MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE OLIVENHAIN MUNICIPAL WATER DISTRICT MARCH 9, 2016

Transcription

1 MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE OLIVENHAIN MUNICIPAL WATER DISTRICT MARCH 9, 2016 A regular meeting of the Board of Directors of Olivenhain Municipal Water District was held on Wednesday, March 9, 2016 at the District office, 1966 Olivenhain Road, Encinitas, California. President Sprague called the meeting to order at 4:00 P.M. Following the Pledge of Allegiance, the Assistant Secretary called the roll. Directors present were Guerin, Sprague, Topolovac, Varty, and Watt. President Sprague declared a quorum present and ordered the meeting to proceed. In attendance were Kimberly Thorner, General Manager; Alfred Smith, General Counsel; Rainy Selamat, Finance Manager; Tom Wood, Human Resources Manager; David Smith, Operations Manager; George Briest, Engineering Manager; Joseph Randall, Customer Services Manager; and Naomi Sabino, Executive Secretary. Also in attendance were consultants Sudhir Pardiwala and Hannah Phan from Raftelis Financial Consultants, Inc.; Consulting Engineer Don MacFarlane; and District employees Lorrie Smith Accountant I; Dominic Brunozzi Pump/Motor Technician II; Karen Ogawa Engineering Project Administrator; Brian Sodeman Education and Conservation Coordinator; John Onkka Water Reclamation Facilities Supervisor; Margaret Douglas Engineering Department Assistant; Jessica Le Operations Coordinator; Teresa Chase Staff Analyst; and John Carnegie Customer Service and Public Affairs Supervisor. 5. ADOPTION OF AGENDA President Sprague moved to adopt the agenda, seconded by Director Watt and carried unanimously. 6. PERSONAL APPEARANCES AND PUBLIC COMMENTS Those in attendance were present for agenda item numbers 7 and PRESENTATION OF AWARDS AND HONORABLE MENTIONS * Margaret Douglas, Engineering Department Assistant New Hire * Dominic Brunozzi, Pump/Motor Technician II California Water Environment Association Award Engineering Manager Briest introduced Ms. Douglas who was warmly welcomed and congratulated. Supervisor Onkka introduced Mr. Brunozzi who received the CWEA 2015

2 Page 2 of 6 Mechanical Technician of the Year Award. Mr. Brunozzi was applauded for this notable achievement. 8. CONSIDER APPROVAL OF THE MINUTES OF THE FEBRUARY 10, 2016 REGULAR BOARD OF DIRECTORS MEETING President Sprague moved to approve the February 10, 2016 meeting Minutes, seconded by Director Varty and carried unanimously. 9. CONSENT CALENDAR C a C b C c C d C e CONSIDER A CHANGE ORDER TO WSP/PARSONS BRINCKERHOFF FOR THE 4G RESERVOIR REPLACEMENT PROJECT IN THE AMOUNT OF $40,055, APPROPRIATE $40,000 FOR THE PROJECT, AND AUTHORIZE THE GENERAL MANAGER TO SIGN ON BEHALF OF THE DISTRICT CONSIDER ACCEPTANCE OF THE RANCHO SANTA FE LAKES UNIT 4 PROVINCE COURT PROJECT (MS RIALTO THE LAKES CA, LLC) INTO THE DISTRICT S SYSTEM AND ORDER THAT A NOTICE OF COMPLETION BE FILED CONSIDER APPROVAL OF A CHANGE ORDER WITH VALLEY CONSTRUCTION MANAGEMENT IN THE AMOUNT OF $90,600 FOR ADDITIONAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE VILLAGE PARK RECYCLED WATER PROJECT AND AUTHORIZE THE GENERAL MANAGER TO SIGN ON BEHALF OF THE DISTRICT CONSIDER ACCEPTANCE OF THE VALVE REPLACEMENT PROJECT EXCAVATION AND PAVING SUPPORT SERVICES CONTRACT INTO THE DISTRICT S SYSTEM AND ORDER THAT A NOTICE OF COMPLETION BE FILED CONSIDER AN AGREEMENT WITH DUDEK IN THE AMOUNT OF $57,905 FOR THE DESIGN OF ODOR CONTROL UPGRADES TO THE DEL DIOS AND MIDPOINT SEWER PUMP STATIONS AND AUTHORIZE THE GENERAL MANAGER TO SIGN ON BEHALF OF THE DISTRICT Director Guerin moved to approve the Consent Calendar items as written, seconded by Director Watt and carried unanimously. 10. CONSIDER APPROVAL OF PROPOSED INCREASES TO THE OLIVENHAIN MUNICIPAL WATER DISTRICT S WASTEWATER SERVICE CHARGES, WASTEWATER ANNEXATION FEES, AND WASTEWATER CAPACITY FEES BASED ON THE 2016 WASTEWATER COST OF SERVICE STUDY Raftelis Financial Consultants Sudhir Pardiwala and Hannah Phan reported on this topic and answered questions posed by the board. The Board directed staff to plan the hearing and adoption of the ordinance at the May 25,

