Charles City Middle School Gather space, 7 th grade learning studio 1 st Floor (North end) st Ave. Charles City, Iowa

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1 CHARLES CITY COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION Social Time with Student Board Member Dylan Salinas & family Monday, January 23, :00 P.M. Charles City Middle School Gather space, 7 th grade learning studio 1 st Floor (North end) st Ave. Charles City, Iowa Members of the Charles City Community School District Board of Education will gather in a social setting for 30 minutes prior to the start of the regular board meeting. Special guest will be Student Board Member Dylan Salinas and his family. No action will be taken. This event is open to the public. High Academic Achievement Culture, Climate, & Environment Effective Communication Fiscal Responsibility and Stability Facilities for Educational Excellence

2 CHARLES CITY COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION Regular Meeting Monday, January 23, :30 P.M. Charles City Middle School Gather space, 7 th grade learning studio 1 st Floor (North end) st Ave. Charles City, Iowa Vision Statement: In everything we do, we aim to maximize learning for all students and staff. Through personalized learning experiences, student-centered environments, and real-world opportunities, individuals are challenged to positively impact the global community. 1. Call to Order by Chairperson Roll Call Scott Dight, President Jason Walker, Vice President James Frisbie Robin Macomber Lorraine Winterink 2. Reading of the CCCSD Mission Statement by Director Macomber Our mission is to engage, inspire, and empower students and staff in order to maximize learning. 3. Approval of Agenda Action 4. Installment of Student Board Member Action Dylan Salinas, a junior at Charles City High School, will be installed as the student board member by Board Secretary Terri O Brien. It is the recommendation of the superintendent that Student Director Salinas be appointed to the School Improvement Advisory Committee. to appoint Dylan Salinas to the SIAC. 5. Welcome Visitors: Public Comment As we begin our agenda tonight I ll explain our process for public comment. The board will hear comments from the public in conjunction with each agenda item, using a structured process. As board president, I will ask for comments when we reach that item on the agenda. You will be asked to approach the microphone, state your name, and limit your comments to two (2) minutes. At this time I invite any member of the audience to step up to the microphone with comments about items of interest or concern that do not appear on tonight s agenda. Please begin by stating your name and contact information. It would be appreciated if you would limit your comments to two (2) minutes so that we can keep the meeting moving in a timely fashion and allow others an opportunity to speak as well as allowing the board to complete the full board agenda in a timely manner.

3 Comments from the public are limited to matters within the board s authority. Please understand that we as a board cannot discuss items not already on the agenda. Iowa s sunshine law prohibits us from having a discussion without the proper notice to all of the school district community that the issue would be discussed at tonight s board meeting. Also, please remember you are making comments in a public meeting. Should you make comments that the subject of the comments considers to be inflammatory or libelous, you, as an individual, may be subject to legal action brought by the subject of your comments. Thank you for your support of our school district. 6. Comments by Board Members and Superintendent Information This agenda item provides a time to allow board members and the superintendent to share information with other directors and the public. Discussion of the information items or follow-up questions are not permitted by law. 7. Life-Threatening Allergy Policy (507.10) Action The Board discussed and sought public input to Board policy at its December 12 th and January 9 th meeting. After considering the public input, the proposed regulations have been modified. The District would be peanutaware in grades PK-8. Peanut and nut products would not be allowed at Washington and Lincoln elementary schools. They would be discouraged at the middle school. The Board will consider action on the first reading of the policy. The proposed policy would take effect on July 1, to approve the first reading of board policy Life Threatening Allery Policy as presented. Aligned with Board goal of Culture, Climate, & Environment Aligned with Iowa School Board Standard 4, Policy & Legal: Lead through sound policy, ensuring transparent, ethical, legal operations. 8. Strategic Plan for the CCCSD Discussion/Action Administration presented the draft of the strategic plan at the last board meeting. The public had an opportunity to provide input at our website. No written comments were received. The strategic plan was modified slightly to reflect board member input on listening posts and SIAC input on involving parents in Orange Frog and Nurtured Heart opportunities. to approve the Strategic Plan for the Charles City Community School District as presented. Aligned with Board goals of High Academic Achievement; Culture, Climate, & Environment; Fiscal Responsibility & Stability; and Facilities for Educational Excellence Aligned with Iowa School Board Standard 1, Visionary Team: Operate as a visionary governance team in partnership with the superintendent. 9. Standing Committee Addition Discussion/Action The policy committee has reviewed the superintendent s proposal to add a Communications and Public Relations standing committee. Committees serve an advisory role to the board. The board does not have the authority to delegate decision-making ability to a committee. Administration and staff would carry out the day-to-day work. The board has a strategic goal of Facilities for Educational Excellence and a standing committee for Buildings & Grounds. The board has a strategic goal of Fiscal Responsibility and Stability and a standing committee on Finance. The board has a strategic goal of Culture, Climate, and Environment and a standing committee on

