AGENDA May 6, :30 a.m.

Transcription

1 Los Gatos Union School District Roberts Road Los Gatos, CA (408) Phone (408) Fax Dr. Diana G. Abbati, Superintendent Financial Advisory Committee Meeting Thomas P. O Donnell District Office Roberts Road, Los Gatos, CA I. CALL MEETING TO ORDER II. ROLL CALL AGENDA May 6, :30 a.m. III. APPROVAL/AMENDMENT OF AGENDA (ACTION) IV. PUBLIC COMMENT Members of the public are always welcome at meetings. Individuals wishing to address the members of the FAC regarding agenda items may do so when an item is under consideration. Oral communications regarding items not on the agenda may be made during the Public Comment opportunity listed on the agenda. Committee members would appreciate it if you would identify yourself by name and address when addressing the Committee and limit your comments to three minutes. Individuals requiring special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Business office at least two working days before the meeting date. Page V. ADMINISTRATIVE REPORTS A. Board Report B. Superintendent s Report VI. NEW BUSINESS/COMMITTEE ADMINISTRATION A. Approval of Minutes: March 4, 2015 (ACTION) 1 Approval of Minutes: April 1, 2015 (ACTION) 3 B. Member Terms - Membership for C. Next FAC Meeting September 2, 2015 D. Annual Report Process (Discussion) E. FAC Goals (Discussion) 5

2 Financial Advisory Committee Meeting May 6, 2015 VII. FUTURE AGENDA ITEMS (DISCUSSION) FAC Meeting Annual Board Report: Tuesday, June 9, 2015 Regular Board Meeting VIII. ADJOURNMENT (ACTION) FAC Members Member Representing Term *Dan Snyder Chair/Home & School Club Daves 2015 *Gail Thomson Secretary/Home & School Club Blossom Hill 2015 *Erik Iversen LGEF 2017 *Tom Boyce Community Member 2016 *David Wells Parent Blossom Hill 2017 *Rodrigo Lasso Parent Daves 2016 *Marco Ballestrasse Parent Lexington 2017 * Neil Maguire Parent Van Meter 2017 *Rodney Wade Parent Fisher 2015 *Bill Barhydt Home & School Club Lexington 2015 *Jennifer Ferrell Lo Home & School Club Van Meter 2015 *Kathleen Granger Home & School Club Fisher 2017 *Dianna Hill LGETA K-5 Teacher 2017 *Natalie Rynn/Lisa Mitchell LGETA Middle School Teacher 2015 *Gina Valle LGUCEA 2016 *Lisa Reynolds Principal K *Lisa Fraser Principal Middle School 2015 Leigh-Anne Marcellin Board Liaison Emi Eto Board Liaison Dr. Diana Abbati Superintendent Martin Fregoso Assistant Superintendent-Business Services/CBO Tom Gray Director of Fiscal Services Beth Grimes Business Services Technician *FAC Voting Members

3 LOS GATOS UNION SCHOOL DISTRICT MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING March 4th, 2014 Thomas P. O Donnell District Office FAC Members Member Representing Term *Dan Snyder Home & School Club Daves 2015 *Gail Thomson Home & School Club Blossom Hill 2015 *Erik Iversen LGEF 2017 *Tom Boyce Community Member 2016 *David Wells Parent Blossom Hill 2017 *Rodrigo Lasso Parent Daves 2016 *Marco Ballestrasse Parent Lexington 2017 *Neil Maguire Parent Van Meter 2017 *Rodney Wade Parent Fisher 2015 *Bill Barhydt Home & School Club Lexington 2015 *Jennifer Ferrell Lo Home & School Club Van Meter 2015 *Kathleen Granger Home & School Club Fisher 2017 *Dianna Hill LGETA K-5 Teacher 2017 *Natalie Rynn/Lisa Mitchell LGETA Middle School Teacher 2015 *Gina Valle LGUCEA 2016 *Lisa Reynolds Principal K *Lisa Fraser Principal Middle School 2015 Leigh-Anne Marcellin Board Liaison Emi Eto Board Liaison Dr. Diana Abbati Superintendent Martin Fregoso Assistant Superintendent-Business Services/CBO Tom Gray Director of Fiscal Services Beth Grimes Business Services Technician *FAC Voting Members Voting Committee Members Present: Gail Thomson, Tom Boyce, Rodrigo Lasso, Marco Ballestrasse, Neil Maguire, Rodney Wade, Kathleen Granger, Natalie Rynn, Gina Valle, Lisa Reynolds, and Lisa Fraser. Dan Snyder joined the meeting in progress at 7:39 Absent: Erik Iverson, David Wells, Bill Barhydt, Jennifer Lo, and Dianna Hill. Governing Board Liaisons: Leigh-Anne Marcellin and Emi Eto. LGUSD Administration: Dr. Diana Abbati, Martin Fregoso, Tom Gray and Beth Grimes. I. CALL MEETING TO ORDER Rodrigo Lasso called the meeting to order at 7:37 a.m. II. III. ROLL CALL As noted above. APPROVAL/AMENDMENT OF AGENDA (ACTION) 1

