June 8, Vice Chairman Lilley made the MOTION to approve the agenda, with a SECOND by Commissioner Bond. The motion was unanimously APPROVED.

Transcription

1 June 8, 2016 The Martin County Board of Commissioners met in Regular Session on Wednesday, June 8, 2016 at 7:00 p.m. in the Board Room, Martin County Governmental Center at 305 East Main Street, Williamston, North Carolina. ASSEMBLY Chairman Ronnie Smith, Vice Chairman Elmo Butch Lilley, Commissioner Tommy Bowen, Commissioner Dempsey Bond, Jr., Commissioner Joe R. Ayers, County Manager David Bone, County Attorney J. Melvin Bowen, Clerk to the Board Marion B. Thompson, and Finance Officer/Deputy Clerk Cindy Ange. Chairman Smith called the meeting to order around 7:00 p.m. Commissioner Bond led the pledge of allegiance. Vice Chairman Lilley provided the invocation. Everyone, citizens and visitors, was welcomed to the meeting. Chairman Smith also recognized the following elected/appointed officials as well: Martin County Sheriff Dan Gibbs, Town of Bear Grass Mayor Charlotte Griffin, and Martin County School Board Member Barbara Council. MTW District Health Director Terrell Davis was in attendance, as well. AGENDA APPROVAL Vice Chairman Lilley made the MOTION to approve the agenda, with a SECOND by Commissioner Bond. The motion was unanimously APPROVED. PUBLIC COMMENTS Only two signed-up for public comments. Nevertheless, Chairman Smith opened the floor for all who chose to speak. The common concern for most of the public comments was about FY Budget and the proposed allocations for agencies not currently funded by Martin County. Ms. Helen Davis, 3270 Smithwick Creek Church Rd, suggested no funding for Agape Dental Clinic, and to give the funding proposed for Agape to MTW District Health Department. Ms. Davis expressed concern that the facility was not what it proposed to be in regards to the number of patients being served, i.e. Medicaid patients, the uninsured and the underinsured. Ms. Davis stated a patient list received when requested did not justify funding. In her opinion, there appeared to be an insufficient number of patients. Mr. Wilson Fairall, 1399 Popular Point Rd, also suggested no funding for Agape Dental Clinic. Mr Fairall stated the funding proposed for Agape should be given to the Boys & Girls Club or use for juvenile detention overrun. CEO/Reverend David Moore, Dental Director Carol Taylor and Executive Director Michael McDuffie, and Behavioral Specialist Tammy Wong, of Metropolitan Community Health Services dba Agape Medical and Dental Clinic commented on remarks made about the Agape Clinic and spoke strongly about the quality and level of service, the financial struggles, and the desire to serve the needs in the community. Reverend David Moore respectfully stated

2 the one-time proposed contribution ($25,000) for the Agape Dental Clinic would not help sustain the facility. Ms. Barbara Council, an Agape Health Clinic patient and community leader, spoke of the professionalism and quality of the services delivered, and of having recommended the services to the citizens in the western part of Martin County, where she lives. Mr. Rick Davis commented he was refused services at the Clinic, saying Agape stated he did not qualify. Mr. Davis suggested the proposed allocation for Agape be given to MTW District Health Department. Mr. Haywood Andrews spoke against hiring someone for a salary survey, and against the continued use of the hospital fund/savings. CONSENT AGENDA Commissioner Bowen made the MOTION to approve the Consent Agenda, with a SECOND by Vice Chairman Lilley. The motion was unanimously APPROVED. 1. Minutes for May 18, 2016 Regular & Closed Sessions, May 23, 2016 Special Called Session, and May 31, 2016 Special Called & Closed Sessions. 2. Financial Report for April 2016 included for informational purposes. 3. Tax Relief Orders Real & Personal for May 2016 in the amount of $ Year Levy Lname Fname Reason Value Total 2015 Keyes Gerald Error in Landfill Fee Singleton Gwyn Mills Etals Error in Landfill Fee Total Tax Collector s Report May 2016 May May Y-T-D Real (20) $98, $8,691, Personal (25) 2, ,087, Total $100, $12,778, MV (30) 1, , Total MV $1, $12, All Total $101, $12,790,869.81

