BUDGET AMENDMENT ORDINANCE-21

Transcription

1 June 27, 2011 The Martin County Board of Commissioners met in Special Session on Monday, June 27, 2011 at 7:00 p.m. in the Board Room, Martin County Governmental Center at 305 East Main Street, Williamston, North Carolina. ASSEMBLY Chairman Elmo Butch Lilley, Vice Chairman Tommy W. Bowen, Commissioner Ronnie Smith, Commissioner Derek Price, Commissioner Bob Hyman, Interim County Manager Jack Williford, Clerk to the Board Marion B. Thompson and Finance Officer Cindy Ange. County Attorney J. Melvin Bowen was absent. The meeting was called to order by Chairman Lilley. The pledge of allegiance was led by Commissioner Price. The invocation was offered by Vice Chairman Bowen. Chairman Lilley welcomed all those present. AGENDA APPROVAL Chairman Lilley requested the following additions to the agenda: Item 6 Discuss Voting Delegate for NACo Conference and Item 7 Discuss Martin County Regional Water and Sewer Authority Board vacancy. Vice Chairman Bowen introduced a MOTION, with a SECOND by Commissioner Smith to approve the agenda as presented with the stated additions. The motion was unanimously APPROVED. Approval of Year End Budget Amendments - #21-#26 The budget amendments below were submitted by the Finance Office for the approval of the Board. BUDGET AMENDMENT ORDINANCE-21 BE IT ORDAINED by the Martin County Board of Commissioners of Martin County, North Carolina that the following amendments are made to the annual budget ordinance for the fiscal year ending June 30, Section 1. The following amounts are hereby appropriated in the Enterprise Fund for the operation of the Water and Sewer District No. 2 and its activities for the fiscal year beginning July 1, 2010 and ending June 30, 2011, in accordance with the chart of accounts heretofore established for this district: Water & Sewer District No. 2

2 Administration $ 1,735 Water Operations $ 1,735 Section 2. There is no revenue needed at this time in the Enterprise Fund for Water and Sewer District No. 2 for the fiscal year beginning July 1, 2010 and ending June 30, Section 3. Copies of this budget ordinance shall be furnished to the Clerk and to the Finance Officer to be kept on file by them for their direction in the disbursement of funds. BUDGET AMENDMENT ORDINANCE-22 BE IT ORDAINED by the Martin County Board of Commissioners of Martin County, North Carolina that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, Section 1. The following amounts are hereby appropriated in the Enterprise Fund for the operation of the Water and Sewer District No. 1 and its activities for the fiscal year beginning July 1, 2010 and ending June 30, 2011, in accordance with the chart of accounts heretofore established for this district: Water & Sewer District No. 1 Administration $ 5,888 Water Operations $ 1,891 Section 2. The following revenue is needed at this time in the Enterprise Fund for Water and Sewer District No. 1 for the fiscal year beginning July 1, 2010 and ending June 30, Sales & Services $ 3,997 Section 3. Copies of this budget ordinance shall be furnished to the Clerk and to the Finance Officer to be kept on file by them for their direction in the disbursement of funds. BUDGET ORDINANCE AMENDMENT-23 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, Section 1. To modify budget for Airport Grant, the expenditures are listed as follows.

3 Vision $ 8,478 Vision $ 24,873 Vision $ 16,395 There will be no change in the expenditures of the Airport Grant. There will be a change in the revenues for the Airport Grant. Vision $ 7,630 Vision $ 14,756 Vision $ 22,386 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. BUDGET ORDINANCE AMENDMENT-24 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, Section 1. To amend the General Fund, the expenditures are to be changed as follows. Public Safety Sheriff Animal Control $ 1,078 Human Services Mental Health $ 700 Department of Social Services $ 22,000 $ 22,000 Office of Aging Adm/Operations $ 8,251 General Government Court Facilities $ 31,483 County Manager $ 23,160 Other Human Services Office of Juvenile Justice $ 4,204 $ 3,600 This will result in an increase of ($ 65,276) in the expenditures of the General Fund. To provide an increase in revenue for the above, the following revenues will be changed. Restricted $ 10,633 Court Facility FB $ 31,483 Fund Balance Appropriation $ 23,160

