H. Efficiency, Effectiveness, and Accountability Committee 1:00 p.m. (ET), March 9, 2017 Conference Room 102B KCTCS System Office Versailles, Kentucky

Transcription

1 H. Efficiency, Effectiveness, and Accountability Committee 1:00 p.m. (ET), March 9, 2017 Conference Room 102B KCTCS System Office Versailles, Kentucky Page Call to Order Roll Call Approval Minutes Approval of March 10, 2016, Meeting Minutes Update: KCTCS Performance Measures for the Postsecondary Education Performance Funding Model Adjournment *Start time will be upon conclusion of the preceding event. 55

2 56

3 DRAFT MINUTES KCTCS Board of Regents Efficiency, Effectiveness, and Accountability Committee March 10, 2016 Committee Members Present: Ms. Venus R. Evans Dr. Angela Fultz Dr. Gail Henson Ms. Mary R. Kinney Mr. Barry K. Martin Ms. Lacey B. Parham Mr. Porter G. Peeples, Sr. Committee Members Absent: Mr. Robert G. Cooper Ms. Betsy E. Flynn Ms. Marcia L. Roth Mr. James Lee Stevens Mr. Donald R. Tarter Mr. Mark A. Wells Ms. Tammy Thompson CALL TO ORDER Committee Chair Martin called to order the meeting of the Kentucky Community and Technical College System Board of Regents Efficiency, Effectiveness, and Accountability (EEA) Committee at 10:57 a.m. (ET) on March 10, The meeting was held in Conference Room 102B of the KCTCS System Office in Versailles, Kentucky. The press was notified of the meeting on March 2, Hon. Pamela Duncan, KCTCS Associate General Counsel, served as parliamentarian. There being a quorum present, committee business began with the approval of minutes. APPROVAL OF MINUTES ADDITIONS OR CHANGES TO THE AGENDA UPDATE: KCTCS STRATEGIC PLAN PERFORMANCE MEASURES Chair Martin asked if there were any corrections to the June 11, 2015, minutes presented in the meeting materials. There being none, the minutes were declared approved as presented. There were no changes to the agenda. Chair Martin noted that the KCTCS Board of Regents Effectiveness, Efficiency, and Accountability (EEA) Committee is a committee of the whole board that is responsible for advising KCTCS and recommending action on policies related to accountability. Routine items considered by the EEA Committee relate to strategic planning and performance measures. Chair Martin called on KCTCS President Jay K. Box to present the item. President Box asked KCTCS Vice Chancellor for the Office for Research and Policy Analysis Alicia Crouch, to assist with a presentation of the status of the Performance measures with an eye towards measures that may be appropriate for the strategic plan. 57

4 DRAFT President Box noted that due to the data collection timelines, some of the performance measures data is more up to date than other measures. Some of the measures have already exceeded original targets, and therefore the targets were revised over the course of the past Strategic Plan, while others have been revised due to changing circumstances or based on new data. The PowerPoint presentation is available on the KCTCS Board of Regents March 10-11, 2016 meeting website: INFORMATION: KCTCS STRATEGIC PLAN : DEVELOPMENT REVISED GOALS Chair Martin called on KCTCS President Jay K. Box to present the item. KCTCS Vice President Tim Burcham assisted with the presentation. In fall 2015, President Box collected additional data through the statewide Innovation Roundtables funded by the Bill and Melinda Gates Foundation. These roundtable sessions were conducted in each of Kentucky s nine economic regions as defined by economists and Professor Emeritus at the University of Louisville, Dr. Paul Coomes. The purpose of these revisions was to identify opportunities for change and innovation within the region around five overarching issues, 1) Educational attainment at all levels, 2) Economic development and job growth, 3) A world-class, 21 st century workforce, 4) Global competitiveness of business and industry, and 5) Prosperity of Kentucky citizens. Mr. Burcham noted that the 160 roundtable participants included workforce and economic development professionals; secondary and postsecondary educational partners; chamber of commerce executives; elected officials; representatives from regional, community, and statewide organizations; and employers. President Box shared that the input gathered from these roundtable sessions has been summarized in a KCTCS publication entitled EMBRACING THE DREAM Kentucky s Future: A Statewide Perspective. The summary data presented in this report has been used to refine the goals presented to the KCTCS Board of Regents in June The revised goals are presented in Attachment A. President Box also noted that these revised goals also serve as the basis for new proposed strategic performance measures as part of the strategic plan. Performance measures have been developed with the full engagement of the college Institutional Research and Institutional Effectiveness staff, college strategic planning leads, and the KCTCS President s Leadership Team. It was noted that the Board would take action at the June 10, 2016 Board meeting on the revised goals. The EMBRACING THE DREAM Kentucky s Future: A Statewide Perspective publication is available at: 58

5 DRAFT INFORMATION: KCTCS STRATEGIC PLAN : DEVELOPMENT PERFORMANCE MEASURES Chair Martin called on KCTCS President Jay K. Box to present the item. KCTCS Vice President Tim Burcham and KCTCS Vice Chancellor for the Office for Research and Policy Analysis Alicia Crouch assisted with the presentation. President Box reviewed a series of proposed performance measures for each of the revised goals for the KCTCS Strategic Plan The proposed performance measures have been developed with the full engagement of the colleges institutional research and institutional effectiveness staff, college strategic planning leads, and the KCTCS President s Leadership Team. President Box noted that the Board s feedback from the discussion of the proposed measures will be taken into consideration as KCTCS staff prepare for the June 10, 2016 Board meeting where the Board will be asked to adopt the comprehensive KCTCS Strategic Plan for implementation on July 1, Chair Martin called for discussion. During the discussion, the committee asked how these new measures and targets would be impacted due to the current budget discussions in the 2016 General Assembly. President Box shared that KCTCS would likely need to make revisions as the budget process was discussed and implemented. The PowerPoint presentation is available at: NEXT MEETING Chair Martin announced that the next meeting would be March 9, ADJOURNMENT MOTION: Dr. Fultz moved and Ms. Kinney seconded that the committee adjourn. VOTE: The motion passed unanimously, and the meeting adjourned at 12:26 p.m. (ET). 03/09/17 Date Approved by the Efficiency, Effectiveness, and Accountability Committee Barry K. Martin Committee Chair 59