3 5. Board Appointments a. Economic Development Corporation Board In a memo, President/CEO Jason Semple stated the Martin County Economic Development Corporation (MCEDC) recommended the reappointment of Mr. Phil Hodges, Mr. Elmo Butch Lilley and Mr. Taylor Slade, whose terms would expire June 30, All terms for reappointments would be for three years, which would expire June 30, The MCEDC Board requested the appointment of Mr. Larry Biggs to replace Mr. Ricardo Hardison, whose third consecutive term would expire June 30, b. Social Services Board On behalf of the Martin County Social Service Board, DSS Director Susan Davenport recommended that the Board of Commissioners appoint Ms. Rachel Craddock to replace Ms. Judy Butcher, who has served for a second three-year term and is not eligible for reappointment. This term would expire June 30, Even though Ms. Craddock has an immediate relative employed by Social Services, statute 10A NCAC Employment of Relatives of County Board Members states This regulation in no way effects the status of a person who is already an employee of a county department of social services and of whose immediate family member becomes a candidate for or is appointed or elected to the county board of social services or the board of commissioners of the same county. c. Tourism Development Board Commissioner Elmo Butch Lilley was reappointed to the Tourism Development Board for another one year term, which would expire June 30, According to statutes/bylaws, a commissioner s appointment to the TDA Board must be done on an annual basis. All appointments/reappointments above were approved as part of the Consent Agenda. 6. Rescind Directive from County Commissioners Regarding Public Hearing to Raise Cap (5) for Non-Emergency Ambulance Franchises On June 1 st, a letter dated May 23, 2016 was received from Care First Transport stating its desire to withdraw its application for renewal. As a result of this new development, the Board agreed to rescind its motion that directed staff to proceed with the public notice of a public hearing to amend the Ambulance Franchise Ordinance to raise the cap on non-emergency ambulance franchises from five (5) to six (6), as part of the Consent Agenda approval. 7. Clerk Report included for informational purposes.

4 INTRODUCTION OF NEW EMPLOYEE (S) Deputy Transit Director Frank Halsey introduced full-time Transit Driver Sharon Hoell as a new employee to the Martin County workforce. Ms. Hoell was welcomed to the Martin County workforce family by the Board of Commissioners. PRESENTATION(S) Recognition of 1 st Graduates of NERSBA The Martin County Board of Commissioners takes pride in the accomplishments of all the students in Martin County and tries to recognize them whenever the opportunity presents itself. The Northeast Regional School of Biotechnology and Agriscience (NERSBA) is a regional high school serving as a statewide model for STEM education in agriscience and biotechnology. On June 18, 2016, the school s mission would be realized when the first class of ten (10) scholar students graduate. This 1st NERSBA class was the product of a long awaited dream that came to fruition in four years rather than the expected five years. Six years of study and course credits were accomplished in four years. Each student graduated from Martin Community College, May 11, 2016, with either an Associate Degrees in Arts or an Associate Degree in Science. Before the presentations, the Board of Commissioners took the opportunity to commend the soon to be graduates of the Northeast Regional School of Biotechnology & Agriscience. The Board thanked Principal Hallet Davis, Jr, teachers, staff and the parents for the privilege to honor and congratulate the students of the 1 st NERSBA class. The collective efforts of many counties were remembered, as well as the contribution to this endeavor by others from the beginning to now. The Board spoke with pride about the students being future leaders of tomorrow, possibly a County Commissioner. The students were compared to heroes, as well, for their accomplishments. On behalf of the NERSBA Board of Directors, Principal Davis thanked Martin County for embracing the school, while also thanking Martin County Commissioners, Martin County Board of Education and Martin Community College. The individuals below plan to continue their education as listed below: Laura Briley Phillip Fahey Jade Henny Jennifer Murphy Gunnar Price LaShunta MoNay Rodgers Caleb Smith Bachelor of Science Nursing Bachelor of Science Engineering Bachelor of Science of Nursing Bachelor of Science in Accounting & Agribusiness (Double Major) Bachelor of Science in Engineering Bachelor of Science in Psychology Bachelor of Science in Dentistry

