltsman, Inc. to extend the term of the agreement to June 30, 2019 and increase compensation by $45,000 for a total not-to-exceed contract amount of $84,000 over the two-year term of the agreement. Funding for the contract amendment is available in the Planning Division s FY budget for contract planning services. 22. Recommendation by Community Development License Agreement with Western Center Community Foundation for the Right of Entry and Use of Property for the Installation and Operation of a Pylon Sign a. Approve a License Agreement for the construction and operation of a Major Project Entry Sign within the City s right of way on Domenigoni Parkway at the intersection of Searle Parkway, consistent with the provisions of the Diamond Valley Park Specific Plan; and 4

5 b. Authorize the City Manager to finalize and execute the Agreement with the Western Center Community Foundation. 23. Recommendation by Fire Local Hazard Mitigation Plan a. Adopt a resolution to adopt the Local Hazard Mitigation Plan (LHMP) annex as pre-approved by the County of Riverside PES State of California OES and FEMA. Resolution No Recommendation by Fire Declaring Weeds to be a Public Nuisance and Setting a Public Hearing for Objections to Proposed Weed Abatement a. Adopt a resolution declaring weeds to be a public nuisance and setting September 11, 2018 for public hearing objections to proposed weed abatement. Resolution No Recommendation by Fire Toughbook Laptop Replacement a. Authorize Finance to establish a supplemental appropriations account # to be funded by ARM penalty fee account in the amount of $47, Item Nos. 14, 15, 21, 22, 24 and 25 were removed from the Consent Calendar. Council Member Krupa moved and Council Member Brown seconded a motion to approve the remaining Consent Calendar Items as presented. Motion carried 5-0. Item No. 14 Deputy City Manager Lopez presented the staff report. Public Comment: Dean Wetter, General Manager Council Member Wright moved and Council Member Krupa seconded a motion to approve this item as presented. Motion carried 5-0. Item No. 15 City Manager Parker presented the staff report. Mayor Perciful moved and Mayor Pro Tem Meyer seconded a motion to approve this item as presented. Motion carried 5-0. Item No. 17 Police Chief Webb presented the staff report. Council Member Brown moved and Mayor Perciful seconded a motion to approve this item as presented. Motion carried 5-0. Item No. 21 Community Development Director Elliano noted a correction in the agreement. Mayor Perciful moved and Council Member Krupa seconded a motion to approve this item as amended. Motion carried

6 Item No 22 City Attorney Vail recommended that the City Council give authority to the City Attorney and the City Manager to complete negotiations, prepare the correct documents and authorizethe City Manager to execute. Council Member Krupa moved and Council Member Wright seconded a motion to approve the recommendation by the City Attorney. Motion carried 5-0. Item No. 23 This item was approved. The list of buildings still in need of seismic retrofit will be looked at and amended if necessary. Item No. 24 Chief Brown presented the staff report. Council Member Wright moved and Council Member Brown seconded a motion to approve this item as presented. Motion carried 5-0. Item No. 25 Chief Brown presented the staff report. Council Member Krupa moved and Council Member Brown seconded a motion to approve this item as presented. Motion carried 5-0. Communications from the Public Susan Larkin, Valley Restart Shelter, Declaring a Shelter Emergency Michael Carle, Hemet-San Jacinto Chamber of Commerce, article about Hemet in RVWest. Steve Sandefer, concerns with Chief Brown Howard Rosenthal, Hemet, spoke in support of Chief Brown Pat Gregory, Hemet, City Manager turnover Lori VanArsdale, Hemet, spoke in support of Chief Brown Tammy Radomski, Hemet, Pickleball Scott Bailey, concerns with Chief Brown Melissa Diaz Hernandez, Hemet, Keep Hemet Safe funding Marie McDonald, Hemet, spoke in support of Chief Brown Public Hearing 26. City of Hemet Landscape Maintenance District No. 106, Hemet Auto Mall and Streetlight Maintenance District No. 106, Hemet Auto Mall a. Conduct the Public Hearing and request public comment regarding the Engineer s Reports concern the formation of the Maintenance Districts for FY 2019/20; and b. Instruct the City Clerk to open any received ballots and announce the results of the vote; and c. Should the tally of the ballots received indicate a majority affirmative for the proposed assessments, adopt Resolution Nos and 4833; or d. Should the tally of the ballots received indicate a majority opposition for the proposed assessments, the formation is denied without further action by the Council. 6