4 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. CAPITAL PROJECT BUDGET AMENDMENT 25 WATER/SEWER #2 BE IT ORDAINED by the governing board of the County of Martin, North Carolina, that the following amendments be made to the Capital Project Ordinance for the fiscal year ending June 30, Section 1. To amend the Capital Project Fund, the expenditures are to be changed as follows: Water District 2/Ph1 Transfer to Water 2 Ph2 $ 114,198 Water District 2/Ph2 Engineering $ 89,844 Capt. Int. $ 24,354 Contingency $ 144,397 This will result in a net increase of $372,793 in the expenditures of the Capital Project Fund. To provide additional revenue for the above, the following revenues will be changed. Fund Balance Appropriation $ 114,198 Transfer from WD2/Ph2 $ 114,198 USDA Grant $ 144,397 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. BUDGET ORDINANCE AMENDMENT-26 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, Section 1. To amend the General Fund the expenditures are to be changed as follows: General Government DMV License Plate Agency $ 2,500

5 Economic & Physical Development Travel & Tourism Authority $ 2,500 This will result in an increase of $5,000 in the expenditures of the General Fund. To provide an increase in revenue for the above, the following revenues will be changed. Permits & Fees $ 2,500 Other Taxes $ 2,500 Transfer from ROT $ 1,000 Fund Balance Approp. $ 1,000 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. MOTION by Vice Chairman Bowen and SECONDED by Commissioner Price to adopt budget ordinance amendments #21 through #26 this 27th day of June, The motion was unanimously APPROVED. Approve Consulting Services for Landfill Landfill Supervisor Maurice Robinson requested the approval of the Commissioners to enter into an agreement for consulting services with Richardson Smith Gardner & Associates (RSG), Raleigh, NC, to perform the five (5) year Permit Amendment Application as required by state statue 15A NCAC 13B and the Annual Groundwater Data Analysis and Reporting. Non-compliance has been an issue in the past for the landfill. Halifax County has used RSG for several years and has stated that they are very pleased with the service that has been provided. Former Manager Overman, Interim County Manager Williford and Landfill Supervisor Robinson recommended that the Board accept the proposal. Commissioner Hyman made the MOTION, with a SECOND by Commissioner Price to accept the proposal for the consulting services for the landfill. The motion was APPROVED unanimously. Discuss Continuing Extension Service 401k Contributions Extension Service Director Al Cochran requested that the Board grant approval to continue 401k contributions for Extension employees. Prior to January 1, 2011, the County was contributing 401k contributions to all Extension Service employees, those on County payroll and send-in. In January when all employees went to send-in, 401k contributions were stopped for all Extension Service employees due to uncertainty about continual authorization. It would cost $1,500 plus or minus to bring contributions up to date to June 30, The budget year would cost approximately $4,500. Interim County Manager Williford believed it was the intent of the Board to continue contributions for extension employees and recommended approval of the request.

6 Commissioner Smith introduced a MOTION to authorized the Finance Office to go forward with 401k contributions for Extension Service plus or minus $1,500 for January 2011 to June 2011; fiscal year approximately $4,500; SECONDED by Vice Chairman Bowen. The motion was unanimously APPROVED. Approve Memorandum of Agreement for Retirees of Albemarle Mental Health (AMH) & Tideland Mental Health (TMH) A following Memorandum of Agreement for Albemarle Mental Health and Tideland Mental Health retirees health insurance benefits was presented for approval by the Board. Signed finalized agreements are needed so that ECBH can release these funds to Martin County as administrator. Signatures are needed from Camden, Chowan, Currituck, Dare, Hyde, Martin, Pasquotank, Perquimans, Tyrrell, and Washington counties. According to a letter received from Assistant Director Joy Futrell, ECBH needs to release these funds ($500,000) to Martin County by June 30, 2011 but absolutely no later than August 15, Failure to do so will put these funds at risk of being taken back by the State. These funds are in addition to previously allotted revenue for this expenditure. Vice Chairman Bowen made the MOTION to approve the Memorandum of Agreement for Retirees as presented, with a SECOND by Commissioner Price. The motion was unanimously APPORVED. MEMORANDUM OF AGREEMENT PROVISION OF HEALTH INSURANCE BENEFITS for QUALIFIED RETIREES OF ALBEMARLE MENTAL HEALTH and TIDELAND MENTAL HEALTH WHEREAS, July 1, 2007 four counties from Tideland Mental Health (Tideland) merged with the six counties comprising Albemarle Mental Health (Albemarle); and WHEREAS, certain qualified employees retired from Albemarle and Tideland and therefore were and are entitled to post retirement health insurance benefits as set forth in policies approved by the Boards of each of those agencies; and WHEREAS, neither Albemarle or Tideland is an ongoing entity; and WHEREAS, the ten counties that were the remaining member counties of Albemarle Mental Health upon its dissolution are Camden, Chowan, Currituck, Dare, Hyde, Martin, Pasquotank, Perquimans, Tyrrell and Washington; and WHEREAS, funds were provided by Tideland at the time of merger for the purpose of funding the post retirement health insurance benefits for qualified Tideland employees and funds were provided by the State of North Carolina at the time of dissolution to assist with the funding of these benefits for both Albemarle and Tideland retirees; and