5 Taylor Stokes Noah Wynn Shanicia Young Bachelor of Science in Nursing Bachelor of Science in Agricultural Business Management Bachelor of Science in Political Science w/a Concentration in Pre-law Vice Chairman Lilley made the MOTION to approve the resolution below for presentation, with SECOND by Commissioner Bond. The motion was APPROVED unanimously. RESOLUTION RECOGNIZING THE 1 st GRADUATES OF THE NORTHEAST REGIONAL SCHOOL OF BIOTECHNOLOGY & AGRISCIENCE (NERSBA) CLASS OF 2016 WHEREAS, the Northeast Regional School of Biotechnology and Agriscience, a regional high school serving as a statewide model for STEM education in agriscience and biotechnology, provides scholars with an exceptional learning experience through powerful teaching, a rigorous technology enriched environment and personalization within a professional setting; and WHEREAS, originally located at the Vernon James Research and Extension Center, Plymouth, NC, and presently in Jamesville, NC, the mission of NERSBA has always been to prepare students for entry into the workforce with two years of college credits through relationships with the Vernon James Research and Extension Center, Tidewater Research Station, educational agencies and business partnerships; and WHEREAS, on June 18, 2016, the school s mission will become a reality with the first class of scholar graduates: Laura Briley, Phillip Fahey, Jade Henny, Gunnar Price, Jennifer Murphy, Taylor Stokes, LaShunta Rodgers, Caleb Smith, Shanicia Young and Noah Wynn; and WHEREAS, the 1 st NERSBA class of graduates may enter post-secondary education as a Junior, having graduated in May from Martin Community College with an Associate Degree in Arts or Science. NOW, THEREFORE, BE IT RESOLVED that the Martin County Board of Commissioners commend and congratulate the Class of 2016, the 1 st graduates of the Northeast Regional School of Biotechnology & Agriscience for their dedication, hard work, and fortitude in reaching this prestigious accomplishment. Adopted this 8 th day of June, 2016.

6 Preview of Revaluation Schedule of Values Ronnie Smith, Chairman Marion B. Thompson, Clerk to the Board North Carolina General Statute states that all real and personal property located within its jurisdiction shall be subject to taxation unless it is otherwise exempted or excluded from taxation by law. The primary purpose of any revaluation program is to provide equalization among all property owners, as well as among all classes of property. North Carolina General Statute requires each county to conduct a General Reappraisal of all real property at least once every eight years. Martin County s last revaluation was concluded as of Jan. 1, 2009, therefore, the next revaluation for this county must be completed by Jan. 1, A website about the Martin County revaluation project has been established at On June 11, 2014, the Board of Commissioners awarded the revaluation project to Assessment Solutions, which was the lowest responsible bidder. The 2009 revaluation project was also performed by Assessment Solutions. In a general reappraisal program, properties are appraised in groups of large quantities. Statistics are used not only to analyze market values for properties that have recently sold, but also to develop an estimate of value for properties that may not have sold. Further statistical measures help to analyze the accuracy and quality of the reappraisal. For example, large deviations from predicted values can trigger a more detailed examination of the affected properties and their appraisals. Valuation schedules must accurately reflect current market activity in order to estimate the appraised value of each property. As part of this process, a new Schedule of Values has to be submitted for approval (required by North Carolina General Statute ). The Schedule of Values is the set of standards and rules used to uniformly derive the assessed valuation of real property county-wide. The Schedule of Values was created by the county s consultant, Assessment Solutions, under the supervision of the Tax Assessor. A Schedule of Values involves: Land valuation Cost estimation Depreciation calculation Improved property valuation Income and expense ratio determination Capitalization rate determination