3 Page 3 of Board meeting. Staff will return on March 23, 2016 to formally set the time and place for the public hearing. 11. CONSIDER STAFF PROPOSED RATE ADJUSTMENTS TO THE OLIVENHAIN MUNICIPAL WATER DISTRICT COMMODITY WATER RATES, SYSTEM ACCESS CHARGES ( OMWD SAC ), AND FIRE METER CHARGES EFFECTIVE MARCH 31, 2016 AND ADOPTION OF AN ORDINANCE AMENDING THE DISTRICT S ADMINISTRATIVE AND ETHICS CODE (Article 8 Water Rates and Charges) Upon motion by President Sprague and a second by Director Varty, Ordinance No. 436 was adopted by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Directors Guerin, Sprague, Topolovac, Varty, and Watt None None None 12. CONSIDER NOMINATIONS FOR THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS There were no nominations. 13. INFORMATIONAL REPORTS A. President s Report President Sprague reported on the LAFCO meeting in which the Elfin Forest Harmony Grove Fire Department transferred duties to the Rancho Santa Fe Fire District for the properties located in that area. It was also reported that President Sprague was elected as the LAFCO Regular Member; General Manager Thorner was re elected to the LAFCO Advisory Committee. B. General Manager s Report General Manager Thorner and Engineering Manager Briest utilized a PowerPoint presentation to report on front lobby security modifications. General Manager Thorner also reported that a Brazilian delegation was brought in to tour the San Elijo Joint Powers Authority plant, David C. McCollom Water Treatment Plant, 4S Ranch Water Reclamation Facility, and to view the Gutterman leak detection device. She stated that the delegation plans to return and continue discussions with OMWD. C. Consulting Engineer s Report Consulting Engineer MacFarlane provided a written report prior to the board meeting.

4 Page 4 of 6 D. General Counsel s Report General Counsel Smith provided a written report which was included in the board packet. E. San Diego County Water Authority Report Director Guerin reported on legislation that was discussed as well as the hiring of a new SDCWA attorney. F. Legislative Report The report was included in the board packet. G. LAFCO Report President Sprague provided this report and commented under the President s Report. H. Twelve Month Calendar/Other Meetings/Reports by Board Members Per AB 1234 APWA Monthly Membership Meeting (February 11) Director Watt attended and provided brief comments. COWU Breakfast (February 16) Director Varty attended and provided brief comments. VIP Tour of Carlsbad Desal Plant (February 17) Directors Topolovac, Varty and Watt attended and provided comments on the speaker. CSDA San Diego Chapter Quarterly Dinner Meeting (February 18) Directors Sprague, Topolovac, and Varty attended and commented under the President s Report. CWEA Tour of 4S (February 22) Director Varty attended and provided brief comments. ACWA DC Conference (February 22 25) Directors Guerin and Watt attended and commented on the Feinstein bill.

5 Page 5 of 6 Bi Monthly Board Safety Committee (February 25) Director Topolovac attended and commented on the SDRMA grant. He also stated that OMWD has gone an unprecedented 3,650 days without a lost time injury. AB 1825 Harassment Prevention Training (February 26) Director Topolovac completed this training. Ad Hoc Finance Committee Meeting (March 1) Directors Varty and Watt attended and commented during agenda item number 10. North San Diego Economic Summit (March 2) Directors Varty and Watt attended and provided brief comments. State of North County Address (March 8) Directors Varty and Watt attended and provided brief comments. 14. CORRESPONDENCE Correspondence was provided in the board packet. 15. AUTHORIZATION TO ATTEND UPCOMING MEETINGS /CONFERENCES /SEMINARS There were no meetings requiring authorization to attend. 16. FUTURE AGENDA ITEMS Staff recommended that the Board appoint a committee to discuss public records requests with the General Manager. Directors Varty and Topolovac were appointed to this Ad Hoc Committee. 17. CONSIDER PUBLIC COMMENT There were no public comments. NOTE: The meeting was in recess from 5:43 PM to 5:48 PM NOTE: The meeting was in closed

6 Page 6 of 6 session from 5:49 PM to 5:52 PM 18. CLOSED SESSION A) CONSIDER LITIGATION SALATINO EASEMENT [PURSUANT TO GOVERNMENT CODE SECTION ] Additional Facts: The matter relates to the District s use of an easement in the vicinity of Artesian Road B) CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Pending settlement negotiations pursuant to Government Code section ) OPEN SESSION President Sprague directed staff on all closed session items. 19. ADJOURNMENT President Sprague adjourned the meeting at 5:53 PM. ATTEST: Edmund K. Sprague, President Board of Directors Olivenhain Municipal Water District Christy Guerin, Secretary Board of Directors Olivenhain Municipal Water District