4 Negotiations and Compensation. The revised strategic plan has an added goal on Effective Communication; thus the superintendent has recommended a standing committee on Communications and Public Relations. to approve the first reading of policy Standing Committees. Aligned with Iowa School Board Standard 4, Policy & Legal: Lead through sound policy, ensuring transparent, ethical, legal operations. 10. Possible Purchase of 20-Acre Property Discussion/Action As of Friday afternoon, Administration was in the process of finalizing the details of a possible purchase agreement f 20 acres of land for baseball/softball. If the seller and Administration, working through Stewart Realty and the District s attorney have come to an agreement, it will be presented to the Board for discussion and possible action. through planning and fiduciary oversight. 11. North Grand Building Sale Information Administration is working through final negotiations of the option to purchase the North Grand Building with the buyer, North Grand Benevolent, Literary, Eleemosynary, Educational, Scientific and Charitable Institution, Inc., a developer and an Iowa not-for-profit corporation. through planning and fiduciary oversight. 12. Middle School Addition Change Order Discussion/Action The Buildings and Grounds Committee met on January 10, 2017 to review final change orders. Any other changes necessary after this point will be handled through the warranty work. The Board may consider action to approve five Middle School Addition change orders: 124, 140, 141, 142, and 143 totaling ($29,725.91). 124 Additional railing at base of grand staircase $ Estes Construction 140 Credit for loop road testing and surveying ($24,000.00) Estes Construction 141 Correction for COR 15, additional testing on loop road ($ 1,838.89) Estes Construction 142 Correction COR 110 repair broken glass $ Mechanical Air Reverse bond charge ($ 5,527.24) Estes Construction to approve Middle School Addition change orders 124, 140, 141, 142, and 143 totaling ($29,725.91) as presented. through planning and fiduciary oversight 13. Estes Construction Change Order and Amendment Discussion/Action The Board may consider action on contract amendment 3 from Estes Construction, construction manager on the Middle School project. Amendment #3 covers reimbursement for Construction manager fees, insurance and services on all the change orders approved on the project. The breakdown of the amount is:

5 Additional Services performed by Estes instead of contractors $69, Construction Manger fees on change orders approved $61, Insurance on change orders approved $14, to approve Estes Construction contract amendment #3 totaling $145, as presented. through planning and fiduciary oversight Summer Facility Projects Action The Buildings & Grounds committee and Director Jerry Mitchell have met and have recommended the following 2017 summer facility projects to the superintendent for approval by the board. The list includes: Athletic complex land purchase $176,000 Comet Field - bleachers ADA $55,000 Phase II Planning - Design fees $39,500 Central Office Remodel room on east end of North Grand Building $20,000 Dump truck or pay loader with attachments $25,000 MS - lift for custodial use $7,500 Middle School - West parking lot $167,532 River Hills Consortium Lease $6,670 Central Office Lease space $33,000 Architect/engineer $5,000 Repayment Bus Purchase Advance $48,516 Repayment Transportation Center alternate 1 advance $211,957 Grand Total $795,675 to approve the 2017 summer facility project list totaling $795,675 as recommended. 15. Superintendent Development Plan Action Dr. Cox will review his development plan and goals with the board. Aligned with Board goals of High Academic Achievement; Culture, Climate, & Environment; Fiscal Responsibility & Stability; and Facilities for Educational Excellence 16. Talking Points for Lobbying on January 31 Action Board members and administration will travel to the State Capitol next Tuesday, January 31, to lobby legislators on behalf of educational issues along with representatives from neighboring school boards. Administration has put together an initial list of talking points generated from the Iowa Association of School Boards delegate assembly in November. Board members will finalize the talking points tonight. to approve the talking points for the board s lobbying trip to Des Moines. Aligned with Iowa School Board Standard 6, Advocacy: Advocate for public education and the needs of Iowa students.

6 17. Consideration of Consent Agenda Action Approval of the Consent Agenda approves all of the agenda items listed under this heading without further discussion or review. Any board member may remove any item from the Consent Agenda and that item will be considered separately after the vote on the Consent Agenda. If Board members have questions about the items on the Consent Agenda, they should ask about them prior to the meeting or ask that the specific item for which they have a question be removed from the Consent Agenda. to approve the Consent Agenda items as listed below. a. Approval of contractors pay applications Action b. Approval of Personnel: Resignations Action Name Position Date Effective Administration recommends that the Board approve the above personnel resignations. c. Approval of Personnel: Appointments Action Name Position Amount Start Date Sherry Chambers Food Service Manager $14.49 /hr 1/24/17 Mary Cross Instructional Aide $14.29 /hr 1/24/17 Sandra Fisher Instructional Aide $14.29 /hr 1/24/17 Administration recommends that the Board approve the above personnel appointments, contingent upon completion of positive background checks. Also appointments are also contingent upon successfully completing the pre-employment/post-offer functional capacity physical assessment and having the Para Certification on file and any additional testing if required. d. Drive Tek Agreement Action Administration recommends that the Board approve the contract continuation with Drive Tek for an additional term of 2 years through 7/30/19 at a rate of $ per student. e. BLDD Professional Services Agreement Action Administration recommends that the Board approve the professional services agreement with BLDD Architects for the Planning Process: Think Big project totaling $39,500 as presented. The process is part of planning for Phase II a possible HS renovation or reconstruction project. The steps included in the process were discussed at the 1/9/17 board meeting and is included the summer 2017 summer projects. 18. Correspondence/Miscellaneous Information Lau Plan 19. Important Upcoming Dates Information Sat, Jan 28 Conference wrestling tournament at Waukon Tue, Jan 31 School board to Des Moines to lobby at the capitol (depart 5:30 AM) Sat, Feb 4 State Large Group Senior Sat, Feb 4 Sectional Gym

7 Mon, Feb 6 TQ Committee at 3:45 PM in the MS conference room Sat, Feb 11 District 20. Adjournment