7 Mr. Tim Cain, the President of Assessment Solutions and the project manager for the Martin County project, along with Tax Assessor Elisha Hardison, officially submitted the Schedule of Values to the County Commissioners for review at the meeting. The next step would be to hold a public hearing. A public hearing on this matter has been scheduled for the June 29 th Board of Commissioners Special Meeting. Potential adoption of the Schedule of Values has been planned for the July 13 th meeting. After the adoption of the schedule, there is a 30 day appeals period for citizens of the county to challenge its validity. Once the appeals period is complete, the Schedule of Values becomes the County s standard for the remaining years before the next revaluation. Roanoke River Habitat for Humanity The Habitat for Humanity Organization website stated it is a nonprofit, ecumenical (made up of different ministries) Christian ministry that builds houses for and with people in need, regardless of race or religion. Volunteers and supporters are welcomed from all backgrounds. The website also stated there are more than 1,400 Habitat for Humanity local affiliates in the United States and more than 70 national organizations around the world. Together, approximately 6.8 million people have been helped to improve their living conditions since Habitat for Humanity was founded in Roanoke River Habitat for Humanity Branch Secretary Simone Gardner attended the meeting to inform the Board of an upcoming informational meeting, and to tell about the State Employees Credit Union s challenge. Houses built by Habitat for Humanity are simple, decent and affordable housing for those who require non-traditional financing. Whenever possible, sustainable, energy-efficient and healthy houses are built. Secretary Gardner reported that Roanoke River Habitat for Humanity, our local branch, is seeking partner families for Martin County. An informational meeting will be held June 25, 2016 at 9:30 a.m. at the WC Chance East End Cultural Center, Robersonville, NC. The State Employees Credit Union has pledged to finance one home for each of North Carolina s onehundred (100) counties at zero 0% interest rate built by Habitat for Humanity. Secretary Gardner stated two properties have already been donated for the potential project and the organization will be open to receiving more donated property. Donations to Habitat for Humanity are tax deductible. Martin County plans to partner with Washington and Tyrrell Counties during this project. NCACC June Update Video The NC Association of County Commissioners typically produces a monthly NCACC update video for county boards of commissioners. June s video update included information on government relations activities such as the recently held 2016 County Assembly Day, and the

8 upcoming NCACC 109 th Annual Conference being held in Winston Salem on August 11-14, The June 2016 video may be viewed at the following link: PUBLIC HEARING Martin County Budget Commissioner Bowen made the MOTION to enter the public hearing for FY Budget, with a SECOND by Commissioner Bond. The motion was APPROVED unanimously. County Manager Bone reviewed the budget highlights as presented on May 11 th and May 31 st. The public hearing was opened for comments from the public. Dental Director Carol Taylor stated after hearing the proposed budget for Agape Dental Clinic, in her opinion, the $25,000 would not carry the dental clinic. Services would have to be cut-back. Ms. Taylor added Agape accepts patients others will not take. (The clinic operates on the premise it will accept any one regardless of income status or ability to pay.) Director Taylor commented it would be difficult to operate without county support. Chairman Smith inquired as to whether Agape was providing a duplication of service. Director Taylor replied MTW District Health Department does not provide dental care. MTW District Health Department Director Terrell Davis stated the Health Department provides dental services in Washington (children under 21 years of age) and Tyrrell Counties (open to all). Mr. Wilson Fairall questioned if Washington and Bertie citizens are coming to the Agape Clinic in Martin County for service, and if those counties had been approached for financial assistance. Mr. Fairall also inquired about how many empty schools are there in Martin County and why those schools could not be converted to a Career Technical Center. CEO/ Reverend David Moore responded Washington and Bertie Counties are being asked to contribute on behalf of their citizens who take advance of the services at Agape. He also stated 19 uninsured Martin County residents were seen the day of the meeting. Two hundred twentyfive (225) physicals were administered at no cost in one day. A 340 (B) pharmacy is scheduled to open soon at Agape Clinic for all citizens. Commissioner Ayers explained Martin County has schools in need of renovations too costly to repair. Consolidation is being considered to address this matter and the declining student population. Reportedly, neither Martin Community College nor the high school could house the proposed Career Technical Center/Early College. Technology is already available at the proposed location for the Center, and the cost would be tremendously less expensive to upgrade at that location than to renovate/upgrade present public school facilities. Mr. Haywood Andrews suggested Agape was competing against itself with facilities in Martin (Williamston) and Beaufort (Washington) Counties.

9 There were no further comments. So, Commissioner Bowen made the MOTION to end the public hearing for the FY Budget, with a SECOND by Commissioner Bond. The motion was APPROVED unanimously. The Board consensually agreed to hold a Special Called Meeting, June 13 th, if the Board could narrow down certain budget items later on the agenda and provide directions to staff so the Budget Ordinance could be created. OLD BUSINESS Choanoke Area Development Association (CADA) Board Appointments This item was on the agenda of the May 18 th and May 31 st Board of Commissioners meetings. No action was taken however. The Choanoke Area Development Association (CADA) is the new Community Action Agency designee for Martin County. As the Community Action Agency for Martin County, CADA receives Community Service Block Grant (CSBG) funds to help alleviate the causes and conditions of poverty in our community. CADA (which has traditionally served Halifax, Northampton, Hertford and Bertie Counties) was also awarded the NC Weatherization Assistance Program (WAP) in Martin and Edgecombe Counties in CADA has additionally applied to be the administrator of Head Start in Martin County. The announcement of that decision has not yet been made. The date of the CSBG transfer to CADA is expected to be no later than July 1, 2016, for FY Martin County Board Members need to be in place on the CADA Board at the time of transfer. Additionally, strategies for Martin County must be included in CADA s CSBG work plan. It is expected there will be six representatives from Martin County on the CADA Board of Directors - two county appointments, two community organization representatives and two elected to represent low-income residents. The Martin County Board of Commissioners was asked to make 2 appointments to the CADA Board of Directors. Ms. Barbara Council and Ms. Tina Rodgers expressed an interested in serving on the CADA Board of Directors. Commissioner Bowen made the MOTION to approve Ms. Council and Ms. Rodgers as Commissioner appointments to the CADA Board, with a SECOND by Commissioner Bond. The motion was unanimously APPROVED. NEW BUSINESS