4 On a motion by Tom Boyce, seconded by Rodney Wade, the agenda was approved by a 12/0 vote. IV. PUBLIC COMMENT There was no public comment. V. ADMINISTRATIVE REPORTS A. Board Report Board Liaisons Eto and Marcellin reported on a special joint board meeting with the town council and gave an update on the Safe Routes To School program in the district. B. Superintendent s Report Superintendent Abbati reported on current status of North 40 negotiations. A special town council meeting is scheduled for April 14 th. LGUSD and the North 40 developers continue to work together developing a school impact mitigation agreement. The TAT continues to work on technology plans at Fisher and a meeting is scheduled for April 30 th at 3:15. All are invited. VI. NEW BUSINESS/COMMITTEE ADMINISTRATION A. Approval of Minutes: January 7, 2015 (ACTION) On a motion by Rodney Wells, seconded by Neil Maguire, the minutes were approved by a 12/0 vote. B. Budget Subcommittee - Citizens Guide Feedback David Wells (DISCUSSION) Mixed feedback received from various community members. Comments ranged from Good first shot, Transparent to Reads like a CPA wrote it and Looks like you re hiding something. Next steps are to make the guide interactive online. C. Facilities Subcommittee Review of Summit Key Findings for Facilities Marco Ballestrasse (DISCUSSION) Marco Ballestrasse summarized the key takeaways from the recent Facilities Summit. Namely: the desire for smaller schools, the need for additional space in existing schools and the need for a new neighborhood school in the North end of town. Members discussed various options to achieve some of the desires and requirements. Bonding capacity is currently around $30 million. Also discussed the need for a summit on Traffic and Safe Routes to School. VII. FUTURE AGENDA ITEMS FAC Meeting Schedule for : Wednesday, May 6, 2015 at 7:30 a.m. Annual Board Report: Tuesday, June 9, 2015 Regular Board Meeting FAC Special Meeting Wednesday, April 1, 2015 at 7:30 a.m. Special Meeting called to review FAC Recommendation for the Board Meeting April 13, 2015 VIII. ADJOURNMENT (ACTION) The meeting was adjourned at 9:10 a.m. 2

5 LOS GATOS UNION SCHOOL DISTRICT MINUTES OF THE SPECIAL FINANCIAL ADVISORY COMMITTEE MEETING April 1 st, 2015 Thomas P. O Donnell District Office FAC Members Member Representing Term *Dan Snyder Home & School Club Daves 2015 *Gail Thomson Home & School Club Blossom Hill 2015 *Erik Iversen LGEF 2017 *Tom Boyce Community Member 2016 *David Wells Parent Blossom Hill 2017 *Rodrigo Lasso Parent Daves 2016 *Marco Ballestrasse Parent Lexington 2017 *Neil Maguire Parent Van Meter 2017 *Rodney Wade Parent Fisher 2015 *Bill Barhydt Home & School Club Lexington 2015 *Jennifer Ferrell Lo Home & School Club Van Meter 2015 *Kathleen Granger Home & School Club Fisher 2017 *Dianna Hill LGETA K-5 Teacher 2017 *Natalie Rynn/Lisa Mitchell LGETA Middle School Teacher 2015 *Gina Valle LGUCEA 2016 *Lisa Reynolds Principal K *Lisa Fraser Principal Middle School 2015 Leigh-Anne Marcellin Board Liaison Emi Eto Board Liaison Dr. Diana Abbati Superintendent Martin Fregoso Assistant Superintendent-Business Services/CBO Tom Gray Director of Fiscal Services Beth Grimes Business Services Technician *FAC Voting Members Voting Committee Members Present: Dan Snyder, Tom Boyce, David Wells, Rodrigo Lasso, Marco Ballestrasse, Neil Maguire, Jennifer Ferrell Lo, Kathleen Granger, Natalie Rynn, Lisa Reynolds, and Erik Iversen. Absent: Gail Thomson, Rodney Wade, Bill Barhydt, Dianna Hill, Gina Valle, and Lisa Fraser Governing Board Liaisons: Leigh-Anne Marcellin and Emi Eto LGUSD Administration: Dr. Diana Abbati, Martin Fregoso, Tom Gray and Beth Grimes. I. CALL MEETING TO ORDER Chairperson Dan Snyder called the meeting to order at 7:35 a.m. II. III. ROLL CALL As noted above. APPROVAL/AMENDMENT OF AGENDA 3