6 Attachment A KCTCS Strategic Plan: Vision, Values, and Revised Goals (STRIKE THROUGH VERSION) Vision A world-class system of colleges educating Kentucky s globally competitive workforce Values Flexibility and innovation Quality and excellence Openness and accountability Continuous improvement Data- and outcomes-driven decision-making Inclusion, equity, respect, and global diversity Balance, collaboration, and teamwork Goals ACCESS: Position KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. Raise the level of educational attainment in the Commonwealth by positioning KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. READINESS: Strengthen partnerships with educational providers at all levels to improve college and career readiness. Increase access and success for all KCTCS students, particularly among traditionally underserved populations. SUCCESS: Improve student engagement, support, experiences, and success with best-in-class academic and student services. Develop clear career pathways with experiential learning opportunities and associated services that lead to successful employment outcomes. Develop clear pathways through all levels of postsecondary education with an emphasis on experiential learning that lead to successful employment outcomes for KCTCS graduates. Improve student engagement, support, experiences, and success with best-in-class academic and student services. IMPACT Enhance communication and collaboration with all stakeholders to more closely align the KCTCS mission with workforce and economic development needs. 60

7 DRAFT Align programs and curricula with needs of employers that enhance the employability, job placement, and career development of KCTCS graduates. KCTCS Strategic Plan: Vision, Values, and Revised Goals (AS IT WILL APPEAR VERSION) Vision A world-class system of colleges educating Kentucky s globally competitive workforce Values Flexibility and innovation Quality and excellence Openness and accountability Continuous improvement Data- and outcomes-driven decision-making Inclusion, equity, respect, and global diversity Balance, collaboration, and teamwork Goals Raise the level of educational attainment in the Commonwealth by positioning KCTCS as the accessible, affordable, and relevant postsecondary education choice for Kentuckians. Increase access and success for all KCTCS students, particularly among traditionally underserved populations. Develop clear pathways through all levels of postsecondary education with an emphasis on experiential learning that lead to successful employment outcomes for KCTCS graduates. Improve student engagement, support, experiences, and success with best-in-class academic and student services. Align programs and curricula with needs of employers that enhance the employability, job placement, and career development of KCTCS graduates. 61

8 62

9 UPDATE: KCTCS PERFORMANCE MEASURES FOR THE POSTSECONDARY EDUCATION Agenda Item H-1 PERFORMANCE FUNDING MODEL March 10, 2017 At the March 9, 2017, Efficiency, Effectiveness, and Accountability (EEA) Committee meeting, President Jay K. Box will present and lead a discussion of the KCTCS performance measures that have been proposed to align with the Postsecondary Education Performance Funding Model as legislatively mandated in the Biennial Budget Bill enacted by the General Assembly. Background During the 2016 General Assembly, higher education funding was one of the cornerstones of the legislative session. The state appropriation for KCTCS in FY was $181,605,000, which is a 4.5 percent reduction from the FY appropriation of $190,162,300. For FY , the KCTCS state appropriation is $172,524,700, which is 95 percent of the FY appropriation. The difference of 5 percent or $9,080,300 for KCTCS will be placed in the new Postsecondary Education Performance Fund. The enacted budget established the Postsecondary Education Funding Model Working Group and specified that CPE establish a Working Group, of which President Box was a member. The Working Group was charged with developing a funding model for the allocation of the state General Fund appropriations set aside for performance funding, incorporating elements of campus performance, mission, and enrollment. The Working Group was charged with completing its work and submitting a report to the Governor and Interim Joint Committee on Education by December 1, The Working Group met several times from July through November to complete its work. The Working Group forwarded its report to the Governor and Interim Joint Committee on Education on December 1, Through President Box's representation, the Working Group recognized KCTCS' uniqueness as a twoyear institution within Kentucky's public postsecondary education system by including KCTCS as its own "sector." This was a critical recognition, as KCTCS' student population varies greatly from the traditional residential, full-time students of the four-year institutions. The Working Group agreed that KCTCS should continue receiving one state appropriation versus separate appropriations for each of the KCTCS colleges. The Working Group further recognized KCTCS need for several unique metrics, including: Differences in credit hour progression of 15, 30 and 45 for KCTCS versus 30, 60 and 90 for the fouryear institutions; Recognition of credit for underrepresented minority, low-income, and underprepared credentials; reflecting KCTCS's non-traditional mix of students; Recognition of KCTCS serving Kentucky's workforce needs by inclusion of metrics for high-wage, high-demand and targeted industry credentials desired by business and industry; and, Recognition that, because of historical variances in funding among KCTCS colleges, a phase-in approach is required in order to bring parity among the colleges. Legislation was introduced on February 10, 2017 as Senate Bill 153, sponsored by Senator David Givens and Senator Mike Wilson. Senate Bill 153 passed the Senate on February 22 with a vote of

10 It must make it through the legislative process in the House by the end of the legislative session scheduled for March 30, The bill will then need the Governor s signature to become law. Because it contains an emergency clause, the bill will become effective immediately upon signature. 64