10 NACo Voting Credentials / Delegate 2016 Annual Conference Annually each county is given the opportunity to participate in the association s election of officers and policy adoption. In order to participate, a county must have paid its membership dues and have one paid registrant for the conference, according to NACo bylaws. Chairman Smith and Commissioner Bond were registered to attend the Annual Conference in Los Angeles, CA that was scheduled for July 22 through July 25, The Board was asked to authorize a Designated County Voting Credentials Delegate and a County Alternate Delegate for the 2016 Annual NACo Conference, or if the ballot is not picked up, to allow our state association president (or designee) to pick up the ballot for Martin County, which is what we have done in the past. The Board was also being asked to authorize Chairman Smith to execute the NACo Credential (Voting) form. Vice Chairman Lilley made the MOTION to authorize Chairman Ronnie Smith as the Designated County Voting Credentials Delegate and Commissioner Bond as the County Alternate Delegate for the 2016 Annual NACo Conference, and to authorize Chairman Smith to execute the NACo Credential (Voting) form. Commissioner Smith SECONDED the motion. The motion was unanimously APPROVED. Approval of Audit Contract Carr, Riggs, & Ingram, LLC County Manager Bone stated Carr, Riggs & Ingram, LLC submitted a contract in the amount of $33,000, which is $1,500 more than last year s amount, to audit Martin County accounts for the year ending June 30, This firm does a tremendous job and is always available to and does make an annual presentation of the audit to the Board of Commissioners. According to the NC State Treasurer, Martin County had the 7 th lowest audit fee for a county in the state for This is, in part, due to the fact that the Finance Department staff writes the Comprehensive Annual Financial Report (CAFR) in-house. Commissioner Bond made the MOTION to approve the audit contract as presented, with a SECOND by Commissioner Bowen. The motion was unanimously APPROVED. Name Change for the Department of Aging Department of Aging Director Charmaine Hardison explained that as part of an ongoing effort to rebrand the Department of Aging as an agency that addresses the needs not just of seniors, but maturing adults as well, staff recommended a change in the name of this department. Director Hardison stated it has been brought to staff s attention by many seniors that they simply do not like the name, nor feel that the term aging applies to their status or active lifestyle. Additionally, the number one complaint has been the acronym associated with the Department of Aging, D.O.A.. Universally recognized as the acronym for Dead on Arrival, many seniors understandably do not want to associate themselves with the letters, D.O.A.

11 To align the department with a name that is most reflective of the services provided, staff recommended the adoption of the new name, Adult & Aging Services Department, or A.A.S.D. Services provided for aging seniors include: Congregate meals (for those who are no longer able to cook safely at home but can still travel to the various centers to receive a nutritious meal), Home delivered meals (for those who are no longer able to cook safely at home and cannot leave home to procure a nutritious meal), Home health assistance to include Respite, and Personal Care services and end of life form assistance. Additionally, the department offers many services geared toward active adults including: Exercise classes (five days a week), Computer classes, Day trips to fun and exciting places, Volunteering opportunities, and Various health education classes focusing on keeping mature adults mentally and physically strong. Vice Chairman Lilley made the MOTION to approve the renaming of the Department of Aging to Adult & Aging Services Department, effective July 1, 2016, with a SECOND by Commissioner Bond. The motion was APPROVED unanimously. Five (5) Year Contract with SoundSide Group for IT Services County Manager Bone stated Martin County has been served in its information technology (I/T) needs by The SoundSide Group since Historically, this relationship has proceeded on annual written / oral agreements. Additionally, Martin County has not seen an increase in the hourly rate (currently $70) for services since at least Martin County staff is well pleased with the services of the SoundSide Group. The company has knowledgeable staff and has been responsive to the needs of the county. Being under new management, the SoundSide Group instituted a rate structure with more consideration of the market rate (suggested as $90+ rate). In order to lock-in a lower rate, county staff recommended a 5-year contract. The hourly rate structure would be as follows: $77.50 for $85.00 for $85.00 for $85.00 for $87.00 for In addition to the general services contract for Martin County, the county also has separate agreements for Martin County 911. The hourly rate for 911 is $105, due to a 2-hour response time guarantee, 24/7. The SoundSide Group would be willing to lock-in this rate for a 3-year term.