6 On a motion by Neil Maguire, seconded by Tom Boyce, the agenda was approved as presented with a 11/0 vote. IV. PUBLIC COMMENT There was no public comment. V. ADMINISTRATIVE REPORTS A. Superintendent s Report a) The Board had approved the contract for the new Fisher Middle School Gym. Ground breaking ceremony scheduled for the week of April 6 th. b) Update on the territory transfer (Santa Rosa area transfer to Los Gatos School District) petition hearing. VI. NEW BUSINESS (DISCUSSION/ACTION) A. Facilities Subcommittee: Review the FAC Recommendations to the Governing Board Marco Ballestrasse (Discussion) April 13, 2015 Board Meeting The committee spent the rest of the meeting reviewing the Facilities Subcommittee Recommendations draft presentation. The recommendations will be presented to the Board of Trustees on a meeting scheduled for April 13 th. Numerous items on the draft version were discussed and the committee agreed to suggested changes to the document. On a motion by Tom Boyce, seconded by Neil Maguire and approved by all, the committee was given discretion to complete the recommendation to the Board. VI. FUTURE AGENDA ITEMS (DISCUSSION) TAT o Thursday, April 30, 2015 at 3:30 pm FAC Meeting Wednesday, May 6, 2015 at 7:30 a.m. Annual Board Report: Tuesday, June 9, 2015 Regular Board Meeting VII. ADJOURNMENT (ACTION) 4

7 Los Gatos Union School District Financial Advisory Committee Goals Los Gatos Union School District Roberts Road Los Gatos, CA (408) Phone (408) Fax Superintendent Goal(s) # Include Strategic Goal Statement 6 Maintain a long-term financial plan in collaboration with the Board, administrators, and Financial Advisory Committee (i.e., LGEF and Home & School Clubs Representatives, Board Liaisons, Administrators, Teachers, Staff and Community Members) Strategic Initiative Area and/or Strategic Focus Strategic Initiative #5 Improving District Operations Strategic Focus #5.2 - The Los Gatos Union School District will maintain longterm financial stability. Action Plan How will you accomplish goal? Provide support to the Assistant Superintendents and Directors, FAC to continuously improve district operations including the involvement of key stakeholders with a focus on stewardship of district resources to best support student success and educational equity. Success Indicators How will you show attainment of goal? Maintain a three-year sustainable budget aligned with strategic vision. FAC Goals # Scope of Work 1 In collaboration with all members of the Financial Advisory Committee, focus on maintaining a long-term sustainable financial plan for the technology needs of the LGUSD Strategic Plan. Action Plan How will you accomplish goal? 1. Budget Subcommittee to continue evaluating the technology implementation plan for student devices. 2. Maintain a long-term sustainable financial plan for educational technology. 3. Members of the FAC will assist the Technology Action Team on a sustainability plan for technology. Benchmarks/Deliverables How will you show attainment of goal? January 2016: Provide mid-year progress report to the Board of Trustees June 2016: Provide FAC annual report to the Board of Trustees along with goals for the school year. 2 In collaboration with all members of the Financial Advisory Committee, focus on developing a long term financial model to maintain programs as enrollment increases. 1. FAC to develop a timeline for a possible overlap parcel tax and craft a recommended expenditure plan for any additional revenues. 2. Propose recommendations to the Board of Trustees. January 2016: Provide mid-year progress report to the Board of Trustees. June 2016: Provide FAC annual report to the Board of Trustees along with goals for the school year. 3 In collaboration with all members of the Financial Advisory Committee continue to review best practices to increase communication and education to stakeholders on District programs and financial and enrollment challenges. 1. Update and refine District s Annual Report. 2. Update and refine the Citizens Guide to Understanding the Budget. December, 2015: Publish District Annual Report. March 2015: Publish Citizens Guide to Understanding the Budget. Board Approved: pending 5