7 WHEREAS, Martin County has agreed to handle the administration of providing the retiree health insurance and therefore Martin County has possession of the funds available for same and Martin county is willing to do so for no compensation but also has no individual liability to provide these benefits in the event the funds set aside for this purpose are exhausted; and WHEREAS, Martin County will provide a financial report to each of the county managers no later than July 31 st each year which will include at a minimum the beginning balance of the fund, charges to the fund and the ending balance of the fund; and WHEREAS, in the event the funds are exhausted prior to the retirees no longer being eligible for coverage the counties will determine what action to take and if it is to make up the shortfall it shall be done on a per capita basis for each county; and WHEREAS, the county managers of each county are collectively given the authority to make any necessary administrative decisions regarding these funds with the exception of decisions regarding funds being exhausted. NOW, THEREFORE BE IT RESOLVED that each of the counties named below evidenced by the signature of the Chairman of the Board of Commissioners hereby agrees to the recitals above regarding the provision of post retirement health insurance benefits to those eligible former employees of Albemarle Mental Health and Tideland Mental Health. CAMDEN COUNTY CHOWAN COUNTY CURRITUCK COUNTY DARE COUNTY

8 HYDE COUNTY MARTIN COUNTY PASQUOTANK COUNTY PERQUIMANS COUNTY TYRRELL COUNTY WASHINGTON COUNTY Designation of NACo Annual Conference Voting Delegate/Credentials

9 Commissioner Price made the MOTION to appoint Commissioner Smith as the voting/credentials delegate for the 2011 NACo Annual Conference. Vice Chairman Bowen SECONDED the motion. The motion was unanimously APPROVED. The Board had elected in the past that if the ballot was not picked up, the president of our state association (or his/her designee) will be authorized to pick up and cast our county s vote. Discuss Martin County Regional Water and Sewer Authority (MCRWASA) Vacancy/Appointment MCRWASA Board requested the opinion of the Martin County Board of Commissioners as to appointing Don Christopher as Chairman and Tommy Bowen as Vice Chairman. According to the bylaws read by Interim Manager Williford, MCRWASA Board has the authority to make those appointments annually in July. The Board of Commissioners was in agreement with the selection by the Authority. As suggested by Interim County Manager Williford and to alleviate cost in administration, it was the consensus of the Board to wait until the new county manager has been hired before making an appointment to fill the vacancy created by the resignation of County Manager Russell Overman. On the recommendation of Interim County Manager Williford, Commissioner Smith made a MOTION to appoint Commissioner Bowen as a member of the MCRWASA Board (Commissioner Bowen has been serving as an alternate member of MCRWASA), with a SECOND by Commissioner Hyman. The motion was unanimously APPROVED. ADJOURNMENT With no further business to discuss, Vice Chairman Bowen made the MOTION to adjourn at 7:34 p.m., with a SECOND by Commissioner Hyman. The motion was unanimously APPROVED. Elmo Butch Lilley, Chairman Marion B. Thompson, Clerk to the Board