12 A 1-year contract for Martin County Transit was proposed, as well. This agreement would specifically cover the in-vehicle camera system, which was supported through another vendor. Staff recommended a 1-year contract for Martin County Transit (proposed rate of $85 per hour), while the level of service needed could be evaluated. No action was needed on this item. The rate increase for the Martin County general contract was presented to county staff after development of the proposed budget. The new rate would need to be incorporated into the Budget, if approved. (The amount of the 911 and Transit agreements were already incorporated into the budget.) Commissioner Bond made the MOTION to approve the County 5-year Contract/ Agreement and the 911 Contract/Agreement with SoundSide as presented (both contracts/agreements with SoundSide have been incorporated into these minutes by reference), with a SECOND by Vice Chairman Lilley. The motion was APPROVED unanimously. Ambulance Franchise Application for Coastal Medical Transport County Manager Bone stated Martin County has an Ambulance Service Franchise Ordinance (Chapter 10, Article 2 of the Code of Ordinances) that governs non-emergency ambulance service. The complete ordinance can be found on the website. The Board of Commissioners considers approval of all ambulance service franchises in the county after receiving a positive recommendation from the Ambulance Services Advisory Council. In 2012, the Board of Commissioners capped the number of non-emergency ambulance service companies allowed to operate in Martin County at five (5). The Martin County Ambulance Advisory Council met on April 27 th and voted unanimously to recommend to the Board of Commissioners the renewal of non-emergency ambulance transport franchises for the following companies: Care First Medical Transport Innerbanks Medical Transport MedEx Medical Transport Midway Medical Transport Roanoke Medical Transport An additional non-emergency ambulance service application was received from Coastal Medical Transport on April 29 th. The Ambulance Services Advisory Council met and voted to not recommend Coastal Medical Transport s application on May 18 th. As stated in the ordinance, Coastal Medical Transport had the right to appeal this decision within a set timeframe, which it did. The Board of Commissioners voted during a Special Called Meeting on May 31, 2016 to approve the renewal of the five companies listed above, and directed staff to proceed with the public notice of a public hearing to amend the Ambulance Franchise Ordinance to raise the cap on non-emergency ambulance franchises from five (5) to six (6).

13 Chairman Smith stated on June 1 st, a letter dated May 23, 2016 was received from Care First Transport stating its desire to withdraw its application for ambulance franchise renewal. Based on this withdrawal, there was now room under the cap of 5 non-emergency ambulance service franchisees. In light of the new development, the Board official agreed to rescind its directive on the public hearing, as part of the Consent Agenda earlier on this agenda. After a thorough examination and lengthy discussion of the information presented, Commissioner Bond made the MOTION to approve Coastal Medical Transport for a nonemergency ambulance franchise in Martin County, with a SECOND by Chairman Smith. Commissioners Smith, Bowen and Bond voted to APPROVE Coastal Medical Transport, with Commissioners Lilley and Ayers voting NOT TO APPROVE Coastal as a franchise in Martin County. The motion was APPROVED by a majority in favor of the motion. Budget Amendments Budget Amendment #38 Finance Officer Cindy Ange stated Water District #1 received a NC Water Infrastructure Grant last fiscal year for Oak City. This item was budgeted in fiscal year ; however, the remainder of the grant was spent and received in this fiscal year and needed to be added to the budget. BUDGET ORDINANCE AMENDMENT-38 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, Section 1. To amend the Water Dist #1, the expenditures are to be changed as follows. Increase Decrease Operations NC Water Infrastructure $ 12,000 This will result in an increase of $ 12,000 in the expenditures of the Water District #1. To provide a decrease in the revenues for the above, the following revenues will be changed. NC Water Infrastructure $ 12,000 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction.