7 Public Works Director Jensen presented the staff report. Mayor Perciful declared the Public Hearing opened at 8:35 p.m. There were no public comments presented at this time. Mayor Perciful declared the Public Hearing closed at 8:36 p.m. The ballots were opened and tallied. Four (4) ballots in support of Streetlight Maintenance District No. 106 were received. Four (4) ballots in support of Landscape Maintenance District No. 106 were received. Council Member Krupa moved and Mayor Perciful seconded a motion to adopt Resolution Nos and Motion carried 5-0. Discussion/Action Item 27. SCE Streetlight Pole Purchase and Streetlight LED Retrofit Funding Options Public Works Director Jensen a. Approve the purchase of eligible Southern California Edison Streetlight and the LED retrofit of all City-owned streetlight for a total project cost in the amount of $2,182,902; and b. Provide direction regarding options for financing the project: Option #1 Cash Contribution with financing for the deficit portion of the project through Banc of America Equipment Lease/Purchase Agreement a. Adopt a resolution authorizing the execution and delivery of Equipment Lease/Purchase Agreement with Banc of America Leasing & Capital, LLC with an Acquisition Amount not to exceed $1,148,308; Escrow and Account Control Agreement with Banc of America Leasing & Capital LLC and Wilmington Trust, National Association; Paying Agent Agreement with Banc of America Leasing & Capital, LLC, Western Riverside Council of Governments and Wilmington Trust, National Association; Implementation Agreement between the Western Riverside Council of Governments and the City of Hemet to Implement the Maintenance and Repair Program for Streetlights in substantially the form attached hereto Resolution Bill No ; and b. Authorize the Finance Director to record supplemental appropriations from available fund balances in Streetlight Maintenance Districts to support the retrofit of City-owned streetlights, respectively, in an amount not to exceed $947,790; and c. Authorize the Finance Director to record a supplemental appropriation the amount of $91,309 from Streets Fund 221 for the onetime purchase and retrofit of streetlights located outside of assessment district boundaries and d. Authorize the City Manager to execute the Agreements substantially in the form hereto, and any subsequent program participation documents subject to City Attorney s final approval. Option #2 Cash Contribution with financing for the deficit portion of the project through an inter-fund loan from the General Fund. a. Authorize the City Manager to record a supplemental appropriation to establish an inter-fund loan from the General Fund to various Streetlight 7

8 Assessment Districts to support the purchase and retrofit of SCE streetlights for a total amount not to exceed $1,140,808; and b. Direct staff to prepare inter-fund loan documentation providing terms and conditions to include level repayment to the General Fund from applicable Streetlight Maintenance Districts beginning 12/1/2019 and for a period of 15 years thereafter at a two percent (2%) interest; and c. Authorize the Finance Director to record supplemental appropriations from available fund balances in Streetlight Maintenance Districts to support the retrofit of City-owned streetlights, respectively, in an amount not to exceed $947,790; and d. Authorize the Finance Director to record a supplemental appropriation in the amount of $91,309 from Streets Fund 221 fund balance for the one-time purchase and retrofit of streetlights located outside of assessment district boundaries; and e. Authorize the Implementation Agreement between the Western Riverside Council of Governments and the City of Hemet to Implement the Maintenance and Repair Program for Streetlights, making findings that the City s actions are exempt from further review under the California Environmental Quality Act; and f. Approve the City Manager to execute the Agreements and any subsequent program participation documents subject to City Attorney s final approval. Public Works Director Jensen gave the City Council a powerpoint presentation and presented the staff report. Questions were answered by Tyler Masters, WRCOG and Chris Thomas, PSOMAS. Mayor Pro Tem Meyer moved and Council Member Brown seconded a motion to approve the purchase of eligible Southern California Edison Streetlight and the LED retrofit of all City-owned streetlights. Motion carried 5-0. Council Member Brown moved and Mayor Pro Tem Meyer seconded a motion to approve Option 2 as the funding mechanism. Motion carried 5-0. The City Council gave direction to staff to look at fund balances when implementation gets closer. Bring back options if 20% reserve policy has to be amended. City Council Reports 28. CITY COUNCIL REPORTS AND COMMENTS Council Member reports were presented by Council Members Brown, Krupa, Wright and Mayor Perciful. Ad-Hoc Committee reports were presented by Council Member Wright and Mayor Perciful. 8

9 Shelter Emergency Declaration City owned property at Florida and Acacia Future Agenda Items Recessed at 9:56 p.m. Continued Closed Session 2. Public Employee Evaluation Pursuant to Government Code section 54957(b)(1) Title: City Manager 3. Conference with Legal Counsel Anticipated Litigation Two (2) matters of Significant exposure to litigation pursuant to Government Code section (d)(2) Reconvened at 11:30 p.m. City Attorney Continued Closed Session Report 5. Public Employee Evaluation Pursuant to Government Code section 54957(b)(1) Title: City Manager This discussion will be continued to September 11, Conference with Legal Counsel Anticipated Litigation Two (2) matters of Significant exposure to litigation pursuant to Government Code section (d)(2) The City Council completed this time. There was no reportable action. Adjournment Adjourned at 11:32 p.m. to Tuesday, September 11, 2018 at 7:00 p.m. 9