14 MOTIONED by Commissioner Ayers and SECONDED by Commissioner Bowen to adopt the above budget ordinance amendment this 8th day of June The motion was APPROVED unanimously. Budget Amendment # 39 Finance Officer Cindy Anger explained in May 2016, the Board of Commissioners approved the contract with WK Dickson for professional engineering and planning services at the Martin County Airport concerning the water line project. The total cost of that project has been budgeted to be $111,046. Martin County has funds remaining from the 2013 Vision 100 funds that can be applied to this project in the amount of $63,046. Budget Amendment #39 would document the use of the $63,046 in Vision 100 funds. The remaining cost of the project will be budgeted with 2014 Vision 100 funds at a later time. BUDGET ORDINANCE AMENDMENT-39 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the Airport Project ordinance for the fiscal year ending June 30, Section 1. To amend the Airport Project Fund, the expenditures are to be changed as follows. Increase Decrease Transportation Vision $63,046 Vision $63,046 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. MOTIONED by Commissioner Ayers and SECONDED by Commissioner Bowen to adopt the above budget ordinance amendment this 8th day of June The motion was APPROVED unanimously Budget During the May 31 st Special Called Meeting and the June 8 th Regular meeting, the Board suggested several adjustments to the budget; however, staff sought the Board directive for a final budget. Going down the list of budget highlights and choosing items of interest/concern, the Board recommended the following revisions to the budget proposed by County Manager Bone, by a show of hands.

15 Increase the proposed budgeted $500 increase for all full-time employees to $1,000 for all full-time employees. (unanimous to increase) Include $15,000 to fund an employee pay study. (unanimous to include) Include a $1,566,667 transfer from the Hospital Fund, which would include a $1,000,000 transfer to help cover costs for a proposed Career Technical Center/Early College. (4:1, Commissioner Bowen opposed $1,000,000 transfer, suggested $500,000 for Martin Community College). (include; majority in favor) Fund the Board of Education at the level proposed by County Manager Bone. (unanimous to fund as proposed) Increase the Health Department funding to 75% of requested additional amount. (unanimous to increase) Under new agencies proposed funding: o $25,000 for the Boys & Girls Club (4:1, Commissioner Ayers opposed funding; majority for funding) o $25,000 for the Agape Dental Clinic (2:3, Commissioners Smith and Bond for funding; Commissioners Lilley, Bowen and Ayers opposed funding; majority not in favor of funding) o $9,624 for Choanoke Area Development Association (CADA) (unanimous not to fund) BOARD REPORTS/COMMISSIONERS COMMENTS Advanced Leadership Corps Commissioners Smith and Bond, Advanced Leadership Corps alumni, attended the Advance Leadership Corps Ambassador Program at the UNC-School of Government at Chapel Hill, NC, on June 2 nd and 3 rd. Prudential Financial was the underwriter for the class. Commissioner Bond commented on taking part in a simulation of collaboration between the lower, middle and upper class in an economic class study. CLOSED SESSIONS NC G.S (a)(5) Real Property Acquisition NC G.S (a)(6) Personnel Around 10:25 p.m., Commissioner Bowen made the MOTION to enter Closed Session in pursuant of NC G.S (a)(5) Real Property Acquisition and NC G.S (a)(6) Personnel, with a SECOND by Commissioner Bond. The motion was APPROVED unanimously.

16 Around 10:34 p.m., Commissioner Bowen made the MOTION to end Closed Session in pursuant of NC G.S (a)(5) Real Property Acquisition and NC G.S (a)(6) Personnel, with a SECOND by Commissioner Bond. The motion was APPROVED unanimously. OPEN SESSION No action was taken. ADJOURNMENT With no further business to discuss, Commissioner Bond made the MOTION to adjourn at 10:35 p.m., with a SECOND by Commissioner Bowen. The motion was unanimously APPROVED. The next regular meeting of the Martin County Board of Commissioners is scheduled for Wednesday, July 13, 2016 at 7:00 p.m. in the Board Room of the Martin County Governmental Center, 305 East Main Street, Williamston, North Carolina. Ronnie Smith, Chairman Marion B. Thompson, NCCCC, Clerk to the Board